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Box 6, Folder 1, Document 9

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_009.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 9
  • Text: ATLANTA-FULTON COUNTY EDUCATION COMMISSION PROVISIONS FOR CREATIHG AN ATLANTA-FULTON COUNTY SCHOOL DISTRICT The General Assembly of Georgia at the request of its representatives from Fulton and DeKalb counties created a Local Education Co1mri.ssion in 1964 and charged the Commission with responsibility: To study the desirability and feasibility of combining the school systems of Fulton County and the City of Atlanta, including the portion thereof lying in DeKalb County; to provide that said Commission may draft a plan or plans for the combining of such school systems and submit same to members of the General Assembly from Fulton and DeKalb Counties. The Commission was appointed and conducted the requested study, releasing its report in February, 1966. The report reconnnended the dissolution of the Atlanta and Fulton County School Districts and the creation of a new district in their stead. A plan for creating the proposed new district was included in the report which outlined the steps necessary for carrying out this recommendation. The report of t he Commission was accepted by the legislative delegation representing Fulton and DeKalb counties. After due deliberation of the recommendations, the legislative group secured approval for continuation of the Commission and reque sted it to carry out the steps which it had defined as being necessary for dissolving the present school districts and creating the proposed new district. This memorandum outlines the tasks involved in creating the proposed new district and suggests how these steps may be executed. Five distinct but related tasks are essential in carrying out this latest charge to the Connnission. They are: �1. Legal work which is necessary in order to dissolve the two present districts and to create the proposed new district. 2. Educational planning necessary to assure orderly and effective transition from the present two districts to the proposed single district. 3. Suggestion on the initial role of the new board of education. 4. A program for developing public understanding of the proposed new district and the reasons which support its creation. S. Allocations of responsibility fQr getting done the necessary tasks. Each of the five steps is outlined briefly in the following pages. The assumption is made that the plans for the proposed district and the characteristics of the district included in the 1966 report of the Commission are acceptable. They are, therefore, reported in this doc1.nnent where appropriate. LEGAL WORK Substantial legal tasks must be undertaken and completed in order to establish the proposed new school district. It is not possible to define with certainty all of these tasks at present because there is no existing overview of legislation and court decisions affecting the present Fulton Cot1nty and Atlanta School Districts although major task areas can be defined. These follow: 1. Compil e and analyze the legi slat ion and court decisi ons whi ch curr ently affect the Atlanta and Fult on County School Districts. Since thi s has never been done , ther e is no way of knowing at present t he pr ecise dimensions of this t a sk. 2. Prepare the legislation which must be adopted in order to abolish the Atlanta and Fulton County School Districts. Until the necessary �research has been completed, there is no way of knowing just what this step involves • . Whether a .single piece of. legislati on general in nature ,rill suffice or whether specific measures repealing separate ~a~s relating to such subjects as taxation, bonding capacity, and so forth, are required remains to be seen. 3. Provide for meeting present a~d future unfilfilled legal and moral commitments of the Atlanta and Fulton County School Districts. ' . Indebtedness, outstanding bonds, retirement provisions and tenure rights are examples of such cormnitments. Current welfare provisions for personnel may be continued or provisions can be made in new legislation to protect earned rights of present personnel through incorporation in any new welfare provisions which might be created for the school district. Establishing eligibility of the new school district for s t ate funds is an illustration of another type of protect ion, as is assurance that current salary levels ,rill not suffer in the transition. 4. Arr ange f or the transfer of propert ies of present school districts to t he proposed new distr ict. 5. Prepare a cons titutional amendment f or creati ng the new school di strict. This is an essential st ep under Geor gi a l aw. The amendment should be expres sed in gener al t erms insofar a s feasible, leaving as many of the speci f i c provisions concerning t he district a s possible to be taken care of outside the frame,rork of constitutional mandates. The amendment would necessarily specify the boundaries of the district, define its basic structure, and outline its powers. Such would be done within the limitations of other constitutional pr ovisions affecting schools and school districts. For example, the_ �amendment would have to be consistent with the constitutional definition of the State's r~sponsibility for public schools. '! Legal provisions to be made either by constitutional amendment or statutory acts incl~de creation of a board of education of seven members elected at large for terms of six years, one from each .of seven subdivisions of the district of approximately the sarae number of persons. The amendment or enabling legislation should prescribe how the subdivisions are to be formed and how they are to be redivided as population changes dictate. Provisions should be made for the initial board to be elected as follows: three members to serve the full six-year term, two members to serve fouryear terms, and two members to serve two-year terms. Thereafter, the board members would be elected as existing terms of members expire. Vacancies should be filled by appointment of the board until the next election at which time unexpired terms will be filled by the voters. It will also be necessary to make provisions for a referendum to determine whether or not the amendment is to be approved (approval of voters of both districts is thought to be necessary). Provisions should be made in the event the constitutional amendment is approved for the board members of the Atlanta and Fulton County Districts to serve as the board of education for the new district until the new board is elected and can talce office. A schedule should be worked out, if needed, for shifting to the seven-man board elected as herein prescribed. �Board members should serve without compensation, receiving pay only for necessary expenses incurred in carrying out their duties as members of the Board of Education The proposed new district should consist of the present At lanta District, including the part which is in DeKalb County, and the present Fulton County District. A fundamental task is providing for a sound fiscal base for the proposed school dist rict. Establishing eligibility for St ate funds, I establishing eligibilit y for Federal funds, and providing for sound local support are necessary considerations. f The school board should be authorized to determine ~he property tax for supporting the school i syst em, as the Atlanta Schopl Board does at present. Furthermore , a uniform property assessmen~ plan for the entire district should be adopted and homestead exemptions eliminated. Sources of local school suppor t i n addition to the pr operty tax should be found. 6. If the pr oposed new school district is ·approved by t he voters , a transition committee should be es t ablished immediatel y to work out the many plans and details essential t o an or derly transition from two districts t o one. The transition committee should include the two superintendent s of school s , the chairman of each board of education, the fiscal officer of each s chool system, the assistant superintendent for instruction of each school system, and such other individuals as may seem appropriate. This committee should be r esponsible for the detailed transition plan to be appr oved by each board of education. 7. If the single school district is approved, the two present school systems should continue as at present for the balance of the s chool �year in which approval occurs and an additional full year in order to allow time for completion of needed transition plans. 8. The board of education for the new district should be elected as soon as possible after the approval of the constitutional amendment and should formally organize itself without delay and proceed at once with the selection of a superintendent. A superintendent should be employed and he should .begin his work as far in advance of the creation of the new school district as is possible . 9. EKecute any other legal assignments which are appropriate in the light of the analysis of pertinent legislation and court decisions and necessary provisions to assure creation of a school district conforming to recommendations of the Commission in its 1966 report. EDUCATIONAL PLANNING An enormous volume of work must be completed before the proposed school district can go into operation. I1any policies must be decided upon and much specific and detailed planning completed in order to assure the proper functioning of the new district. Hajor categories of policy development and needed provisions for operational guides under each are listed below. As is true of legal aspects described above , a precise definition of all of the steps necessary in this stage of planning is not possible presently and must await further exploration of current policies and practices of the tlro school systEIIIS. Finance 1. Develop guides and procedures for making the annual school budget. 2. Develop plans and procedures for purchasing. �r 3. Develop plans for necessary and appropriate financial accounting. 4. Develop a budget for the new school district. Personnel 1. Develop a system of personnel records for professional and other school personnel. 2. Develop salary schedules for professional and other personnel. 3. Develop a retirement system or systems. 4. Develop policies concerning employment practices for both professional and non-professional personnel. S. Develop policies regarding tenure, sick leave, vacations, leaves of absence for prof essi onal growth, and others as needed. 6. Propose a method of combining the two central office staffs. 1. Develop a system of r ecords f or pupil accounting. 2. Make r ecommendations concer ning the visiting teacher pr ogram. Pupils Administrative Structures and Regulations 1. Develop a plan for the internal organization and administration of the new school district incl uding appropriat e policies and definitions of responsibility. 2. Reach decisions on administ rative and supervisory services to be provided. 3. Develop policies regarding the size of schools. 4. Develop general school regulations such as length of the school day, ntm1ber of days in the school year, and designate holidays. �5. Develop a school calendar for the first year of the new system. 6. Reconnnend the future of the Metropolitan School Development Council. Curriculum 1. Determine the curricula to be offered. 2. Develop plans for kindergartens 'in schools now in the Fulton County District. 3. Develop policies for selection and distribution of instructional materials. 4. Determine the special professional personnel to be provided such as librarians, school psychologists, counselors, and reading specialists. 5. Ascertain the curriculum adjusnnents which are necessary in the transition period and suggest how they are to be made. 6. Recorrnnend policies regarding expansion of school programs with special reference to junior colleges, vocational and technical education, and adult education. 7. Hake recommendations concer ning t eacher loads, including pupilteacher ratios. Services 1. Reach decisions on services to be provided by the school districts such as transportation, food, and health services and how they should be provided. 2. Determine the non-professional personnel to be provided such as �.,. lunchroom workers, custodians, and secretaries. 3. Reconnnend plans for st oring and handling textbooks and other instructional supplies. · Maintenance i!:m! Operation 1. · Develop policies regarding kinds, numbers, types, and levels of competence needed by personnel ~n Maintenance and Operation. 2. Develop policies and procedures on the maintenance and operation programs. 3. Develop policies and procedures concerning work assignments and responsibilities of personnel. Other 1. Make reconnnendations concerning organizations which should exist i n the new s chool districts such as Parent -Teacher Associ ati ons, local t eacher s associations, and the various student organizations . INITIAL ROLE OF THE PROPOSED N:Bv BOARD OF EDUCATION Just how specifi c a bluepri nt f or transit i on should be is t o a considerable extent a matter of def inition. At one extreme is a plan which provides only the basic legal provisions necessary for bringing the new district into being. At the other extreme is a plan which includes the multitude of basic policies, operational procedures and allocations of responsibility essential to the effective functioning of a school district. The plan presented in this document embraces the first extreme and also the second to the extent that the Connnission accepts responsibility for the essential educational planning which must precede the operational phase of a �new ~istrict. As already indicated, this planning consists largely of d~yeloping reconnnended policies and procedures consistent with the basic charter of the proposed new district as outlined above and decisions of the , Connnission with respect to the nature and quality of programs and services it thinks the new district should provide. However, only that which is man- dated by law will be binding on the new Board of Education. In a sense, the Commission is acting in these matters as an agent of a school district which is yet to be created and what it proposes in the realm of educational planning is for study and action by the ne,v Board of Education unless areas are involved where decisions have been made already. PUBLIC UNDERSTANDING OF THE PROPOSED NEW DISTRICT Since public schools are the business of the public, every opportunity should be seized upon to help the public keep as fully informed as possible on school problems, issues, needs, and the nature of good schools. A well informed public is essential to successful decision making on educational policies and plans. Therefore, a major task in considering the proposed basic shift in the educational structure of Atlanta and Fulton County is developing and distributing among all citizens adequate information on the proposed change and the reasons which lead to the proposal. The report of the Corranission with its treatment of both sides of the issue of a single school district should be made available to all citizens and its contents should be widely publicized. Therefore, if the proposed constitutional amendment is adopted and a referendum is held, the referendtun should be preceded by a systematic and well organized public information program. �11Ia.ss media of commu..,ication should be employed to develop interest and public understanding. Newspaper coverage should be stressed. and television should be used extensively. 30th radio The pros and cons of the pro- , posed district reorganization plan should be presented through all three media. In addition, presentations to civic clubs, Parent-Teachers Associa- tions, and other formal groups should be stimulated. should be used in this program. Uany informed citizens Among such citizens should be leaders from all walks of life, especially school leaders, including Joard of Education members. Dy the time the election is held, all citizens should be fully informed on the issues at stake. In no other ,ray is it possible to reach an adequate decision on the school organization issue. GETI'ING THE JOB DONE It is the responsibility of the coordinator appointed by the Commission to prepare and submit to the Commission the transition plan as outlined above. An adequate plan requires bringing into play an array of specialized competence beyond the ken of any single individual; therefore, extensive use should be made of carefully selected consultants. The legal work should be entrusted to Mr. Pete La.timer, Attorney for the Atlanta Doard of Education, and Hr. Jaraes Groton, Attorney for the Fulton County 3oard of :Education. Dr. n. L. Johns, University of Florida, or some one of comparable stature in school finance , should be sucured as a consultant on all planning involving finance, purchasing, and accounting. Dr. Willard Elsbree, Emeritus Professor of Education, Teachers College, Columbia University, or some other authority in personnel, should be secured �as a consultant on policies and procedures concerning all categories of personnel. This assignment would include proposed salary schedules and wel- fare provisions. Curriculum authorities should be consulted as needed. A committee of leading citizens should be appointed and given responsibility for conducting an adequate public information program. The Commission should appoint this committee upon recommendation of personnel by the Atlanta and Fulton County school superintendents and approval by the two boards of education. Appropriate professional personnel should be available to the committee. Appropr iate personnel from the two school systems should be involved i n t he development of proposed policies and procedures, especially in infor mation and eval uation r oles. THP:jp 8/12/66 �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 11

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_011.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 11
  • Text: MINUTES LOCAL EDUCATION COMMISSION MEETING September 22, 1966 The Local Education Commission met in the Conference Room of the Administration Building of the Atlanta Public Schools at 10:00 a.m., September 22, 1966, with the following in attendance: Commission Members ' Hr. P. L. Bardin Hr. J. H. Cawthon Dr. Rufus E. Clement Mr. F.d S. Cook, Sr. Mr. Alan Kiepper Dr. John W. Letson Mr. Thomas Hiller Mrs. Alan Ritter Mr. l-'!. L. Robinson Mr. William 11. Teem, III Hr. Fred J. · Turner Dr. Paul D. West Consultants and Staff Dr. Mr. Mr. Dr. Truman Pierce James Groton A. C. Latimer Curtis Henson Minutes of the April 27, 1966 meeting were unanimously approved. The EKecutive Committee reconnnended :Ur. Martha.me Sanders to fill the unexpired term of Hr. James White. Hr. J. H. Cawthon made the motion that Mr. Harthame Sanders be appointed to the Commission. The motion was seconded by Mr. Fred Turner and passed unanimously. A letter of resignation was read from Dr. James L. Miller, Jr. The mot ion made by Hr. Tom Miller that the resignation be accepted was seconded by Mr . W. L. Robinson and passed unanimously. Dr. Pierce reported on the proposed plan of work entitled "Provisions for Cr eating an Atlanta-Fulton County School District". He stated that the section dealing with the legal work had been discussed in some detail with Mr. James Groton and t hat the steps as out lined seemed to be adequate at this time . Following Dr. Pierce ' s presentation, Mr. Robinson made t he motion that the report be received. I t passed unanimously. Mr. Robinson stated t hat the met hod of electing school board members for the new district should be clearly defined. He made the motion that the report state that board members are t o be elected on a school districtwide basis by the qualified voters in a special, non-partisan election. The motion was seconded by Dr. Clement and passed unanimously. Dr. Clement made the motion that the proposed new 3oard of Education consist of nine members - one member from each of nine subdivisions of approximately the same population - all elected by the total electorate. The motion was seconded by Mr. Ed Cook, Sr. and passed unanimously. Dr. Clement made the motion that the wording in the plan of work be changed to read, Board Members will be compensated at the rate of $300 �per month with the chairman being paid an additional $50 per month. motion was seconded by Hr. Robinson and passed unanimously. The It was suggested that the report contain the statement that any seat on the Board of Education vacated for any reason will be filled by appointment by the Board until the seat can be filled by a regular school board election which will be held every two years. - How the length of office for the initial Board will be determined was discussed. Hr. Robinson made the motion that a committee of five members be appointed to make a reconunendation to the full Conunission on how the length of term for each Board Member of the initial :9oard will be determined. I1r. Bardin, Dr. Pierce, and three other members appointed by Mr. Bardin are to serve on this Conmittee. The motion was seconded by Mr. Tom Miller and passed unanimously. Mr. Fred Turner made the motion that the plan of action -as amended be adopted by the Conmri.ssion. The motion was seconded by Hrs. Alan Ritter and passed unanimously. Mr. Cawthon made the motion that Dr. Lyle Johzis:, Univer.si ty .of Florida, be . employed to ·make the necessary . s.t udy in the area of f inanc·e. 'lhe ·motion was seconded by Mr. Tom Miller and passed unanimously. Mr. Tom Miller made the motion that Dr. Willard Elsbree, Emeritus Professor of Education, Teachers College, Columbia University be employed to conduct the necessary study in the area of personnel and that if he is not available, the Executive Corrmittee have the authority to select a substitute. The motion was seconded by ~fr. Fred Turner and passed unanimously. In all cases, the rate of remuneration for each person who works for the Conunission and the tasks to be accomplished will be approved in advance by the Executive Committee. It was agreed that a copy of the amended Plan of Action be sent to each member of t he two school boards. Mr . Groton and Mr. La.timer outlined ·the work to be accomplished in the legal area . The Conunission agreed that the l awyers be given the authority t o st art work as outlined in t he following three areas: General Power s Revenue from sources other than Local School Tax 3. Power t o Incr ease Bonded Debt and As sumpt ion of Bonded Debt The lawyers are t o keep the Conunission informed about pr ogress, costs , and proposed next steps . The Conmission will sel ect and appr ove each additional . item to be studied before act i on i s taken by the lawyers. 1. 2. It was suggested that Dr . Pierce and the lawyers proceed as expeditiously as possible and that the Conmission meet again in approximately 30 days to hear progress reports. At the October meeting, plans for an interim report will be discussed. The meeting was adjourned at 12:45 p.m. Approved By: _ _ _ _ _ _ _ _ _ _ __ Chainnan - 2 - Recording Secretary �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 15

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_015.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 15
  • Text: A PROGRESS REPORT to the LEGISLATIVE DELEGATION FROM DEKALB AND FULTON COUNTIES by the LOCAL EDUCATION COMMISSION OF ATLANTA AND FULTON COUNTY November, 1966 �Tentative THE LOCAL EDUCATION COMMISSION OF ATLANTA AND FULTON COUNTY Purpose This document reports progress made by the Atlanta and Fulton County Education Commission in developing detailed plans for creating a new school district to take the place of the Atlanta and Fulton County districts as instructed by the General Assembly of Geor~ia when it extended the life of the Commission in 1966. The document consists of decisions and plans which the Commission has made for creating a single school district, an outline of remaining tasks of the Commiss i on, provisions which have been made for completion of these tasks, a statement of budget needs , and a time schedule. Background Ref erence to the previous work of the Commission is nece s sar y f or the purpos e of under stand i ng proper ly thi s repor t. The commission was created by an ac t of the Gener a l As sembly adopted by t he 1964 s ession which gave the Commi ss ion r espons i bility "to study the desirability and feasibility of combining the s chool sys t ems of Fulton County and the City of Atlanta 9 including the portion thereof lying in DeKalb County ; to provide that said Commission may draft a plan or plans for the combining of such school systems and submit same to members of the General Assembly from Fulton and DeKalb Counties. " �The tasks assigned to the Commission turned out to be difficult and complex requiring studies involving law, economics, public finance, school costs 9 population analysis, school personnel, welfare provisions, school district structure, educational needs, existing educational programs, and curriculum development. These studies analyze current status and project probable future developments. · The studies provided the information required by the Commission to execute its assignment. The first report of the Cotmnission ; an interim one , was released in January of 1965. It briefly reviewed the substantial history of local concern for how education should be organized in the AtlantaFulton County area as reported in various studies, some essentially educational in nature while others dealt broadly with problems and issues faced by the growing Atlanta metropolitan area. The major con- tribution of this report was the careful identification , description , and analysis of advantages and disadvantages of a single school dist rict i rt place of the Atlanta and Fulton County districts. The report poi nt ed out the dif ficulties to be overcome in creating a s ingle d i st r i ct . I t also de scribed the proposed single district and s uggested a t enta tive budget for completing the assignment of the Commission . In Februa ry of 1966 , t he Commis s i on r e leased a report entitled, "District Reorganization f or Better Schools in Atl anta and Fulton County." Building on the int erim report summarized above, this docu- ment inquired into the effect on educational programs of transition to a single district, the effects on financing education and listed a number of important questions concerning the proposed district for which answers were provided. With the background thus developed , the -2- �r. Conunission was in position to reach a decision on whether or not it should recommend a single school district . The decision of the Commission was that a single district should be created to take the place of the present Atlanta and Fulton County districts. It found that the consolidation of the Atlanta and Fulton County districts was less desirable than dissolving them and creating a new district in their stead inasmuch as the disadvantages of neither district would need to be perpetuated, wpile the advantages of each could be retained. The report included seventeen other recommendations which defined required legal steps to be taken in creating a single district , described how the new district should be organized, and suggested financial provisions. The report then defined t wenty-nine transition tasks to be undertaken concerning primarily school programs of the present districts. A Public Inf ormation Services Program was suggested to help achieve broad public understandin~ of the proposed new distr i ct. The report ended with an analysis of recent develop- ments of significance to the school district reorganization issue. The repor t was presented to the Legislative Delegati on of DeKalb and Ful ton count i es befor e it was released . The Delegat i on accepted t he r eport and requested additiona l information on current and proj ected s chool r evenues fo r t he At l anta and Fulton Ccunty School districts , a f urther analys is and comparison of expend iture patterns of the two districts, a projection of s chool revenue and expenditure patterns for the two districts, and comparisons of projected revenue patterns and expenditure patterns of the two dis tricts with the proposed single district. Requested also was a comparison of current - 3- �educational programs of the two districts and the comparison of these programs with those projected for the new district. Finally, the Delegation asked that the necessary steps for establishing and placing in operation the proposed district be spelled out in a definite nattern which would serve as a blueprint for transition. A report issued in January of 1966 provided the requested information except for the actual transition blueprint. The latter is the major concern of this report. The first phase of the work of the Commission for the present year consisted of defining and outlining as specifically as possible the various tasks which should be undertaken and completed in establishing the proposed district. Responsibilities for completing these tasks were allocated and necessary authorizations were made accordingly. Using this outline as a guide , the Commission has reached important decisions and made substantial plans for creating the proposed new school district. These decisions and plans are presented in the re- maining pages of this report. Decisions and Plans Once the Commission dec ided t o recommend a single district, it then turned its attention to the tasks which would have to be completed in carrying out this recommendation. These tasks may be cate- gorized as follows: 1. The legal work required to dissolve the p~esent districts and to create the proposed new district. - 4- �2. The educational planning necessary in order to assure effective transition from the present districts to the proposed new district. 3. Suggestions on the election, terms of office of board members, and initial role of the Board of Education for the new district. 4. A program for developing adequate public understanding of the proposed new district and the reasons which support its creation. 5. Allocations of responsibilities for getting done the necessary tasks. _L egal l-Jork Mr. A. C. Latimer, Attorney for the Atlanta Board of Education, and Mr. James P. Groton , Attorney for the Fulton County Board of Education, have been retained by the Commi.ssion to be responsible for the necessary legal work . The log:J.c of this decision is obvious since their experience and present responsibil i ties will ser ve them well i n t his undertaking . Ext ensive r e s earch for t he purpose of identif ying, ana lyzing, and clar ifying a voluminous body of legisla t i on of both general and l ocal dimensions regarding educat ion in the Atl ant a and Fulton County s chool districts is underway. Relevant court dec isions are be ing subjected to the same type of study. There is no other way to ascertain the requirements for dissolving the two pre s ent distri.cts. When this has been done , legislation will be prepared for dissolving the districts. - 5- �7 Then , new legislation essential to establishing and maintaining the proposed district will be prepared along with required constitutional provisions. Attorneys Latimer and Groton have prepared a detailed outline of work which must be done before the new constitutional provisions and legislation can be drafted. This outline consists of fourteen different subjects which are being considered separately. The study of each subject involves : 1. identifying and analyzing existing laws and regulations µertaining to the Atlanta and Fulton County school systems which will have to be considered , amended , or repealed; 2. determ:f.ning the legal problems which reQuire special attention , and 3. establishing the end results to be accomplished by the new legislation. The fourteen subjects and a brief paragraph on progress achi eved follow: 1. Gener al powers. --Present statutes, regula tions, and cour t decision s t o be considered , amended , or r epealed have been i dentif ied as have problem ar eas t o be considered . The new l egislat i on i s t o cover powers general ly appropria te to school systems under the Georgia Constitution and such other powers as are required t o borrow, to contract with other governmental bodies , to sue and be sued, to operate school buses, to accept donations, bequests, and so forth, to operate educational programs from kindergarten through college, including vocational schools, relationships with adjoining school systems , and -6- �to establish a new district that is a political subdivision of the State. 2. Local taxation for schools.--Present statutes, regulations , and court decisions to be considered , amended, or repealed have been identified as have problem areas to be considered. The new legislation is to cover uniform property tax assessments throughout the district, provide for elimination of homestead exemptions, establishment of annual millage , tax levies , tax collections, and tax sources other than the property tax . 3. Revenues from sources other than local school tax.--Present statutes , regulations, and court decisions to be considered, amended, or repealed have been identified as well as problem areas to be considered. The new legislation is to cover authorization of appropria- tions from city and county governments , intangible taxes, transportation funds , and escheats. 4. Power to increase --12.onded debt and assumption of bonded debt. -- Present statutes, regulations, and court decisions to be considered, amended, or repealed have been identified. to be dealt with have been defined. Problem areas which have New legislation is to cover power to levy property tax, millage limitation , restrictions on retirement of debt , assumption of county school debts , and assumption of city school debt s. -7- �5. Repealer.--Present statutes , regulations , and court decisions to be considered , amended, or repealed have been identified, areas to be considered have been defined. Problem The new legislation is to repeal or amend the Fulton County one and one-half mill constitutional amendment and Fulton County constitutional amendments on millage limitation, bonded debt limitation, and pensions. 6. !1ethod of adoption.--Questions to be considered include whether or not a single constitutional amendment will suffice or if multiple amendments will be required; provision for courses of action if multiple amendments are required and some are adopted while others are not,·, whether the amendment(s) is to be general or local, what vote is required, who is eligible to vote, and how the ballot should be worded. 7. Succession ~o school property and contract rights.--Present statutes, regulations, and court decisions to be considered, amended, or repealed have been identified . been defined . Problem areas to be considered have New legislation is to cover .the transfer of county s chool properties to the new distr ict and the transfer of city pr oper t i es to the new dis tr ict. 8. Assumpt i on of l i abilities and cont r a ct obl iga tions . --Present sta tutes, regul ations , and court deci sions t o be con s i dered . amended, or repealed have been ident i fied . It ha s been a scertained that no notable problem areas exist under this subject . New legislation to be passed is to cover debts other than bonds , obligations, liabilities. and State School Building Authority lease payments. - 8- �9. Personnel.--Present statutes, regulations, and court decisions to be considered, amended, or repealed have been identified. It has been determined that no notable problem areas exist under this subject. New legislation is to cover contracts, pay scales , tenure, and fringe benefits. 10. Boundaries of the new district.--Present statutes, regulations, and court decisions to be considered , amended, or repealed have been identified. It has been ascertained that· no notable problem areas exist under this subject. The new legislation is to provide that all of Fulton County and the part of Atlanta which is in DeKalb County are to be included in the new district. Provision for the addition of new territory and other schools is to be included. 11. Board of Education.--The present statutes, regulations, and court decisions to be considered, amended , or repealed have been identified. Problem areas to be considered have been defined. The new legis- lation is to cover composition of the Board , eligibility for Board membership , term of office , election districts , powers, duties, responsibilities, compensation, and changes in composition and s i ze of election distr icts . Provision is to be made for terms of office of init i al boar d members. 12 . Superintendent of schools. --Present statutes, r egulat ions , and court decisions to be con s i dered , amended , or r epealed have been identified. It has been e s tabli shed t hat no notabl e problem ar eas exist under this subject . New legisl ation i s t o cover criteria of e ligibility, pro- vide for appointment by the Board , determine the term of office, and enumerate powers , duties, and responsibilities. - 9- �13. Transitiong_rovisions. --New legislation is to provide for an interim board of education to consist of the Atlanta and Fulton County boards, interim administration provisions, and an effective date for the new district to become operative. The legislation is to prescribe a schedule of steps to be taken if the constitutional amendment(s) is adopted. 14. Pensions.--Present statutes, regulations, and court decisions to be considered, amended, or repealed have been identified. areas which must be considered have been defined. Problem New legislation is to prescribe for either a new pension system or membership in the State teachers' retirement system s merging of the county school pension system into the new system, transition of city school employees from the city general pension system, and authority to receive contributions for pension funds from city and county governments. Educational Planning Necessarv to Assure Orderly and Effective Transition from the Present Two Districts to the Proposed Single District The transition from two districts to one is to be as orderly and systematic as is possible without interruption or dislocation of educational programs and personnel (student s professional, and other). To achieve this purpose requires a great amount of planning involving the development and approval of new policies and procedures. Major areas of decision and policy development have been defined as outlined below. It should be noted that much of this planning is to be expressed in the legal framework of the proposed 11-ew district, some of which is - 10- �l reflected in the legal work as reported above. Certain other aspects of planning and policy are not necessary for the legal framework, some of which appropriately wait until a decision is reached on whether or not the proposed district is to be established. If voters reject the new district~ this planning will not be necessary ; if they approve, there will be time to complete such planning before the new district becomes operatiye . The areas for policy and procedure development and achieve- ments under each area are listed below. Minor repetition occurs because of the need to give direction to the legal work already described. District organization and administration.--The new district is to include all of Fulton County and that part of Atlanta which lies in DeKalb County. The district is to have a board of education of nine members elected at large by the qualified voters of the district in a non-partisan election for terms of six years, one from each of nine subdivisions pf the district of approximately the same number of persons. The legislation is to prescribe how the subdivisions are to be formed and how they are to be re-divided as population changes require. Three members of the initial board shall serve full six-year terms, three members shall serve four-year terms~ and three members shall serve two-year terms as determined by the Fulton County Grand Jury. Thereafter , board members are to be elected for six-year terms in regular school board elections as existing terms of members expire. Vacancies i n board membership are to be filled by appointment of the board until the next regular school board election at which time unexpired terms will be filled by the voter s. - 11- �In the event the constitutional amendment(s) is approved , the Atlanta and Fulton County School District board members are to serve as the board of education for the new district until the new board is elected aad can take office. Board members are to be paid $300 per month with the chairman being paid an additional $50 per month. Provision for transition.--If the proposed new district is approved by the electorate , a transiti on committee is to be established immediately by the Atlanta and Fulton County School District boards acting as a single board upon the joint recommendation of the superintendents of the t wo districts. Thi s committee is to be responsible for the many plans and procedures concerned with education programs which a smooth transition will require. The committee is to include the two superintendents of schools ~ the chairman of each board of education , t he fiscal officers of each school system, t he assistant super i ntendent for i nstruction of ea ch school system and such other individua ls as may seem appropriate. The transitiou plans worked out by t his com- mit t ee are t o be approved by t he boar ds of educa t i on . If the s ingle school d i str i c t i s appr oved , the t wo school systems are t o continue a s at pr e s ent for t he balance of the school year in which approval occurs and an additional calendar year in order to allow time for completion of needed t ransition plans. The board of education for the new distri.c t, if approved, is to be elected as soon as possible after approval and should formally organize itself without delay and proceed at once with the selection of a superintendent of schools. The superintendent is to be employed and is to - 12- �begin his work as far in advance of the creation of the new school district as is possible. The superintendent of schools.--The superintendent is to be appointed by the board of education and given such powers a s are necessary to act as the chief executive officer of the school district. His term of office, compensation, and other benefits shall be established by the board of education. Financial provisions.--The proposed new district is to be fiscally independent. While major local support is to come from the property tax, provision is to be made for local support from other forms of taxation. Bonding capacity of the new school district is to be 10 per cent of the assessed valuation of taxable property. The homestead exemption in Fulton County is to be abolished. Assessments of property for school tax purposes is to be uniform and in accordance with legal provisions. Legal provisions and policies of the new school district are to permit full utilization of financial support from state, federal, and other sources. Dr. R. L. Johns of the University of Florida has been employed to recommend provisions for financing the proposed new school district and to develop guides and procedures for purchasing and financial accounting and for preparation of the annual school budget. is now working on this assignment. - 13- Dr. Johns �Personnel . --Dr . Will ard S. Elsbree, Teachers College, Columbia University , ha.s been employed to develop salary schedules for professional and other personnel of the proposed school district, a retirement system or systems 1 policies regarding tenure , sick leave 1 vacation , leaves of absence for professional growth and others as needed, develop a system of personnel records for professional and other personnel, and propose a method of combining the two central office staffs. Dr. Els- bree is working on this asaignment. Curriculum. - -It is necessary to determine the va rious curricula to be offered by the proposed school district , develop policies for selection and distribution of instructional materials , recommend policies regarding expans ion of s chool programs with special r eference t o junior colleges , vocational and technical education, and adult educat i on, determine the special professional -personnel to be provi ded such a s school l i brarians , schl)ol psychologi sts , couns elors, and reading s pec ial ists, develop plans for kindergartens for schools now in the Fulton County District and make recommendat ions concer n ing teacher l oads, including pupil-t eacher ratio . Work in this area has not gone beyond definiti on of what is to be undertaken . Pupi ls . --A sys t em of records for pupil accounting is t o be developed for the proposed di strict and recommenda tions concerning the visit i ng teacher program . These t asks are yet t o be undertaken . Serv ices . --Decisions a re to be made on the kind s and amounts of services to be prov ided by the school district in areas such as transportation, food and health. How these are to be provided is to be -14- �suggested. The number and kinds of nonprofessional personnel to be employed by the new school district such as secretaries, lunchroom workers, and custodians is to be determined. Plans for storing and handling textbooks and other instructional supplies are to be worked out also. This is another area of planning which, except for definition and direc~ion, can await a decision on the fate of the proposed district. Maintenance and operation.--Policies are to be developed regarding kinds, numbers, types, and levels of competence needed by personnel in maintenance and operation ; policies and procedures concerning maintenance and operation programs : policies and procedures concerning work assignments and responsibilities. These policies and procedures can await development until the fate of the proposed district has been established. Initial Role of the Proposed New Board of Education Early responsibilities of the new board of education have been touched on in the section above. The new board is to be elected as soon as possible and is to begin functioning as a board immediately thereafter. As indicated previouslys its early major responsibility will be the selection of a school superintendent for the new district. When this has been done, the superintendent is to assume responsibility for recommending the many policies and procedures which must be worked out before the new district becomes operational. The transition com- mittee referred to earlier will have done much preliminary work along -15- �these lines and will undoubtedly recommend to the superintendent many of the needed policies. Developing Public Understanding of the Proposed New District A well-informed public is essential to reaching a wise decision on the school district issue. Therefore, a systematic, comprehensive, carefully coordinated program to develop and distribute among all citizens adequate information on the district reorganization plan and the reasons which support it is needed. The Commission report which develops the arguments for and against a single school district should be made available to citizens and its contents widely publicized. Mass media of communication are to be employed to assist in developing inter.est and public understanding . Newspaper coverage is to be widely employed. Both radio and television are to be used extensively. Arguments for and a gainst the proposed district should be presented through these media . Pres entations to civic clubs , parent-teacher associations , and other formal groups are to be stimulated. Many informed citizens are to be employed in this program, citizens repr esenting all walks of life . A committee of leaders in communi ty affairs is to be charged with responsibility f or organizing and coordinating this program. The com- mit tee is t o be appoi nted by the boards of education upon r ecommendation of t he superintendent s of schools . Remaining Tasks The major unfinished task is completion of the necess ary legal work. While a great deal of this has already been done , the needed legislation - 16- �remains to be drafted. This cannot be done until the extensive research on existing statutes, regulations 9 and court decisions bas been completed and questions arising therefrom have been answered. Roughly one year is needed for finishing this task. The work in finance which Dr. R. L. Johns is doing should be completed within six months . · Retirement provisions, tenure 9 sick leave, leaves of absence, salary schedules 1 personnel records 5 and a plan for combining the two central office staffs being developed by Dr. Willard Elsbree should be I completed within six months. Curriculum studies, developing pupil accounting provisions , deciding on transportation , food , health , and other services to be provided. and provisions for maintenance and operation need not progress much beyond the present planning stages until it is known whether or not the proposed district is to be created . As indicated above, the machinery for discharing these steps has been def ined and can be put in mot i on on s hor t no tice . Budget To be deve loped. Motivating Assumpt i on of the Commission The first decis ion of the Commission was that the sole criterion by which it would determine its recommendation on the issue of school district organization in Atlanta and Fulton County is what will best serve the educational welfare of those to be educated in Atlanta and -17- �Fulton County? Adhering to this fundamental guide has provided a source of confidence to the Commission. TMP ~jp December 2 , 1966 -18- �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 22

