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Box 8, Folder 21, Complete Folder

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021.pdf
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  • Title: Box 8, Folder 21, Complete Folder
  • Text: CITY IVAN ALLEN,JR. MAYOR OF ATLANTA March 12, 1969 Mr. & Mrs. Harvey Huff 200 Hendrix Avenue, S. W. Atlanta, Georgia 30 315 Dear Mr. & Mrs. Huff : This will acknowledge receipt of your letter of March 9 rega_rding your inquirie s on your prope rty which is locate d in the M ode l Citie s ar e a. f - I can u n d e rstand your conce rn and a m the r e for e requesting Mr. Johnny Johnson, Director of the Model Cities Program, to inform you of any ex isting plans which may a ffect you. I am sur e that you will hear from him sho r tly. Sinc e r e ly, Ivan Allen, J r. IAJr:hdt �·· ·- -- ·- -- - - -··- ~ o o~ '7/&ndv0<-·., av~c ~ s w ~ .d;!;~ ,ffi-,503;5 ~Vl 9- /169 })4u1_~ ~ r t J_, -~ ~ (]a,rt- W/ ?7Z( 2,uk,t- . tL,)°¾ ~ p Wt "'b-d__ wr1-d. Jt~rd/f •/4M ·tfZ!A/ UfA4_ '7J4pu£,~ , . -u4 0- ¾ ;e~~ L~t.·a- oi~{h ., . ..~,f,,DL ~ { t2-- c/4~ P°1frtu,d (ht, CL ~ /4,vu 0% _/u,'<.,atu.',y ~ -µ,lM a&.?,tu kot, 7'&,,,,.-- k uu M,e_ fl i ~ rJkui_ u~ ·~ L , • ~ &>vr1- Xtd ~ ~ (¾ JLgA ~ ~ y?d;, J,?,,~. (Y~ ~AfzuL ~ ~ .~ .;,~ r~'L, h ~1/1_ ·t,,'7Jt;u_ uu~ ~ h Ulf_ ~ ~£/J.Uw.JV1.1 tl ta l CU:1 673\C itol Awn Atl t • Ceora ,. .w. 30315 r Johnny: l> rdl 1 1&- In cc: Mr . Ch rle L. Davis Mr . rl H rabl I ders .Allen, Jr . ~ 1969 �January 23 , 1969 Mr . Johnny Johnson, Director Model Cities Program 673 Capitol Avenue , S . E. Atlanta , Georgia 30315 Dear Johnny: With 'reference to Mayor Allen 's memorandum of January 22, regarding the meeting of the department heads on January 27. I just wanted to let you know that I will be in Houston the fir t part of next week and will be unable to attend this meeting . sincer ly, GEM1mm ·c c: M yor Ivan All n. Jr. �_,.1••"' o, ., •. -t°"1!. 1'vP ~ ~+ .•/ .. • "'O)•A;ia ~ DEPARTMEN T OF HOUS IN G AN D U RBAN D E VELOPME N T y PEACHTR EE SEVENTH BUILDING, AT LAN T A, GEORGIA 30323 RE GI ON Ill JAN 2 2 1969 Roclll 645 . J&n'UllrJ' 20, 1969 · IN RE PL Y REFER TO : ottic_e of the Regional Adm:1.Distrator 3DM Mr. Johnny C. Johnson Direct or City Demonstration Agency 67~ Capitol Avenue Atlanta, Georgia 3)315 Dear Mr . Johnson : SubJect: Bx:penditure of Planning Grant Funds Prior to Execution of Grant Contract I refer to recent conversations between Mr. David Caldwell of your staff and Mr . 'lhomas E. Williams, Model Cities Coo:rdi.Dator tor Atlanta, concerning the . expenditure by the ODA. of planning grant :tunds beyond the period specified in the approved Planning Budset. A.a you know, your revised Planning Bu:iget, which was approved by HUD on September 12, 1968, covers the pen!Od fl"Olll December 1, 1967 through January 31, 1969. HoveTer, since the grant budget for the first year execution phase of your program may not be executed mtil arter January 31, 1969, all eligible planning costs 111ta.y and should continue to be paid tor under the pl anx,1 ng budget (both the Federal Plann1 ng Grant- and the nonJ'ederal. contribution) until such time as planning fUDda are exhausted or until the F8-Dt contract is executed, whichever ia earliest. Sincerely yours, ~~IT This f orm is t o be attached to each Activit y BucJset Just i ficat ion PERSONNEL 1. NAME OF CDA At lan ta City Demo nstrat io n Agency 2. BRIEF DESCRIPI'IVE TITLE OF PROJECT OR ACTIVITY 9 0 Day Pro g r am Admini strat io n Budge t 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY Atlanta City Demonstration Agen c y a. Number of Persons b. Position or Title .. c. Average Salary Per Month 673 Capitol Avenue S . W. Atlan ta , Georg ia -- 30 3 1 5 d . Percent of Time on Underta.l(i~ e. Mor:t hs to be Em:oloyed 66 5 100 3 "$3 990 1,009 100 3 3,027 f. Cost (cxdxe) 2 Neighborhoo d Org . Spe c. 1 Dir. of Eco no mic De v. 4 Resid ent Tra inee s 433 100 3 5,196 2 College I nte r ns 350 75 3 1,575 1 Custod i a l Worke r 34 0 100 3 1,020 $ TOTAL Cost of Friru:e Benefits ( Indicate Basis for Estimate ) I $98, 22 9 6, 9 15 7.04 % Sal a ries TOTAL, PERSOl'i'?IBL $105,144 �ry f1. 1969 ., TomR . May d t Company r Tom: City of .Atl ta to to r c · ive g nt for T y as o ca,tion of it th 01' �y T _c, -ry lfl. 1969 Gordon Mr. City of Lo"-"'-1-~ cogni tio:n. d n mid r ood the l'e r It od ~ eb.nic; proild tribut d to the dth t1 Un d 1D. th • of co rae. your 1D thi• effort pl' ho s 11- • Jr. cy,_ �--~--==----=-ff:lllllaal_,____,,.___,,__~--=-----· January 16. 1969 r. d rd H. Baxter · o.nal Admini tr tor rtment of Ho ing and Ur n velopm t Peachtr venth Building AUanta.. rgia r Ed: D y I ackDo 1 dge r ceipt of yo r l tter o1 ry 14th tifyi the City of tlanta of mnt of $7.115, 000 fo:r Compr e ive Pros m. Jan to - - r o ndyo g Wt in obtaml the•e ••ure you of ou.r compl o t the pro am. ... rtment. in portant funds , cooperation · erely. Iva c:: r. , lle .. Jr. �News Release For further information call - Ja IVA N ALL EN, JR . May or of Atlant a 2 - 4463 _,.,.... ,·· JR. This announcement represents a year• s hard work by our Model Cities Staff, but it represents more than two years 1 activity by residents of the Model Cities area. All of us are anxious for actual physical action to begin and if we can sustain the enthusiam and dedication that has been shown in the planning phase, we will be assured of a successful program. We must demonstrate Atlanta• s ability to build the type community in which families can live and work with all the opportunities and advantages an urban environment can provide. And then we must transfer what we have learned and produced in the Model Cities area. to all neighborhoods of the City. \ �SCOTT HUDGENS PROPERTIES POST OFFICE BOX 20767 • ATLANTA, GEORGIA 30320 • 767-9701 December 27, 1968 Mayor Ivan Allen, Jr. City of Atlanta City Hall - Second Floor Atlanta, Georgia 30303 Dear Mayor: I apprecia ~e very much your time and your kind ear in listening to a dream of mine and Ray's and other people trying to do something on a model city that would be worthwhile for everyone and that might be the type city that would give the people the opportunity to do better things in life by giving them the environment and the challenge which they greatly need. I am positive that from a standpoint of building, designing, planning, and producing a city of this type, that I could do it. My problem is the same old problem I know has haunted and faced you throughou your great public office and that is how do you get the politicians to agree to zone and let you accomplish this in a certain area and also how to get the necessary employment transportation and money to do the job. I feel so strong if there were some way we could cut through the red tape and in some way receive a grant from the Government to do this job, and if it could be done