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_022.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 22
  • Text: ), '/ SCHOOL DISTRICT ORGANIZATION FOR EDUCATIONAL ADVANCEMENT IN ATIANTA AND FULTON COUNTY Report of the Local Education Commission of Atlanta and Fulton County Georgia �LOCAL EDUCATION COMMISSION OF ATLANTA AND FULTON COUNTY ~- L. Bardin, Chairman Thomas M. Miller Otis M. Jackson, Vice Chairman Mrs. A. L. Ritter W. Kenneth Stringer, Secretary & Treasurer Wallace H. Stewart Dr. R. H. Brisbane William M. Teem, III J. H. Cawthon Fred J. Turner Dr. Rufus E. Clement James White, Jr. Dr. James L. Miller, Jr. EX-OFFICIO Dr. John W. Letson Dr. Paul D. West Oby T. Brewer, Jr. W. L. Robinson Earl Landers Alan Kiepper STAFF Dr . Tr uman Pierce , Coordinator Dr. Curtis Henson, Recording Secretary �TABLE OF CONTENTS I. II. III. IV. v. VI. VII. VIII. IX. x. XI. INTRODUCTION. .... ...... 1 WORK OF THE COMMISSION 2 REVIEW OF PREVIOUS STUDIES 3 ADVANTAGES OF A SINGLE DISTRICT 5 DISADVANTAGES OF A SINGLE DISTRICT DECISION OF THE COMMISSION. NEXT STEPS. .... IMPORTANT QUESTIONS .... 16 .... ....... ...... AFTER THE REFERENDUM? 21 22 30 . 32 ................... 34 DEVELOPMENTS SINCE CREATION OF THE COMMISSION APPENDIX . 20 �SCHOOL DISTRICT ORGANIZATION FOR EDUCATIONAL ADVANCEMENT IN THE ATLANTA AND FULTON COUNTY SCHOOL DISTRICTS INTRODUCTION The present generation is witnessing a revolution in education. Underlying causes of this revolution include social and economic changes of unparalleled speed and magnitude,- the development of an increasingly complex society and a rapidly accelerating accumulation of useful knowledge. The necessity for all persons to secure more education of higher quality than ever before and to continue the quest for learning throughout life becomes more apparent with each passing year. No useful role for the uneducated remains and the cost of ignorance is more than society can afford. Major characteristics of the educational revolution follow: enrolling children in school at an earlier age, extending the upper limits of formal schooling, providing education programs adapted to the cultural background of the student in order to equalize educational opportunity, an enormous increase in the kinds and amounts of instructional materials , in school use of a larger number and variety of specialists, technological advances which enhance the effectiveness of teaching, improvement in organization for teaching and improvement in the quality of teaching . Fast growing d:i.men~ sions of modern school systems include junior colleges, vocational-technical schools, early childhood education progr ams and adult education programs. Additions and improvements in schools are increasing greatly the cost of education. Upward trends in cost will continue into the indefinite future if schools are to meet the demands placed upon them by the public . �The revolution in education places a premium on wise, long-range planning by school districts. Because of population growth and diversity of educational need, metropolitan areas pose difficult educational problems which require much study. Careful, long-range plans for educational advancement are essential in these districts, as in others, if schools are not to suffer in the future. School personnel, members of boards of education and other citizens in the Atlanta and Fulton County school districts are well aware of these conditions and are giving thought to the future advancement of education in the area. Such planning for the f uture was given official status by the General Assembly of Georgia in 1964 when it created the Local Education Commission of Atlanta and Fulton County. The Corrnnission was authorized, To study the desirability and feasibility of combining the school systems of Fulton County and the City of Atlanta, including the portion thereof lying in DeKalb County; to provide that said Corrnnission may draft a plan or plans for the combining of such school systems and submit same to members of the General Assembly from Fulton and DeKalb Counties. WORK OF THE COMMISSION The tasks assigned by the General Assembly to the Corrnnission were complex and formidable. After considerable study, the Corrnnission adopted a plan which, if followed, would enable the Commission to discharge its responsibilities. This plan was revised from time to time as the study progressed and as modifications which would improve the study were identified. The .work of the Corrnnission consisted of completing the steps described below. 1. A review of previous studies which gave attention to the same problems the Corrnnission was ask~d t o study. 2. A study of social, economic and educational trends in the met r opolitan area of Atlanta. - 2 �3. A study of developing educational needs and programs. 4. A study of the Atlanta and Fulton County schools with particular attention to finance. 5. An analysis of the educational reasons which support the creation of a single school district . 6. An analysis of the disadvantages of a single school district. 7. The identification and description of steps which would be necessary to create a single school district. 8. Tasks which would have to be completed in effecting a transition from the present districts to a single district. 9. Deciding on whether to recommend a single district. Throughout the entire course of the study the overriding concern of the Commission was to reach the decision that would serve the best interests of those who are to be educated in the Atlanta and Fulton County school districts. The deliberations of the Commission and the information considered in these deliberations, relevant to the purposes of the study, are sununarized briefly in the following pages. REVIEW OF PREVIOUS STUDIES The char~e of the General Assembly to the Commission springs from a background which spans years of citizen concern for good schools in the Atlanta metropolitan area . During these years, several special studies of the metropolitan area have paid attention to the schools and their problems of advancement. The Local Government Commission of Fulton County recommended in 1950 a Greater Atlanta Development Pr ogram. - 3 - The report of the Commission included �reference to the schools and the possibility of merging the Atlanta and Fulton County school districts. The report took the position that, ultimately, merger was desirable, but not ·at that time because of differences in expenditure levels and in school programs of the two districts. The General Assembly created a Local Education Connnission in 1958 to study the two school systems and to submit a plan or plans for their improvement to members of the General Assembly from Fulton and DeKalb Counties. This Connnission also sttrlied the question of merging the two school systems and concluded that while this would be desirable in the future, it was neither desirable nor practicable at that time. The Connnission recommended the creation of a Metropolitan School Development Council which would make it possible to achieve some of the advantages of consolidation. The proposed council was established and has become an effective instrument for carrying out joint programs of the two school systems. These programs include the Juvenile Court School, Educational Broadcasting, Public Information Services and In-Service Education. The Fulton County Board of Education appointed a study commission in 1963 to seek ways to overcome the financial crisis in which the Fulton County Schools found themselves because of a City of Atlanta annexation program. The annexation program was recommended by the Local Government Connnission in 1950 and was carried out in the early fifties. As a result of this program, 72 percent of the taxable wealth of the Fulton County School District and nearly 50 per cent of its s tudents were annexed by Atlanta. The repor t of this Connnission also took the position that the school districts should undert ake merger when fea sible and recommended t hat steps be taken to determine what would be invol ved in bringing about a singl e district. - 4 - �All studies, since 1950, which have concerned themselves with education in Atlanta and Fulton County have given serious consideration to the creation of a single school district in place of the two existing districts. These studies have taken the position that consolidation should be undertaken when feasible. The two districts, meanwhile, have grown closer together in levels of financial support and in educational programs. Furthermore, there has been a marked increase in the number of cooperative undertakings in pursuit of connnon interests. However, differences remain which would have to be reconciled if a single district is created. ADVANTAGES OF A SINGLE DISTRICT Major advantages of a single district over the two present districts number fifteen. These advantages are concerned with the basic structure for education, adequately financing the schools, equalizing educational opportunities, and improving the quality of education. Actually, all concerns of the study focus on the improvement of the schools. There follows a statement of each advantage and a brief discussion of its meaning. ! Better School District Will Be Provided Adequate criteria for determining the soundness of a school district have been developed by educational authorities. These criteria are con- cerned with such things as a sufficient number of children in the district in order to make possible rea sonable educational effectiveness and cost economy, adequacy of the district as a unit of local government, availability of an adequate local tax base, adequate bonding capacity, reasonable tax leeway and some degree of fiscal independence . When these criteria are applied to the present districts of Atlanta and Fulton County, neither is - 5 - �revealed as a satisfactory district. six criteria: Fulton County meets only one · of the the number of children to be educated. bonding capacity. Atlanta lacks adequate If the two districts were combined, the resultant district would be more adequate, primarily because of fiscal resource, than is either when considered separately. Educational Opportunities Can Be Equalized Morg Easily The right of every indivi dual to secure an education is inherent in a democracy. The modern definition of this right is that every individual must secure an education appropriate to his purposes, interests, abilities and needs. Equality of educational opportunity, therefore, does not mean the same education for all, but it does mean the same level of quality for all insofar as this is possible. The extreme diversity of cultural in- terests and backgrounds which are found in the metropolitan area of Atlanta, and i n any other metropolitan area, require a wide range of educational programs adapted to these basic differences in people. The current nation- wide interest in providing more realistic educati onal programs for children in slum areas is an indication of concern for this kind of need . The Atlanta district is heterogeneous in composition while the Fulton County district is more homogeneous. Combining the two would make it possible to provide in a more economical and efficient manner the variety of educational programs which are needed. The equalization of educational opportunities in Atlanta and Fulton County is virtually impossible under the present district organization. A single district would contribute much to making this a manageable task with minimum difficulties. - 6 - �N.ew and N.e eded Educational Programs Could Be Provided More Economically Neither school district has yet provided post-secondary education programs for which there is great need. Perhaps the fastest growing trend in American education is the development of comprehensive junior colleges. These institutions provide two years of academic work either for terminal purposes or for transfer to a senior college. They also usually offer pro- grams in vocational-technical education and in adult education. It is in- creasingly clear that continuing education is a must for the adult citizen of tomorrow. of education. The kind of world in which we live requires increasing amounts A recent Educational Policies Commission report takes the position that two years of education beyond the high school should be provided at public expense for all high school graduates. Fulton County is not financially able to provide junior colleges under its present tax structure. It would not represent the best economy for each district to provide its own junior colleges. A program to serve the metro- politan area would provide the best means of meeting this growing educational need. The two districts have already found it profitable to cooperate in the provision of vocational and technical education as shown by a new vocationaltechnical school which is to serve both districts. Plans are in the making for construction of a second institution of this type. More Adequate Curricula for Special Student Groups Can Be Provided The variety of curricula needed to meet the diverse educational needs referred to above requires special education programs for small groups of selected students . These programs serv~ children with serious physical - 7 - �handicaps, those suffering from severe mental retardation, children with extreme emotional difficulties, the exceptionally bright, and those with unusual talents. Since such programs are needed for only small numbers of children, they can be provided more economically if the student population to be served is drawn from both the Atlanta and Fulton County districts rather than for each school district to offer its own programs. Furthermore, the educational quality of offerings can be improved more readily in a unified district. Certain Educational Programs and Services Can Be Pi·ovided More Satisfactorily The richness and depth of both teaching and learning are being enhanced by new discoveries concerning human growth and development. The contributions of science to the effectiveness of teaching and learning processes are increasing at a rapid rate. Integrating into curricula the accelerating flow of new and useful subject matter which the modern school program must offer if it is to remain effective is an increasingly difficult problem. The modern school must be staffed by professional personnel who keep up with these continuing developments that affect their productivity. System- wide and continuous career development programs for personnel have become a necessity . This educational service can be provided better on a larger district basis rather than in terms of the present separate districts. The development and use of various learning resources and the appropriate utili zation of technological advance s in teaching can be stimulated and fostered better thr ough a single school district. - 8 - �Needed Improvements in Educational Quality Can Be Achieved More Readily The search for better schools is a common thread running through all considerations involved in deciding the consolidation question. Unless the ultimate consequence of unifying the two school districts is a better quality of education, there is little need to pursue the issue. Changes in financing schools, in administrative and supervisory services and in the scope and variety of educational offerings can be justified only if they bring about better education. The educational advancement which is essential to sound progres~ of the Atlanta metropolitan area requires a unified approach and not a series of separate and structurally unrelated school programs. The search for educational quality is now both universal and continuous. The pursuit of quality is complex because it is concerned with everything that has a bearing on educational programs offered by a school district. The unification of efforts to improve quality would certainly maximize both opportunities and resources for enrichment of educational offerings. Comprehensive, Long-Range Planning Can Be More Effective The increasing magnitude of educational responsibility has been stressed in earlier statements. The quantitative demands as well as the qualitative demands of this responsibility will continue to increase. Projections which have been made through the next several years show no letdown in the rate of population growth in the Atlanta metropol itan area . The indicated increase in the educational load calls for the most intelligent planning of which the people respensible are capable . Since this growth ignores school district - 9 - �• lines, · adequate planning for new enrollment also must ignore these lines insofar as actualities permit. Comprehensive, long-range planning cannot be satisfactory if it is segmented on the basis of school district lines which have no constructive significance in the context of the metropolitan area as a whole. For the same reasons long-range planning for improvement in the quality of education can be more effective if done for a single district rather than the present separate districts. More Effective Solutions to Connnon Educational Problems Are Possible Educational problems are not confined to areas marked off by school district lines. Some educational problems are unique to certain types of districts, as is true of Fulton County and Atlanta. But many such problems are connnon to the school districts of an area , state , region or nation. problems which are common seem to be on t he increase. Those The school district which embraces as nearly a self-sufficient socio-economic unit as is possible provides the best structural framework for t he consideration of educational problems . Solutions to thes e pr obl ems should not be restricted by ar ti- f icial distr i ct l i ne s which ignore t he facts of l ife . A uni fi ed district would pr ovide for a mor e constructive approach to problem s oluti on than does the present dual appr oach. This is all the more important s ince most of t he educational problems to be face d are common t o t he two districts. More Effective Research Programs Can Be Stimulated and Executed As good schools have become more central t o personal and connnunity - 10 - �advancement, the place of research in education has become more apparent. Sound analyses of existing programs, the identificat~on and description of strengths and weaknesses, and the determination of grounds for change require research. Planning ahead to be sure there will be adequate classrooms and teachers for the children in school at the beginning of a given year rests on research. School systems without strong _research programs cannot achieve their maximum effectiveness. The complexity of a metropolitan area and the interrelationships of roles of its _different segments require comprehensive research programs based on trends and needs of the entire area rather than of sub-units such as separate school districts. Furthermore, economy and wise management dictate a metropolitan-wide approach to research. Needed Experimentation and Educational Invention Can Be Achieved More Readily Major advances in our society depend heavily on invention and experimentation. nology. This fact is well recognized in the world of science and tech- The role of invention and experimentation in the improvement of social institutions such as schools is equally important. Schools, like the communities in which they exist, must change as society changes. New curriculum materials should be developed and tested on experimental bases. New knowledge of human growth and development should be applied to teaching and learning on experimental bases. New teaching procedures and methods should be tested through tryout and evaluation. Heavy reliance upon invention and experimentation are crucial to needed educational advancement. There is no need for the school systems within Fulton County to engage in separate programs of this nature . - 11 - The interests �of both districts can be served better by unified programs, to say nothing of economies which could be effected. More Extensive Use of Selected Educational Facilities and Learning Resources Is Possible Centers for acquiring, creating, distriputing and servicing curriculum materials such as publications, filmstrips, video tapes, films and the necessary equipment for appropriate ~se of these materials are becoming common. The creation of teaching materials for local use and on the basis of needs unique to the local situation is an important function of these centers. The use of television in teaching and in professional development programs is increasing. The needed facilities for extensive television programs in the metropolitan area can be centered easily in one location. It is not necessary to duplicate the facilities and resources mentioned above in different school districts serving the same metropolitan area. A single center can provide a constant flow of materials far richer and more comprehensive than would be possible if available financial support is used to provide centers in the separate districts. Equity and Balance in Financial Effort and Support Can Be Achieved An axiom of educational finance, which is accepted universally, is that wealth should be taxed where it is in order to educate children where they are . The most glaring deficiency in the structure of public education in the Atlanta area violates this axiom. is the City of Atlanta. The center for commerce and industry ·C ontributions of most Fulton County citizens to - 12 - �the economy of the metropolitan area are made largely in the City of Atlanta where they do their work. This wealth enriches Atlanta primarily, although earnings paid to the individual may be spent wherever he chooses. The City already recognizes these facts of the economy of the area by helping to support schools in the Fulton County District through al½ mill countywide property tax. The industrial wealth of the metropolitan area which is a major source of school revenue lies largely within the City of Atlanta. No equitable system of financ~al support and effort is possible which does not take into account these economic facts. A single tax program for the metropolitan area with the revenues distributed according to educational need is the only available satisfactory answer to the problems of providing adequate support for the schools. This is Atlanta's problem as well as Fulton County's problem because of the highly complex interdependence of the economy of the two districts. A single school district would be the most simple and prudent way to achieve the goal of equity and balance in financial effort and support. Greater Financial Stability is Possible The disadvantages of heavy reliance on the property tax for the support of schools are well known. The primary advantage is that revenues from property taxes fluctuate less than do revenues from more sensitive barometers of economic health. Desirable stability in the financial structure of a · school system in the final analysis is related to the soundness of the economy of the district and the fairness of its system of taxation . The better balanced the tax program, the more stable the financial base of the schools. The more complete the area served by the school district is as an - 13 - �economic unit in its own right, the more stable will be the local tax base for schools. It is obvious that combining the Atlanta and Fulton County districts into a single school system would provide a far sounder economic base for year-to-year stability in school support. Economies Are Possible Consolidation cannot be justi~ied solely as an economy measure, if this is defined as an actual reduction in expenditures. Any plan for inrrnediate unification of the Atlanta and Fulton County School Districts would cost more than the sum of the current budgets of the two systems because, assuming that the same quality of education is to be provided in the entire district, costs would need to be equalized upward instead of downward. Nevertheless, some financial economies are possible because of the elimination of duplicate programs and services which can be handled better through a single system. In this connection, special reference is made to experimentation, invention, research, certain district-wide programs and services, specialized curricula for small student groups and others enumerated earlier. These programs could be provided at higher quality levels and at a lower unit cost on a unified basis than would be possible in dual programs. However, the greatest economic gain to be derived from consolidation would be in the creation of opportunities to purchase more with the edu- _ cational dollar rather than in the utilization of fewer dollars. This kind of economy is of much greater importance than is the mere saving of money. One good test of a school district is not how little money it spends , but how much education it buys for its exvenditures . - 14 - �New Educational Developments Can Be Better Accommodated As shown earlier, the revolution in education which is underway is composed of both problems and opportunities. A large school district is in better position than a small district to stay abreast of such developments because of its more complex and varied interacting elements. Problems and needs often fall into sharper focus in a large district where the dynamics of change appear to express themselves with greater vigor. Opportunities for new developments in education to be put into practice prevail to a greater degree in the large district. Many resources not for- merly available to improve schools are now being made available. The major source of this new support is the Federal Government through numerous pieces of legislation. It is much easier to take full advantage of the funds thus made available if a single district is created. The complexities of govern- ment relations to education are rapidly increasing. It would be more satis- factory to handle these relationships for the Atlanta and Fulton County Schools through a single agency than through two agencies. Assumptions The above identification and description of advantages of a single school district ar e predicated on certain as sumptions concerning the propos ed new dis t rict . Among these a ssumpt i ons ar e the f ollowing: 1. An adequate legal base for the new district wi ll be pr ovided . 2. An a dministra tive structure which will make pos s i ble the necessary leadership for educational advancement in the metropolitan ar ea will be created. ~ 15 - �3. An adequate plan for financing the new school district will be adopted. 4. Emphasis on continuously improving educational quality and extending educational services will be ·continued. Conclusion Consolidation as such is of no value. It is valuable only as it results in educational advancement, improve~ educational opportunities for children, youth and adults; however, it will not guarantee such advancement. DISADVANTAGES OF A SINGLE DISTRICT The Commission was as much interested in identifying and analyzing the disadvantages of one school district as it was in identifying and analyzing the advantages. Without the weighing of advantages and disadvantages against each other, no objective way of making a decision was open to the Commission. Major concern was with both real and possible educational disadvantages of a single district rather than with problems and issues which would have to be faced if the two present districts are dissolved and a new one is created in their stead. However, the latter problems and issues are also important and they were studied extensively. this report. They are reviewed in a subsequent section of Possible disadvantages of the larger district are presented nex t. Difficulties in Providing School Programs Needed Because of Differences in Attendance Areas The capacity of schools to make adaptations which take into proper - 16 - �account the educational needs of their neighborhoods is related to the size of districts. Considerable uniformity of educationa~ programs in the various attendance centers within districts has been traditional. Because of the range of socio-economic conditions which exist in metropolitan areas a greater variety of educational needs is present in metropolitan school districts. Thus, greater variations are required in school programs than are needed in smaller more homogeneous districts. Current efforts to develop more realistic school programs for _children in slum areas of cities is an example of the need for different kinds of progr ams according to community backgrounds. A reasonable degree of control must be vested in the local school community if these variations in educational needs are to be met. Neighborhood control generates local responsibility, interest and initiative which are essential to good schools. Unhealthy Reliance £ill Bureaucracy Wher e at least some degree of local control is not pre sent , decisions are necessarily removed from the local scene. Instead of the healthy exer - cise of community responsibility for schools , directives from a centr al of f i ce removed fr om the community may t ake the place of l ocal initiati ve . Thus, bureaucratic controls may grow up whi ch inevitably stress unif ormity and discourage the community autonomy whi ch has been one of the major strengths of public education in Ameri ca. There is evidence to show that the larg~r the district t he greater the likelihood that a ut hority over the neighborhood school will be central ized in administrative offices which are usually too far removed from the local school to be responsive to local interests and needs . - 17 - �Inadequate Invention and Experimentation - Historically, many very large school districts have been notably lacking in educational invention and experimentation. Some of the major current educational ills of our country are found in the slums of large city districts where until recently little effort has been made to develop school programs which would serve these areas realistically. Innovation is difficult in situations which do not encourage the exercise of individuality. Uniformity and invention are not compatible. ulations Excessive use of rules, reg- and directives inhibit creativity. Problems unique to large school districts in metropolitan areas have been the subject of much study in recent years. Experiments with new methods and procedures for utilizing the interests and abilities of citizens in neighborhood school centers have been successful. At present, the nature of educational needs of the culturally deprived and the curriculum materials and teaching procedures which are adapted to their backgrounds are subjects of important research and experimentation. The Elementary and Secondary Edu- cation Act of 1965 provides more than one billion dollars to improve education programs for socially disadvantaged children. Current trends are pointing to ways of stimulating innovation and experimentation in all school districts. Poor Conununication The difficulties of maintaining satisfactory channels of conununication increase with the size of a school district. The threads which hold a school system together become tenuous as the district grows larger. Greater depend- ence must be placed on formal and impersonal means of conununication in large districts. Opportunities for misunderstanding and conflicting opi ni ons are - 18 - �greater where personal and informal contacts are missing. Too Much Centralized Decision Making The disadvantages of bigness in utilizing democratic participation in reaching decisions stems partly from the lack of an adequate structure for such participation and partly from the slowness of action characteristic of large units of government. The fact that both the soundness of decisions and an adequate understanding of thejr meanings are enhanced by participation in their making is of great importance in education because of the nature of teaching and learning. It has been difficult for large school districts to avoid making many decisions in central offices which might be made more satisfactorily in local attendance areas. Loss of Personal Identity Many studies have shown that a close relationship exists between the productivity of a person and the degree to which he feels himself to be an integral part of the enterprise which provides his employment. The more he is made to feel that he is but a mere cog in a machine, the more he acts as though this were true. There is no substitute for warm personal re- lationships in achieving satisfaction and success in one's work. The kind of environment which encourages such relationships is very hard to maintain where large numbers of persons are involved. Conclusion The Atlanta and Fulton County school districts, if combined , would be about eleventh in size among all districts in America . - 19 - In 1964- 65, the �total regular day school enrollment in the two districts was 150,218 plus special schools and adult programs. This is about one~sixth the enrollment in New York City which has more than one million pupils and enrolls more pupils than any other district in the Nation. Both the Atlanta and Fulton County districts have reached already the size of school systems which have suffered from the ills described above. -Therefore, if the proper safeguards are observed in the creation and establishment of the new district, combining the school districts would. scarcely create problems of bigness beyond those which already exist. Just as creating a single school district would not guarantee the educational advantages discussed in this document, neither would the ills described inevitably follow. Knowing the disadvantages to avoid should be sufficient forewarning to assure the provision of an adequate legal base for the new district, satisfactory administrative leadership and sufficient financial support. DECISION OF THE COMMISSION After carefully balancing against each other the educational advantages and disadvantages of one district in place of the two existing districts, the Commission then defined and examined the steps which would have to be taken in order to create a single school district for Fulton County and the tasks which would have to be completed in the transition . Neither set of undertakings appeared to be faced by insurmountable barriers ; hence , the Commission was free to make its decision on strictly educational grounds . The evidence before the Commission scarcely permitted a recommendation other than the creation of one school district for all of Fulton County. - 20 - �This is the reconnnendation. The Atlanta and Fulton County school districts should be dissolved, not merged . An entirely new district should be created . In this way none of the limitations of the present districts need be preserved and the advantages of both can be combined in the new district. Furthermore, desirable features of a school district not currently present in either Atlanta or Fulton County can be incorporated in the new di st rict. NEXT STEPS The foregoing presentat ion outli nes some of the steps taken by t he Commission in reaching a decision on the question of merger. Having de- cided that, in its opinion, the educational programs needed by the children, youth and adults of Atlanta and Fulton County can be provided better by a single district, the Commission turned to a study of the actual steps which would be necessary to achieve merger. The legislati on creating the Connni ssion, in addit ion to directing the Commission 11 To study the desirabi lity and fea sibility of combining . . . 11 (the Atlanta and Fulton County School Systems), stated that the Commission 11 may draft a pl an or plans f or the combining of such school systems . 11 The decision on whether there will be a s ingl e di st r ict will be made by the voters of the present districts. Hence , i f the member s of the General Ass embly from Atlanta and Fult on County accept the Commis sion's reconnnendation, thei r next s tep would be to dr aw up a nd submit f or passage necessary legislation for holding a referendum on the issue. Since the voters ar e enti tled t o a ll informati on that can be provided in order for them to make the best decision, legislation authorizing the referendum should also spell out the essential characteristics of the pro- - 21 - �posed new district. The Commission reconnnends that this legislation include the following: 1. A definition of the necessary legal basis for dissolving the present districts and creating the new district. 2. A description of organizational, administrative and tax structures of the new district. 3. Provisions ior safeguarding present commitments and obligations of the two existing districts. 4. The date on which the new district would come into being. 5. Provision for setting up the machinery required to make the transition from the two present districts. Should the majority of votes cast in the referendum in each of the two existing districts favor the single district, the proposed school district would then be created in accordance with the specifications of the legislation. : (It is assumed that voters in each district would be required to approve the single district before it can be created.) The transition from two school districts to one school district is complex and requires careful planning~ to be resolved can be foreseen. Problems and issues which will have Their exact nature will depend to some extent on the specific provisions made for dissolving the present district and creating a new district. But the following questions may be anticipated, and satisfactory answers to them are possible at this time. IMPORTANT QUESTIONS Since merger of the Atlanta and Fulton County school districts has been discussed from time to time during the past twenty years , opinions - 22 - �already have been formed on both sides of the issue. It may be assumed, however, that the vast majority of citizens have had ~o opportunity to become properly informed on the basic facts needed in order to reach a wise decision. Much public discussion of the facts concerning the present districts and the proposed new district is essential to reaching a sound decision. These facts should be made available to all citizens. questions will be asked and properly so. possible answers to these questions, Many Citizens are entitled to the best It is, of course, impossible to foresee just what all of these questions will be, but it is safe to assume the following will be of interest. Answers to these questions are given in light of known facts. What Would the New District be Like? The Atlanta district consists of 128,395 square miles of which 8.420 miles lie in DeKalb County. The Fulton County School District includes 420 square miles of territory. Therefore, the two districts, if combined, would make a single district of 548,395 square miles of which 539.975 square miles would be in Fulton County proper. The proposed district would have had a total population of 632,600 on April 1, 1964, including 126,400 in the present Fulton County district and 506,200 in Atlanta, of whom 43,900 were in DeKalb County. On October 1, 1964, the total school enrollment for the regular day program, including* kindergartens, would have been about 142,000 pupils . Professional personnel in the new district would have numbered nearly 5,500 individuals, and other school employees just under 3,000 persons. There would have been 170 elementary schools, 35 high schools and two night high schools in the district. - 23 - The schools are now located as �follows: 118 elementary and 24 high schools in Atlanta, 52 elementary and 11 high schools in the Fulton County district. - The school budget for 1965-66 would have been slightly under 61,500,000 dollars, with expenditures equalized by raising Fulton County School District expenditures up to current Atlanta levels, including the provision for kindergartens. The 1965-66 budget for the Atlanta schools is $46,713,124.92; the Fulton County school budget for the same year is $13,891,184, making a total of $60,604,308.92. The school tax digest for the 1965-66 school year is $1,448,147,960 at present assessments. This is divided as follows: $167,691,000 in the Fulton County district and $1,280,456,960 in the City of Atlanta. What Will be the Name of the New District? The Atlanta-Fulton County School District is an appropriate name. Enabling legislation would specify the name of the district. What Would Happen to the Properties of the Two Present Districts? Properties of the two districts would become the property of the new district. These assets belong to the people and are simply held for the people by the present districts. The new district would hold them in the same way, and their value would be unaffected by the transfer . Buildings and equipment would serve the same people they now serve and in the same ways . Children would attend the school they now attend and would be taught by the same teachers . - 24 - �What Would Happen to Debts of the Present Districts? Nothing. Debts of the Atlanta district amount to $41,894,556, and for the Fulton County district, $18,100,444. These are bonded debts incurred primarily for the construction and equipment of needed school buildings. Provisions have been made already for retirement of these debts . These provisions would be as binding if there is a single district as they are at present. What Would Happen to the Teachers,. Principal s, and Other Employees of the Present Districts? All of these individuals would retain their present positions. The only exception would be among administrative personnel on the district-wide level. Some reassignment would be necessary but no one would be assigned to a posi tion of lesser rank than he now holds , with the exception that only one superintendent would be needed. What Would Happen to Salaries of Employees ? No one would take a cut i n salary. In f act, those teachers now in t he Fulton County schools would receive a small salary increase since the Atlant a salary s chedule i s slightly better than the Fult on County schedule. Two salary schedul es would be untenable, as would be any reduction in salaries of present employees. What Would Happen to the Present Teacher Retirement Systems? Each of the existing retirement systems would be retained for those - 25 - �who are now members as each system has provided a bind~ng contract to its members. No teacher could possibly lose in retirement benefits because of a single district. Some way should be found to provide a sound retirement system for the proposed district with each new employee enrolling in this system. Perhaps the present State system could serve this purpose. What Would Happen to the Tenure of Teachers? The proposed new district would not affect earned tenure of teachers in either of the present two school districts. All teachers would carry with them into the new district all of the years of service and all of the benefits of tenure which they have earned. What Would Happen to Positions Held !2y: Teachers in the Present Districts? Nothing. Teachers would continue their work in the same schools, in the same capacity, in the same school communities and with the same colleagues. Would the Singl·e District Cost Less Money? No. While various economies could be effected in a single district resulting in some savings fov the particular services rendered, the overall cost would be higher than the combined cost of the two present districts because the single system would provide for the e~tire district those programs and services which are now provided by only one of the districts. For example, the new district would provide kindergartens for all schools as are provided in the present Atlanta district . - 26 - Provisions for pupil �transportation would have to be uniform throughout the new district. If the Fulton County policy of transporting pupils who live one and one-half miles or more from school or from public transportation which is provided at a student rate were adopted for the new district, no additional cost would be necessary. Adding kindergartens to present Fulton County schools would cost approximately $400,000 per year. Capital outlay needs would be $1½ million for the construction of 60 classrooms for kindergartens. How Would ---the New -- School District be Financed? One of the major reasons for creating a single district is to provide a more equitable tax base for education. In view of the fact that Fulton County has reached the maximum tax rate for schools under present provisions and Atlanta is approaching fiscal difficulties because of the present tax structure, the new district would be timely in making it possible to work out -a more reasonable plan for f i nanci ng education in both Atlanta and Fulton County. A tax structure which differs from that of either present district should be sought. The goal sought by the new tax program would be to di stri bute among the people of the entire county the cost of education on a fair basis. A single district would make possible taxing the wealth where it is and applying it to educati onal need where it exists - - a longt erm guide to f inanci ng schools. A major source of school support should be f ound to take some of t he ' burden f r om the pr oper ty tax and to equalize responsibi lity for support. - 27 - �I Would School Taxes Paid .£Y the Average Individual Be More or Less Than at Present? An answer to this question is not possible without knowing the tax structure of the new district. However, it is safe to assume that the av~rage tax payer will be taxed more fairly in view of one of the main advantages of creating one district. A single tax system for education in the entire country would certainly be fairer than either of the present systems. These systems leave much to be desired. in particular is cumbersome and inequitable. The Fulton County plan Atlanta is now paying part of the educational bill for Fulton County as a result of annexing 72 per cent of the taxable wealth in the Fulton County School District and almost 50 per cent of the students. Should a tax be levied to broaden the base of support, the tax bill of the property owner could be reduced. Wouldn't~ Single District Be of Greater Benefit to the Fulton County District Than to Atlanta? Perhaps initially as Fulton County's school finance problems currently are more severe than those of Atlanta because of the city annexation program of the last decade. But, that which is Atlanta and that which is Fulton County as defined by existing boundaries is unrealistic. The economic life of the two is so interwoven that existing boundaries simply make no sense at all as taxing units. The two districts are now taxing themselves at r elatively the same rate in terms of real effort . - 28 - Partly because of the �= tax structure, Fulton County schools are in truuble fiscally. not far behind in this respect . Atlanta is Hence, both districts stand to gain from a single district if a sound tax structure is created. Can't~ School District Become Too Large? Probably so. The answer depends upon whether size is permitted to foster unhealthy bureaucracy. districts in the Nation. Atlanta is already one of the largest school The new district would occupy about the same position among large districts that Atlanta now occupies. Are There Examples of Similar New Districts? Yes. One of the latest to be created is the Nashville-Davidson County School District. All units of local government were merged in this instance. Charlotte-Mecklenburg County, North Carolina, is another fairly recent example of the same kind of change. Others could be mentioned. No failures of such mergers are known at present. Is There~ Trend in Metropolitan Government to Larger Units , Including Larger School Districts? There are some indications of such a t rend , pr obably because of a growing recognition of the need to streamline metropolitan goverrlments and minimize overlapping and duplication. No doubt , many additional questions will be asked concerning the proposed new district. Obj ective answers should be provided insofar as it is - 29 - �possible to do so. It is hoped that every citizen will familiarize himself with the facts concerning schools in the present districts and the arguments for and against creating a single district. AFTER THE REFERENDUM? If the voters approve a single district proposal, the time table defined in the enabling legislation would be set in motion. Much work would have to be done to effect the transition. The autonomy which local school districts in Georgia are free to exercise is considerable. The Atlanta and Fulton County school districts have freely exercised this autonomy. Being entirely separate districts, they have developed their own policies, procedures and operational patterns. While many similarities exist in these matters, there are also differences. Creation of a new district would require careful attention to such guides and practices. Changes which are necessary must not work injustices on school personnel or reflect unwisely on educational programs. Careful and tedious study are required which will result in the development of policies, procedures and operational patterns needed by the proposed new district and which may or may not exist currently in either of the present districts. Some of the several aspects of this problem are listed below with types of needed action indicated. Additions to this list are likely to be necessary in the event a single district is created . 1. Development of a system of personnel records for professional and other school personnel . 2. Development of a system of records for pupil accounting. 3. Development of necessary guides and procedures fior budgeting . - 30 - �4. Development of purchasing plans and procedures. 5. Development of plans for appropriate financial accounting. 6. Development of a salary schedule for professional and other personnel. 7. Development of a retirement system, or systems. 8. Development of policies concerning· employment practices, professional and other. 9. Development of policies regarding sick leave, vacations, leaves of absence, professional growth, etc. 10. Development of policies regarding size of schools. 11. Development of general school regulations such as length of the school day, number of days in the school year and holidays. 12. Development of a school calendar. 13. Reach decisions on the school program having to do with kindergartens, special education, vocational education and other program areas. 14. Reach decisions on pupil-teacher ratios to be established and maintained. 15. Reach decisions on services to be provided by the school district, such as food, transportation and health. 16. Reach decisions on instructional materials and supplies which are to be provided. 17. Reach decisions on special professional personnel to be provided such as librarians, school psychologists, counselors and reading specialists . 18 . Reach decisions on administrative and supervisory services to be provided. - 31 - �r 19. Reach decisions on non-professianal personnel to be provided, such as lunch room workers, custodians and secretaries. 20. Determine the curriculum adjustments which are necessary and suggest how they are to be made. 21. Recommend policies regarding expansion of school programs with special reference to junior college education, vocational and technical education and adult education. 22. Propose a method of combining the two central office staffs. 23. Propose a plan for the internal organization and administration of the new school district, answering such questions as: Will there be area superintendents? Will there be junior high schools? How many grades will be in the elementary schools? 24. Recommend the future of the Metropolitan School Development Council. Will it have served its purpose if the new school district is created? If not, should it be extended to include the entire metropolitan area? 25. Reconlmend plans for handling textbooks and instructional supplies. 26. Make recommendations concerning teaching loads. 27. Make recommendations concerning the visiting teacher program. 28. Make recommendations concerning organizations which exist in the respective school districts, such as Parent- Teacher Associations, local teacher associations and the various student organization~ . 29. Make a budget for the new school district. DEVELOPMENTS SINCE CREATION OF THE COMMISSION This document begins with a paragraph which states that a revolution - 32 - �in education is underway because of swiftly moving cultural changes of profound impact on all areas of civil~zation. During the course of this study several developments occurred which have major bearings on the recommendation for one school district to serve Fulton County. Among these developments are the following: 1. Mounting sentiment for a new Atlanta annexation program. Any such move could only aggravate further the already s·erious financial problems of the Fultorr County schools under the present district organization. 2. A statewide educational study has been completed which strongly recommends fewer, more efficient, school districts for the State. While main emphasis is on districts of sufficient enrollment to provide economically the wide range of educational programs and services needed, the basic concern is with sound districts. 3. The Federal Government has passed an education support bill for elementary and secondary schools. This seems to signal a new and far stronger role of the National Governemnt in education for the future. Other Federal legislation which influences schools supports this conclusion. The impact of this changing role on school dis- trict organization is not clear at this time. But present indi- cations point clearly to the importance of strengthening local school districts. 4. The proposed new Constitution for the State of Georgia, if passed, will encourage the consolidation of school districts and will make it easier for consolidation to be achieved. - 33 - �APPENDIX �TABLE I ESTIMATED TOTAL SCHOOL ENROLLMENTS IN REGULAR DAY PROGRAMS IN THE ATLANTA AND FULTON COUNTY DISTRICTS 1965-1970 Years Atlanta Fulton County Total 1965-66 119,204 35,020 154,224 1966-67 122,376 36,210 158,586 1967-68 125,548 37,441 162,989 1968-69 128,721 38,714 167,435 1969-70 131,893 40;030 171,923 - 35 - �• TABLE II ESTIMATED ANNUAL SCHOOL BUDGETS OF THE ATLANTA AND FULTON COUNTY DISTRICTS 1965-1970 Atlanta Years Fulton County Total -·· - - $46,713,125 $13,891,184 $60,604,309 1966-67 51,104,159 15,002,479 66,106,638 1967-68 55,907,949 16,202,677 72,110,626 1968-69 61,163,297 17,498,891 78,662,188 1969-70 66,912,647 18,898,802 85,811,449 1965-66 1!- ~!- Actual - 36 - �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 3

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_003.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 3
  • Text: SECTION IV RETIREMENT PLAN The Retirement Plan for City of Atlanta employees was initially adopted in 192 7. The Pension Act for the employees of the Fulton County Board of Education first was passed in 1937. Since both plans were originally adopted they have undergone several changes, the most recent major revision occurring in 1962 for both Plans. The Plans have been contributory s i nce their inc ept ion with th e policy tha t th e res p ectiv e Boa rds match the amount s contributed by the employees , Hi s toric a lly, each incr ease in benefit s h as gen e r at ed a co r resp on ding increase in t h e rat e of emp l oy ee contributions. Furth er , in order to receive t he higher b enefit s ac tiv e employees have had the option of " repaying " contributions they would h ave pa id had the curr ent contri bution l evel existed since the employee was hir ed, Since active employees do not have to accept increased b enefits (and " make up " back contributions ), the present Retirement Plan covers employees at several different benefit levels with diff er·ent rates of employee contributions, However, since the majority of employees who w ere active in 1962 have opted to take the increased benefits and all employees hir ed since 1962 automatically are covered for those benefits, we will discuss the provisions of the Retirement Plan as they currently exist. -20- 'l.'OWERS, PERRIN, FORSTER & CROSBY �Comparison of Plans The provisions of the Retirement Plans of both Fulton County and the City of Atlanta are almost identical. The following description w ill p oint out where differences exist in Plan provisions. Normal Retireme nt Date: Employees are eligible to retir e on full unr e du ce d p e n s ion afte r compl e ting 2 5 years of service and attaining age 60. Employe es may w ork to a ge 65 at their option. Early Retirement Date: E m ployees ar e e lig ible to r e tir e e arly o n a r e du ced p e ns i o n a t a n y ti me aft er comp l e ting 2 5 y e ar s of s ervi c e and attaining a ge 55 . Pensio n is reduce d 1 / 1 2 th of 2% for each month th e empl oyee i s l ess t h an 60 . Normal Retireme nt B e nefit : 2 % of f i r s t $3 00 of monthly Ear nings , p lus 1 1/ 2% of m o nthl y Earni ngs in excess of $300 times years of 11 credita b l e 11 service. Earnings equal average of h i ghest five years of earnings during employme nt. -21- TOWERS, PERRIN, FORS'l'ER & CROSBY �- - -- - - - - - - - -- In no event will normal b e nefit plus Maximum Benefit: Primary Social Security exceed 75% of Earnings on which benefit is determined. After 10 years service benefit accrued to Disability Benefit: date is payable. Pre-Retirement Death Benefit: If employee is killed in the line of duty during first five years of employment, his beneficiary receives 1 / 5th of full 25 year service pens i on ; after five years , p r o-rata portion of full serv ic e pen s ion. (Fulto n County• s Plan apparently do es not co n t a i n t h is p r ovi s io n, ) Pos t- Reti r eme n t D eath Benefit : C ert ai n eligible depe n dents are entitled to 50% of the b e n efit being r ec e i ve d b y the pensioner, If the b eneficiary is more t h an five years younger t h an the pensioner, such benefi ci ary• s pension is reduced 1 /12th of 2% for each month that she is m o re than five years younger than the pensioner . No reduction if beneficiary is age 60 or over. - 22 - TOWERS, PERRIN, FOHS'.r'ER & CROSBY �Employee Contributions: 5% of Earnings; 6% of Ear nings if desire post-retirement death benefits. Termination of Employment: Return of all employee contributions. Minimum Benefit: If a pensioner (or pensioner and beneficiary) dies prior to receiving at least the total amount of his contributions, the balance will be payable to the pensioner's estate. Make-up of II Back" Contributions: All active employees during 1962 could elect the increa sed benefits by paying "back" contributions, Once determined, such amounts could be paid in a lump sum or in 60 monthly installments. If not elected within six months from Effective D a t e , 4% interest is charg ed from Effective Date to the dat e the employee elects to be cover e d und er the incr ease d b enefits . In addition, both B o ards mat ch the amounts of empl oyee curr e nt a nd contributions. The matching of 11 11 back 11 ba c k 11 contr ibutions may be amortized over a 2 0 year period. - 23 - TOWERS, PERRIN, FORSTER & CROS BY �Suggested Plan An examination of the above provisions demonstrates that both Plans are identical with one minor exception. We do recommend that a combined Plan contain the provision to allow for the payment of benefits if an employee is killed in the line of duty. (The Fulton County Plan apparently does not have this provision.) We suggest that no changes of a major nature be considered during th e period the merger is taken under consideration. Comments on Suggested Plan This paragraph w ill discuss that area w here both present Plan s do n ot hav e complete identical provisions. W e s u g gest that the prov i s ion f o r pa yment of benefi t s in the e vent a n emplo yee i s killed in the lin e of duty be maintained . The probability of such an e v ent is remote , but does exist f o r s chool bu s d r ive r s and t ea cher s w ho m u s t tr a v el be tween employment locati on s. Met hod of F inan cing The Retirement Plan f o r the Fu l t o n C ounty Scho ol pers onnel is maintained and accounted for separately from the retirement p l an for other Fulton County employees. The City of Atl anta maintains one overall Reti reme nt Plan which covers both Board of Education employees and other City - 24 - TOWERS, PERRIN, FORSTER & CROSBY �personnel. (Policemen and Firemen are not included.) No separate accounting policy is followed solely for employees of the Board of Education. The financial information and numbers of employees we ·will be ref erring to in this subsection were taken from interviews with Miss Lula Carson of Fulton County and Mr. Gus Langford of the City of Atlanta. In addition, the most recently available audit reports of both Funds were used, i.e. , December 31, 1967 as certified by H. G. Jackson & Company for the City of Atlanta and June 30, 1968 as certified by Respess and Respess for Fulton County. It is important to note at this point that .the City of Atlanta f ollow s a cash accounting s y s tem; w her e a s Fulton County follows an accrual accounting s ystem , The fallowing financial information is pertinent to this study. - 25 TOWERS, PERRIN, FORS'l'ER & CROSBY �-- ---- - ---== =----==---====-===~ CITY OF ATLANTA Number of Active M e mbers: Unavailable Monthly Employee Contributions : $337, 070 (School) 99, 390 (Non - school) Number of Retired Mem bers: Monthly Benefit Payments: Fund Assets: FULTON COUNT Y 2,62 9 $77,543 2001 (No breakdown available between school and non-school) 279 (plus 5 4 pr e -1952 retirees w ho receive benefits d i rectly from County ) $292, 000 (School) 73, 000 (No n- sc h ool) $68,592 (plus $ 7, 30 6 fr om County f o r pre- 1 952 retiirees ). · $12,591,328 (Cash and inves tments at co st) $1 0 ,1 0 4,979 (Includes $ 7 38,485 due as matching funds) An examination of the above information clearly shows that the City of Atlanta Retirement P l an is sub s t antially l arger than that of Fulton County. Further, the majority of the City of Atlanta Plan ' s members, contributions and, the r efore, liabiliti e s and fund a s sets ar e a tt r ibuted to Boa r d of Education p er s onnel For this reason, we feel that a combined Board of Education Plan should include the non-school employ e es of the City of Atlanta. Failure to do so may b r ing s er ious financi a l disad vantage t o a pla n maintain e d so l e l y for t h e City of Atlanta non-school p e rsonne l. - 26- TOWERS, PERRIN, FORSTER & CROS BY �Should the Plans merge, the sur v i v ing political entity w ould ·i nh e rit th e responsibility of paying all e x isting pensioners' benefits and making matching contributions on all future employee contributions. (The oblig ation for ' payment of benefits to the 54 pre-1952 retirees in the present Fulton County Plan w ould in all likelihood rem.ain an oblig ation of th e County .) Furth e r, t he contributions from the Teachers' Retirem (;! nt System of Georgia w ould continue to be paid to· the combined Fund. As the nature of this repo r t i s preliminary, it was deemed inadvisable a t this time to perform cost proj e ctions or dete r minations of assets and liabilitie s of the t w o present plans. How e v er, should the merger come to fruition , it w ill be necessary to p e rform a detail e d audit of both plans and , w e su gg e st, an actua r ial v aluation to determine the r e lative financi a l strength of bot h p re s ent plans and the su rvi v ing pla n. I n add ition , t h e e x act amount of mat c hi n g con - tri buti ons due (bo th current and " make- up") w ould h a v e t o be determi ned as of t h e effe c tive date of th e c ombi ned p lan, and arr angements m a d e with t h e existin g spon s o r ing political bodies fo r future payme nt t o t h e combined fund. The cu rrent f u nds a re investe d i n U .S . Government Treas u ry Notes, Bills and Bonds and Certificates of Deposit at most la c.al banks and savings and loan a s sociations. In addition, cash accounts are maintained . ex isting arrangement would not be altered. - 27 - TOWERS, PERRIN, FORSTER & CROSBY In all lik e lihood this �Installation Procedure As stated previously, the actual establishment and installation of a combined plan would prudently be done only after an analysis of the present financial situation of both Plans and the necessary legislative requirements hav e been completed. ·· Once the new sponsoring political body accepts the financial obligation and liabilities of a combined Plan, · the actual 11 transf er 11 and com- bination of people and funds can be accomplished with relative ease throu g h bookkeeping procedures. It would be necessary to appoint a new combined Pension Board and to establish an administrative team charged with the responsibilities of detailed r e cord keeping, payment of benefits a nd othe r admin istrative requirements. Further , the combined Plan w ould requi re re d r afting of the P e n s ion Act a nd sponsor ship in the Legis l ature. Shou ld the m erger b e acc ompl ished, i t is vitally imp or t a nt to communicate t o employees ( especi a lly tho se n ~aring reti reme nt) t h e purpose of the combined arrangement and to assure t hem tha t benefit s will n ot be affected . -28 - TOWERS, PERRIN , FORSTER & CROSBY �SECTION V CONCLUSIONS AND SUMMARY An analysis of all benefits currently prov ided by both Systems show s that they are quite compatible. The medical plans are di££ erent from a conceptual design standpoint, but the benefits provided -are similar. From this we con- clude that the' plans may be merged with relative ease. The result of combining the plans should reduce the gross overall costs from those of maintaining two separate systems. Assuming that the employee contribution rates currently applicable to the City of Atlanta medical plan (employee pay all except for $1. 00 per month toward major medical) are adopted, the present employees of Fulton County will pay l e ss than they are currently paying for employee coverage but slightly more for dependents coverage. Howeve r , benefits will b e increased. Next Steps The responsibility for a decision to continue further rests wi th the respective School Systems. An ultimate decision will be contingent on many factors, one of which should include an actuar ial valuation of both present retir e ment plans to determine their respective l evel of fund ing and financial condition. -29 TOWERS, PERRIN, FORSTER & CROSBY �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 10

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_010.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 10
  • Text: MINUTES LOCAL EDUCATION COMMISSION MEETING September 22, 1966 The Local Education Commission met in the Conference Room of the Administration 3uilding of the Atlanta Public Schools at 10:00 a.m., September 22, 1966, with the following in attendance: Connnission Members Hr. Hr. Dr. Mr. P. L. Bardin J. H. Cawthon Rufus E. Clement F.d s. Cook, Sr. Mr. Alan Kiepper Dr. John W. Letson Mr. Thomas Hiller Mrs. Alan Ritter Mr. W. L. Robinson Mr. lvilliam If. Teem,III Fred ·J. Turner Dr. Paul D. West Hr. Consultants and Staff Dr. Truman Pierce Mr. Ja,.~es Groton Mr. A. C. Latimer Dr. Curtis Henson Minutes of the April 27, 1966 meeting were unanimously approved. The Ex:ecutive Committee reconunended Hr. Martha.me Sanders to fill the unexpired term of Hr. James White. Hr. J. H. Cawthon made the motion that Mr. Marthame Sanders be appointed to the Commission. The motion was seconded by :Mr. Fred Turner and passed unanimously. A letter of resignation was read from Dr. James L. Miller, Jr. The motion made by Hr. Tom Hiller that the resignation be accepted was seconded by Mr. W. L. Robinson and passed unanimously. Dr. Pierce reported on the proposed plan of work entitled "Provisions for Creating an Atlanta-Fulton County School District". He stated that the section dealing with the legal work had been discussed in some detail with Mr. James Groton and that the steps as outlined seemed to be adequate at this tim.e. Following Dr. Pierce's presentation, Mr. Robinson made the motion that the repor t be received. It passed unanimously. Mr. Robinson stated that the method of electing school board members for the new di ~trict should be clearly defined. He made the motion that the report s t ate that board members are to be elected on a school districtwi de basis by the qualified voters i n a special, non-partisan election. The motion was seconded by Dr. Clement and passed unanimously. Dr. Clement made the motion that t he proposed new 3oar d of Education consist of nine member s - one member from each of nine subdivisions of a pproximately the same population - all elected by the total electorate. The motion was seconded by Mr. Ed Cook, Sr. and passed unanimously. Dr . Clement made the motion that the wording in the plan of work be changed to read, Board Members will be compensated at the rate of $300 �per month with the chairman being paid an additional $50 per month. motion was seconded by Hr. Robinson and passed unanimously. The It was suggested that the report contain the statement that any seat on the Board of Education vacated for any reason will be filled by appointment by the Board until the seat can be filled by a regular school board election which will be held every two years. How the length of office for the initial aoard will be determined was discussed. Hr. Robinson made the motion that a conunittee of five members be appointed to make a reconnnendation to the full Conunission on how the length of term for each Board Member of the initial Board will be determined. lll' • . Bardin, Dr. Pierce, and three other members appointed by }fr. Bardin are to serve on this Cormnittee. The motion was seconded by Hr. Tom Miller and passed unaniinously. · Mr. Fred Turner made the motion that the plan of action -as amended be adopted by the Cormnission. The motion was seconded by Hrs. Alan Ritter and passed unanimously. Mr. Cawthon made the motion that Dr. Lyle Johns, University .of Florida, be . employed to ·make the necessary . s.t udy in the area of f ina.nce. The ·mot ion was seconded by Mr. Torn Hiller and passed unanimously. Mr. Tom Miller made the motion that Dr. Willard Elsbree, Emeritus Professor of ~ducation, Teachers College, Columbia University be employed to conduct the necessary study in the area of personnel and that if he is not available, the Executive Connnittee have the authority to select a substitute. The motion was seconded by Mr. Fred Turner and passed unanimously. In all cases, the rate of remuneration for each person who works for the Connnission and the tasks to be accomplished will be approved in advance by the Execut iv~ Connnittee. It was agreed that a copy of the amended Plan of Action be sent to each member of t he two school boards. Mr . Grot on and Mr. Latimer outlined the work to be accomplished in the legal area . The Connnission agreed that the lawyers be given t he author ity to st art work as outlined in t he following t hree areas: 1. 2. General Power s Revenue from sources other than Local School Tax 3 . Power t o Incr ease Bonded Debt and As sumption of Bonded Debt The lawyer s are t o keep t he Commission i nformed about progress, cos ts, and proposed next steps. The Connnission will select and appr ove each additi onal item to be studied before act ion i s taken by the lawyers . It was suggested that Dr. Pierce and the lawyers proceed as expeditiously as possible and that the Commission meet again in approximately 30 days to hear progress reports. At the October meeting, plans for an interim report will be discus·s ed. The meeting was adjourned at 12:45 p.m. Approved By: ____________ Chairman - 2 - Recording Secretary �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 25