by someone with experience in this business, such as myself, we could save the Government millions of dollars as well as be done in such a manner that it could truly be a model city for everyone to look up to. I readily realize that it cannot answer every need for everyone and that it could not provide the necessary requirements to meet all of the minor regulations which the Government insist on in public housing, however, I think that if it could be done the way that I would like to do it, it would give the people twice as much for their money as they are now getting out of the Government if the Government 100% subsidized it. It is my belief that if this could be done, shortly we would be producing assets in humanbeings instead of liabilities. I also feel that if we could clear out the area in the inner core area of Atlanta that our blight area could give people the same opportunity to move into the city then selling this back to private industry to develop into better housing that we could soon balance our inner core area with the higher income group as well as our low income group. Maybe all of this is just a dream, however, we feel that if we are going to have a strong city and a strong nation, somebody is going to have to take the bull by the horns and do some of these things rather than sitting around and allowing politicians to control whole counties to prevent such as this happening. I know how strongly you feel about this and I am a great admirer of yours for what you have done for the City of Atlanta. I am hoping that you will really think strongly about continuing on as our Mayor and not resigning. �December 27, 1968 - 2 - Mayor Ivan Allen I would also like for you to think about tying the model city in with the airport even if we had to take the option separate and apart from the airport property. In my opinion, this would make the automatic employment and the upgrading of the people that we need. Wishing you a very happy, healthy, and prosperous new year. Sincere regards, D. g s, Jr. DSH:bg c.c. Mr. Richard Freeman First National Bank Building Atlanta, Georg ia Mr. Ray Moore w.s.B. 1601 w. Peachtree Stre e t, N.E. Atlanta, Georgia �" l , • II • • • ,, �5 • 7. · i • �- • �September 23, 1969 MEMORANDUM To : Richard Freeman From: ) George Berry Subject: Associated Company 1 s Parking Lot in Mode l Cities Area I have had a telephone coJh'ersation with Johnny Johnson of the Model Cities Program and Mr. Howard Openshaw, Director of Redevelopment at the Atlanta Hou in.g Authority, concerning this piece of property. A rec nt de·c ision has been made to delete this parcel from the acquisition program along with an adjoining parcel on which sorn chemical tanks are located. Cons quently, this p reel will not be acquired by the Mod 1 Citie Red v lopment effort. Thie con£irm• · t lephone mes 1969. OB:j ge to your office on S ptember 23, �DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, D. C. 20410 AU G 2 7 1969 OFFICE OF THE ASSISTANT SECRETARY FOR MODEL CITIES AND GOVERNMENTAL RELATIONS IN REP L Y REFER TO: Hono~abl~ Ivan Allen, Jr. Mayor of Atlanta Atlanta, Georgia 30303 Dear Mayor Allen: As you know, this Administration believes that ultimate responsibility for the Model Cities program rests with local elected government. With the program activity increasing, nationwide and in individual cities, attention wi I I increasingly be directed to proposed projects and their conduct. In this connection, I would like to cal I your attention to the enclosed news article from the Washington Post of August 3, 1969. It deals with a federally funded project at the local level which, on its face, held out considerable promise. Unfortunately, as the report indicates, that promise was not fu If i I Ied. I ncomp Iete review at the p Ianni ng stage, and insufficient monitoring during the execution phase of the project, undoubtedly contributed to this result. Without crippling innovation and initiative, we must al I work to avoid the kind of situation out I ined in the enclosed article. Should asimilar situation arise in a project funded under the Mod el Cities contract, the local government would be held responsible in the manner detailed by the enclosed memorandum from the HUD Office of General Counsel. �I am sure that you share our concern that al I projects funded in connection with the Model Cities program in your community receive the most careful scrutiny possible during the planning stage, and an equally vigi I ant monitoring during the execution phase. Your continued deep interest and commitment to the program in your community wi I I be a crucial factor in this regard. Sincerely, Q..~ s.. Robert H. Bai da Deputy Assistant Secretary, fVCGR Enclosures �rI SI Y· OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga. 303 15 404-524-8876 Iva n Alle n Jr., May or J. C. Johnson, Director ACCOUNTING AND FINANCIAL MANAGEMENT PROCEDURES FOR OPERATING AGENCIES AND CITIZENS PARTICIPATION ORGANIZATIONS �TABLE OF CONTENTS Page Purpose and Accounting . . . . . . . . . . . . . . . . . . . Books o r AGCOunt and Records . . . . . . . . . . . . . Brief Description of Account Classification. . . .. . . . . . . Disbursement Procedure • • • . . . . . . . . . . . . . . . . . Internal Control Eligible and Ineligible Costs. 1 2 5 7 9 10 Instructions for Completion of Monthly Administering Agency Project Reports • • • • • • • • • • • 13 �PURPOSE These instructions prescribe the account·ing procedures and related fiscal requirements to be followed by agencies which . are awarded contracts with the Comprehensive Demonstration Agency to administer projects or activities as approved by the Department of Housing and Urban Development. The classification and description of accounts are the minimum required by the Comprehensive Demonstration Agency. If the agency desires to establish accounts other than these prescribed herein, such accounts shall be established as subdivisions of the prescribed accounts and should be maintained in such a way that they can be readily combined into the prescribed classifications ) for uniform reporting purposes. ACCOUNTING The operating agency shall establish and maintain on a current basis an adequate accounting system on an accural basis in accordance with generally accepted accounting principles and standards. The accounting system, among other things, must be adequate to enable the preparation of a statement of financial condition and a cost control statement for submission to the Comprehensive Demonstration Agency on a current and timely basis. · All such reports must be received by the Comprehensive Demonstration Agency time to permit the data .contained therein to be incorporated into the CDA's records prior to the preparation and submission of its reports to HUD. - 1- �INTERNAL CONTROL The operating agency shall maintain an adequate system of internal control. Internal control comprises the plan of organization and all of the coordinate methods and measures adopted within an organization to safeguard its assets, check the adequacy and the reliability of its accounting data, promote operating efficiency, and encourage adherence to prescribed menagement policies. The characteristics of an adequate system of internal control include: a. A plan of organization which provides appropriate segregation of functional responsibilities. ~- A system of authorization and record procedures adequate to provide reasonable accounting control over assets, liabilities, revenues, and expenses. c. Sound practices to be followed in performance of duties and functions of each of the organizational units. d. A degree of personnel competence commensurate with responsibilities. An adequate system of internal control contains the following features: a. No person should have complete control over all phases of any significant transaction. b. The flow of work should be from one employee to another so that the work of the second, without duplicating that of the first, provides a check upon it. c. Record keeping should be seperated from operations or the handling and custody of assets, such as: . (1) The function of receiving cash should be centralized in one person, who should not be concerned in any way with approving or certifying vouchers, acting as imprest fund cashier, preparing deposits, making disbursements , or keeping accounting records. In this connection , the person who preparesormakes deposits, approves or certifies vouchers , or disburses cash should have no access to the accounting records . - 2- �(2) At as early a point as possible in the mail handling, preferably at the point where the envelopes are opened , immediately upon receipt, all checks and negotiable instruments should be stamped with a restrictive endorsement, all cash items should be listed in duplicate, and a copy of the listing deliv ered to the person responsible for making bank reconciliations. (3) Periodic e x amination and count or other review of cash balances should be made by employees who do not handle or record cash or sign checks. d. Physical and mechanical facilities should be used to the fullest e x tent possible to insure security and accuracy, such as using security vaults or safe cabinets and check writing machines. e. Responsibilities should be clearly established and then accounted for as close as possible. f. Where feasible, employees are rotated to various assignments. g. Other control features pertaining to cash include: (1) All cash receipts shall be deposited as soon as possible, preferably the day received. (2) All cash receipts shall be deposited intact and for the full amount received. (3) Collections and all other funds held within an office, whether pending regular deposit or in imprest funds, shall be, where possible, restrictively e ndorsed ·. and· kept under complete control and under proper safeguards, preferably in a fire resistant combination safe or safe - cabinet. (4) Uncollectible items and the related documents shall not be handled by the person making up deposits or by the person handling accounts r eceivable. (5) Persons prepa ring payr olls o r time r epor tin g r ecords should not han dle the r elated pay check s . - 3- �(6) The number of bank accounts and inter-bank transfers ~hould be kept to a minimum. A single bank account for the agency is preferred. - 4- �BOOKS OF ACCOUNT AND RECORDS The following is a brief description of the books of accounts and records considered to be the minimum required for recording transactions relating to the project or activity. However, the agency may establish any additional accounting records it considers necessary to piovide adequate financial control of its assets and liabilities and to account for project or activity cost. A. General ledger shall be maintained in which to record a summarization of all accounting transactions relating to the project or activity _and to classify such transactions according to the accounts listed in the project or activity budget. B. A cash receipt and disbursement register shall be maintained for the recording of funds received in connection with theproject or activity and for recording che cks issued for the withdrawel of f unds from the project or activity bank acc ount. All disbursements shall be made by prenumbered checks used in nu~erical sequence and must be supported by appropriate documentation such as payrolls, invoices, contracts, travel vouchers, etc., evidencing the nature and propriety o f each payment, and showing the approval o f the proj ect or activity director or other authorized o ff icial. If the volume of receipts and disbursement s justify the seperation of the cash receipts and disbursement registers, then the two should be kept seperate. c. Journal vouchers (or the agency ' s suitable substitute therefor) shall be used to document and record transactions in the geneFal ledger which are _not . recorded . from the cash receipts and disburseme nt registers. Each journal v oucher shall contain a complete explanation of the transaction being recorded and references to the related docume nt s or other sources of information, if applicable. Journal vouchers shall be numbe red conse cutively and filed in numerical sequence. All journal vouchers shall be approved by an authorize d o fficial of the agency. D. Basic payroll r eco r d s shall b e maintained to accumul ate the payroll data required by Federal, State or local law with respe ct to each emp loyee, such as gross earnings, Federa l income tax withheld, State or local income tax withheld, FICA withholdings, etc. The record shall a l so include data relating to other - 5 -: �deductions as may be required by the agency's personnel policies, including · the employer's contribution to retirement plans, health insurance plans, etc. E. A record shall be maintained for each item of non-ex pendable property acquired for the project or activity. Non-e x pendable property is property which will not be consumed or lose its identity by being incorporated into another item of property, which cost $100 or more per unit and is expected to have a useful life of one year or more. Grouping of like items, such as chairs, with an aggregate cost in e x cess of $100 shall also be controlled and accounted for as non-ex pendable property even though the cost of a single item is less than $100. The record shall include: (1) Description of the item of property, including model and serial number, if applicable. (2) Date of acquisition (3) The acquisition cost or assigned value to the project or activity. (4) Information as to whether the property was new or used at time of acquisition. The aggregate of the individual costs shown on the record cards shall equal