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_025.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 25
  • Text: MINUTES LOCAL EDUCATION COMMISSION CONFERENCE ROOM OF THE FULTON COUNTY BOARD OF EDUCATION FULTON COUN'I'Y ·ADMINISTRATION BUILDING 7 JULY 31, 1964 The Local Education Commission met at 2:00 p.m., in the Conference Room of the Fulton County Board of Education for the primary purpose of reviewing the proposed plan of study developed by Dr. Trwnan Pierce. Members present were: P. L. Bardin, Chainnan Otis M. Jackson Dr. James L. Miller, Jr. Mrs. Alan Ritter W. Kenneth Stringer Fred J. Turner James White, Jr. Alan Kiepper, Ex Officio Dr. John Letson, Ex Officio Dr. Paul West, Ex Officio The minutes of the June 19 meeting were approved. .The minute s of the July 2 meeting of the Steering Committee were read and approved as amended. Prior to making a detailed presentation of the proposed study plan, Dr. Pierce stated that the plan had been developed with the assistance of Superintendents Letson and West and Dr. Martin and Dr. Henson. He also stated that the proposed study outline was intended to ref l ect an understanding and awareness of past studies, current conditions and projected developments of the metropolitan area . (A copy of the plan was distributed to Commission members present and mailed to members absent) . I t was emphasized that the pr oposed plan is intended as a starting point and that changes may be made at any t ime as the study progresses. Mr. White stated that the question before the Commission is : Should t he two ~chools be combi ned? This question needs to be answered as soon as possible ·and members of the Commission should be in a position to answer quest ions and points favorable and/or unfavorable to c:cmbining the· schools so that they can infonn the public and receive reactions. It was pointed out t hat although the last Local Education Commission did not specifically recommend consolidation at the time, it did outline a ten �-2- Local Education Commission, continued July 31, 1964 year improvement program designed to bring the Atlanta and Fulton County Schools" closer together and leading ultimately to a single school district. cooperative and uniformed programs have been realized. Many of these Based on these studies and othe~ information the Commission should now assume that it will proceed upon the premise that combining the nvo systems is desirable. There was agreement that the next step is to prepare a brief which states: (a) findings, conclusions and reconmi.endations of previous studies, (b) advantages and disadvantages of consolidation and (c) data to prove or support the position to consolidate or not to consolidate. This brief will serve as common information to all Commission members and as a review of previous studies. develop the brief and include Items I and V Dr. Pierce will of the proposed plan of study in it. He will present the first draft of this brief to the Commission in September. The motion was made that since all previous studies have pointed toward the desirability of combining the two school ~stems, the present Commission accepts the tentative position that combining the two school systems will be recommended and that attention be focused upon implementing the steps outlined in the proposed plan of study presented by Dr. Pierce, ~owever, the Commission has the right to change this decision at any point during the study. The motion was unanimously approved. It was pointed out that the laws should be examined and provisions made so that the two systems could combine without loss of revenue, services, benefits, etc., for either system and/or for the employees. Mr. Turner made the motion that within the limits of finances available at the present time or in the future, the officers of the Commission be authorized to employ legal counsel and other needed services. The motion wa s seconded by Mr. White and c arried unanimously. The meeting was adjourned at 3:30 p.m. / ~ ECH/dh August 4, 1964 Approved by: _____________ Chairman ,/,/' --/· ,,G ~ Recording Secretary J/ ~ �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 8

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_008.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 8
  • Text: METROPOLITAN SCHOOL DEVELOPMENT COUNCIL City of Atlanta and Fulton County Boards of Education 2930 Forrest Hill Drive, S.W. Atlanta , Georgia 30315 September 7, 1966 TO: Members of the Local Education Conmission FROM: Curtis Henson, Recording Secretary The next meeting of the Local Education Conmrl.ssion will be held in the Conference Room of the Atlanta Public Schools' Administration Building, 224 Central Avenue, at 10 a.m. on Thursday, September 22, 1966. The primary purpose of this meeting is to review the plan of action developed by Dr. Pierce. A copy is enclosed. CH: cw enclosure �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 13

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_013.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 13
  • Text: LOCAL EDUCATION COMMISSION OF ATLANTA AND FULTON COUNTY PROVISIONS FOR CREATING AN ATIANTA-FULTON COUNTY SCHOOL DISTRICT Appr oved September 22, 1966 �ATLANTA-FULTON COUNTY EDUCATION COMMISSION PROVISIONS FOR CREATING AN ATLANTA-FULTON COUNTY SCHOOL DISTRICT The General Assembly of Georgia at the request of its r epresenta tives from Fulton and DeKalb counties created a Local Education Commission in 1964 and charged the Commission with responsibility: To study the desirabili ty and feasib ility of combining the school systems of Fulton County and the City of Atl anta, including the portion thereof lying in DeKalb County; to provide that said Commission may draft a plan or plans for the combining of such school systems and submit same to members of the General Assembly from Fulton and DeKalb Counties , The Commission was appointed and conducted the requested study, releasing its report in Febr uary , 1966 . The report reconnnended the dis s olution of the Atlanta and Fulton County School Districts and the creation of a new dis trict in their stead. A plan for creating the pr oposed new district was included in the -report which outlined the steps necessary for carrying out this recom~ mendation. The report of the Connnission was a ccepted by the l egislative delegation representing Fulton and DeKa lb counties. After due deliberation of the recommendations , the legisla tive group secured approval for continuation f the Commission and requested it to carry out t he steps which it had defined as being necessary for dissolving the present school districts and creating . the proposed new district. This memorandum out lines the tasks involved in crea ting the proposed new district and suggests how thes e s t eps may be executed . Five distinct but related t a sks are essential in carr ying out this l a t est charge to t he Commission. They are : �l 1. Legal work which is necessary in order to dis solve the two pr esent districts and to create the proposed new district. 2. Educational planning necessary to assure orderly and effective transition from the present two districts to the proposed single district. 3. Suggestion on the initial role of the new board of education. 4, A program for developing public understanding of the propos ed new district and the reasons which support its creation. 5. Allocations of responsibility for getting done the necessary ta sks . Each of the five steps is outlined briefly in the following pages . The assumption is made that the plans for the proposed district and the characteristics of the district included in the 1966 report of the Commission are acceptable . They ar e, therefore, reported in this document where appropria te . LEGAL WORK Substantial lega l tasks must be undertaken and completed in order to establish the proposed new school district. It is not possible to define with certainty all of these tasks at present because there is no existing overview of legislation and court decisions affecting the present Fulton County and Atlanta School Districts although major task areas can be defined . These follow : 1. Compile and analyze the legislation and court decisions which currently affect the Atlanta and Fulton County School Districts . Since this has never been done , there i s no way of knowing at present the precise dimensions of this task . 2. Prepare the legislation which must be a dopted i n order t o abol ish the Atlanta and Fulton County School Districts . - 2 - Unt il the nece ssary �research has been completed, there is no way of knowing j ust what thi s step involves . Whether a single piece of -legislation general in nature will suffice or whether specific mea sures repealing s ep~ arate laws relating to such subjects as taxation , bonding capa ci ty, and so forth, are required remains to be seen. 3. Provide for meeting present -and future· unfulfilled legal and moral commitments of the Atlanta and Fulton County School Districts. Indebtednes s , outstanding borids , retirement provisions and tenure rights are examples of such commitments . Curr ent welfar e pr ovisi ons for personnel may be continued or provisions can be made in new legislation to protect earned rights of present personnel through incorporation in any new welfare provisions which might be cr ea ted for the school district. Establishing eligibility of the new school district for state funds is an illustration of another type of protection , as is assurance that current salary levels will not suffer in the transition. 4. Arrange for the t r ansfer of properties of present school dis tri cts to the pr oposed new district. S. Pr epare a constitutional amendment fo r cr ea ting the new school di s= t r ict . This is an essential step under Georgia l aw. The amendment should be expr es s ed in gener al terms insofar as feas ible, l eaving as many of t he specif i c pr ovisions concer ning the dis tri ct as pos s ible to be t aken care of outside the framewor k of constitutional manda tes , The amendment would neces saril y specify the boundarie s of the district, defi ne i t s bas i c struc ture, and outl ine its powers. Such would be done within t he limitati ons of other constitutional provisions affecting schools and school distr icts . - 3 - For example, the �7 amendment would have t o be cons istent with the constitutional definition of the Stat e 1 s r esponsibility for public schools. Legal provisions t o be made either by constitutional amendment or statutory acts include creation of a board of education of nine member s elected at l arge by the qualified voters of the district in a non-partisan election for terms of six years, one from each of nine subdivisions of the district of approximately the same number of persons. The amendment or enabling legislation should prescrib e how the subdivisions ar e t o be fo r med and how they ar e to be redivided as popula tion changes dictate. Pro- visions should be made for terms of members of the initial board as follows : thr ee members to serve the full-six year term, three members to serve four -year terms , and three members to serve twoyear terms , Thereafter, the board members would be elected in regular school board elections as existing terms of members expire . Vacancies for any reason should be filled by appointment of the board until the next r egular school board election at which time unexpired terms will be filled by the voters. It will a lso be necessary to make provisions for a referendum to determine whether or not the amendment is to be approved (approval of voters of both di stricts is thought to be necessary). Provisions should be made in the event the constitutional amendment is approved for the board members of the Atlanta and Fulton County Districts t o serve as the board of education for the new dis trict until the new boar d is elected and can take office . A schedule should be worked out, if needed , for shifting to the nine-man board elec t ed as her ein prescr ibed . - 4 - �Board members should be paid three hundred dolla rs per month , with the chairman being paid an additional fifty _dollars per month . The proposed new district should consist of the present Atlant a District, including the part which is in DeKalb County, and the present Fulton County District . A fundamental task is providing for a sound fiscal base for the proposed school district . Establishing eligibility for State funds , establishing eligibility for Federal funds , and providing for sound local support are necessary considerations . The school board should be authorized to determine the property tax for supporting the school system, as the Atlanta School Board does at present . Furthermor e , a uniform property assessment plan for the entire district should be adopted and homestead exemptions eliminated. Sources of loca l school support in addition to the property tax should be found. 6. If the proposed new school district is approved by the voters, a transition committee should be established immediately t o work out the many plans and details essential to an orderly trans i tion fr om two distr icts to one. The transition committee should include t he two superintendents of schools , the chairman of each board of education , the fiscal officer of each school system, the a s sis tant super i ntendent for instr uction of each school system, and s uch other i ndividuals as may s eem appropriate . This committ ee should be res pons i ble for the detailed t ransition plan to be approved by each boar d of education . 7. If t he singl e s chool distri ct is appr oved , the two pre s ent school systems should continue as at pre s ent for the balance of the s chool - s - �year in which a pproval occurs and an additional full year in order to allow time for completion of needed transitien plans . 8. The board of education for the new district should be elected as soon as possible after the approval of the constitutional amendment and should formally organize itself without delay and proceed at once with the selection of a superintendent . A superintendent should be employed and he should begin his work as far in advance of the creation of the new school district as is possible. 9. Execute any other legal assignments which are appropriate in the ligqt of the analysis of pertinent legislation and court decisions and necessary provisions to assure creation of a school district conforming to recommendations of the Commission in its 1966 report . EDUCATIONAL PLANNING An enormous volume of work must be completed before the proposed school district can go into operation . Many policies must be decided upon and much specific and detailed planning completed in order to as sure the proper functioning of the new distr ict. Major categories of policy development and needed provisions fo r operational guides under ea ch are listed below . As i s true of legal aspects de scribed above, a precise definition of all of the s teps necessary in this stage of planning is not possible pres ently and must await further explorati on of curr ent policies and practices of the two school systems . Finance 1. Develop guides and procedures fo r making the annual school budget. 2. Develop plans and procedures for purchasing. ~ 6 - �-; 3, Develop pla ns f or necessar y and a ppropr i a te financia l a ccounting , 4, Develop a budge t for the new school distr ict , Personnel l, Develop a system of per sonnel records for professional and other school personnel , 2, Develop sal ary schedules for profes sional and other personnel . 3, Develop a retirement syst em or systems , 4. Develop policies concerning employment practices for both profes sional and non-professional personnel . 5, Develgp policies rega rding tenure , sick leave, vacations, leaves of absence for profess i onal growth , and others as needed. 6. Propose a method of combining the two centra l office staffs. l, Develop a system of records f or pupil accounting . 2, Make r econunenda tions concerning the visiting teacher program. Pupils Administrative Structur es and Regula tions 1. Develop a plan f or the internal organiza t i on and administration of the new school distr ict including a ppropr iate policies and definitions of re spons ib ility. 2. Rea ch decis ions on a dminis t rative and super vis ory services to be provided . 3. Develop policies regarding th si z of schools , 4, Develop general school r egula tions such as length of the school day , number of da ys in the school year, and designate holidays. - 7 - �S. Develop a school ca lendar for the first year of the new system. 6. Recommend the future of the Metropolitan School Development Council . Curriculum 1. Determine the curricula t o be offered , 2. Develop plans for kindergartens in schools now in the Fulton County District . 3. Develop policies for selection and distribution of instructional materials. 4. Determine the specia l professional per s onnel to be provided such as librarians, school psychologis ts, counselors , and reading specialists, S. Ascertain the curriculum adjustments which are necessary in the transition period and suggest how they are to be made , 6. Recommend policies regar ding expansion of school programs with specia l r efer ence to j uni or colleges, vocational and technical education, and adult education, 7. Make recommenda tions concerning tea cher loa ds, including pupilt eacher ratios , Services 1. Rea ch deci sions on s ervices to be provided by the s chool dis trict s such as transporta tion, f ood , and health services and how they should be pr ovided , 2. Determine the non=professi onal personnel to be provided such a s - 8 - �lunchroom workers , custodians, and secre t ar ies . 3. Rec ommend plans for storing and handling textb ooks and other instructional supplies. Maintenance and Opera tion 1. Develop policie s regarding kinds , numbers , types , and levels of competence needed by personnel in Maintenance and Operation. 2. Develop policies and procedures on the maintenance and operation problems , 3. Develop policies and procedures concerning work assignments and responsibilities of personnel . Other 1. Make r ecommendations concerning organizations which should exist in the new school dis tricts such as Parent-Teacher Associations, l ocal tea chers ass oc i a tions, and the various student organizations . I NITIAL ROLE OF THE PROPOSED NEW BOARD OF EDUCATION Just how s pecific a bl uepr int f or transition should be is to a considerable extent a matter of definition . At one extreme is a plan which provide s only the basic lega l pr ovi s ions necessary for bringing the new district i nto being . At the other ext reme is a plan which include s the multi tude of basic policies , operational pr ocedures and alloca tions of r esponsibility essential to the effective functi oning of a s chool district. The pl a n pre s ented in t his document embra ces the first extreme and als o the second t o the extent that the Commis s ion accepts responsibil ity for the essential educa ti onal planning which must prec ede the operational phase of a - 9 - �new district o As al ready indica ted , this planning consists l argely of developing rec ommended polici es and procedures consistent with the basic charter of the propos ed new district as outlined above and decisions of the Connnission with res pect t o the nature and quality of programs and services it thinks the new distr ict should provide . However, only that which is manda ted by law will be binding on the new Board of Educa tion o In a sens e , the Commission is acting in these matters as an agent of a school district which is yet to be created and what it proposes in the realm of educational planning i s for study and action by the new Board of Education unless area s are involved where decisions have been made already. PUBLIC UNDERSTANDING OF THE PROPOSED N"Ei DISTRICT Since public schools ar e the business of the public, every opportunity should be seized upon to help the public keep -~s fully informed as possible on school problems, is sues , needs, and the nature of good schools. A well informed public is es sential to successful decision making on educational policies and plans . Therefore , a ma jor t a sk in considering the proposed basic shift in the educational structur e of Atlanta and Fulton County is developing and distributing among all citizens adequate information on the proposed change and the reasons which l ead to t he proposal . The report of the Connnission with its trea tment of both sides of the iss ue of a single school district should be made available to al l ci tizens and its contents should be widely publicized . Therefore , if the proposed constitutional amendment is adopted and a r efer endum is held , t he r efer endum should be preceded by a systematic and well or ga nized public i nformati on program . = 10 - �Mass media of corrnnu_n.ication should be employed to develop interest and public understanding . Newspa per coverage should be stressed . and television should be used extensively . Both radio The pros and cons of the pro- posed district reorganization plan should be presented through all three media. In a ddition, presentations to civic clubs, Parent-Teachers Associa- • tions , and other formal groups should be stimulated. should be used in this program. Many informed citizens Among such citizens should be leaders from all walks of life, especially school leaders, including Board of Education members. By the time the election is held, all citizens should be fully informed on the issues at stake. In no other way is it possible to reach an adequate decision on the school organization issue. GETTING THE JOB DONE It is the responsibility of the coordinator appointed by the Corrnnission to prepare and submit to the Corrnnission the transition plan as outlined above. An adequate plan requires bringing into play an array of specialized competence beyond the ken of any single individual; therefore, extensive use should be made of car efully selected consultants . The legal work should be entrusted to Mr. Pete Latimer , Attorney for the Atlanta Board of Education, and Mr . James Groton, Attorney for the Fulton County Board of Education. Dr . R. L. J ohns , Uni ver s ity of Florida, or some one of comparable stature in school fi nance , should be secured as a consultant on all planning involving finance, purchasing , and accounting . Dr. Willard Elsbree, Emeritus Professor of Education, Teachers College , Columbia University, or some other authority in pers onnel , should be secured - 11 - �as a consultant on policies and procedures concerning all ca tegories of personnel . This assignment would include proposed salary schedules and wel- fare provisions . Curr iculum authorities should be consulted as needed. A cormnittee of leading citizens should be appointed and given responsi'bility f or conducting an a dequate public information program. The Cormnission should appoint this committee upon recommendation of personnel by the Atlanta and Fulton County school superintendents and approval by the two boards of education. Appropr iate professional personnel should be available to the cormnittee. Appropriate pers onnel from the two school systems should be involved in the development of proposed policies and procedures, especially in information and evaluation r oles . TMP : jp s/12/66 Amended and appr oved September 22, 1966 by Local Educat ion Cormnis sion - 12 - �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 20

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_020.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 20
  • Text: LOCAL EDUCATION COMMISSION of Atlanta and Fulton County, Georgia CHAIRMAN P. L. VICE CHAIRMAN BARDIN 1440 BANK OF GEORGIA BUILDING ATLANTA, GEORGIA 30303 1524-2626 OTIS M . JACKSON W . KENNETH STRINGER 3121 MAPLE DRIVE , N . E . 1393 PEACHTREE STREET , N . E . ATLANTA, GEORGIA 30305 ATLANTA, GEORGIA 30309 237 - 4729 873 - 3578 April 11, 1967 TO: Members of the Local F.ducation Commission FROM: Curtis Henson, Recording Secretary This is to remind you that the next meeting of the Local Education Commission will be held at 9:00 a.m., April 19, 1967 in the Fulton County Board Room, 165 Central Avenue, S.W. CH:cw SECRETARY-TREASURER �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 24

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_024.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 24
  • Text: ----=> MINUTES LOCAL EDUCATION COMMISSION CONFERENCE ROOM - FULTON COUNTY BOARD OF EDUCATION FULTON COUNTY ADMINISTRATION BUILDING JUNE 19, 1964 The first regular meeting of the Local Educati on Commissi on was held in the Conference Room of the Fulton County Board of Education at 2:00 p.m. Mr. W. L. Robins on, President of the Fulton County Board of Educati on, presided. Members present were: P. L. Bardin, Oby T. Brewer, Jr., Dr. R.H. Brisbane, Otis M. Jacks on, P..llen Kiepper, Earl Landers, Dr. John W. Lets on, Dr. James L. Mille r, Jr., Thomas M. Miller, W. L. Robins on, Wallace H. Stewart, William M. Teem, III, Fred J. Turner, Dr. Paul D. West and James White, Jr. The minutes of the organizati onal meeting of May 20, 1964, were r ead ahd unanimously approved . A r eport of the May 29th and June 5th Stee ring Committee meetings was given and the minutes read. It was r eported that each proposed offic er had agreed t o serve i f e l ected . Als c , Dean Pierce and Dean J ohns on agreed t o serve if the Commis s i on requested them t o do s o . The point was r ais ed and clari fi ed that the adoption of the minutes would not constitute the election of the poopie ~hggested. It was pointed out that Dean j ohns on is ti. hiettiber of both t he I General As sembly and the facul t y of the Emory t a~ s ~hool and, t herefore, may not have t i me to di r ect the l egal r es earch r equi red by Educati on Commission . of a law f i nn. the The natu r e of the work desired may r equire s ervices I t was stated t hat Mr. G. Stanley J os lin had been cons idered but that t he Steer i ng Committee t hought Dean J ohnson might bring a fresh approach t o the study. The sugges ti on was made that the Commi s sion empl oy a pro j ect c oordinat or t o deve l op a p rogram of action and identif y res ou rces needed bef or e obtaini ng l egal services. Att orneys for t he ,itl anta and Fulton County School Boa rds should be asked t o advi se in t he mat t er of s el ecting a l aw firm or a lawyer t o c onduct the neces sar y r esea r ch. Mr . Teem made t he mot i on that the minutes of the St eering Committee be approved as read . The moti on carri ed. �r .. Mr. Turner made the moticn that Mr. P. L. Bardin be elected as Chairman of the Local Educati on Commissi on; Mr. Otis M. Jackson be elected as Vice-Chairman; and Mr. W. Kenneth Stringer be elected as Secretary-Treasurer. Mr. White seconded the motion which carried unanimously. The motion was made by Mr~ Turner that Dr. Truman Pierce, Dean of School of Education, Auburn~ University, be employed as coordinator of the study and that he be paid a fee not to exceed $3,000 for services • I ' rendered from the present time until the beginning of the next regular session of the General Assembly. Mr. White seconded the motion. The question was asked if the $3,000 fee covered only the peri od of time fr om the present until shortly after the first of January-about six months. It was pointed out that this was the intent of the motion and that fees beyond the meeting date of the General Assembly would have to be negotiated with Dean Pierce. The motion carried unanimously. Mr. White moved that the officers be authorized to expl ore the matter of the legal assistance needed for this study and that they consult with members of the Commissi on to get their views on the persons or firms t o be retained and report their findings t o the Commissi on f or further action. The motion was sec onded by Mr. Cawthon and carried. Mr. Brewer stated that the Commission should c onsider the amount of money appropriated and the amount spent t o date. legal c ounsel may c ost $25,000 or more, He said that the The Commission should have an accurate estimate cf the t otal c ost of the st~dy and the amount of money which may be obtained fr om vari ous s ources. Mr. Teem moved that the Steering Committ ee and offic ers be directed t o investigate the f i nancial assistance needed by the Commissi on t o accompl ish i t s purpos e and als o the fi nancial s ources availabl e t o satisfy t his assistanc e. carried , The moti on was s ec onded by Mr . Stewa r t and Mr. Robins on then relinqu ished the chair t o Mr. P. L. Bardin, the newl y e l ected Chai rman . Mr. White made the mot icn that the Commiss i on t hank the St eering Committee for gett ing t he Commission off to such a fine start and on - 2- �the right track. Dr. Brisbane s econded the moti on which carried unanimously. Mr . Bardin stated that he had been requested to appear on a WAGA-TV prcgram next week t o discuss the work of the Commissi on. He asked if anyone knew of any reas on why he should net appear. Mr. Brewer stated that the Commissi on needs as much publicity as possible c oncerning the work it is doing, the problems involved and the · need f or the· study. It was pointed out that ai thcugh no answers were available at thi~ time, the pro~lems involved should be explained to the public. I ' nls c; the public should know tnat the Commission has been f ormed and is off tc a good start. It was agreed that f or the next few weeks the Commissi on should meet only when called . But, after the ~oi:rtmittees have been appointed and their work designated; the Cottdn{ssi oh should meet on a r egular schedul e . It was emphasized that the ~6 rk df the Coriimissi on should get started as s oon and as rapidiy a s meeting and pres ent an r,t-tB~{Bie. I ' OVS r M& lti pl ah Dean Pierc e should attend the next ~rid time schedule f or the stUdy . In the meantime , bean Pierce should consult with the Steering Connnittee and cffic e rs of the Cormnissi cn c onc erning adequat e l egal s ervices and financ es. Mr. Teem asked if the Tax Study Commissi on appoint ed by the City would overlap with the work of the Educati on Commissi on. Mr. Lande rs stated that he thought the Study Ccrnmissi cn would add t o t he strength of the Educat ion Commissi on and that the two Commissi ons should keep abreas t of each other but that they should work independently . It was poi nt ed cut that the Local Educ at i on Commissi on had not appoi nt ed a committee t o ma ke a fiscal study and that this committee should not be appoint ed until Dean Pierce pres ents a plan of acti on and l egal assis t a nce is availabl e. Mr. J acks on made the moti on that the Commi ss i on accept the recommendat i on that Dr . Cu rtis Hens on s erve a s sec reta ry. Mr. Whit e sec onded the mot i on which carried unanimously . Mr. Brewer stat ed that t o prevent mi sunderstanding the voting - 3- �members and the ex offici o members of the Ccmmissi on should be identified. Each member cf the Commissi on has a c opy d the House Resclution which clearly identifies members in each category. By calling this matter t o the attenti on of the members of the Cornmission in a regular meeting, misunderstanding should net devel cp either within the Commissi on or betwe en the Cornmissi cn and .other organizati ons. The meeting was adj c,u rned at 3: 20 p.m. subject to the call of the Chairman. Secretary ECH/dh June 26, 1964 Approved: Chairman -4- �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 1

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_001.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 1
  • Text: I lO(f~fl ~~t1(ll )· ~w fJ ( €»E~lfw 1M $$~@·~ of Adrmto cmd f aijh rm ( omitv, CHAIR1{1Hf G~ @-f~kH VICE-C!L.\IIU.fAN WALLACE S'l'EWART S.W'.JIBTARY-TRI::.\SUR}ill DR. R. H. BP-.I~BANE \I. KENNETH STRINGfJ{ 523-5071 892~353 892-2800 MINUTES LOCAL EDUCATION COMHISSIOK MEETING Ja.nuary 28, 1969 The Local Education Commission met: at the Instructional Servi_ces Center at 11:30 a.m. ~n Janua!"J 28, 1969 with the following in attendance _: Voting M~mbers Mr. Walter Allen Mr. J. H. Cawthon Mr. Wa.lt Davis Mr. Dick Lane Mr. Devereaux Mcclatchey Mr. A. B. Padgett Mr. Marthame Sanders Mr • . Wallnce Stewart, Cha.irri1an Mr. Kenneth Stringer Mr. William Teems, III Mr. H.B. Watson Dr. Asa Yancey Ex-Officio Members Miss Eleanor Burgess · Dr. John Letson Mrs. Helen McGinty Mrs. Lucille Perrino Mrs. Anna Pearl Scott Guests Mr. Dave Clark Mr. Jchn Ferguson Mr. J olm Grindle Mrs. Dorothy Guy Mr. Nick Powers Mr. Jerry Wootan Staff Curtis Hensen Mr. Wallace Stewart stated that there were two primary purposes for the meeting: them. one , to receive the various reports and two, to decide what to do with Before r eceivmg the report from Mr. John Ferguson, Mr. A. B, Padgett reviewed the authorization granted by the commission to his committee to secure ·professional assistance in studying the leg-9.l structure required to merge the two school systems. He then introduced Mr. Fer guson who gave the report. Comments and questions concer ni ng the report follow. A questi on for further consider ation was that maybe the Board should be �--, V ., ' composed of enough raembers at large to match those elected from the rcspecti-re districts plus one additional member al: large so that there would be an od.d number. This would give both the representation from thepeople plus other feature.s desirable for a schcoJ. board. The statement in Section 12 cor,.cerning aturnal vs. contimdng contracts needs to be clarified. In SE·ction 14 dealing with purchases over $1,000. shouJ.d be stated so that it would not be cumberson or b'urdensom upon the board chairman who, as it is no'.·! stated, would have to sign thousands of purchase .requests. C~ncerning land and other trust ftu1ds, an expression was macie that it should be determined if complications or difficulty '.·rould arise if an attempt were made to transfer the title of such property -f::o another school system such as the new one being proposed. Section 20 should be changed to state that the county could not levy taxes on property inside the city limits for school bond purposes. · The trustees for the pension board for the City of Atlanta teachers c.:::.nnot be abolishea. since the pension f1.md covers all cit y employees jncluding teachers. It ·was stated tha.t November, 1970 would be the earliest date to vote en a constitutional amendJnent, therefore, there did not seem tc be any und1.1e haste in presenting reconunenda. tions to the local delegation. The question was asked, what does the Local Education Commission do now with all the material and data gathered and compiled to date? Mr. Dick Lane made the motion that the Local F.,ducation Commission, throug'h the executive committee, forward a copy of all materials from the Local Education Commission to the chainnan of the Fulton Coun't'J and DeKalb County delegations for study and appraisal. The motion was seconded by Mr. Walt Davis and passed 1mani-· rnously. A cover letter from the cha irman of the commission is to accompany the report presented. Mr. Powers then gave his report concerning teacher benefits . He gave an analysis of the strengths and weaknesses of each aspect of teacher benefit programs in both the Atlanta and Fulton County school systems along w-i.th suggestions to improve coverage in each system. Both Mr. Powers and Mr. Ferguson are to make corrections identified during the meeting and send corrected copy to the chairman of the commission. Meeting adjourned at 3:15 n.m. Appr oved By: Chairman Recording Secretary· �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 5