the balance in the subsidiary cost account for non-expendable property. A physical inventory shall be taken and reconciled with the record card annually or as frequent as required by the Model Cities Program, City of Atlanta. - 6- �BRIEF DESCRIPTION OF ACCOUNT CLASSIFICATION ACTIVITY COST (1) · (2) Personnel Includes the cost of staff and support staff of the operating agency as spelled out in latest approved budget. Consultant and Contract Services Includes the cost of service s contracte d to other agencies, firms or individuals a ccording to a written contract with the operating agency . All contracts must be in writing and must have prior approval of the CDA . (3) Travel a. Auto allowance paid on the basis of actual mileage as spelled out in latest approved budget. b. Staff travel and expenses according to latest approved budget. (4) Space Cost a. Monthly office rental. b. Telephone and telegraph e xpense if not included in Activity Cost (7) and contained in latest approved budget. c. Fire and extended coverage insurance on building and contents if not included in activity cost (7) and contained in latest approved budget. d. Utility cost if not included in activity coot (7). e. Building maintenance, if not included in Activity Cost (7) and containe d in latest approved budget. (5) Consumable Supplies Includes the costs of blue prints, drafting materials, charts, graphics, maps, stationery and all small ite ms of non-ex pendable property, the total cost of which does not e x ceed $100. (6) Rental, lease or Purchase of - Equ i pment a . Includes rental or l e ase cost of equipment not on loan or not purchased . b. Total cost of equipment purchased . (7) Other Costs Costs not spe ci f ically covered in the above budget categor ies a c cording to latest approved budget . PROJECT COST (8) Prope rty Ac quisi t i on The cost i ncident .to the acqu ir i ng o f .l and and s tr u cture s and the cost of d e mo l ition if neces sary. (9) Land Impr ovement The cost of improving site to meet_ the qualifications for the - 7- �type construction anticipated. (10) Construction The cost of construction, rehabilitation, alter a tion and repair. (11) Professional Services The cost of profe ssional serv ices rende red by individuals or organization including legal, accounting and architectual services. (12) Carrying Charges The cost of items such as t y pes, interest and insurance premiums incurred during construction. (13) Other Costs not include d in. t h e above budget cat e gorie s for capital proj e cts according to the latest approved budget. The description of the budget c a tegorie s listed above is b y no means exhaustive a nd i n i nsta nces where there a re question s as to the prope r cla ssif ication o f a tr an sa cti on, the l a t e s t a pproved budget and budget justification break down should govern. -8- �DISBURSEMENT PROCEDURE 1. Disbursements (other than from Petty Cash) for goods, and for services of persons or firms not payrolled by the Operating Agency shall be supported by executed purchase orders or contracts. Purchase and contract proc e dures should follow CDA practice and policy. Such policies and procedures shall be approved by the CDA prior to implementation. 2. Disbursements must be supported by invoices or requisitions which can readily be traced to the contract or purchase order for tqe services, supplies, or equipment (except as noted in Four (4) b·elow). 3. Disbursements shall be made by pre-numbered checks countersigned by two officers unless the amount of the individual disbursement is small (under $10) that payment from a Petty Cash Fund is more econo~ical. 4. A Petty Cash Fund may be established for use in making payment of minor items of expense whenever it is not practicable to issue a check. An authorized official of the Operating _Agency shall approve the establishment and the amount of the Petty Cash Fund. Each disburseme nt from the Petty Cash Fund shall be supported by a rec e ipte d bill or invoice. Howe ver, if a rec e ipte d bill or invoic e is not obta inable, the disbursement shall be supported by an itemized list of the items purchased and the list shall be approved by an official of the Operating Agency other than the custodian of the fund. The Petty Cash fund shall be replenishe d at the end of each calendar quarter or as frequently as may otherwise be required. - 9- �ELIGIBLE AND INELIGIBLE COSTS All cost must be reasonable and of a nature which clearly relates to the specific purpose s and end prod uct of the contract under which the services are being performe d. Care must be e x ercised by all concerned in incurring costs to assure that e x penditures conform to these g e neral standa rds and the following criteria for eligibility o f costs. 1. To be e l igible f or inc l u s ion in the p rogram, cost must: a. Be necessar y a nd r ea sonable for proper and efficient e x ecu tion of the contrac t ual requir ements a n d in accordance with the approved budget . b~ Not b e a g e nera l expen se r e quire d t o carry out regular responsibilities of the operating agency. c. Be i n conforman ce with a n y limitations or e x c l usions i n these ins t r uct i ons, f eder a l l aws, city ordina nce s, or othe r gove rning limitations. d. Be no more liberal than policies, p r oce dures, and pr a ctices app l ied un i f or mly to b o th f ede ral ly as s is t e d a nd o ther a c tivitie s o f the opera t i ng a g e ncy. e. Be accorded consistent treatment thr ough application of accounting p olicy and p r ocedure s a p p roved and/ or pre scribed he re in. f • . Not b e a llocable t o o r i nclude d as a c o s t o f a n y other fe der ally fin a n ced progr a m i n eithe r p r ior or current periods. g. Be n et of a ll app l i c ab le c red its such as purch ase d is count s , rebates or all owan ces , sales o f publication or materials , o r o ther income o r refunds. h. Be in a ccordance with budge t ary o r o ther res t ri cti on o f expenses estab l ish e d by t h e c omprehensive Demonstration Agency (Ci ty o f Atlanta) and approved by the Departme nt of Housing and Urban De partment. i. Be fully do cumented. - 10- �j. 2. Comply with policies governing administrative practices, including policies with res'pect to employment, salary and wage rates, working hours, and holidays, fringe benefits (health and hopitalization insurance, retirement, etc.) vacation and sick leave privileges, and travel. The policies relating to tbe above must be in writing and approved by the governing body of the Agency, or Director, as authorized, as well as by the City. Such policies and practices should take account of situations where theoperating agency is a temporary, non-governmental entity composes primarily of part-time staff which may have full-time employment elsewhere. In addition to costs ineligible under the above ceriteria, the following costs are specifically ineligible: a. Accounting- Costs of maintaining central accounting records necessary for overall agency purposes, such as appropriation of fund accounts by the treasurer or similar official, are considered to be a general expense of the agency and are unallowable. However, the cost of establishing and maintaining accounting or other information systems required for the management of the contract is allowable. This includes costs incurred ~y central service agencies for these purposes. b. Bad Debts- Any losses arising from uncollectable accounts and other claims, and related costs. c. Contingencies. Contributions to a contingency reserve or any similar provision for unforseen events. d. Contributions and Donations. e. Entertainment. Costs of amusements, social activities, and incidental costs, such as meals beverages, lodgings, and gratuities, relating to entertainment. f. Fines and Penalties. Costs resulting from violation of or failure to comply with federal , state, and local laws and regulations. g. Interest and other Financial Costs. Interest on borrowing (however represented) , cost of financing and refinancing operations, and legal and professional fees paid in connection therewith. - 11- �h. Legal expenses. Legal expenses for the prosecution of claims against the Federa l Government. However, the costs of l ega l expenses required directly for the administr.ation of the program are allowable. i. Membership Expenses. Cost of membership in an organization which devotes a substantial part of its activities to influencing legislation. j. Travel . Costs in excess. of those allowed by the City of Atlanta for its equivalent employees. In a case, the difference in cost between first - class air accomodations and less-than -f irst-class air accomodations is not allowed e xpe ct when less-than-first-class air accomodations are not available and is so documented. k. Meeting Attendance . Costs of attending meetings which are not open for . attendance on a non-segreated basis. 1. Executive Expenses. The salary and e x penses of the chief e x ecutive officer of the agency are considered a cost of the agency and are not allocable in any way to the project or activity. - 12 - �INSTRUCTIONS FOR COMPLETION OF MONTHLY ADMINISTERING AGENCY PROJECT REPORTS This report is to be delivered to Model Cities prior to the fifth day of the month following the reporting month. This deadline is imperative in order to report e xpenditures to HUD. The heading of this report includes lines for Agency Name and Address, Project Name, and Project Number. The Reporting Period item should reflect beginning and ending dates (usually first to last of month) of the rep ort. The Cum. Supplemental Expenditures item should contain a total of all funds designa ted supplemental which have been expended on the project to date. The Cash Received item refers to supplemental funds that have been deposited to your agency. The Balance item should reflect the amount of supplemental funds expended but not yet received by your agency. The Cost Statement section of the report is a breakdown of expenditures by line item and by source of funds. For projects which receive supplemental funds, costs for each line item for the Current Period should be listed. These should be broken down between Supplemental funds and Other funds if the project or activity is jointly funded. For projects that do not involve the use of Model Cities supplemental funds, it is requested that a total amount e x pended on the project for the current period be entered by line item 13 (non-con tracted agency). Under the Cummulative Total column, funds expended to date on the project should be broken down in the same manner as current period expenditures. The Work Program Status section of the Administering Agency Project Report is designed to report against the Project Work Program which w.a s . formulated by your agency in cooperation with Model Ci ties Personnel. Each month the variou~ tasks 1ist.e d on the· ~ork program should be analyzed to determine if they are being started and completed in the planned time frame. Any tasks which will have different start and complete dates should be listed under the "Description of Task" column of the agency project report . The applicable revised start and comp le te dates should then be entered in the reporting month , that task should be entered under the "Description of Task" column and t h e a c t u al complete dat e shown . - 13 - �Start or complete dates for a task will be considered on schedule if they are within three weeks of the originally planned time frame. A variance of more than three weeks - in a task should be reported as described above. Every effort should be made to report time revisions as soon as - they become evident. For example, if it becomes apparent that some operational phase of a project will be delayed due to problems in acquiring equipment, this should be reported as soon as it is known rather than at the time the operational phase is to begin. The Project Highlights section of the report should be used to briefly summarize project activity for the month and to list any unusual cirsumstances concerning the project. Amplifying information about revised start or complete dates should also be given in this section. An e x ample of a completed Administering Agency Project Report follows these instructions. - 14- �ADMINISTERING AGENCY PROJ ECT REPORT AGENCY ADDRESs _ Georgia Sta te Employment Service PROJECT Employer Services N_o_._l_P_e_a_c_h_t_r_e_e_ R _o_om __ 4_0_8_ _ __ Atlanta, Georgia 30301 NUMBER IO 2 2] I I ol CUM. SUPPLEMENTAL EXPE NDITURES REPORTING PERIOD: FROM 8/1/69 TO 8/31/69 $30,000 SUPPLEMENT AL CODE PERSONN EL LAND IMPROVEMENTS 01 I 02 03 04 05 06 07 08 09 CONSTRUCTION 10 PROFESSIONAL SERV 11 CARRYING CHARGES 12 NON-CONTRACTED AGENCY 13 .CONSULT ANTS, CONT SERV TRAVEL SPACE CONSUMABLE SUPPLIES RENT, LEASE, PURCH EQP OTHER PROPERTY ACQUISITION BALANCE $2 5,000 $5 000 CURRENT PERIOD COST ST ATEMENT COST CATEGORY CASH RECEIVED CUMMULATIVE TOTAL SUPPLEMENTAL OTHER 10,000 -0- 5.000 1,000 1 , 500 300 OTH ER 20 000 1 2,000 , '" ~ n nnn 1 000 3 , 000 JlD_Q ~--s:...o:...o.:...____+-"--.C.:.1_._,--=-o--=-o--=-o---"l: \{"'.,,il--- --'4-",_,o'---'o'---'o'--_----t-_2~.~o~o~o~__--: / A l - ..... )t7 , 000 0- WORK PROGRAM STAT l/5 ' DESCRIPTION OF TA K ./"'"'\ Occupy temporary fa ci liv . l /I , ,. . . . ._ '\. 1~ TOT AL r"\ '\ t:"'.. µ ACTUAL COMPLETE / , ' [\~ JG Z(J ·- -~, ,,. . t·-· - 30 , 000 REVISED ST ART 9/8/69 Establish contact with 66 emplo~ in MNA 10/6/69 Acquire supplies 8/15/69 Personnel ori entation 8/20/69 . 