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_005.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 5
  • Text:
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 7

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_007.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 7
  • Text: ~}ETROPQ ; l:tr,n rf'I I ._ ' \ I , no 1 ('.f"'l_. l.J I f J 1 nr::' !!::- -. ,_, ._ , ... . ~::r-; ,.,,r,':'l\)T _i • I cou~ lC'l ..._ t1 I • Landers From: Curtis Henson, Recordi ng Secretary The enclosed proposed plan of study was dis tributed and dis cussed at the July 31 meet ing of the Local Education Commission of Atlanta and Fult on County. ECH/ dh August 3, 1964 �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 12

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_012.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 12
  • Text: LOCAL EDUCATION COMMISSION of Atlanta and Fulton County, Georgia CHAIRMAN P. L . VICE CHAIRMAN BARDIN OTIS M . JACKSON 1440 BANK OF GEORGIA BUILDING ATLANTA, GEORGIA 3121 MAPLE DRIVE, N . E . 30303 ATLANTA , GEORGIA 30305 524-2626 237-4729 October 14, 1966 REMINDER TO: Members of the Local F.ducation Commission FROM: Curtis Henson, Recording Secretary This is to remind you that the next meeting of the Local Education Commission will be held at 10:00 a.m., October 24, 1966, in the Conference Room of the Atlanta Public Schools' Administration Building, 224 Central Avenue, s.,1. CH:cw SECRETARY-TREASURER W . KENNETH STRINGER 1393 PEACHTREE STR E ET , ATLANTA, GEORGIA 873-3578 N .E. 30309 �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 14

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_014.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 14
  • Text: Ifa LOCAL EDUCATION COMMISSION / of Atlanta and Fulton County, Georgia P. L . W . KENNETH STRINGER OTIS M . JACKSON BARDIN 3121 MAPLE DRIVE , 1440 BANK OF GEORGIA BUILDING ATLANTA, GEORGIA SECRETARY-TREASURER VICE CHAIRMAN CHAIRMAN ATLANTA, GEORGIA 30303 !524-2626 1393 PEACHTREE STREET , N .E. ·573.3575 237-4729 MINUTES LOCAL EDUCATION COHHISS ION 1-'.IEE'l'ING October 24, 1966 The Local Education C~'lttnission met at 10:00 a.m. in the Conference Room of the Administration Building of the Atlanta Public Schools with the following in attendance: Conmtlssion Members Mr. P. L. Bardin Mr. Alan lCiepper (Represented Dr. West) Mr. Harry \fost (Represented Mr. Mr. Hartha.1ne Sanders Alan Kiepper) Hr. Leonard Robinson Hr . Earl Landers Mr. J. H. Cawthon Dr. John u. Letson iir. Otis Jackson Dr. Rufus Clement r1rs. Alan Ritter N .E . ATLANTA , GEORGIA 30309 3030!5 Consultants and Staff Dr. Truman Pierce Hr. A. C. Latimer Hr. Lee Perry Dr. Curtis Henson llinutes of the September 22, 1966 meeting were unanimously approved . Mr. Leonard aobinson, chairman of the committee appointed to recomme 1 how the length of term for each board member of the initial board of education for the new school district will be determined, presented the report. The committee recommended that the statement regarding the election of board members specifically state the following: l. The winner in each sub-district will be the candidate receiving the largest nmnber of votes. 2. In the event of a tie the Orand Jury will be asked to detennine the winner. J. The Grand Jury will be asked to designate the length of term of office of eQch of the nine successful candidates for the �initial board of education. Three members ,ri.11 be designated to serve two-year terms, three members to serve four-year terr.is, and three members to serve six year tenns. Iir. Robinson made the motion that the Commission receive the report. The motion was seconded by Dr. Rufus Clement and passed unanimously. After discussing the recommendations of the Committee, Hr. Robinson made a motion that the report be adopted. The motion was seconded by Hr. J. H. -Cawthon and passed unanimously. Dr. Pierce reported that Dr. Johns had spent two days in Atlanta and was moving along satisfactorily with his assignment. Hr. Latimer gave a progress report of work of the lawyers to date. It was apparent that the total report would not be completed in time for action of the 1967 legislature. ~fr. nobinson made the motion that a progress report be presented to the legislature on the first day of the 1967 session. This report should include decisions made and work completed to date, an outline of work which is yet to be ·completed and ·a time table for -completing it, and a request that the life of the Commission be extended for another year. The motion was seconded by Hr. Otis Jackson and passed unanjmously. Mr. Jardin instructed Dr. Pierce and }fr. La.timer to assume the major responsibility for drafting the report. The next meeting of the Conmission will be at 10:00 a.m. on December 5, 1966 for the purpose of receiving and discussing the progress report. The meeting was adjourned at 11:30 Approved By : a.m. Recor ding Secre tary Chairman - 2 - �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 19

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_019.pdf
  • Result Type: Item
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  • Title: Box 6, Folder 1, Document 19
  • Text: LOCAL EDUCATION cor"i,~,1 S10 of At lanta and Fulton County, Georgia · CHAIRMAN , .... 0 P'. L . IIAIIDIN IIANK c.- 01[DIIOIA AT\.ANTA, 0l[OIIOIA IIUILDINQ 30303 VICE CHAIRMAN 8ECRETARY~REA8URER OTle M . JACKeoH Sill! MAP'LI[ DIUVI[ . N.lt . ATLANTA , 00:0IIOIA 303011 t30:S Po:AcHTIIEI[ &T11En , N .I!. ATLANTA, Ol
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 23

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_023.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Document 23
  • Text: ATLANTA PUBLIC SCHOOLS ADMINISTRATION BUILDING 224 CENTRAL AVE .. S .W. ATLANTA . GEORGIA 30303 OFFICE OF SUPERINTENDENT OF SCHOOLS June 6, 1966 Mr. Earl Landers Mayor I s Office 200 City Hall Atlanta, Georgia 30303 Dear Mr. Landers: May I express my appreciation and that of the administrative staff of the Atlanta Public Schools for your willingness to accept the civic responsibility of helping us to provide better education for our children. Certainly your agreement to dedicate your efforts to the work of this Committee speaks well for you and our city, for the success of a democratic society largely depends on genuine personal involvement of citizens in community activities for the common good. The most recent example of civic cooperation was the school bond election . We owe you a debt of grati tude for your efforts to info rm our people of specific building needs. I look forward to the continuation of our work together for the good of Atlanta children . JWL : psh �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Document 26

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001_026.pdf
  • Result Type: Item
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  • Title: Box 6, Folder 1, Document 26
  • Text: Tentative PROPOSED PLAN OF STUDY FOR THE LOCAL EDUCATION COMMISSION OF ATLANTA AND FULTON COUNTY Purposes of the Study: 11 To study the desirability and feasibility of combining the school systems of Fulton County and the City of Atlanta, including the portion thereof lying in DeKalb County; to provide that said Commission may draft a plan or plans for the combining of such school systems and submit same to members of the General Assembly from Fulton and DeKalb Counties." (Taken from H.R. 505-1246, as passed by House and Senate.) The legislation creating the local Education Commission of Atlanta and Fulton County clearly defines two specific and closely related major t asks and assigns these tasks to the Commission. 1. The two tasks are: To recommend whether or not a single school district would be better for Atlanta and Fulton County than the present separate districts of Atlanta and Fulton County. 2. To draw up a plan or plans f or creating a single school district to t ake the place of the present Atlanta and Fulton County districts. The work of the Commission would be simplified if it could first determine the answer to the question of the desirability and feasibility of a single school system. Should the answer be negative, the Commission ~ght logically consider it unnecessary to propose a plan or plans for creating a single school system. On the other hand, the most practical. answer to the first question is necessarily based on the results of an inquiry into the various factors which would be involved in the dissolution of the two existing school districts and in creating in their stead a single district. �2 -.Obviously, -the consideration of feasibility demands the identification and careful analysis of the requirements for establishing a satisfactory single school district. Therefore, the proposed outline is based on the assumption that a thorough exploration of what the creation of a new school district means is desirable if the most satisfactory answer to each of the two questions is to be achieved~ The steps which are listed and discussed below are based on this assumption. I. Describe the new school district which might be created. What would this district look like? What would it include? This description should include an identification of the geographi cal area the new district would include, the total population of this area, the school age population and the actual school enrollment. The number of teacher s and other professional personnel, and t he number of other employees would be l ist ed. The number, size, t ypes and distribution of schools, a general descript i on of the educational progr8Jll as contemplated, an analysis of aV'8.ilable .facilities, i?lS'tructional materials, trensporta- . tion, and other supporting services would be included. Wealth, sour ces of wealth., and the nature of the economy of the district would be a part of t he description. A gener al overview of the or ganization and government of the distri~t and relationships to other units of government would be included. This statement would st ress the f act t hat t he new district would be made up of schools now in existence located on their present sites and functioning essentially as they do now and with the same personnel. �3 II. Identify and describe the legal steps which would be necessary in order to create a single school district in place of the t wo existing districts. What would be required to dissolve the present districts of Atlanta and Fulton County? How would the new district be created? A complete listing and the precis e definition of the various legal actions necessary in order to discontinue t he present school districts are essential . For example, what would be done with the d.8bt.s of these districts would have to be spelled out. would be set forth. The laws necesse.:':'y for creating a new district The required constitnt ional a:;-1endment would be drafted . Plans for the organization and admini.stration of the district would be stated with provisions for creating a board of education, specifying the number of members, eligibility for member ship, type of representation (district-wide or by areas), term of office, method of selection, power s , duties, and responsibilities. In addition, a plan for organizing and ad- ministeri ng the school district should be set fo r th, including pr ovisions f or a chief administrative official, and the spelling out of hi s powers, duties , and responsibilities . The neces sary legal st eps would also r equire the s etti ng f or th of a t ax pl an f or financial suppor t of the distr ict, t he kinds of school t axes t o be levied, provisions f or tax leeway, and provisions f or debt and debt services. The statement on legal requirene~ts would take into account the impact of the proposed new State Constitution on creation of the new ctistrict and relationships of the district t o ot her t'_;j _ts of government. Some attention should be given to the broJ.cl ge".c.2rnl problem of metropolitan government in the Atlanta metropolitan a.:;__~e~. �4 III. Decisions, recommendations, policies, regulations, and operational pro.. cedures which would be essential to creating the new district and getting it into operation . (Not necessarily an inclusive list.) What are the specific steps required to bring the new district into being? to set it into operation? to assure satisfactory operation? The autonomy which locQl school districts in Georgia are free to exercise is considerable. The Atlanta and Fulton County school districts have freely exercised this autonomy. Being entireiy separate districts, they have de- veloped their own policies, procedures, and operational patterns. While many similarities exist in these matters, there are also differences. Creation of a new district would require careful attention to such guides and practices. Changes which are necessary must not work injustices on school personnel or reflect unwisely on educational programs. Careful and tedious study are required which will result in the development of policies, procedures, and operational patt erns needed by the pr oposed new di str ict and which may or may not cur rently exist in ei t her of the present districts. Some of t he several aspects of this probl em are lis t ed below with types of needed action i ndicated. As t he study advances , additions t o this list are likely to be necessary. 1. Development of a system of personnel records for professional and other school personnel. 2. Development of a system of records for pupil accounting. 3. Development of necessary guides and procedures for budgeting. 4. Development of purchasing plans and procedures. 5. Development of plans for appropriate financial accounting. 6. Development of a salary schedule for professional and other personnel. �7. Development of a retirement system, or systems. 8. Development of policies concerning employment practices, professional and other. 9. Development of policies regarding sick leave, vacations, leaves of absence, professional growth, etc. 10. Development of policies regarding size of schools. 11. Development of general school regulations, such as length of the school day, number of days in the school year, and holidays. 12. Development of a school calendar. 13 . Reach decisions on the school program having to do with kindergartens, special education, vocational education, and other program areas. 14. Reach decisions on pupil-teacher ratios to be established and maintained. 15. Reach decisions on services to be provided by the school distric t, such as food, t r ansportation, and health. 16. Reach decisions on instructional materials and supplies which are to be provided. 17. Reach decisions on special pr ofessional personnel t o be provided such as librarians, school psychologists , counselors, and reading specialists. 18. Reach decisions on administrative and supervisory services to be provided. 19. Reach decisions on non-professional personnel to be provided, such as lunch room workers, custodians, and secretaries. 20. Determine the curriculum adjustments which are necessary and suggest how they are to be madeo �r 6 21. Recommend policies regarding expansion of school programs with special reference to junior college education, vocational and technical education, and adult education. 22. Propose a method of combining the two central office staffs. 23. Propose a plan for the internal organization and administration of the new school district, answering questions such as, Will there be area superintendents? Will there be junior high schools? How many grades will be in the elementary schools? 24. Recommend the future of the Metropolitan School Development Council. Will it have served its purpose if the new school district is created? If not, should it be extended to include the entire metropolitan area? 25. Recommend plans for handling textbooks and instructional supplies. 26. Make recommendations concerning teaching loads. 27. Make recommendations concerning the visiting teacher program. 28. Make recommendations concerning organizations which exist in the respective school districts, such as Parent- Teacher Associations, local teacher associat i ons, and the various student organizations . IV. A proposed budget f or the new district. What would it cost to finance the new school district i n or der to maint ain the level of present school pr ograms? A budget should show the total 8Jl!Ount of r evenue needed and the allocation of funds t o the various areas of t he educat i onal program. A com- parison should be made of the cost of education in the two present districts and the new district calling attention to any differences in cost and giving explanations for t he differences. The budget should also �7 show the sources of revenue and the amounts from each source. The budget would necessarily take into account revenues to be received from the State. How these revenues compare with those presently received from the State by the two separate districts should be shown. V. Identify and describe the advantages and disadvantages of a single school · system in comparison to the advantages and disadvantages of the two present school systems. What facts and conditions support creation of a new district? What facts and conditions support retaining the two existing districts. What is the proper recommendation? The steps which have been outlined above would provide a sound basis for answering these questions. A decision on the single district issue would also involve bringing up- to-date those aspects of previous studies which deal with the present questions and the identification of changes made since these studies were completed, legal and otherwise, which have a bearing on the problem. This statement should take account of the problems and issues which would have to be faced in undertaking to develop a single school district. VI. Propose a plan f or creating and putting into operation the new school district, if it is to be created. This step is essentially the development of a blueprint for action· to be taken in the event a new district is desired, including a time table / for such action. A statement of specific steps to be undertaken in creating the new school district would be drawn up. would need to be given to required legislation. Special attention A sequential schedule �r 8 of steps should be included and assigni~ents made of responsibilities for carrying out each step. VII. A time schedule should be suggested. Design a Public Information Se:r,rices Program. Acceptance of any proposals of t he Co~.m:ission will depend largely on public lmowledge and understanding of SP.ch proposals. Therefore, a wide variety of opportunities should be provided for citizens to become acquainted with the proposals c:G.: d to u:ids r~tand their impact on education in the metropolitan area. He:,_ce, appropriat9 use of television, radio, and newspapers will be L-ri order. IndiYidnal C:..'1.d small group conferences with selected persons is a.'1. extremely import2...~t step in this program. Provision for adequate pubJ.ic discussions is another important step. /7, Jv )t p: r p '>- %; 19 (,, f- �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 6, Folder 1, Complete Folder