13,000 REVISED COMPLETE 9/19/69 4/30/70 During the month o f August project personne l were given orienta tion sessions concerning proj ect tasks and objectives. All supplies have b e e n purchased, but occupation of the temporary fa cility is b e ing delayed due to a carpe nter's strike. This d e l a y will also delay establishing contacts with employers . Sa mp le inquirie s to e mp loyers have p r oduce d enthusiastic respon ses and it a ppe ars tha t the p r oj e ct will exc eed its obj e ctive o f d e v e lopin g 2 00 jobs . ' PROJECT HIGHLIGHTS : (USE REVERSE, IF REQUIRED) THE UN.DERS IGN ED CERTI FIES THAT THE ABOVE INFORMATION IS CORRECT. SIGNATU RE AND TITLE (FORM MOD. 9) ')c--~:n (~ (?n·; ~-1,. )I I.; ./' I - 15 - / -2 DATE Sept~ 2, 1969 �·-· - . ___ ..:,.-' ... .::..-.-;- ....... ::.. ,--!..:. t.~~ ..~ _, 7 Augus :: 31, 1969 c:= CITY: ____.:.._~_l_a_c1_ t: _2.--'.--'C=--··C.=--·G__:.-..=c:;!.:::.:...2c...- -- -- _. Cr. uk Or.c : . P~OGRA,1/1 NU.~1.S ER: - - - - - , - - - - - - - - - - - CJ .. ?!,-ANNING Q;:j EXECu 71 ON Ca sh: $9 2 ,72 9.80 150 .00 Cash Petty Cash I i. ,·.. ,n-.~ :-,: · · -T otc l Cash $9 2. 879 . 80 r  :.:. Acccunts Receiva!:>ie: . -· ( Accouru.s Recei....,able'- Pla~nini .Grant) J.1 13 8 , .:'.:. l 0 . 0 7 Accounts Reccivoble - Su~plcmcntol Ac cour.t s Re ce ive:, le - Ad mi n i strcr i en - "=' • .- • Accounts ReceivcbJe..::C ity C ontribution for Adn;i~ist;c t io;i 29,536 . 20 0 ·.: • -..~. ~ ·, ' ~' . . -. . ( Ace.our.ts Receivaf>le- City Contribution for Plcn.r.:'n,; Cr.:1.1,) 0 Ac counts Rcceivcble - Other 167,946 . 27 . To:al Acccu;its Re c civcS !e ·o ·-· Advances· to 02ercting· Age ncies · · - 0 Advc;i c es to Contrcctors 0 T etc! Ac!vonccs . .,, Co st Co ntrol: (Co st Cor.t,·ol- Plc.nning Grant) Cost Co ntrol - Supp le;r~;it cl (excep t relocc:io n ?a.yrr.ents) Cost C o;itrol-Su pplementa l (relocation payments ) 217, 816 . ?0 0 17 8 ,288 . 34 Cost C o;itrol - Adr.1inistrotion 396,104 . 54 Total Cost Cor. trol 656,930 . 61 TOT AL ASS~7S u;.. s! L l, !t.S .<.'.,D U.? IT A L Curr ent Liabil itie s: (Accounts Payable - Planning Cran:.) l.J Acccun ts Paycbie - Supplement cl Accounts ?aycble - Adr.1inistrc;ion 142 ,211.44 7, 873.20 ( Accrued Liabiliti es - Planning Grant) Accrued Lic bi lities - Su pplem en tc l Accrued Lia bi Iit ies - Admi n i strati on T ot ol Current Lia bilities iJ lr 1.?:-r.s 1 n ?c ~en t!, cse !; pc r; o· n c::l y to P!cnnina Phcsc. 10,902.03 30 ,901.36 191, 888 .03 ~;; ::ijf'j...-('7"_5r-,:- .=~ ~~--::#~·-c,-:-:- !~:;~::.-':'_'._-: _________ _ _ _ _ __ _ __ _ _ _ _....c.,_ _ _ _...;;_.....::.;...;;_..;,;_,;,. _ __j �(Ur:.earfled. Plc.n;;i.r.;; Crcr.,;) 0 0 Uiicc:n~d S;;ppl crr.c:1;c! Gr.::nt U:ico:-ned A2~,i nis~rc~ion Grc.nt · 68,938 . 04 Uneor:i~d City Con!iib:.:ticn fr,: Ad:r. ir:istrci: c~ (Unearned City Contribution for Plannin,; Crcnt) 68, 932 . 04 To:c l D.:::crrcd Cr.::c! i:s ·· TO T ,:..L ~ lt..~! L 7 1~5 217,816 . 20 Supplc:r:,rn:cl Grcnt ll, 2, 630 . 07 Ad :r.inis;rcti on Grant · 35 , 658 . 27 City C on~ri bution:..Adi:1i nisti'.Jti c:1 ' .. (Ci:y Contribution. Pl:.m ning Grant) _, . - . 396,104 . 54 .... ) - · ~· T etc! Ccp itcl 656,930 . 61 T.J "iAL L!.!.'.llL: T :CS A1'0 C API TAL Septenaer 10 , 1969 (Dc t e Suorr. :t: cd) Pro gra:-r. Dirc·cco:'.:" (Title) ••- l " . • ,; : • •• - '. ~_, 1 ~- ·' \ - · . . ~ ·, • . ~ ·- i .. I I·I ... �CITY 0~: I. Atl r:.~t.-:-- .. G:2-0.·-,c;c-2..;2.~- - - - - - - - - - 1,~ --~ c-0~,·1· I- N~- u~.--R BUDGET EST -1~·1.:\T~~ ,. ,. ED -Tot.:! - ---. 1:'c-r -· ...:'l t.· c ·_ro-... ~1 Total for l Ar.:t: fCu:n . ~ ~~; t ).W Rec. ort ed Ln tc~st App rove d !-1n~ou3 '~ Cu ~- C•J •n1u laiive f. 7 0n t Qun r -~~ r 1'" ··--.~u~h t!o:i t h 3 udge t ~, _ - Re • .4 COST CATEGORY no ""C t ed Month - - - - - - -:'l - - - - - - -,·- - - - - -:l...;:;::..::..::.::..::.....:.;:.;;..c..;__;_,; ---P rog-re m Administ :-:t1 t ion TR003N HR00S;\' EV002N SS.!C !P .t.. L I L- 68 Mitchell Street r I'fiP - l O - 8 - 31 - 69 1Salaries ! salaries - Ron - Casb co~ ·t ributions TOTAL SALA~ IES '7 0 0 ,\ i C: $123,9 32 . 00 i I 55, 8 25 . 00 I "Y..7 S ,777 . 0 0 I I - 0- .:. o- 0- I 17, 31S . CO i Employee i3ene~i":: s Employee Bene :E i 'cs - Kc::-i Cash TOTAL EMPLOYEE i 1142, 3sLss I 61 , 4-0 8 . 00 203 , 78 9 . 88 10 , 023 . 68 i S , 5 8 3.00 C UMULAilV'C;: C UllREN T MONTH 8 UOG21 I To L,". TES 7 Ar··PR O V !::.O AC -:" IVI IY C L ASZ:FiC A '; i O . ' 1 4 02 1 40 2 A 2J , .: ..c2 . oo - 0- 0- 10 , 02 3. 68 39 , 3l5 . 00 - 0- 35 , 919 . 4 1 2 , 945 . 00 - 0- 3,3 8 6 . 75 7,3 SS . 0 0 - 0- 0- s / 11 7 • 50 8 , 504 . 25 V 10 , 0 8 8 . 00 -0 - 11 , 6 01.20 9,425 . 00 6 , 0 56.00 15 , 48 1. 00 11, 4 30 . 00 -0- 0- 0- 0- 1 0,707. 4 0 / 6 840 . 6 7 ) 17 , 548 . 07 12 , 6 33 . 35 20,0 0 . 00 - 0- 6,888 .1 6 - 0- 30 6,908 . 00 1 I I 1 4 03 12-1 - 67 CO STS !~C U RR ED 6UOG t:: T C ON 7 R OL 1 40 1: 1 4 01 A GRt,NT Contruct Peri 0d ·7 CO ::_ F'ror, 1 ACCT.:SO. P L ANNl~.G 3 G303 ':ONTrtACT NO. cost cn·y -"- ~cf Aug ; 31, 1969 Ge o rgia L P!:rt::ON ti 7 ! '7L ~ COST CC::~-:- ::W L STAT EM!:t, 7 ,1·.~ Dr:L jConsult~nts ana Cor. ·i: ra.ct l Services I I 1 404 Au to Allowanc e 1 40 5 I I Travel ! TOTAL TRAVE L 1 406 jEquipment Re n t al or Pu rchas e ! 1 40 7 1 40 7 1 408 1 409 A Spac e Alterations and oth er Space Costs Spac e - Utilities TOTAL SPACE COST !Office Supplie s is~eci a l projec ts - Citi ze n s Participation Ex9ens J bD"· I.$ 3 06 , 9 08 . 00 · t·d en,-- ~ ·l" \ TOTAL ALL c.;::, ~.TS r i i 1 J.<---~\~,---. F~:e;;; -,~=....,/!. ~·~ '"~~ I") - - - - - - - - - ~ ~ ·~ ~ - - ' - - -· - --J - Pro gr c:.m Dir e ctor ...i ~-,.,---.., · I ! l ( Tir k) - - -September --·--·-- 1 0 , 1 969 ( !>u tc· Sr :!u ,:/ ftcC.: 1 i..: . s. OEPART P.1£:N T OF 1-,0U SIN .:i A N D UA B A N OG:. V i\ L V P t.' (;:~ 7 ,;, MODEL ( :1 ,:F!, s P r,r::N Tl • _.._.IC A - 10 "1 L C-:.>r-: TRACT "' IM G 1 P1.R,Y L A::;. C R ESS L ~ 1 ;. 'F; ZIP • CODE P £ nso:-, r.: ;\ C i r l NAN Ci ,\l C0!W! T i0N r MP - 10 - co:;_ Pr,O J EC T NO . .. ; C: _ A_~g_ust 31 J.2_69 3 03 0 3 At lanta, Georgia T! "':" l. F.: CON 7 Or 68 ½i tc'hell Street L P;;.,INC I P :.. L s·:" . .-:· ::.:.:.:;-; -;- MOJ c L. c ;-;- y P L ANNING G RA NT I CIT V . Bu:l '.} STA T EM EN T OF FINA NCI A L CONO ITIO t~ i. 23388- P 307 , 091 . 99 ,?J , ,\ l_ ._ C 1 ; •_· ;. ·,,-.; o ., D. C. t 1-: 5 . R O lj i-i t,,. i,.•, HUD -70 10 ( 11 -67) �; .... . ____:.: ·: :.: .:._:..-:--.-~---·- ~ �CITY OF .ATLANTA Purchasing 403 CITY HALL - Department JAckson 2-4463 Atlanta, Georgia 30303 August 11, 1969 J. FORREST GEE PURCHASING AGENT Mayor Ivan Allen, Jr. City of Atlanta Dear Mr. Ma'yor : Model Cities recently received bids on computer evaluation programs for agency services. The Purchasing Department was not involved since the bid was for service only. The low bidder, Control Data Corporation, has complained bitterly to this Department that its firm was ruled out, although award has not yet been made. Mr. E. Gregory Griggs, Chairman of the Purchasing Connnittee, is also a member of Model Cities Committee, and he agrees that this is not a matter for the Purchasing Committee; but rather lends itself directly to Model Cities. For this reason, he has requested that you be alerted to the situation. Mr. "Mitch" Mitchell of Model Cities is thoroughly familiar with the matter should you desire additional information. Yours very truly, ~4--~A--, ~ ? : : :st Gee, Purchasing Agent JFG/jab MEMBER: National Institute of Governmental Purchasing National Association of Purchasing Agents �Sept mber 18, 1969 MEMORANDUM To: Mr. Johnny J ohnson From: D Subject: A dminl trativ Proc dures E . Swe t., Jr. W hav h d everal dlecu sion in the p st cone rnin · th x ct admiru.-tr tive r l t ion hip th .t the 1od 1 Citi s or aniz t1on hould have in r 1 tionship to th a yor' Offic and th bal ?le of the City or ani tion. Thi whol di cussion is , of coui-s , complicated by th apecial organlz tlon required by th federal gov rn nt ueh s th Ex cu.tive B o rd nd th o r cit n p :rticl tion orga.niz tione . , m to b no doubt on th public ho v r., th t e r spon ibility of th yor• ev r. you h v . lll ll•cl, b �Memo to Johnny Johnson Page Two Sept mber 18, 1969 includ · tabli bing the Model Clti s org niz tlon und r the dministrativ supervision of the Stall of the Mayor and B o rd of Alcl rm n in pl'actic s ll as t chnically. This will nec:esa rily involve oom change in your y to d y opel' tions as fa:r- as your relationship"' with the service dep rtments of the City.. In addition. it will involve gre ter particip tion of th Mayor• Office in th planning and operation of the Mod 1 Cities Program. mor d !initiv clarification l am. 8 1.U"e tha ryou. lik me. ill w lcom of our '1: p cttv dut1e and i- pon ibiliti s a £ ~ e the Mod l Cities Program i cone rn~d and ill be bl& to o,:k tog tber harmoniou ly t-o ccom.pli h ev · n more for the p ro r _ • When you h ve had an opportunity to d thi , ple s · m _· tin so that c n proc. d on thi . DESJ'r:j contact m for �OF¥1C E OF Cl 'Y CLERK Cl TY HA.LL ATLMiTA , GLOHG I A _--..----·--··---- A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on August 12, 1969, the Executive Board of the Model Neighborhood Prc:gram of the City of Atlanta, at a regularly called meeting did reconnnend the approval by the Mayor and Board of Aldermen of a contrnct to be entered into by and between the City of Atlanta and Georgia State College, acting through its Urban Life Center division, for the design and implementation of a Research Analysis System to be used for the purpose of measuring the quality of the Model Cities Program, the maximum cost of the system to be $144,000.00; l\Tf"'\T,T .1.,v ,..., , r-J'1TJD nVPf"'\TIT." ii.L.1.-J.1.U-1.L v.L'-.....,, TIP LJW Tm ..1-.1. TlT:"ll""r'\T TTr.1"' L'-i.:.uJV.uv.1...:.u..1 ,_ __ uy .£.-1- L,1.1.~ "I.K- - - - - - J.'iO.YVJ... - - - -1 ct1.1U -n, - - - - _, J.)VaLu - r. UJ.. Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is hereby authorized to execute the contract for and in behalf of the City of Atlanta and the City Attorney is hereby directed to approve the said contract as to form wherein Georgia State College, acting through its Urban Life Center division, will conduct research to provide data on opinions of participants about the quality of projects; follow-up data on project participants; data on control groups within and outside the Model Neighborhood; and attitude surveys of a sample of Model Neighborhood Area residen t s. ! I 1. ·A true copy, ~ ADOPTED By Board of Aldermen August 18, 1969 APPROVED Au gust 20, 1969 �Cl TY !iii.LL AT.LAKTA, Ci~Oi{GIA -- -- A RE SOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on July 7, 1969, the Board of Aldermen of the City of Atlanta adopted a certain Resolution nuthorizing the City of Atlanta to enter into a contract with Emory Community Legal Service; and WHEREAS, it appears that the proper contracting party in this instance is Emory University, acti.ng through Emory Community Legal Service: NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta be and he is hereby authorized to execute the said contract on behalf of the City of Atlanta with Emory University for the same purposes set forth in the Resolution above referenced. BE IT FURTHER RESOLVED that to the extent that the Resolution first above referenced is not inconsistent with this Resolution, the same is ratified and reaffirmed. A true copy, w r ~ ADOPTED By Board of Aldermen August 18, 1969 APPROVED August 20, 1969 �OFFIC E OF CITY CLEHI CITY HALL hTLA~TA , GEORGIA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on August 12, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recommend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and Economic Opportunity Atlanta, Inc., a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of · Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is he r eby auLl1o r ize-nd is to esta':>li..sb mo.re effective services in the boundc~ries of the Model Cities Area. The participants are residents in need of services, resident workers facilitating the use of services and the needed supportive professional staff that may not be of the area as specifically set forth in Exhibit A which is attached hereto 2. and made a part hereof. Any release to the news media pertaining to the services as stated herein shall be cleared through the CDA Director prior to its release. Any publicity given to the program's project herein must recognize the Atlanta Model Neighborhood Program as the sponsoring agency, funded by the United States Department of Housing and Urban Development. 3. The services of the agency shall commence as soon as practicable after the execution of this contract and operate for that period of time specifically set forth in the respective exhibit. A. CDA and Agency Agree: 1. Payment shall be on a monthly reimbursement basis upon CDA's receipt of a report of combined cost control and statement of accountabili_ty from the agency (forms to . be provided) . 2. Payment under this contract is limited to the below designated projects together with the total costs stated; and in accordance with the respective ·project's .budget which is a part of the r :e spective exhibits herein. . PROJECT NO. & DESCRIPTION SS-O4 9N Project Expand -2- TOTAL BUDGET SUPPLEMENTAL NON-SUPPLEMENTJ 87,062 �3. It is expressly understood and agreed that in no event shall the total compensation for the project - - - --- exceed the maximum sum indicated above. 4. This contractual agreement may be renewed or renegotiated upon receipt of funds from federal or local sources on a year-to-year basis. 