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_006_001.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 6, Folder 1, Complete Folder
  • Text: I lO(f~fl ~~t1(ll )· ~w fJ ( €»E~lfw 1M $$~@·~ of Adrmto cmd f aijh rm ( omitv, CHAIR1{1Hf G~ @-f~kH VICE-C!L.\IIU.fAN WALLACE S'l'EWART S.W'.JIBTARY-TRI::.\SUR}ill DR. R. H. BP-.I~BANE \I. KENNETH STRINGfJ{ 523-5071 892~353 892-2800 MINUTES LOCAL EDUCATION COMHISSIOK MEETING Ja.nuary 28, 1969 The Local Education Commission met: at the Instructional Servi_ces Center at 11:30 a.m. ~n Janua!"J 28, 1969 with the following in attendance _: Voting M~mbers Mr. Walter Allen Mr. J. H. Cawthon Mr. Wa.lt Davis Mr. Dick Lane Mr. Devereaux Mcclatchey Mr. A. B. Padgett Mr. Marthame Sanders Mr • . Wallnce Stewart, Cha.irri1an Mr. Kenneth Stringer Mr. William Teems, III Mr. H.B. Watson Dr. Asa Yancey Ex-Officio Members Miss Eleanor Burgess · Dr. John Letson Mrs. Helen McGinty Mrs. Lucille Perrino Mrs. Anna Pearl Scott Guests Mr. Dave Clark Mr. Jchn Ferguson Mr. J olm Grindle Mrs. Dorothy Guy Mr. Nick Powers Mr. Jerry Wootan Staff Curtis Hensen Mr. Wallace Stewart stated that there were two primary purposes for the meeting: them. one , to receive the various reports and two, to decide what to do with Before r eceivmg the report from Mr. John Ferguson, Mr. A. B, Padgett reviewed the authorization granted by the commission to his committee to secure ·professional assistance in studying the leg-9.l structure required to merge the two school systems. He then introduced Mr. Fer guson who gave the report. Comments and questions concer ni ng the report follow. A questi on for further consider ation was that maybe the Board should be �--, V ., ' composed of enough raembers at large to match those elected from the rcspecti-re districts plus one additional member al: large so that there would be an od.d number. This would give both the representation from thepeople plus other feature.s desirable for a schcoJ. board. The statement in Section 12 cor,.cerning aturnal vs. contimdng contracts needs to be clarified. In SE·ction 14 dealing with purchases over $1,000. shouJ.d be stated so that it would not be cumberson or b'urdensom upon the board chairman who, as it is no'.·! stated, would have to sign thousands of purchase .requests. C~ncerning land and other trust ftu1ds, an expression was macie that it should be determined if complications or difficulty '.·rould arise if an attempt were made to transfer the title of such property -f::o another school system such as the new one being proposed. Section 20 should be changed to state that the county could not levy taxes on property inside the city limits for school bond purposes. · The trustees for the pension board for the City of Atlanta teachers c.:::.nnot be abolishea. since the pension f1.md covers all cit y employees jncluding teachers. It ·was stated tha.t November, 1970 would be the earliest date to vote en a constitutional amendJnent, therefore, there did not seem tc be any und1.1e haste in presenting reconunenda. tions to the local delegation. The question was asked, what does the Local Education Commission do now with all the material and data gathered and compiled to date? Mr. Dick Lane made the motion that the Local F.,ducation Commission, throug'h the executive committee, forward a copy of all materials from the Local Education Commission to the chainnan of the Fulton Coun't'J and DeKalb County delegations for study and appraisal. The motion was seconded by Mr. Walt Davis and passed 1mani-· rnously. A cover letter from the cha irman of the commission is to accompany the report presented. Mr. Powers then gave his report concerning teacher benefits . He gave an analysis of the strengths and weaknesses of each aspect of teacher benefit programs in both the Atlanta and Fulton County school systems along w-i.th suggestions to improve coverage in each system. Both Mr. Powers and Mr. Ferguson are to make corrections identified during the meeting and send corrected copy to the chairman of the commission. Meeting adjourned at 3:15 n.m. Appr oved By: Chairman Recording Secretary· �l LO(Al 1Ell)lij(£Jl@N c@rJH\i!SS~o,~~ of Atlmmt~ WAlJ.ACE STEWART 892-2800 021d - Fuh on (aunty" Ge@r@ia r VICE-CHAIIU1Atl SECRETA~Y-TRFA~ DR. R.H. ERlSB~ 523-S071 W. KENNETH STRINGER 892-03S3 March 14, 1969 MEMORANDUM To: From: Re: Members of the Local Education Commission Curtis Henson, Recording Secretary Corrections in Report Presented January 28, 1969 Attached is a set of replacement pages to be inserted in the report prepared by Towers, Perrin, Forster & Crosby, Inc. These are • the corrections identified at the last Local Education Commission meeting and deal only with the retirement plan. �SECTION IV RETIREMENT PLAN The Retirement Plan for City of Atlanta employees was initially adopted in 192 7. The Pension Act for the employees of the Fulton County Board of Education first was passed in 1937. Since both plans were originally adopted they have undergone several changes, the most recent major revision occurring in 1962 for both Plans. The Plans have been contributory s i nce their inc ept ion with th e policy tha t th e res p ectiv e Boa rds match the amount s contributed by the employees , Hi s toric a lly, each incr ease in benefit s h as gen e r at ed a co r resp on ding increase in t h e rat e of emp l oy ee contributions. Furth er , in order to receive t he higher b enefit s ac tiv e employees have had the option of " repaying " contributions they would h ave pa id had the curr ent contri bution l evel existed since the employee was hir ed, Since active employees do not have to accept increased b enefits (and " make up " back contributions ), the present Retirement Plan covers employees at several different benefit levels with diff er·ent rates of employee contributions, However, since the majority of employees who w ere active in 1962 have opted to take the increased benefits and all employees hir ed since 1962 automatically are covered for those benefits, we will discuss the provisions of the Retirement Plan as they currently exist. -20- 'l.'OWERS, PERRIN, FORSTER & CROSBY �Comparison of Plans The provisions of the Retirement Plans of both Fulton County and the City of Atlanta are almost identical. The following description w ill p oint out where differences exist in Plan provisions. Normal Retireme nt Date: Employees are eligible to retir e on full unr e du ce d p e n s ion afte r compl e ting 2 5 years of service and attaining age 60. Employe es may w ork to a ge 65 at their option. Early Retirement Date: E m ployees ar e e lig ible to r e tir e e arly o n a r e du ced p e ns i o n a t a n y ti me aft er comp l e ting 2 5 y e ar s of s ervi c e and attaining a ge 55 . Pensio n is reduce d 1 / 1 2 th of 2% for each month th e empl oyee i s l ess t h an 60 . Normal Retireme nt B e nefit : 2 % of f i r s t $3 00 of monthly Ear nings , p lus 1 1/ 2% of m o nthl y Earni ngs in excess of $300 times years of 11 credita b l e 11 service. Earnings equal average of h i ghest five years of earnings during employme nt. -21- TOWERS, PERRIN, FORS'l'ER & CROSBY �- - -- - - - - - - - -- In no event will normal b e nefit plus Maximum Benefit: Primary Social Security exceed 75% of Earnings on which benefit is determined. After 10 years service benefit accrued to Disability Benefit: date is payable. Pre-Retirement Death Benefit: If employee is killed in the line of duty during first five years of employment, his beneficiary receives 1 / 5th of full 25 year service pens i on ; after five years , p r o-rata portion of full serv ic e pen s ion. (Fulto n County• s Plan apparently do es not co n t a i n t h is p r ovi s io n, ) Pos t- Reti r eme n t D eath Benefit : C ert ai n eligible depe n dents are entitled to 50% of the b e n efit being r ec e i ve d b y the pensioner, If the b eneficiary is more t h an five years younger t h an the pensioner, such benefi ci ary• s pension is reduced 1 /12th of 2% for each month that she is m o re than five years younger than the pensioner . No reduction if beneficiary is age 60 or over. - 22 - TOWERS, PERRIN, FOHS'.r'ER & CROSBY �Employee Contributions: 5% of Earnings; 6% of Ear nings if desire post-retirement death benefits. Termination of Employment: Return of all employee contributions. Minimum Benefit: If a pensioner (or pensioner and beneficiary) dies prior to receiving at least the total amount of his contributions, the balance will be payable to the pensioner's estate. Make-up of II Back" Contributions: All active employees during 1962 could elect the increa sed benefits by paying "back" contributions, Once determined, such amounts could be paid in a lump sum or in 60 monthly installments. If not elected within six months from Effective D a t e , 4% interest is charg ed from Effective Date to the dat e the employee elects to be cover e d und er the incr ease d b enefits . In addition, both B o ards mat ch the amounts of empl oyee curr e nt a nd contributions. The matching of 11 11 back 11 ba c k 11 contr ibutions may be amortized over a 2 0 year period. - 23 - TOWERS, PERRIN, FORSTER & CROS BY �Suggested Plan An examination of the above provisions demonstrates that both Plans are identical with one minor exception. We do recommend that a combined Plan contain the provision to allow for the payment of benefits if an employee is killed in the line of duty. (The Fulton County Plan apparently does not have this provision.) We suggest that no changes of a major nature be considered during th e period the merger is taken under consideration. Comments on Suggested Plan This paragraph w ill discuss that area w here both present Plan s do n ot hav e complete identical provisions. W e s u g gest that the prov i s ion f o r pa yment of benefi t s in the e vent a n emplo yee i s killed in the lin e of duty be maintained . The probability of such an e v ent is remote , but does exist f o r s chool bu s d r ive r s and t ea cher s w ho m u s t tr a v el be tween employment locati on s. Met hod of F inan cing The Retirement Plan f o r the Fu l t o n C ounty Scho ol pers onnel is maintained and accounted for separately from the retirement p l an for other Fulton County employees. The City of Atl anta maintains one overall Reti reme nt Plan which covers both Board of Education employees and other City - 24 - TOWERS, PERRIN, FORSTER & CROSBY �personnel. (Policemen and Firemen are not included.) No separate accounting policy is followed solely for employees of the Board of Education. The financial information and numbers of employees we ·will be ref erring to in this subsection were taken from interviews with Miss Lula Carson of Fulton County and Mr. Gus Langford of the City of Atlanta. In addition, the most recently available audit reports of both Funds were used, i.e. , December 31, 1967 as certified by H. G. Jackson & Company for the City of Atlanta and June 30, 1968 as certified by Respess and Respess for Fulton County. It is important to note at this point that .the City of Atlanta f ollow s a cash accounting s y s tem; w her e a s Fulton County follows an accrual accounting s ystem , The fallowing financial information is pertinent to this study. - 25 TOWERS, PERRIN, FORS'l'ER & CROSBY �-- ---- - ---== =----==---====-===~ CITY OF ATLANTA Number of Active M e mbers: Unavailable Monthly Employee Contributions : $337, 070 (School) 99, 390 (Non - school) Number of Retired Mem bers: Monthly Benefit Payments: Fund Assets: FULTON COUNT Y 2,62 9 $77,543 2001 (No breakdown available between school and non-school) 279 (plus 5 4 pr e -1952 retirees w ho receive benefits d i rectly from County ) $292, 000 (School) 73, 000 (No n- sc h ool) $68,592 (plus $ 7, 30 6 fr om County f o r pre- 1 952 retiirees ). · $12,591,328 (Cash and inves tments at co st) $1 0 ,1 0 4,979 (Includes $ 7 38,485 due as matching funds) An examination of the above information clearly shows that the City of Atlanta Retirement P l an is sub s t antially l arger than that of Fulton County. Further, the majority of the City of Atlanta Plan ' s members, contributions and, the r efore, liabiliti e s and fund a s sets ar e a tt r ibuted to Boa r d of Education p er s onnel For this reason, we feel that a combined Board of Education Plan should include the non-school employ e es of the City of Atlanta. Failure to do so may b r ing s er ious financi a l disad vantage t o a pla n maintain e d so l e l y for t h e City of Atlanta non-school p e rsonne l. - 26- TOWERS, PERRIN, FORSTER & CROS BY �Should the Plans merge, the sur v i v ing political entity w ould ·i nh e rit th e responsibility of paying all e x isting pensioners' benefits and making matching contributions on all future employee contributions. (The oblig ation for ' payment of benefits to the 54 pre-1952 retirees in the present Fulton County Plan w ould in all likelihood rem.ain an oblig ation of th e County .) Furth e r, t he contributions from the Teachers' Retirem (;! nt System of Georgia w ould continue to be paid to· the combined Fund. As the nature of this repo r t i s preliminary, it was deemed inadvisable a t this time to perform cost proj e ctions or dete r minations of assets and liabilitie s of the t w o present plans. How e v er, should the merger come to fruition , it w ill be necessary to p e rform a detail e d audit of both plans and , w e su gg e st, an actua r ial v aluation to determine the r e lative financi a l strength of bot h p re s ent plans and the su rvi v ing pla n. I n add ition , t h e e x act amount of mat c hi n g con - tri buti ons due (bo th current and " make- up") w ould h a v e t o be determi ned as of t h e effe c tive date of th e c ombi ned p lan, and arr angements m a d e with t h e existin g spon s o r ing political bodies fo r future payme nt t o t h e combined fund. The cu rrent f u nds a re investe d i n U .S . Government Treas u ry Notes, Bills and Bonds and Certificates of Deposit at most la c.al banks and savings and loan a s sociations. In addition, cash accounts are maintained . ex isting arrangement would not be altered. - 27 - TOWERS, PERRIN, FORSTER & CROSBY In all lik e lihood this �Installation Procedure As stated previously, the actual establishment and installation of a combined plan would prudently be done only after an analysis of the present financial situation of both Plans and the necessary legislative requirements hav e been completed. ·· Once the new sponsoring political body accepts the financial obligation and liabilities of a combined Plan, · the actual 11 transf er 11 and com- bination of people and funds can be accomplished with relative ease throu g h bookkeeping procedures. It would be necessary to appoint a new combined Pension Board and to establish an administrative team charged with the responsibilities of detailed r e cord keeping, payment of benefits a nd othe r admin istrative requirements. Further , the combined Plan w ould requi re re d r afting of the P e n s ion Act a nd sponsor ship in the Legis l ature. Shou ld the m erger b e acc ompl ished, i t is vitally imp or t a nt to communicate t o employees ( especi a lly tho se n ~aring reti reme nt) t h e purpose of the combined arrangement and to assure t hem tha t benefit s will n ot be affected . -28 - TOWERS, PERRIN , FORSTER & CROSBY �SECTION V CONCLUSIONS AND SUMMARY An analysis of all benefits currently prov ided by both Systems show s that they are quite compatible. The medical plans are di££ erent from a conceptual design standpoint, but the benefits provided -are similar. From this we con- clude that the' plans may be merged with relative ease. The result of combining the plans should reduce the gross overall costs from those of maintaining two separate systems. Assuming that the employee contribution rates currently applicable to the City of Atlanta medical plan (employee pay all except for $1. 00 per month toward major medical) are adopted, the present employees of Fulton County will pay l e ss than they are currently paying for employee coverage but slightly more for dependents coverage. Howeve r , benefits will b e increased. Next Steps The responsibility for a decision to continue further rests wi th the respective School Systems. An ultimate decision will be contingent on many factors, one of which should include an actuar ial valuation of both present retir e ment plans to determine their respective l evel of fund ing and financial condition. -29 TOWERS, PERRIN, FORSTER & CROSBY �_Atemo DATE From CHARLES L. DAVIS ir ~--- "' ;;r:fr,f_ ft----143.215.248.55 01~' . ,,cJ,,~··fa~~- ~1f"-'L.-\ ,,,_ ,C Lf J \/~ i<-- <{ ~ Li );,(£_ CJ &- ,{ - . t-.£ t> /t ~ o~ ~ iJ---7 ��1~ NOTICE THE NEXT MEETING OF THE LOCAL EDUCATION COMMISSION WILL BE HELD AT 12:00 NOON ON THURSDAY, JULY 25, AT THE INSTRUCTIONAL SERVICE CENTER OF THE ATLANTA SCHOOL ~YSTEM, 2930 FORREST HILLS DRIVE, S. W. �~}ETROPQ ; l:tr,n rf'I I ._ ' \ I , no 1 ('.f"'l_. l.J I f J 1 nr::' !!::- -. ,_, ._ , ... . ~::r-; ,.,,r,':'l\)T _i • I cou~ lC'l ..._ t1 I • Landers From: Curtis Henson, Recordi ng Secretary The enclosed proposed plan of study was dis tributed and dis cussed at the July 31 meet ing of the Local Education Commission of Atlanta and Fult on County. ECH/ dh August 3, 1964 �METROPOLITAN SCHOOL DEVELOPMENT COUNCIL City of Atlanta and Fulton County Boards of Education 2930 Forrest Hill Drive, S.W. Atlanta , Georgia 30315 September 7, 1966 TO: Members of the Local Education Conmission FROM: Curtis Henson, Recording Secretary The next meeting of the Local Education Conmrl.ssion will be held in the Conference Room of the Atlanta Public Schools' Administration Building, 224 Central Avenue, at 10 a.m. on Thursday, September 22, 1966. The primary purpose of this meeting is to review the plan of action developed by Dr. Pierce. A copy is enclosed. CH: cw enclosure �ATLANTA-FULTON COUNTY EDUCATION COMMISSION PROVISIONS FOR CREATIHG AN ATLANTA-FULTON COUNTY SCHOOL DISTRICT The General Assembly of Georgia at the request of its representatives from Fulton and DeKalb counties created a Local Education Co1mri.ssion in 1964 and charged the Commission with responsibility: To study the desirability and feasibility of combining the school systems of Fulton County and the City of Atlanta, including the portion thereof lying in DeKalb County; to provide that said Commission may draft a plan or plans for the combining of such school systems and submit same to members of the General Assembly from Fulton and DeKalb Counties. The Commission was appointed and conducted the requested study, releasing its report in February, 1966. The report reconnnended the dissolution of the Atlanta and Fulton County School Districts and the creation of a new district in their stead. A plan for creating the proposed new district was included in the report which outlined the steps necessary for carrying out this recommendation. The report of t he Commission was accepted by the legislative delegation representing Fulton and DeKalb counties. After due deliberation of the recommendations, the legislative group secured approval for continuation of the Commission and reque sted it to carry out the steps which it had defined as being necessary for dissolving the present school districts and creating the proposed new district. This memorandum outlines the tasks involved in creating the proposed new district and suggests how these steps may be executed. Five distinct but related tasks are essential in carrying out this latest charge to the Connnission. They are: �1. Legal work which is necessary in order to dissolve the two present districts and to create the proposed new district. 2. Educational planning necessary to assure orderly and effective transition from the present two districts to the proposed single district. 3. Suggestion on the initial role of the new board of education. 4. A program for developing public understanding of the proposed new district and the reasons which support its creation. S. Allocations of responsibility fQr getting done the necessary tasks. Each of the five steps is outlined briefly in the following pages. The assumption is made that the plans for the proposed district and the characteristics of the district included in the 1966 report of the Commission are acceptable. They are, therefore, reported in this doc1.nnent where appropriate. LEGAL WORK Substantial legal tasks must be undertaken and completed in order to establish the proposed new school district. It is not possible to define with certainty all of these tasks at present because there is no existing overview of legislation and court decisions affecting the present Fulton Cot1nty and Atlanta School Districts although major task areas can be defined. These follow: 1. Compil e and analyze the legi slat ion and court decisi ons whi ch curr ently affect the Atlanta and Fult on County School Districts. Since thi s has never been done , ther e is no way of knowing at present t he pr ecise dimensions of this t a sk. 2. Prepare the legislation which must be adopted in order to abolish the Atlanta and Fulton County School Districts. Until the necessary �research has been completed, there is no way of knowing just what this step involves • . Whether a .single piece of. legislati on general in nature ,rill suffice or whether specific measures repealing separate ~a~s relating to such subjects as taxation, bonding capacity, and so forth, are required remains to be seen. 3. Provide for meeting present a~d future unfilfilled legal and moral commitments of the Atlanta and Fulton County School Districts. ' . Indebtedness, outstanding bonds, retirement provisions and tenure rights are examples of such cormnitments. Current welfare provisions for personnel may be continued or provisions can be made in new legislation to protect earned rights of present personnel through incorporation in any new welfare provisions which might be created for the school district. Establishing eligibility of the new school district for s t ate funds is an illustration of another type of protect ion, as is assurance that current salary levels ,rill not suffer in the transition. 4. Arr ange f or the transfer of propert ies of present school districts to t he proposed new distr ict. 5. Prepare a cons titutional amendment f or creati ng the new school di strict. This is an essential st ep under Geor gi a l aw. The amendment should be expres sed in gener al t erms insofar a s feasible, leaving as many of the speci f i c provisions concerning t he district a s possible to be taken care of outside the frame,rork of constitutional mandates. The amendment would necessarily specify the boundaries of the district, define its basic structure, and outline its powers. Such would be done within the limitations of other constitutional pr ovisions affecting schools and school districts. For example, the_ �amendment would have to be consistent with the constitutional definition of the State's r~sponsibility for public schools. '! Legal provisions to be made either by constitutional amendment or statutory acts incl~de creation of a board of education of seven members elected at large for terms of six years, one from each .of seven subdivisions of the district of approximately the sarae number of persons. The amendment or enabling legislation should prescribe how the subdivisions are to be formed and how they are to be redivided as population changes dictate. Provisions should be made for the initial board to be elected as follows: three members to serve the full six-year term, two members to serve fouryear terms, and two members to serve two-year terms. Thereafter, the board members would be elected as existing terms of members expire. Vacancies should be filled by appointment of the board until the next election at which time unexpired terms will be filled by the voters. It will also be necessary to make provisions for a referendum to determine whether or not the amendment is to be approved (approval of voters of both districts is thought to be necessary). Provisions should be made in the event the constitutional amendment is approved for the board members of the Atlanta and Fulton County Districts to serve as the board of education for the new district until the new board is elected and can talce office. A schedule should be worked out, if needed, for shifting to the seven-man board elected as herein prescribed. �Board members should serve without compensation, receiving pay only for necessary expenses incurred in carrying out their duties as members of the Board of Education The proposed new district should consist of the present At lanta District, including the part which is in DeKalb County, and the present Fulton County District. A fundamental task is providing for a sound fiscal base for the proposed school dist rict. Establishing eligibility for St ate funds, I establishing eligibilit y for Federal funds, and providing for sound local support are necessary considerations. f The school board should be authorized to determine ~he property tax for supporting the school i syst em, as the Atlanta Schopl Board does at present. Furthermore , a uniform property assessmen~ plan for the entire district should be adopted and homestead exemptions eliminated. Sources of local school suppor t i n addition to the pr operty tax should be found. 6. If the pr oposed new school district is ·approved by t he voters , a transition committee should be es t ablished immediatel y to work out the many plans and details essential t o an or derly transition from two districts t o one. The transition committee should include the two superintendent s of school s , the chairman of each board of education, the fiscal officer of each s chool system, the assistant superintendent for instruction of each school system, and such other individuals as may seem appropriate. This committee should be r esponsible for the detailed transition plan to be appr oved by each board of education. 7. If the single school district is approved, the two present school systems should continue as at present for the balance of the s chool �year in which approval occurs and an additional full year in order to allow time for completion of needed transition plans. 8. The board of education for the new district should be elected as soon as possible after the approval of the constitutional amendment and should formally organize itself without delay and proceed at once with the selection of a superintendent. A superintendent should be employed and he should .begin his work as far in advance of the creation of the new school district as is possible . 9. EKecute any other legal assignments which are appropriate in the light of the analysis of pertinent legislation and court decisions and necessary provisions to assure creation of a school district conforming to recommendations of the Commission in its 1966 report. EDUCATIONAL PLANNING An enormous volume of work must be completed before the proposed school district can go into operation. I1any policies must be decided upon and much specific and detailed planning completed in order to assure the proper functioning of the new district. Hajor categories of policy development and needed provisions for operational guides under each are listed below. As is true of legal aspects described above , a precise definition of all of the steps necessary in this stage of planning is not possible presently and must await further exploration of current policies and practices of the tlro school systEIIIS. Finance 1. Develop guides and procedures for making the annual school budget. 2. Develop plans and procedures for purchasing. �r 3. Develop plans for necessary and appropriate financial accounting. 4. Develop a budget for the new school district. Personnel 1. Develop a system of personnel records for professional and other school personnel. 2. Develop salary schedules for professional and other personnel. 3. Develop a retirement system or systems. 4. Develop policies concerning employment practices for both professional and non-professional personnel. S. Develop policies regarding tenure, sick leave, vacations, leaves of absence for prof essi onal growth, and others as needed. 6. Propose a method of combining the two central office staffs. 1. Develop a system of r ecords f or pupil accounting. 2. Make r ecommendations concer ning the visiting teacher pr ogram. Pupils Administrative Structures and Regulations 1. Develop a plan for the internal organization and administration of the new school district incl uding appropriat e policies and definitions of responsibility. 2. Reach decisions on administ rative and supervisory services to be provided. 3. Develop policies regarding the size of schools. 4. Develop general school regulations such as length of the school day, ntm1ber of days in the school year, and designate holidays. �5. Develop a school calendar for the first year of the new system. 6. Reconnnend the future of the Metropolitan School Development Council. Curriculum 1. Determine the curricula to be offered. 2. Develop plans for kindergartens 'in schools now in the Fulton County District. 3. Develop policies for selection and distribution of instructional materials. 4. Determine the special professional personnel to be provided such as librarians, school psychologists, counselors, and reading specialists. 5. Ascertain the curriculum adjusnnents which are necessary in the transition period and suggest how they are to be made. 6. Recorrnnend policies regarding expansion of school programs with special reference to junior colleges, vocational and technical education, and adult education. 7. Hake recommendations concer ning t eacher loads, including pupilteacher ratios. Services 1. Reach decisions on services to be provided by the school districts such as transportation, food, and health services and how they should be provided. 2. Determine the non-professional personnel to be provided such as �.,. lunchroom workers, custodians, and secretaries. 3. Reconnnend plans for st oring and handling textbooks and other instructional supplies. · Maintenance i!:m! Operation 1. · Develop policies regarding kinds, numbers, types, and levels of competence needed by personnel ~n Maintenance and Operation. 2. Develop policies and procedures on the maintenance and operation programs. 3. Develop policies and procedures concerning work assignments and responsibilities of personnel. Other 1. Make reconnnendations concerning organizations which should exist i n the new s chool districts such as Parent -Teacher Associ ati ons, local t eacher s associations, and the various student organizations . INITIAL ROLE OF THE PROPOSED N:Bv BOARD OF EDUCATION Just how specifi c a bluepri nt f or transit i on should be is t o a considerable extent a matter of def inition. At one extreme is a plan which provides only the basic legal provisions necessary for bringing the new district into being. At the other extreme is a plan which includes the multitude of basic policies, operational procedures and allocations of responsibility essential to the effective functioning of a school district. The plan presented in this document embraces the first extreme and also the second to the extent that the Connnission accepts responsibility for the essential educational planning which must precede the operational phase of a �new ~istrict. As already indicated, this planning consists largely of d~yeloping reconnnended policies and procedures consistent with the basic charter of the proposed new district as outlined above and decisions of the , Connnission with respect to the nature and quality of programs and services it thinks the new district should provide. However, only that which is man- dated by law will be binding on the new Board of Education. In a sense, the Commission is acting in these matters as an agent of a school district which is yet to be created and what it proposes in the realm of educational planning is for study and action by the ne,v Board of Education unless areas are involved where decisions have been made already. PUBLIC UNDERSTANDING OF THE PROPOSED NEW DISTRICT Since public schools are the business of the public, every opportunity should be seized upon to help the public keep as fully informed as possible on school problems, issues, needs, and the nature of good schools. A well informed public is essential to successful decision making on educational policies and plans. Therefore, a major task in considering the proposed basic shift in the educational structure of Atlanta and Fulton County is developing and distributing among all citizens adequate information on the proposed change and the reasons which lead to the proposal. The report of the Corranission with its treatment of both sides of the issue of a single school district should be made available to all citizens and its contents should be widely publicized. Therefore, if the proposed constitutional amendment is adopted and a referendum is held, the referendtun should be preceded by a systematic and well organized public information program. �11Ia.ss media of commu..,ication should be employed to develop interest and public understanding. Newspaper coverage should be stressed. and television should be used extensively. 30th radio The pros and cons of the pro- , posed district reorganization plan should be presented through all three media. In addition, presentations to civic clubs, Parent-Teachers Associa- tions, and other formal groups should be stimulated. should be used in this program. Uany informed citizens Among such citizens should be leaders from all walks of life, especially school leaders, including Joard of Education members. Dy the time the election is held, all citizens should be fully informed on the issues at stake. In no other ,ray is it possible to reach an adequate decision on the school organization issue. GETI'ING THE JOB DONE It is the responsibility of the coordinator appointed by the Commission to prepare and submit to the Commission the transition plan as outlined above. An adequate plan requires bringing into play an array of specialized competence beyond the ken of any single individual; therefore, extensive use should be made of carefully selected consultants. The legal work should be entrusted to Mr. Pete La.timer, Attorney for the Atlanta Doard of Education, and Hr. Jaraes Groton, Attorney for the Fulton County 3oard of :Education. Dr. n. L. Johns, University of Florida, or some one of comparable stature in school finance , should be sucured as a consultant on all planning involving finance, purchasing, and accounting. Dr. Willard Elsbree, Emeritus Professor of Education, Teachers College, Columbia University, or some other authority in personnel, should be secured �as a consultant on policies and procedures concerning all categories of personnel. This assignment would include proposed salary schedules and wel- fare provisions. Curriculum authorities should be consulted as needed. A committee of leading citizens should be appointed and given responsibility for conducting an adequate public information program. The Commission should appoint this committee upon recommendation of personnel by the Atlanta and Fulton County school superintendents and approval by the two boards of education. Appropriate professional personnel should be available to the committee. Appropr iate personnel from the two school systems should be involved i n t he development of proposed policies and procedures, especially in infor mation and eval uation r oles. THP:jp 8/12/66 �MINUTES LOCAL EDUCATION COMMISSION MEETING September 22, 1966 The Local Education Commission met in the Conference Room of the Administration 3uilding of the Atlanta Public Schools at 10:00 a.m., September 22, 1966, with the following in attendance: Connnission Members Hr. Hr. Dr. Mr. P. L. Bardin J. H. Cawthon Rufus E. Clement F.d s. Cook, Sr. Mr. Alan Kiepper Dr. John W. Letson Mr. Thomas Hiller Mrs. Alan Ritter Mr. W. L. Robinson Mr. lvilliam If. Teem,III Fred ·J. Turner Dr. Paul D. West Hr. Consultants and Staff Dr. Truman Pierce Mr. Ja,.~es Groton Mr. A. C. Latimer Dr. Curtis Henson Minutes of the April 27, 1966 meeting were unanimously approved. The Ex:ecutive Committee reconunended Hr. Martha.me Sanders to fill the unexpired term of Hr. James White. Hr. J. H. Cawthon made the motion that Mr. Marthame Sanders be appointed to the Commission. The motion was seconded by :Mr. Fred Turner and passed unanimously. A letter of resignation was read from Dr. James L. Miller, Jr. The motion made by Hr. Tom Hiller that the resignation be accepted was seconded by Mr. W. L. Robinson and passed unanimously. Dr. Pierce reported on the proposed plan of work entitled "Provisions for Creating an Atlanta-Fulton County School District". He stated that the section dealing with the legal work had been discussed in some detail with Mr. James Groton and that the steps as outlined seemed to be adequate at this tim.e. Following Dr. Pierce's presentation, Mr. Robinson made the motion that the repor t be received. It passed unanimously. Mr. Robinson stated that the method of electing school board members for the new di ~trict should be clearly defined. He made the motion that the report s t ate that board members are to be elected on a school districtwi de basis by the qualified voters i n a special, non-partisan election. The motion was seconded by Dr. Clement and passed unanimously. Dr. Clement made the motion that t he proposed new 3oar d of Education consist of nine member s - one member from each of nine subdivisions of a pproximately the same population - all elected by the total electorate. The motion was seconded by Mr. Ed Cook, Sr. and passed unanimously. Dr . Clement made the motion that the wording in the plan of work be changed to read, Board Members will be compensated at the rate of $300 �per month with the chairman being paid an additional $50 per month. motion was seconded by Hr. Robinson and passed unanimously. The It was suggested that the report contain the statement that any seat on the Board of Education vacated for any reason will be filled by appointment by the Board until the seat can be filled by a regular school board election which will be held every two years. How the length of office for the initial aoard will be determined was discussed. Hr. Robinson made the motion that a conunittee of five members be appointed to make a reconnnendation to the full Conunission on how the length of term for each Board Member of the initial Board will be determined. lll' • . Bardin, Dr. Pierce, and three other members appointed by }fr. Bardin are to serve on this Cormnittee. The motion was seconded by Hr. Tom Miller and passed unaniinously. · Mr. Fred Turner made the motion that the plan of action -as amended be adopted by the Cormnission. The motion was seconded by Hrs. Alan Ritter and passed unanimously. Mr. Cawthon made the motion that Dr. Lyle Johns, University .of Florida, be . employed to ·make the necessary . s.t udy in the area of f ina.nce. The ·mot ion was seconded by Mr. Torn Hiller and passed unanimously. Mr. Tom Miller made the motion that Dr. Willard Elsbree, Emeritus Professor of ~ducation, Teachers College, Columbia University be employed to conduct the necessary study in the area of personnel and that if he is not available, the Executive Connnittee have the authority to select a substitute. The motion was seconded by Mr. Fred Turner and passed unanimously. In all cases, the rate of remuneration for each person who works for the Connnission and the tasks to be accomplished will be approved in advance by the Execut iv~ Connnittee. It was agreed that a copy of the amended Plan of Action be sent to each member of t he two school boards. Mr . Grot on and Mr. Latimer outlined the work to be accomplished in the legal area . The Connnission agreed that the lawyers be given t he author ity to st art work as outlined in t he following t hree areas: 1. 2. General Power s Revenue from sources other than Local School Tax 3 . Power t o Incr ease Bonded Debt and As sumption of Bonded Debt The lawyer s are t o keep t he Commission i nformed about progress, cos ts, and proposed next steps. The Connnission will select and appr ove each additi onal item to be studied before act ion i s taken by the lawyers . It was suggested that Dr. Pierce and the lawyers proceed as expeditiously as possible and that the Commission meet again in approximately 30 days to hear progress reports. At the October meeting, plans for an interim report will be discus·s ed. The meeting was adjourned at 12:45 p.m. Approved By: ____________ Chairman - 2 - Recording Secretary �MINUTES LOCAL EDUCATION COMMISSION MEETING September 22, 1966 The Local Education Commission met in the Conference Room of the Administration Building of the Atlanta Public Schools at 10:00 a.m., September 22, 1966, with the following in attendance: Commission Members ' Hr. P. L. Bardin Hr. J. H. Cawthon Dr. Rufus E. Clement Mr. F.d S. Cook, Sr. Mr. Alan Kiepper Dr. John W. Letson Mr. Thomas Hiller Mrs. Alan Ritter Mr. l-'!. L. Robinson Mr. William 11. Teem, III Hr. Fred J. · Turner Dr. Paul D. West Consultants and Staff Dr. Mr. Mr. Dr. Truman Pierce James Groton A. C. Latimer Curtis Henson Minutes of the April 27, 1966 meeting were unanimously approved. The EKecutive Committee reconnnended :Ur. Martha.me Sanders to fill the unexpired term of Hr. James White. Hr. J. H. Cawthon made the motion that Mr. Harthame Sanders be appointed to the Commission. The motion was seconded by Mr. Fred Turner and passed unanimously. A letter of resignation was read from Dr. James L. Miller, Jr. The mot ion made by Hr. Tom Miller that the resignation be accepted was seconded by Mr . W. L. Robinson and passed unanimously. Dr. Pierce reported on the proposed plan of work entitled "Provisions for Cr eating an Atlanta-Fulton County School District". He stated that the section dealing with the legal work had been discussed in some detail with Mr. James Groton and t hat the steps as out lined seemed to be adequate at this time . Following Dr. Pierce ' s presentation, Mr. Robinson made t he motion that the report be received. I t passed unanimously. Mr. Robinson stated t hat the met hod of electing school board members for the new district should be clearly defined. He made the motion that the report state that board members are t o be elected on a school districtwide basis by the qualified voters in a special, non-partisan election. The motion was seconded by Dr. Clement and passed unanimously. Dr. Clement made the motion that the proposed new 3oard of Education consist of nine members - one member from each of nine subdivisions of approximately the same population - all elected by the total electorate. The motion was seconded by Mr. Ed Cook, Sr. and passed unanimously. Dr. Clement made the motion that the wording in the plan of work be changed to read, Board Members will be compensated at the rate of $300 �per month with the chairman being paid an additional $50 per month. motion was seconded by Hr. Robinson and passed unanimously. The It was suggested that the report contain the statement that any seat on the Board of Education vacated for any reason will be filled by appointment by the Board until the seat can be filled by a regular school board election which will be held every two years. - How the length of office for the initial Board will be determined was discussed. Hr. Robinson made the motion that a committee of five members be appointed to make a reconunendation to the full Conunission on how the length of term for each Board Member of the initial :9oard will be determined. I1r. Bardin, Dr. Pierce, and three other members appointed by Mr. Bardin are to serve on this Conmittee. The motion was seconded by Mr. Tom Miller and passed unanimously. Mr. Fred Turner made the motion that the plan of action -as amended be adopted by the Conmri.ssion. The motion was seconded by Hrs. Alan Ritter and passed unanimously. Mr. Cawthon made the motion that Dr. Lyle Johzis:, Univer.si ty .of Florida, be . employed to ·make the necessary . s.t udy in the area of f inanc·e. 'lhe ·motion was seconded by Mr. Tom Miller and passed unanimously. Mr. Tom Miller made the motion that Dr. Willard Elsbree, Emeritus Professor of Education, Teachers College, Columbia University be employed to conduct the necessary study in the area of personnel and that if he is not available, the Executive Corrmittee have the authority to select a substitute. The motion was seconded by ~fr. Fred Turner and passed unanimously. In all cases, the rate of remuneration for each person who works for the Conunission and the tasks to be accomplished will be approved in advance by the Executive Committee. It was agreed that a copy of the amended Plan of Action be sent to each member of t he two school boards. Mr . Groton and Mr. La.timer outlined ·the work to be accomplished in the legal area . The Conunission agreed that the l awyers be given the authority t o st art work as outlined in t he following three areas: General Power s Revenue from sources other than Local School Tax 3. Power t o Incr ease Bonded Debt and As sumpt ion of Bonded Debt The lawyers are t o keep the Conunission informed about pr ogress, costs , and proposed next steps . The Conmission will sel ect and appr ove each additional . item to be studied before act i on i s taken by the lawyers. 1. 2. It was suggested that Dr . Pierce and the lawyers proceed as expeditiously as possible and that the Conmission meet again in approximately 30 days to hear progress reports. At the October meeting, plans for an interim report will be discussed. The meeting was adjourned at 12:45 p.m. Approved By: _ _ _ _ _ _ _ _ _ _ __ Chainnan - 2 - Recording Secretary �LOCAL EDUCATION COMMISSION of Atlanta and Fulton County, Georgia CHAIRMAN P. L . VICE CHAIRMAN BARDIN OTIS M . JACKSON 1440 BANK OF GEORGIA BUILDING ATLANTA, GEORGIA 3121 MAPLE DRIVE, N . E . 30303 ATLANTA , GEORGIA 30305 524-2626 237-4729 October 14, 1966 REMINDER TO: Members of the Local F.ducation Commission FROM: Curtis Henson, Recording Secretary This is to remind you that the next meeting of the Local Education Commission will be held at 10:00 a.m., October 24, 1966, in the Conference Room of the Atlanta Public Schools' Administration Building, 224 Central Avenue, s.,1. CH:cw SECRETARY-TREASURER W . KENNETH STRINGER 1393 PEACHTREE STR E ET , ATLANTA, GEORGIA 873-3578 N .E. 30309 �LOCAL EDUCATION COMMISSION OF ATLANTA AND FULTON COUNTY PROVISIONS FOR CREATING AN ATIANTA-FULTON COUNTY SCHOOL DISTRICT Appr oved September 22, 1966 �ATLANTA-FULTON COUNTY EDUCATION COMMISSION PROVISIONS FOR CREATING AN ATLANTA-FULTON COUNTY SCHOOL DISTRICT The General Assembly of Georgia at the request of its r epresenta tives from Fulton and DeKalb counties created a Local Education Commission in 1964 and charged the Commission with responsibility: To study the desirabili ty and feasib ility of combining the school systems of Fulton County and the City of Atl anta, including the portion thereof lying in DeKalb County; to provide that said Commission may draft a plan or plans for the combining of such school systems and submit same to members of the General Assembly from Fulton and DeKalb Counties , The Commission was appointed and conducted the requested study, releasing its report in Febr uary , 1966 . The report reconnnended the dis s olution of the Atlanta and Fulton County School Districts and the creation of a new dis trict in their stead. A plan for creating the pr oposed new district was included in the -report which outlined the steps necessary for carrying out this recom~ mendation. The report of the Connnission was a ccepted by the l egislative delegation representing Fulton and DeKa lb counties. After due deliberation of the recommendations , the legisla tive group secured approval for continuation f the Commission and requested it to carry out t he steps which it had defined as being necessary for dissolving the present school districts and creating . the proposed new district. This memorandum out lines the tasks involved in crea ting the proposed new district and suggests how thes e s t eps may be executed . Five distinct but related t a sks are essential in carr ying out this l a t est charge to t he Commission. They are : �l 1. Legal work which is necessary in order to dis solve the two pr esent districts and to create the proposed new district. 2. Educational planning necessary to assure orderly and effective transition from the present two districts to the proposed single district. 3. Suggestion on the initial role of the new board of education. 4, A program for developing public understanding of the propos ed new district and the reasons which support its creation. 5. Allocations of responsibility for getting done the necessary ta sks . Each of the five steps is outlined briefly in the following pages . The assumption is made that the plans for the proposed district and the characteristics of the district included in the 1966 report of the Commission are acceptable . They ar e, therefore, reported in this document where appropria te . LEGAL WORK Substantial lega l tasks must be undertaken and completed in order to establish the proposed new school district. It is not possible to define with certainty all of these tasks at present because there is no existing overview of legislation and court decisions affecting the present Fulton County and Atlanta School Districts although major task areas can be defined . These follow : 1. Compile and analyze the legislation and court decisions which currently affect the Atlanta and Fulton County School Districts . Since this has never been done , there i s no way of knowing at present the precise dimensions of this task . 2. Prepare the legislation which must be a dopted i n order t o abol ish the Atlanta and Fulton County School Districts . - 2 - Unt il the nece ssary �research has been completed, there is no way of knowing j ust what thi s step involves . Whether a single piece of -legislation general in nature will suffice or whether specific mea sures repealing s ep~ arate laws relating to such subjects as taxation , bonding capa ci ty, and so forth, are required remains to be seen. 3. Provide for meeting present -and future· unfulfilled legal and moral commitments of the Atlanta and Fulton County School Districts. Indebtednes s , outstanding borids , retirement provisions and tenure rights are examples of such commitments . Curr ent welfar e pr ovisi ons for personnel may be continued or provisions can be made in new legislation to protect earned rights of present personnel through incorporation in any new welfare provisions which might be cr ea ted for the school district. Establishing eligibility of the new school district for state funds is an illustration of another type of protection , as is assurance that current salary levels will not suffer in the transition. 4. Arrange for the t r ansfer of properties of present school dis tri cts to the pr oposed new district. S. Pr epare a constitutional amendment fo r cr ea ting the new school di s= t r ict . This is an essential step under Georgia l aw. The amendment should be expr es s ed in gener al terms insofar as feas ible, l eaving as many of t he specif i c pr ovisions concer ning the dis tri ct as pos s ible to be t aken care of outside the framewor k of constitutional manda tes , The amendment would neces saril y specify the boundarie s of the district, defi ne i t s bas i c struc ture, and outl ine its powers. Such would be done within t he limitati ons of other constitutional provisions affecting schools and school distr icts . - 3 - For example, the �7 amendment would have t o be cons istent with the constitutional definition of the Stat e 1 s r esponsibility for public schools. Legal provisions t o be made either by constitutional amendment or statutory acts include creation of a board of education of nine member s elected at l arge by the qualified voters of the district in a non-partisan election for terms of six years, one from each of nine subdivisions of the district of approximately the same number of persons. The amendment or enabling legislation should prescrib e how the subdivisions ar e t o be fo r med and how they ar e to be redivided as popula tion changes dictate. Pro- visions should be made for terms of members of the initial board as follows : thr ee members to serve the full-six year term, three members to serve four -year terms , and three members to serve twoyear terms , Thereafter, the board members would be elected in regular school board elections as existing terms of members expire . Vacancies for any reason should be filled by appointment of the board until the next r egular school board election at which time unexpired terms will be filled by the voters. It will a lso be necessary to make provisions for a referendum to determine whether or not the amendment is to be approved (approval of voters of both di stricts is thought to be necessary). Provisions should be made in the event the constitutional amendment is approved for the board members of the Atlanta and Fulton County Districts t o serve as the board of education for the new dis trict until the new boar d is elected and can take office . A schedule should be worked out, if needed , for shifting to the nine-man board elec t ed as her ein prescr ibed . - 4 - �Board members should be paid three hundred dolla rs per month , with the chairman being paid an additional fifty _dollars per month . The proposed new district should consist of the present Atlant a District, including the part which is in DeKalb County, and the present Fulton County District . A fundamental task is providing for a sound fiscal base for the proposed school district . Establishing eligibility for State funds , establishing eligibility for Federal funds , and providing for sound local support are necessary considerations . The school board should be authorized to determine the property tax for supporting the school system, as the Atlanta School Board does at present . Furthermor e , a uniform property assessment plan for the entire district should be adopted and homestead exemptions eliminated. Sources of loca l school support in addition to the property tax should be found. 6. If the proposed new school district is approved by the voters, a transition committee should be established immediately t o work out the many plans and details essential to an orderly trans i tion fr om two distr icts to one. The transition committee should include t he two superintendents of schools , the chairman of each board of education , the fiscal officer of each school system, the a s sis tant super i ntendent for instr uction of each school system, and s uch other i ndividuals as may s eem appropriate . This committ ee should be res pons i ble for the detailed t ransition plan to be approved by each boar d of education . 7. If t he singl e s chool distri ct is appr oved , the two pre s ent school systems should continue as at pre s ent for the balance of the s chool - s - �year in which a pproval occurs and an additional full year in order to allow time for completion of needed transitien plans . 8. The board of education for the new district should be elected as soon as possible after the approval of the constitutional amendment and should formally organize itself without delay and proceed at once with the selection of a superintendent . A superintendent should be employed and he should begin his work as far in advance of the creation of the new school district as is possible. 9. Execute any other legal assignments which are appropriate in the ligqt of the analysis of pertinent legislation and court decisions and necessary provisions to assure creation of a school district conforming to recommendations of the Commission in its 1966 report . EDUCATIONAL PLANNING An enormous volume of work must be completed before the proposed school district can go into operation . Many policies must be decided upon and much specific and detailed planning completed in order to as sure the proper functioning of the new distr ict. Major categories of policy development and needed provisions fo r operational guides under ea ch are listed below . As i s true of legal aspects de scribed above, a precise definition of all of the s teps necessary in this stage of planning is not possible pres ently and must await further explorati on of curr ent policies and practices of the two school systems . Finance 1. Develop guides and procedures fo r making the annual school budget. 2. Develop plans and procedures for purchasing. ~ 6 - �-; 3, Develop pla ns f or necessar y and a ppropr i a te financia l a ccounting , 4, Develop a budge t for the new school distr ict , Personnel l, Develop a system of per sonnel records for professional and other school personnel , 2, Develop sal ary schedules for profes sional and other personnel . 3, Develop a retirement syst em or systems , 4. Develop policies concerning employment practices for both profes sional and non-professional personnel . 5, Develgp policies rega rding tenure , sick leave, vacations, leaves of absence for profess i onal growth , and others as needed. 6. Propose a method of combining the two centra l office staffs. l, Develop a system of records f or pupil accounting . 2, Make r econunenda tions concerning the visiting teacher program. Pupils Administrative Structur es and Regula tions 1. Develop a plan f or the internal organiza t i on and administration of the new school distr ict including a ppropr iate policies and definitions of re spons ib ility. 2. Rea ch decis ions on a dminis t rative and super vis ory services to be provided . 3. Develop policies regarding th si z of schools , 4, Develop general school r egula tions such as length of the school day , number of da ys in the school year, and designate holidays. - 7 - �S. Develop a school ca lendar for the first year of the new system. 6. Recommend the future of the Metropolitan School Development Council . Curriculum 1. Determine the curricula t o be offered , 2. Develop plans for kindergartens in schools now in the Fulton County District . 3. Develop policies for selection and distribution of instructional materials. 4. Determine the specia l professional per s onnel to be provided such as librarians, school psychologis ts, counselors , and reading specialists, S. Ascertain the curriculum adjustments which are necessary in the transition period and suggest how they are to be made , 6. Recommend policies regar ding expansion of school programs with specia l r efer ence to j uni or colleges, vocational and technical education, and adult education, 7. Make recommenda tions concerning tea cher loa ds, including pupilt eacher ratios , Services 1. Rea ch deci sions on s ervices to be provided by the s chool dis trict s such as transporta tion, f ood , and health services and how they should be pr ovided , 2. Determine the non=professi onal personnel to be provided such a s - 8 - �lunchroom workers , custodians, and secre t ar ies . 3. Rec ommend plans for storing and handling textb ooks and other instructional supplies. Maintenance and Opera tion 1. Develop policie s regarding kinds , numbers , types , and levels of competence needed by personnel in Maintenance and Operation. 2. Develop policies and procedures on the maintenance and operation problems , 3. Develop policies and procedures concerning work assignments and responsibilities of personnel . Other 1. Make r ecommendations concerning organizations which should exist in the new school dis tricts such as Parent-Teacher Associations, l ocal tea chers ass oc i a tions, and the various student organizations . I NITIAL ROLE OF THE PROPOSED NEW BOARD OF EDUCATION Just how s pecific a bl uepr int f or transition should be is to a considerable extent a matter of definition . At one extreme is a plan which provide s only the basic lega l pr ovi s ions necessary for bringing the new district i nto being . At the other ext reme is a plan which include s the multi tude of basic policies , operational pr ocedures and alloca tions of r esponsibility essential to the effective functi oning of a s chool district. The pl a n pre s ented in t his document embra ces the first extreme and als o the second t o the extent that the Commis s ion accepts responsibil ity for the essential educa ti onal planning which must prec ede the operational phase of a - 9 - �new district o As al ready indica ted , this planning consists l argely of developing rec ommended polici es and procedures consistent with the basic charter of the propos ed new district as outlined above and decisions of the Connnission with res pect t o the nature and quality of programs and services it thinks the new distr ict should provide . However, only that which is manda ted by law will be binding on the new Board of Educa tion o In a sens e , the Commission is acting in these matters as an agent of a school district which is yet to be created and what it proposes in the realm of educational planning i s for study and action by the new Board of Education unless area s are involved where decisions have been made already. PUBLIC UNDERSTANDING OF THE PROPOSED N"Ei DISTRICT Since public schools ar e the business of the public, every opportunity should be seized upon to help the public keep -~s fully informed as possible on school problems, is sues , needs, and the nature of good schools. A well informed public is es sential to successful decision making on educational policies and plans . Therefore , a ma jor t a sk in considering the proposed basic shift in the educational structur e of Atlanta and Fulton County is developing and distributing among all citizens adequate information on the proposed change and the reasons which l ead to t he proposal . The report of the Connnission with its trea tment of both sides of the iss ue of a single school district should be made available to al l ci tizens and its contents should be widely publicized . Therefore , if the proposed constitutional amendment is adopted and a r efer endum is held , t he r efer endum should be preceded by a systematic and well or ga nized public i nformati on program . = 10 - �Mass media of corrnnu_n.ication should be employed to develop interest and public understanding . Newspa per coverage should be stressed . and television should be used extensively . Both radio The pros and cons of the pro- posed district reorganization plan should be presented through all three media. In a ddition, presentations to civic clubs, Parent-Teachers Associa- • tions , and other formal groups should be stimulated. should be used in this program. Many informed citizens Among such citizens should be leaders from all walks of life, especially school leaders, including Board of Education members. By the time the election is held, all citizens should be fully informed on the issues at stake. In no other way is it possible to reach an adequate decision on the school organization issue. GETTING THE JOB DONE It is the responsibility of the coordinator appointed by the Corrnnission to prepare and submit to the Corrnnission the transition plan as outlined above. An adequate plan requires bringing into play an array of specialized competence beyond the ken of any single individual; therefore, extensive use should be made of car efully selected consultants . The legal work should be entrusted to Mr. Pete Latimer , Attorney for the Atlanta Board of Education, and Mr . James Groton, Attorney for the Fulton County Board of Education. Dr . R. L. J ohns , Uni ver s ity of Florida, or some one of comparable stature in school fi nance , should be secured as a consultant on all planning involving finance, purchasing , and accounting . Dr. Willard Elsbree, Emeritus Professor of Education, Teachers College , Columbia University, or some other authority in pers onnel , should be secured - 11 - �as a consultant on policies and procedures concerning all ca tegories of personnel . This assignment would include proposed salary schedules and wel- fare provisions . Curr iculum authorities should be consulted as needed. A cormnittee of leading citizens should be appointed and given responsi'bility f or conducting an a dequate public information program. The Cormnission should appoint this committee upon recommendation of personnel by the Atlanta and Fulton County school superintendents and approval by the two boards of education. Appropr iate professional personnel should be available to the cormnittee. Appropriate pers onnel from the two school systems should be involved in the development of proposed policies and procedures, especially in information and evaluation r oles . TMP : jp s/12/66 Amended and appr oved September 22, 1966 by Local Educat ion Cormnis sion - 12 - �:Ifa LOCAL EDUCATION COMMISSION / of Atlanta and Fulton County, Georgia P. L . W . KENNETH STRINGER OTIS M . JACKSON BARDIN 3121 MAPLE DRIVE , 1440 BANK OF GEORGIA BUILDING ATLANTA, GEORGIA SECRETARY-TREASURER VICE CHAIRMAN CHAIRMAN ATLANTA, GEORGIA 30303 !524-2626 1393 PEACHTREE STREET , N .E. ·573.3575 237-4729 MINUTES LOCAL EDUCATION COHHISS ION 1-'.IEE'l'ING October 24, 1966 The Local Education C~'lttnission met at 10:00 a.m. in the Conference Room of the Administration Building of the Atlanta Public Schools with the following in attendance: Conmtlssion Members Mr. P. L. Bardin Mr. Alan lCiepper (Represented Dr. West) Mr. Harry \fost (Represented Mr. Mr. Hartha.1ne Sanders Alan Kiepper) Hr. Leonard Robinson Hr . Earl Landers Mr. J. H. Cawthon Dr. John u. Letson iir. Otis Jackson Dr. Rufus Clement r1rs. Alan Ritter N .E . ATLANTA , GEORGIA 30309 3030!5 Consultants and Staff Dr. Truman Pierce Hr. A. C. Latimer Hr. Lee Perry Dr. Curtis Henson llinutes of the September 22, 1966 meeting were unanimously approved . Mr. Leonard aobinson, chairman of the committee appointed to recomme 1 how the length of term for each board member of the initial board of education for the new school district will be determined, presented the report. The committee recommended that the statement regarding the election of board members specifically state the following: l. The winner in each sub-district will be the candidate receiving the largest nmnber of votes. 2. In the event of a tie the Orand Jury will be asked to detennine the winner. J. The Grand Jury will be asked to designate the length of term of office of eQch of the nine successful candidates for the �initial board of education. Three members ,ri.11 be designated to serve two-year terms, three members to serve four-year terr.is, and three members to serve six year tenns. Iir. Robinson made the motion that the Commission receive the report. The motion was seconded by Dr. Rufus Clement and passed unanimously. After discussing the recommendations of the Committee, Hr. Robinson made a motion that the report be adopted. The motion was seconded by Hr. J. H. -Cawthon and passed unanimously. Dr. Pierce reported that Dr. Johns had spent two days in Atlanta and was moving along satisfactorily with his assignment. Hr. Latimer gave a progress report of work of the lawyers to date. It was apparent that the total report would not be completed in time for action of the 1967 legislature. ~fr. nobinson made the motion that a progress report be presented to the legislature on the first day of the 1967 session. This report should include decisions made and work completed to date, an outline of work which is yet to be ·completed and ·a time table for -completing it, and a request that the life of the Commission be extended for another year. The motion was seconded by Hr. Otis Jackson and passed unanjmously. Mr. Jardin instructed Dr. Pierce and }fr. La.timer to assume the major responsibility for drafting the report. The next meeting of the Conmission will be at 10:00 a.m. on December 5, 1966 for the purpose of receiving and discussing the progress report. The meeting was adjourned at 11:30 Approved By : a.m. Recor ding Secre tary Chairman - 2 - �A PROGRESS REPORT to the LEGISLATIVE DELEGATION FROM DEKALB AND FULTON COUNTIES by the LOCAL EDUCATION COMMISSION OF ATLANTA AND FULTON COUNTY November, 1966 �Tentative THE LOCAL EDUCATION COMMISSION OF ATLANTA AND FULTON COUNTY Purpose This document reports progress made by the Atlanta and Fulton County Education Commission in developing detailed plans for creating a new school district to take the place of the Atlanta and Fulton County districts as instructed by the General Assembly of Geor~ia when it extended the life of the Commission in 1966. The document consists of decisions and plans which the Commission has made for creating a single school district, an outline of remaining tasks of the Commiss i on, provisions which have been made for completion of these tasks, a statement of budget needs , and a time schedule. Background Ref erence to the previous work of the Commission is nece s sar y f or the purpos e of under stand i ng proper ly thi s repor t. The commission was created by an ac t of the Gener a l As sembly adopted by t he 1964 s ession which gave the Commi ss ion r espons i bility "to study the desirability and feasibility of combining the s chool sys t ems of Fulton County and the City of Atlanta 9 including the portion thereof lying in DeKalb County ; to provide that said Commission may draft a plan or plans for the combining of such school systems and submit same to members of the General Assembly from Fulton and DeKalb Counties. " �The tasks assigned to the Commission turned out to be difficult and complex requiring studies involving law, economics, public finance, school costs 9 population analysis, school personnel, welfare provisions, school district structure, educational needs, existing educational programs, and curriculum development. These studies analyze current status and project probable future developments. · The studies provided the information required by the Commission to execute its assignment. The first report of the Cotmnission ; an interim one , was released in January of 1965. It briefly reviewed the substantial history of local concern for how education should be organized in the AtlantaFulton County area as reported in various studies, some essentially educational in nature while others dealt broadly with problems and issues faced by the growing Atlanta metropolitan area. The major con- tribution of this report was the careful identification , description , and analysis of advantages and disadvantages of a single school dist rict i rt place of the Atlanta and Fulton County districts. The report poi nt ed out the dif ficulties to be overcome in creating a s ingle d i st r i ct . I t also de scribed the proposed single district and s uggested a t enta tive budget for completing the assignment of the Commission . In Februa ry of 1966 , t he Commis s i on r e leased a report entitled, "District Reorganization f or Better Schools in Atl anta and Fulton County." Building on the int erim report summarized above, this docu- ment inquired into the effect on educational programs of transition to a single district, the effects on financing education and listed a number of important questions concerning the proposed district for which answers were provided. With the background thus developed , the -2- �r. Conunission was in position to reach a decision on whether or not it should recommend a single school district . The decision of the Commission was that a single district should be created to take the place of the present Atlanta and Fulton County districts. It found that the consolidation of the Atlanta and Fulton County districts was less desirable than dissolving them and creating a new district in their stead inasmuch as the disadvantages of neither district would need to be perpetuated, wpile the advantages of each could be retained. The report included seventeen other recommendations which defined required legal steps to be taken in creating a single district , described how the new district should be organized, and suggested financial provisions. The report then defined t wenty-nine transition tasks to be undertaken concerning primarily school programs of the present districts. A Public Inf ormation Services Program was suggested to help achieve broad public understandin~ of the proposed new distr i ct. The report ended with an analysis of recent develop- ments of significance to the school district reorganization issue. The repor t was presented to the Legislative Delegati on of DeKalb and Ful ton count i es befor e it was released . The Delegat i on accepted t he r eport and requested additiona l information on current and proj ected s chool r evenues fo r t he At l anta and Fulton Ccunty School districts , a f urther analys is and comparison of expend iture patterns of the two districts, a projection of s chool revenue and expenditure patterns for the two districts, and comparisons of projected revenue patterns and expenditure patterns of the two dis tricts with the proposed single district. Requested also was a comparison of current - 3- �educational programs of the two districts and the comparison of these programs with those projected for the new district. Finally, the Delegation asked that the necessary steps for establishing and placing in operation the proposed district be spelled out in a definite nattern which would serve as a blueprint for transition. A report issued in January of 1966 provided the requested information except for the actual transition blueprint. The latter is the major concern of this report. The first phase of the work of the Commission for the present year consisted of defining and outlining as specifically as possible the various tasks which should be undertaken and completed in establishing the proposed district. Responsibilities for completing these tasks were allocated and necessary authorizations were made accordingly. Using this outline as a guide , the Commission has reached important decisions and made substantial plans for creating the proposed new school district. These decisions and plans are presented in the re- maining pages of this report. Decisions and Plans Once the Commission dec ided t o recommend a single district, it then turned its attention to the tasks which would have to be completed in carrying out this recommendation. These tasks may be cate- gorized as follows: 1. The legal work required to dissolve the p~esent districts and to create the proposed new district. - 4- �2. The educational planning necessary in order to assure effective transition from the present districts to the proposed new district. 3. Suggestions on the election, terms of office of board members, and initial role of the Board of Education for the new district. 4. A program for developing adequate public understanding of the proposed new district and the reasons which support its creation. 5. Allocations of responsibilities for getting done the necessary tasks. _L egal l-Jork Mr. A. C. Latimer, Attorney for the Atlanta Board of Education, and Mr. James P. Groton , Attorney for the Fulton County Board of Education, have been retained by the Commi.ssion to be responsible for the necessary legal work . The log:J.c of this decision is obvious since their experience and present responsibil i ties will ser ve them well i n t his undertaking . Ext ensive r e s earch for t he purpose of identif ying, ana lyzing, and clar ifying a voluminous body of legisla t i on of both general and l ocal dimensions regarding educat ion in the Atl ant a and Fulton County s chool districts is underway. Relevant court dec isions are be ing subjected to the same type of study. There is no other way to ascertain the requirements for dissolving the two pre s ent distri.cts. When this has been done , legislation will be prepared for dissolving the districts. - 5- �7 Then , new legislation essential to establishing and maintaining the proposed district will be prepared along with required constitutional provisions. Attorneys Latimer and Groton have prepared a detailed outline of work which must be done before the new constitutional provisions and legislation can be drafted. This outline consists of fourteen different subjects which are being considered separately. The study of each subject involves : 1. identifying and analyzing existing laws and regulations µertaining to the Atlanta and Fulton County school systems which will have to be considered , amended , or repealed; 2. determ:f.ning the legal problems which reQuire special attention , and 3. establishing the end results to be accomplished by the new legislation. The fourteen subjects and a brief paragraph on progress achi eved follow: 1. Gener al powers. --Present statutes, regula tions, and cour t decision s t o be considered , amended , or r epealed have been i dentif ied as have problem ar eas t o be considered . The new l egislat i on i s t o cover powers general ly appropria te to school systems under the Georgia Constitution and such other powers as are required t o borrow, to contract with other governmental bodies , to sue and be sued, to operate school buses, to accept donations, bequests, and so forth, to operate educational programs from kindergarten through college, including vocational schools, relationships with adjoining school systems , and -6- �to establish a new district that is a political subdivision of the State. 2. Local taxation for schools.--Present statutes, regulations , and court decisions to be considered , amended, or repealed have been identified as have problem areas to be considered. The new legislation is to cover uniform property tax assessments throughout the district, provide for elimination of homestead exemptions, establishment of annual millage , tax levies , tax collections, and tax sources other than the property tax . 3. Revenues from sources other than local school tax.--Present statutes , regulations, and court decisions to be considered, amended, or repealed have been identified as well as problem areas to be considered. The new legislation is to cover authorization of appropria- tions from city and county governments , intangible taxes, transportation funds , and escheats. 4. Power to increase --12.onded debt and assumption of bonded debt. -- Present statutes, regulations, and court decisions to be considered, amended, or repealed have been identified. to be dealt with have been defined. Problem areas which have New legislation is to cover power to levy property tax, millage limitation , restrictions on retirement of debt , assumption of county school debts , and assumption of city school debt s. -7- �5. Repealer.--Present statutes , regulations , and court decisions to be considered , amended, or repealed have been identified, areas to be considered have been defined. Problem The new legislation is to repeal or amend the Fulton County one and one-half mill constitutional amendment and Fulton County constitutional amendments on millage limitation, bonded debt limitation, and pensions. 6. !1ethod of adoption.--Questions to be considered include whether or not a single constitutional amendment will suffice or if multiple amendments will be required; provision for courses of action if multiple amendments are required and some are adopted while others are not,·, whether the amendment(s) is to be general or local, what vote is required, who is eligible to vote, and how the ballot should be worded. 7. Succession ~o school property and contract rights.--Present statutes, regulations, and court decisions to be considered, amended, or repealed have been identified . been defined . Problem areas to be considered have New legislation is to cover .the transfer of county s chool properties to the new distr ict and the transfer of city pr oper t i es to the new dis tr ict. 8. Assumpt i on of l i abilities and cont r a ct obl iga tions . --Present sta tutes, regul ations , and court deci sions t o be con s i dered . amended, or repealed have been ident i fied . It ha s been a scertained that no notable problem areas exist under this subject . New legislation to be passed is to cover debts other than bonds , obligations, liabilities. and State School Building Authority lease payments. - 8- �9. Personnel.--Present statutes, regulations, and court decisions to be considered, amended, or repealed have been identified. It has been determined that no notable problem areas exist under this subject. New legislation is to cover contracts, pay scales , tenure, and fringe benefits. 10. Boundaries of the new district.--Present statutes, regulations, and court decisions to be considered , amended, or repealed have been identified. It has been ascertained that· no notable problem areas exist under this subject. The new legislation is to provide that all of Fulton County and the part of Atlanta which is in DeKalb County are to be included in the new district. Provision for the addition of new territory and other schools is to be included. 11. Board of Education.--The present statutes, regulations, and court decisions to be considered, amended , or repealed have been identified. Problem areas to be considered have been defined. The new legis- lation is to cover composition of the Board , eligibility for Board membership , term of office , election districts , powers, duties, responsibilities, compensation, and changes in composition and s i ze of election distr icts . Provision is to be made for terms of office of init i al boar d members. 12 . Superintendent of schools. --Present statutes, r egulat ions , and court decisions to be con s i dered , amended , or r epealed have been identified. It has been e s tabli shed t hat no notabl e problem ar eas exist under this subject . New legisl ation i s t o cover criteria of e ligibility, pro- vide for appointment by the Board , determine the term of office, and enumerate powers , duties, and responsibilities. - 9- �13. Transitiong_rovisions. --New legislation is to provide for an interim board of education to consist of the Atlanta and Fulton County boards, interim administration provisions, and an effective date for the new district to become operative. The legislation is to prescribe a schedule of steps to be taken if the constitutional amendment(s) is adopted. 14. Pensions.--Present statutes, regulations, and court decisions to be considered, amended, or repealed have been identified. areas which must be considered have been defined. Problem New legislation is to prescribe for either a new pension system or membership in the State teachers' retirement system s merging of the county school pension system into the new system, transition of city school employees from the city general pension system, and authority to receive contributions for pension funds from city and county governments. Educational Planning Necessarv to Assure Orderly and Effective Transition from the Present Two Districts to the Proposed Single District The transition from two districts to one is to be as orderly and systematic as is possible without interruption or dislocation of educational programs and personnel (student s professional, and other). To achieve this purpose requires a great amount of planning involving the development and approval of new policies and procedures. Major areas of decision and policy development have been defined as outlined below. It should be noted that much of this planning is to be expressed in the legal framework of the proposed 11-ew district, some of which is - 10- �l reflected in the legal work as reported above. Certain other aspects of planning and policy are not necessary for the legal framework, some of which appropriately wait until a decision is reached on whether or not the proposed district is to be established. If voters reject the new district~ this planning will not be necessary ; if they approve, there will be time to complete such planning before the new district becomes operatiye . The areas for policy and procedure development and achieve- ments under each area are listed below. Minor repetition occurs because of the need to give direction to the legal work already described. District organization and administration.--The new district is to include all of Fulton County and that part of Atlanta which lies in DeKalb County. The district is to have a board of education of nine members elected at large by the qualified voters of the district in a non-partisan election for terms of six years, one from each of nine subdivisions pf the district of approximately the same number of persons. The legislation is to prescribe how the subdivisions are to be formed and how they are to be re-divided as population changes require. Three members of the initial board shall serve full six-year terms, three members shall serve four-year terms~ and three members shall serve two-year terms as determined by the Fulton County Grand Jury. Thereafter , board members are to be elected for six-year terms in regular school board elections as existing terms of members expire. Vacancies i n board membership are to be filled by appointment of the board until the next regular school board election at which time unexpired terms will be filled by the voter s. - 11- �In the event the constitutional amendment(s) is approved , the Atlanta and Fulton County School District board members are to serve as the board of education for the new district until the new board is elected aad can take office. Board members are to be paid $300 per month with the chairman being paid an additional $50 per month. Provision for transition.--If the proposed new district is approved by the electorate , a transiti on committee is to be established immediately by the Atlanta and Fulton County School District boards acting as a single board upon the joint recommendation of the superintendents of the t wo districts. Thi s committee is to be responsible for the many plans and procedures concerned with education programs which a smooth transition will require. The committee is to include the two superintendents of schools ~ the chairman of each board of education , t he fiscal officers of each school system, t he assistant super i ntendent for i nstruction of ea ch school system and such other individua ls as may seem appropriate. The transitiou plans worked out by t his com- mit t ee are t o be approved by t he boar ds of educa t i on . If the s ingle school d i str i c t i s appr oved , the t wo school systems are t o continue a s at pr e s ent for t he balance of the school year in which approval occurs and an additional calendar year in order to allow time for completion of needed t ransition plans. The board of education for the new distri.c t, if approved, is to be elected as soon as possible after approval and should formally organize itself without delay and proceed at once with the selection of a superintendent of schools. The superintendent is to be employed and is to - 12- �begin his work as far in advance of the creation of the new school district as is possible. The superintendent of schools.--The superintendent is to be appointed by the board of education and given such powers a s are necessary to act as the chief executive officer of the school district. His term of office, compensation, and other benefits shall be established by the board of education. Financial provisions.--The proposed new district is to be fiscally independent. While major local support is to come from the property tax, provision is to be made for local support from other forms of taxation. Bonding capacity of the new school district is to be 10 per cent of the assessed valuation of taxable property. The homestead exemption in Fulton County is to be abolished. Assessments of property for school tax purposes is to be uniform and in accordance with legal provisions. Legal provisions and policies of the new school district are to permit full utilization of financial support from state, federal, and other sources. Dr. R. L. Johns of the University of Florida has been employed to recommend provisions for financing the proposed new school district and to develop guides and procedures for purchasing and financial accounting and for preparation of the annual school budget. is now working on this assignment. - 13- Dr. Johns �Personnel . --Dr . Will ard S. Elsbree, Teachers College, Columbia University , ha.s been employed to develop salary schedules for professional and other personnel of the proposed school district, a retirement system or systems 1 policies regarding tenure , sick leave 1 vacation , leaves of absence for professional growth and others as needed, develop a system of personnel records for professional and other personnel, and propose a method of combining the two central office staffs. Dr. Els- bree is working on this asaignment. Curriculum. - -It is necessary to determine the va rious curricula to be offered by the proposed school district , develop policies for selection and distribution of instructional materials , recommend policies regarding expans ion of s chool programs with special r eference t o junior colleges , vocational and technical education, and adult educat i on, determine the special professional -personnel to be provi ded such a s school l i brarians , schl)ol psychologi sts , couns elors, and reading s pec ial ists, develop plans for kindergartens for schools now in the Fulton County District and make recommendat ions concer n ing teacher l oads, including pupil-t eacher ratio . Work in this area has not gone beyond definiti on of what is to be undertaken . Pupi ls . --A sys t em of records for pupil accounting is t o be developed for the proposed di strict and recommenda tions concerning the visit i ng teacher program . These t asks are yet t o be undertaken . Serv ices . --Decisions a re to be made on the kind s and amounts of services to be prov ided by the school district in areas such as transportation, food and health. How these are to be provided is to be -14- �suggested. The number and kinds of nonprofessional personnel to be employed by the new school district such as secretaries, lunchroom workers, and custodians is to be determined. Plans for storing and handling textbooks and other instructional supplies are to be worked out also. This is another area of planning which, except for definition and direc~ion, can await a decision on the fate of the proposed district. Maintenance and operation.--Policies are to be developed regarding kinds, numbers, types, and levels of competence needed by personnel in maintenance and operation ; policies and procedures concerning maintenance and operation programs : policies and procedures concerning work assignments and responsibilities. These policies and procedures can await development until the fate of the proposed district has been established. Initial Role of the Proposed New Board of Education Early responsibilities of the new board of education have been touched on in the section above. The new board is to be elected as soon as possible and is to begin functioning as a board immediately thereafter. As indicated previouslys its early major responsibility will be the selection of a school superintendent for the new district. When this has been done, the superintendent is to assume responsibility for recommending the many policies and procedures which must be worked out before the new district becomes operational. The transition com- mittee referred to earlier will have done much preliminary work along -15- �these lines and will undoubtedly recommend to the superintendent many of the needed policies. Developing Public Understanding of the Proposed New District A well-informed public is essential to reaching a wise decision on the school district issue. Therefore, a systematic, comprehensive, carefully coordinated program to develop and distribute among all citizens adequate information on the district reorganization plan and the reasons which support it is needed. The Commission report which develops the arguments for and against a single school district should be made available to citizens and its contents widely publicized. Mass media of communication are to be employed to assist in developing inter.est and public understanding . Newspaper coverage is to be widely employed. Both radio and television are to be used extensively. Arguments for and a gainst the proposed district should be presented through these media . Pres entations to civic clubs , parent-teacher associations , and other formal groups are to be stimulated. Many informed citizens are to be employed in this program, citizens repr esenting all walks of life . A committee of leaders in communi ty affairs is to be charged with responsibility f or organizing and coordinating this program. The com- mit tee is t o be appoi nted by the boards of education upon r ecommendation of t he superintendent s of schools . Remaining Tasks The major unfinished task is completion of the necess ary legal work. While a great deal of this has already been done , the needed legislation - 16- �remains to be drafted. This cannot be done until the extensive research on existing statutes, regulations 9 and court decisions bas been completed and questions arising therefrom have been answered. Roughly one year is needed for finishing this task. The work in finance which Dr. R. L. Johns is doing should be completed within six months . · Retirement provisions, tenure 9 sick leave, leaves of absence, salary schedules 1 personnel records 5 and a plan for combining the two central office staffs being developed by Dr. Willard Elsbree should be I completed within six months. Curriculum studies, developing pupil accounting provisions , deciding on transportation , food , health , and other services to be provided. and provisions for maintenance and operation need not progress much beyond the present planning stages until it is known whether or not the proposed district is to be created . As indicated above, the machinery for discharing these steps has been def ined and can be put in mot i on on s hor t no tice . Budget To be deve loped. Motivating Assumpt i on of the Commission The first decis ion of the Commission was that the sole criterion by which it would determine its recommendation on the issue of school district organization in Atlanta and Fulton County is what will best serve the educational welfare of those to be educated in Atlanta and -17- �Fulton County? Adhering to this fundamental guide has provided a source of confidence to the Commission. TMP ~jp December 2 , 1966 -18- �LOCAL EDUCATION COMMISSION of Atlanta and Fulton County, Georgia CHAIRMAN VICE CHAIRMAN P. L . OTIS M. JACKSON W. KENNETH STRINGER 3121 MAPLE DRIVE, N . E . 1393 PEACHTREE STREET, N . E . ATLANTA, GEORGIA 3030!5 ATLANTA , GEORGIA 30309 237-4729 ' 873-3578 BARDIN 1440 BANK OF GEORGIA BUILDING ATLANTA, GEORGIA 30303 !524-2626 SECRETARY-TREASURER MINUTFS . LOCAL EDUCATION COMMISSION MEETING December 5, 1966 The Local Education Colllilission met at 10:00 a.m. in the Conference Room of the Fulton County Administration Juilding with the following in attendance: Commission Members Hr. P. L. Bardin Ifr. J. H. Cawthon iir. Earl Landers · Dr. John W. Letson Mrs. Alan Ritter Mr. Leonard Robinson Mr. Wallace H. Stewart Hr. rcenneth Stringer Hr. Harry West (Represented Mr.· Alan · Kiepper) Dr. Paul D. West consultants and Staff Dr. Truman Pierce Mr. James Groton Dr. Curtis Henson Ivf.i.nutes of the October 24, 1966 meeting were approved with one correction: llr. Jerry Wootan, not Mr. Alan !uepper, represented Dr. Paul \1/'est at the last meeting. Dr. Pierce presented the proposed 11 Progress Report to the Legislative Delegation from Deitalb and Fulton Counties. 11 As the report was read, various points were discussed and clarified. Mr. James Groton explained the section pertaining to the legal work which is presented on pages 6-10. It was pointed out that the study should state specifically the procedure to follow in the selection of the new superintendent and the procedures to follow until the official term of office of the two superintendents have been fulfilled. Currently, one superintendent is elected by the electorate for a specific term of office. The other superintendent is appointed for a prescribed number of years. ,Ir. Robinson made the motion that the report be received, that Ur. Bardin be authorized to transrilit it to the members of the legislature, �and that thanks be extended to Dr. Pierce for his good work. The motion was seconded by Mrs. Alan Ritter and passed unanimously. Mr. Groton l{as instructed to draft a bill to extend the life of the Connnission for one year. The Connnission approved using the same form as the 1966 bill, that the names of the Commission members currently serving be included, that Dr. John Letson be authorized to name a replacement for Dr. Ja1:1.es Miller, and that the bill include a section authorizing the Fulton County and Atlanta Joards of Education to pay the cost of the Local Education Cormnission on a 40-60% ratio, respectively. The bill from Dr. R. L. Johns in the amount of $231.18 for consultant services, October 10 and 11, 1966, was approved for payment. The Commission also approved that approval for employment of all consultants and others carried with it authorization for payment for services rendered. The meeting was adjourned at 12:10 p.m. APPROVED BY : Chairman Recording Secretary - 2 - �CHAIRMAN P. L. VICE CHAIRMAN BARDIN 1440 BANK OF. GEORGIA BUILDING ATLANTA, GEORGIA 1124-2828 SECRETARY-TREASURER W. OTIS M. JACKSON 30303 3121 MAPLE DRIVE, N.E . KENNETH STRINGER 1393 PEACHTREE STREET, N .E. ATLANTA, GEORGIA 303011 ATLANTA , GEORGIA 30309 237-4729 ' 873-31178 MINUTES LOCAL EDUCATION COMM;tSSION MEETING April 19, 1967 The Local Education Commi~sion met in the Board Room of the Felton County Administration 3uilding at 9:00 a.m. on April 19, 1967 with the following in attendance: Members Mrs. Ethel 3rooks Mr. J. H. Cawthon Mrs. Joseph Ford Mr. Otis Jackson Mr. Alan Kiepper Dr. John W. Letson Mr. A. B. Padgett Mrs. Alan Ritter Mr. Kenneth Stringer Mr. William M. Teem, III Dr. Pav.l. D. West Consultants and Staff Mr. James Groton Mrs. Martha Gaines Dr. Curtis Henson Mr. A. C. La.timer Dr. Truman Pierce Mr. Otis Jackson served as Chairman and introduced the new members of the Conmission. Recognition was given to the passing of Mr. P. L. Bardin in December. It was announced that a wreath was sent in the name of the Commission. Members of the Commission reimbursed Mr. Kenneth Stringer for the wreath. The Con:mission took recognition of the death of Mr. Fred J. Turner · who was an invaluable member of the Commission and who had devoted many years of his life in service to the Atlanta Conmrunity. It was agreed that a resolution of sympathy be sent from the Conunission to Mrs. Turner. Mr. Latimer gave a brief report of the work of the lawyers and the problei'llS encountered. He proposed that the COlllllission hire a lawyer and a secretary to spend full-time on the research required for the report, and that office space be rented in the First National Bank Building. The work of the lawyer would be supervised by Mr. Latimer and Mr. Groton who would be responsible for the final draft for the report. The estimllted cost will be a~proximately $1,300 a month. �Mr. Cawthon made a motion that the Commission approve the plan as outlined and that Hr. Latimer and Mr. Groton proceed as expeditiously as possible in employing the staff members and completing the work outlined. The motion, seconded by Mr. A. B. Padgett, was unanimously approved. Dr. West read a resolution from the Grand Jury appointing Mr. Otis Jackson to the Fulton County 3oard of Education. Congratulations were extended to Mr. Jackson. The Commission unanimously elected Mr. Otis Jackson to continue to serve as Vice-Chairman and Mr. l(enneth Stringer as Secretary-Treasurer of the Comnission during 1967. The office of Chairman will be filled at the next meeting. Dr. Letson was requested to propose a replacement for Hr. Turner. An expression of gratitude was expressed to Mr. Alan Kiepper for his capable and dedicated services which he has rendered to the County, the School System, and to the Commission. His leaving Atlanta will be a great loss to the total contnunity. The Commission wished for him Godspeed. }fr. Xiepper ~"'Pressed appreciation for the kind remarks and asked that his name be kept on the mailing list of the Conmission. Dr. Pierce made a brief progress report. He stated that this Commission, tmlike previous Comraissions, had made the decision that the two school systems should be joined as soon as possible. The Conmission had taken the position that this decision and the plan developed would fulfill its obligation. However, the delegation felt that a more complete plan should be presented and instructed the Commission to develop a more comprehensive plan of combining the two systems. Consequently Dr. R. L. Johns was employed to develop the unit on finances and business management and Dr. Willard Elsbree and Dr. John Phay to develop the section on personnel. 30th reports are scheduled to be completed by June 1st. A copy of these two reports will be sent to the members of the Corranission prior to the next meeting which will be held at 12:30 p.m. Monday June 19, 1967. Mrs. Martha Gaines was instructed to make the appropriate news releases and to feel free to contact members of the COOBnission for advice and consultation. The meeting was adjourned at 10:00 a.m. Attachments Approved Sy: necor ding Secretary Chairman - 2 - �7 I LOCAL EDUCATION CO MISSION of Atlanta and Fulton County, Georgia SECRETARY-TREASURER CHAIRMAN VICE CHAIRMAN P. L . 8.t.llDIN 1440 BANK 01' 01!:0IIOIA BUILDINO OTIS M . JACKaoN W . Kl!:NNHH STRINGl MINUTES LOCAL EDUCATION COMMISSION CONFERENCE ROOM - FULTON COUNTY BOARD OF EDUCATION FULTON COUNTY ADMINISTRATION BUILDING JUNE 19, 1964 The first regular meeting of the Local Educati on Commissi on was held in the Conference Room of the Fulton County Board of Education at 2:00 p.m. Mr. W. L. Robins on, President of the Fulton County Board of Educati on, presided. Members present were: P. L. Bardin, Oby T. Brewer, Jr., Dr. R.H. Brisbane, Otis M. Jacks on, P..llen Kiepper, Earl Landers, Dr. John W. Lets on, Dr. James L. Mille r, Jr., Thomas M. Miller, W. L. Robins on, Wallace H. Stewart, William M. Teem, III, Fred J. Turner, Dr. Paul D. West and James White, Jr. The minutes of the organizati onal meeting of May 20, 1964, were r ead ahd unanimously approved . A r eport of the May 29th and June 5th Stee ring Committee meetings was given and the minutes read. It was r eported that each proposed offic er had agreed t o serve i f e l ected . Als c , Dean Pierce and Dean J ohns on agreed t o serve if the Commis s i on requested them t o do s o . The point was r ais ed and clari fi ed that the adoption of the minutes would not constitute the election of the poopie ~hggested. It was pointed out that Dean j ohns on is ti. hiettiber of both t he I General As sembly and the facul t y of the Emory t a~ s ~hool and, t herefore, may not have t i me to di r ect the l egal r es earch r equi red by Educati on Commission . of a law f i nn. the The natu r e of the work desired may r equire s ervices I t was stated t hat Mr. G. Stanley J os lin had been cons idered but that t he Steer i ng Committee t hought Dean J ohnson might bring a fresh approach t o the study. The sugges ti on was made that the Commi s sion empl oy a pro j ect c oordinat or t o deve l op a p rogram of action and identif y res ou rces needed bef or e obtaini ng l egal services. Att orneys for t he ,itl anta and Fulton County School Boa rds should be asked t o advi se in t he mat t er of s el ecting a l aw firm or a lawyer t o c onduct the neces sar y r esea r ch. Mr . Teem made t he mot i on that the minutes of the St eering Committee be approved as read . The moti on carri ed. �r .. Mr. Turner made the moticn that Mr. P. L. Bardin be elected as Chairman of the Local Educati on Commissi on; Mr. Otis M. Jackson be elected as Vice-Chairman; and Mr. W. Kenneth Stringer be elected as Secretary-Treasurer. Mr. White seconded the motion which carried unanimously. The motion was made by Mr~ Turner that Dr. Truman Pierce, Dean of School of Education, Auburn~ University, be employed as coordinator of the study and that he be paid a fee not to exceed $3,000 for services • I ' rendered from the present time until the beginning of the next regular session of the General Assembly. Mr. White seconded the motion. The question was asked if the $3,000 fee covered only the peri od of time fr om the present until shortly after the first of January-about six months. It was pointed out that this was the intent of the motion and that fees beyond the meeting date of the General Assembly would have to be negotiated with Dean Pierce. The motion carried unanimously. Mr. White moved that the officers be authorized to expl ore the matter of the legal assistance needed for this study and that they consult with members of the Commissi on to get their views on the persons or firms t o be retained and report their findings t o the Commissi on f or further action. The motion was sec onded by Mr. Cawthon and carried. Mr. Brewer stated that the Commission should c onsider the amount of money appropriated and the amount spent t o date. legal c ounsel may c ost $25,000 or more, He said that the The Commission should have an accurate estimate cf the t otal c ost of the st~dy and the amount of money which may be obtained fr om vari ous s ources. Mr. Teem moved that the Steering Committ ee and offic ers be directed t o investigate the f i nancial assistance needed by the Commissi on t o accompl ish i t s purpos e and als o the fi nancial s ources availabl e t o satisfy t his assistanc e. carried , The moti on was s ec onded by Mr . Stewa r t and Mr. Robins on then relinqu ished the chair t o Mr. P. L. Bardin, the newl y e l ected Chai rman . Mr. White made the mot icn that the Commiss i on t hank the St eering Committee for gett ing t he Commission off to such a fine start and on - 2- �the right track. Dr. Brisbane s econded the moti on which carried unanimously. Mr . Bardin stated that he had been requested to appear on a WAGA-TV prcgram next week t o discuss the work of the Commissi on. He asked if anyone knew of any reas on why he should net appear. Mr. Brewer stated that the Commissi on needs as much publicity as possible c oncerning the work it is doing, the problems involved and the · need f or the· study. It was pointed out that ai thcugh no answers were available at thi~ time, the pro~lems involved should be explained to the public. I ' nls c; the public should know tnat the Commission has been f ormed and is off tc a good start. It was agreed that f or the next few weeks the Commissi on should meet only when called . But, after the ~oi:rtmittees have been appointed and their work designated; the Cottdn{ssi oh should meet on a r egular schedul e . It was emphasized that the ~6 rk df the Coriimissi on should get started as s oon and as rapidiy a s meeting and pres ent an r,t-tB~{Bie. I ' OVS r M& lti pl ah Dean Pierc e should attend the next ~rid time schedule f or the stUdy . In the meantime , bean Pierce should consult with the Steering Connnittee and cffic e rs of the Cormnissi cn c onc erning adequat e l egal s ervices and financ es. Mr. Teem asked if the Tax Study Commissi on appoint ed by the City would overlap with the work of the Educati on Commissi on. Mr. Lande rs stated that he thought the Study Ccrnmissi cn would add t o t he strength of the Educat ion Commissi on and that the two Commissi ons should keep abreas t of each other but that they should work independently . It was poi nt ed cut that the Local Educ at i on Commissi on had not appoi nt ed a committee t o ma ke a fiscal study and that this committee should not be appoint ed until Dean Pierce pres ents a plan of acti on and l egal assis t a nce is availabl e. Mr. J acks on made the moti on that the Commi ss i on accept the recommendat i on that Dr . Cu rtis Hens on s erve a s sec reta ry. Mr. Whit e sec onded the mot i on which carried unanimously . Mr. Brewer stat ed that t o prevent mi sunderstanding the voting - 3- �members and the ex offici o members of the Ccmmissi on should be identified. Each member cf the Commissi on has a c opy d the House Resclution which clearly identifies members in each category. By calling this matter t o the attenti on of the members of the Cornmission in a regular meeting, misunderstanding should net devel cp either within the Commissi on or betwe en the Cornmissi cn and .other organizati ons. The meeting was adj c,u rned at 3: 20 p.m. subject to the call of the Chairman. Secretary ECH/dh June 26, 1964 Approved: Chairman -4- �MINUTES LOCAL EDUCATION COMMISSION CONFERENCE ROOM OF THE FULTON COUNTY BOARD OF EDUCATION FULTON COUN'I'Y ·ADMINISTRATION BUILDING 7 JULY 31, 1964 The Local Education Commission met at 2:00 p.m., in the Conference Room of the Fulton County Board of Education for the primary purpose of reviewing the proposed plan of study developed by Dr. Trwnan Pierce. Members present were: P. L. Bardin, Chainnan Otis M. Jackson Dr. James L. Miller, Jr. Mrs. Alan Ritter W. Kenneth Stringer Fred J. Turner James White, Jr. Alan Kiepper, Ex Officio Dr. John Letson, Ex Officio Dr. Paul West, Ex Officio The minutes of the June 19 meeting were approved. .The minute s of the July 2 meeting of the Steering Committee were read and approved as amended. Prior to making a detailed presentation of the proposed study plan, Dr. Pierce stated that the plan had been developed with the assistance of Superintendents Letson and West and Dr. Martin and Dr. Henson. He also stated that the proposed study outline was intended to ref l ect an understanding and awareness of past studies, current conditions and projected developments of the metropolitan area . (A copy of the plan was distributed to Commission members present and mailed to members absent) . I t was emphasized that the pr oposed plan is intended as a starting point and that changes may be made at any t ime as the study progresses. Mr. White stated that the question before the Commission is : Should t he two ~chools be combi ned? This question needs to be answered as soon as possible ·and members of the Commission should be in a position to answer quest ions and points favorable and/or unfavorable to c:cmbining the· schools so that they can infonn the public and receive reactions. It was pointed out t hat although the last Local Education Commission did not specifically recommend consolidation at the time, it did outline a ten �-2- Local Education Commission, continued July 31, 1964 year improvement program designed to bring the Atlanta and Fulton County Schools" closer together and leading ultimately to a single school district. cooperative and uniformed programs have been realized. Many of these Based on these studies and othe~ information the Commission should now assume that it will proceed upon the premise that combining the nvo systems is desirable. There was agreement that the next step is to prepare a brief which states: (a) findings, conclusions and reconmi.endations of previous studies, (b) advantages and disadvantages of consolidation and (c) data to prove or support the position to consolidate or not to consolidate. This brief will serve as common information to all Commission members and as a review of previous studies. develop the brief and include Items I and V Dr. Pierce will of the proposed plan of study in it. He will present the first draft of this brief to the Commission in September. The motion was made that since all previous studies have pointed toward the desirability of combining the two school ~stems, the present Commission accepts the tentative position that combining the two school systems will be recommended and that attention be focused upon implementing the steps outlined in the proposed plan of study presented by Dr. Pierce, ~owever, the Commission has the right to change this decision at any point during the study. The motion was unanimously approved. It was pointed out that the laws should be examined and provisions made so that the two systems could combine without loss of revenue, services, benefits, etc., for either system and/or for the employees. Mr. Turner made the motion that within the limits of finances available at the present time or in the future, the officers of the Commission be authorized to employ legal counsel and other needed services. The motion wa s seconded by Mr. White and c arried unanimously. The meeting was adjourned at 3:30 p.m. / ~ ECH/dh August 4, 1964 Approved by: _____________ Chairman ,/,/' --/· ,,G ~ Recording Secretary J/ ~ �Tentative PROPOSED PLAN OF STUDY FOR THE LOCAL EDUCATION COMMISSION OF ATLANTA AND FULTON COUNTY Purposes of the Study: 11 To study the desirability and feasibility of combining the school systems of Fulton County and the City of Atlanta, including the portion thereof lying in DeKalb County; to provide that said Commission may draft a plan or plans for the combining of such school systems and submit same to members of the General Assembly from Fulton and DeKalb Counties." (Taken from H.R. 505-1246, as passed by House and Senate.) The legislation creating the local Education Commission of Atlanta and Fulton County clearly defines two specific and closely related major t asks and assigns these tasks to the Commission. 1. The two tasks are: To recommend whether or not a single school district would be better for Atlanta and Fulton County than the present separate districts of Atlanta and Fulton County. 2. To draw up a plan or plans f or creating a single school district to t ake the place of the present Atlanta and Fulton County districts. The work of the Commission would be simplified if it could first determine the answer to the question of the desirability and feasibility of a single school system. Should the answer be negative, the Commission ~ght logically consider it unnecessary to propose a plan or plans for creating a single school system. On the other hand, the most practical. answer to the first question is necessarily based on the results of an inquiry into the various factors which would be involved in the dissolution of the two existing school districts and in creating in their stead a single district. �2 -.Obviously, -the consideration of feasibility demands the identification and careful analysis of the requirements for establishing a satisfactory single school district. Therefore, the proposed outline is based on the assumption that a thorough exploration of what the creation of a new school district means is desirable if the most satisfactory answer to each of the two questions is to be achieved~ The steps which are listed and discussed below are based on this assumption. I. Describe the new school district which might be created. What would this district look like? What would it include? This description should include an identification of the geographi cal area the new district would include, the total population of this area, the school age population and the actual school enrollment. The number of teacher s and other professional personnel, and t he number of other employees would be l ist ed. The number, size, t ypes and distribution of schools, a general descript i on of the educational progr8Jll as contemplated, an analysis of aV'8.ilable .facilities, i?lS'tructional materials, trensporta- . tion, and other supporting services would be included. Wealth, sour ces of wealth., and the nature of the economy of the district would be a part of t he description. A gener al overview of the or ganization and government of the distri~t and relationships to other units of government would be included. This statement would st ress the f act t hat t he new district would be made up of schools now in existence located on their present sites and functioning essentially as they do now and with the same personnel. �3 II. Identify and describe the legal steps which would be necessary in order to create a single school district in place of the t wo existing districts. What would be required to dissolve the present districts of Atlanta and Fulton County? How would the new district be created? A complete listing and the precis e definition of the various legal actions necessary in order to discontinue t he present school districts are essential . For example, what would be done with the d.8bt.s of these districts would have to be spelled out. would be set forth. The laws necesse.:':'y for creating a new district The required constitnt ional a:;-1endment would be drafted . Plans for the organization and admini.stration of the district would be stated with provisions for creating a board of education, specifying the number of members, eligibility for member ship, type of representation (district-wide or by areas), term of office, method of selection, power s , duties, and responsibilities. In addition, a plan for organizing and ad- ministeri ng the school district should be set fo r th, including pr ovisions f or a chief administrative official, and the spelling out of hi s powers, duties , and responsibilities . The neces sary legal st eps would also r equire the s etti ng f or th of a t ax pl an f or financial suppor t of the distr ict, t he kinds of school t axes t o be levied, provisions f or tax leeway, and provisions f or debt and debt services. The statement on legal requirene~ts would take into account the impact of the proposed new State Constitution on creation of the new ctistrict and relationships of the district t o ot her t'_;j _ts of government. Some attention should be given to the broJ.cl ge".c.2rnl problem of metropolitan government in the Atlanta metropolitan a.:;__~e~. �4 III. Decisions, recommendations, policies, regulations, and operational pro.. cedures which would be essential to creating the new district and getting it into operation . (Not necessarily an inclusive list.) What are the specific steps required to bring the new district into being? to set it into operation? to assure satisfactory operation? The autonomy which locQl school districts in Georgia are free to exercise is considerable. The Atlanta and Fulton County school districts have freely exercised this autonomy. Being entireiy separate districts, they have de- veloped their own policies, procedures, and operational patterns. While many similarities exist in these matters, there are also differences. Creation of a new district would require careful attention to such guides and practices. Changes which are necessary must not work injustices on school personnel or reflect unwisely on educational programs. Careful and tedious study are required which will result in the development of policies, procedures, and operational patt erns needed by the pr oposed new di str ict and which may or may not cur rently exist in ei t her of the present districts. Some of t he several aspects of this probl em are lis t ed below with types of needed action i ndicated. As t he study advances , additions t o this list are likely to be necessary. 1. Development of a system of personnel records for professional and other school personnel. 2. Development of a system of records for pupil accounting. 3. Development of necessary guides and procedures for budgeting. 4. Development of purchasing plans and procedures. 5. Development of plans for appropriate financial accounting. 6. Development of a salary schedule for professional and other personnel. �7. Development of a retirement system, or systems. 8. Development of policies concerning employment practices, professional and other. 9. Development of policies regarding sick leave, vacations, leaves of absence, professional growth, etc. 10. Development of policies regarding size of schools. 11. Development of general school regulations, such as length of the school day, number of days in the school year, and holidays. 12. Development of a school calendar. 13 . Reach decisions on the school program having to do with kindergartens, special education, vocational education, and other program areas. 14. Reach decisions on pupil-teacher ratios to be established and maintained. 15. Reach decisions on services to be provided by the school distric t, such as food, t r ansportation, and health. 16. Reach decisions on instructional materials and supplies which are to be provided. 17. Reach decisions on special pr ofessional personnel t o be provided such as librarians, school psychologists , counselors, and reading specialists. 18. Reach decisions on administrative and supervisory services to be provided. 19. Reach decisions on non-professional personnel to be provided, such as lunch room workers, custodians, and secretaries. 20. Determine the curriculum adjustments which are necessary and suggest how they are to be madeo �r 6 21. Recommend policies regarding expansion of school programs with special reference to junior college education, vocational and technical education, and adult education. 22. Propose a method of combining the two central office staffs. 23. Propose a plan for the internal organization and administration of the new school district, answering questions such as, Will there be area superintendents? Will there be junior high schools? How many grades will be in the elementary schools? 24. Recommend the future of the Metropolitan School Development Council. Will it have served its purpose if the new school district is created? If not, should it be extended to include the entire metropolitan area? 25. Recommend plans for handling textbooks and instructional supplies. 26. Make recommendations concerning teaching loads. 27. Make recommendations concerning the visiting teacher program. 28. Make recommendations concerning organizations which exist in the respective school districts, such as Parent- Teacher Associations, local teacher associat i ons, and the various student organizations . IV. A proposed budget f or the new district. What would it cost to finance the new school district i n or der to maint ain the level of present school pr ograms? A budget should show the total 8Jl!Ount of r evenue needed and the allocation of funds t o the various areas of t he educat i onal program. A com- parison should be made of the cost of education in the two present districts and the new district calling attention to any differences in cost and giving explanations for t he differences. The budget should also �7 show the sources of revenue and the amounts from each source. The budget would necessarily take into account revenues to be received from the State. How these revenues compare with those presently received from the State by the two separate districts should be shown. V. Identify and describe the advantages and disadvantages of a single school · system in comparison to the advantages and disadvantages of the two present school systems. What facts and conditions support creation of a new district? What facts and conditions support retaining the two existing districts. What is the proper recommendation? The steps which have been outlined above would provide a sound basis for answering these questions. A decision on the single district issue would also involve bringing up- to-date those aspects of previous studies which deal with the present questions and the identification of changes made since these studies were completed, legal and otherwise, which have a bearing on the problem. This statement should take account of the problems and issues which would have to be faced in undertaking to develop a single school district. VI. Propose a plan f or creating and putting into operation the new school district, if it is to be created. This step is essentially the development of a blueprint for action· to be taken in the event a new district is desired, including a time table / for such action. A statement of specific steps to be undertaken in creating the new school district would be drawn up. would need to be given to required legislation. Special attention A sequential schedule �r 8 of steps should be included and assigni~ents made of responsibilities for carrying out each step. VII. A time schedule should be suggested. Design a Public Information Se:r,rices Program. Acceptance of any proposals of t he Co~.m:ission will depend largely on public lmowledge and understanding of SP.ch proposals. Therefore, a wide variety of opportunities should be provided for citizens to become acquainted with the proposals c:G.: d to u:ids r~tand their impact on education in the metropolitan area. He:,_ce, appropriat9 use of television, radio, and newspapers will be L-ri order. IndiYidnal C:..'1.d small group conferences with selected persons is a.'1. extremely import2...~t step in this program. Provision for adequate pubJ.ic discussions is another important step. /7, Jv )t p: r p '>- %; 19 (,, f- �
  • Tags: Box 6, Box 6 Folder 1, Folder topic: R. Earl Landers | Local Education Commission | 1964-1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017