5. Changes. Any change in the scope of services of the Agency to be pP.rformed hereunder, including any increase or decrease in the amount of the Agency's compensation, must have prior approval from the CDA and must be incorporated in written amendments to this contract. Likewise any changes in scope of services of CDA, which is mutually agreed upon by and between CDA and Agency, shall be incorporated in written amendments to this contract. If the Agency incurs expense::; in eAcGss cf the amrmnt allowable under this contract, the amount of the overexpenditure must be absorbed by the Agency. However, this does not preclude the Agency from requesting a modification of this contract when it becomes evident that the Agency's efforts must be expanded to adequately serve program participants. 6. Termination of Contract. If, through any cause 1 the Agency shall fail to fulfill in timely and proper man_n er his obligations under this contract, or if the Agency shall violate any of the covenants 1 agreements, or stipulations of this contract, or if the grant from HUD under whi"ch this contract is made is terminated by HUD, the CDA shall thereupon have the right to terminate this contract ·· by giving· written ... -3- �notice to the Agency of such termination and specifying the effective date thereof. In the event of termination, all property and finished or unfinished documents, data, studies, and reports purchased or prepared by the Agency under this contract shall, at the option of the CDA, becomes its property and the Agency shall be entitled to compensation for any reimbursable expenses necessarily incurred in satisfactory performance of this contract. If the CDA with- holds payment, it shall advise the Agency and specify the actions that must be taken, in case of suspension, as a condition precedent to the resumption of payments. The Agency w~ll remit any unexpended balance of payments on account of grant as well as such other portions of such payments previously _received as determined by the CDA to be due the CDA. The action of the CDA in accepting any such amoUTit sha·ll _not constitute a waiver of any claim which the CDA may otherwise have arising out of this agreement. 7. Trave l Expenses. The Agency's expenses charged for travel shall not exceed those which vtould be allowed under the rules of the United States Government governing official : travel by its employees. 8. Covenant Against Contingent Fees. The Agency warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this contract ·upon an. ag~eement or understanding for a commission, percentage, brokerage, or contingent fee. For· breach or violation of this . .. -4- �warranty, the CDA shall have the right to annul this contract without liability or, at its discretion, to deduct from the compensation, or othen~ise recover, the full amount of such commission, percentage, brokerage or contingent fee. 9. Compliance with Local and Federal Rules, Regulations and Laws. The Agency shall comply with all applicable law, ordinances. and codes of the state and local governments. 10. Shift of Funds. Funds may be shifted between line items of a single project without prior approval only to the extent that such action is not a result of significant change in an approved prog r.N m and so long as it does not exceed 10"/4 of the line item tota.l from which the funds are being removed or to which added. A report of fund shifts will be made to the CDA fiscal officer within three work days after its effective date. Any shifts of funds between projects or other changes must be approved in advance of obligations. 11. Financial Statement. Subject to receipt of funds from HUD, the CDA shall make payment under this contract · in accordance with the following method, such payment to be ma de upon presentation of a requisition for payment by the Agency. The requisition for payment shall indicate the disposition of the amount requested by reference to the categorie~ of expenses as detailed in respective budgets. The agency will furnish the CDA a financial statement each • month indic~ting the expenditure o f CDA's f und s for that i•. __..} _ -=-- ·-:- �month. This statement is to reach the CDA not later than the 5th of the month following the month the expenditure - --- ~ was made. (Forms and instructions will be provided). --- The agency will furnish the CDA a statement submitted by the appropriate financial officer stating that he accepts the responsibility . for providing financial services adequate to insure the establishment and maintenance of an accounting system with adequate internal control. Books of Account and Records. The agency shall maintain a general ledger in which to record a swnmarization of all accounting ~ransactions relating to the projects listed herein, and to classify such tran sac tions according to the accounts · prescribed in the project budget categories. In addition, the Agency shall maintain a cash receipt and disbursement register in which receipt of funds and disbursement of funds will be documented8 Funds disbursed by the agency shall be made by pre-numbered checks used in numerical sequence and must be supported by appropriate documentation, such as payroll, invoices, contr a ct, travel payme~t, etc ., evidencing the nature and propriety of eac~ payment, and showingthe approval of the chief fiscal officer or other authorized o ffic ial o f the agency. Fidelity Bonding Requirement. Prior to the disbursement o f funds to _t?e Agency the CDA shall rece ive a statement from tr.e ·Age ncy' s chief fiscal officer or insurer assuring that all persons h a ndling funds receiv ed or disbursed under this contract -6/ �are covered by fidelity insurance in an amount consistent with sound fiscal practice and with the coverage deemed necessary by the CDA for its own employees. (Additional information , if needed, will be supplied by CDA). 12. Maintenance of Records. The agency shall maintain such records and accounts, including property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a proper accounting for all project funds. These records will be ma de available for audit purposes to the CDA, HUD or the Comptroller General of the United States or any authorized representative, and will be retained for three y ears after the e x piration of this contract. 13. Non-ex pendab l e Property. All non -ex p end.able property acquired for tbe progra..--n will revert to the CDA unless otherwise provided for, such non-E.:xpendable property being property which will not be consumed or lose its identity, and which cost $100 or more per- unit and is expected to have a useful life of one year or more. All such property acquired by the Agency will be listed on a property record inventory by description, model and serial number, date of acquisition , cost of acquisition and identified as new or used. An updated signed copy of this inventory will be provided the Program Management Department of the CDA each month foll ow ing a physical inventory. - 7- ~- �14. Evaluation. The agency agrees that the CDA may ~arry out monitoring and evaluation activities as determined necessary by the CDA or HUD. 15. Subcontracts. None of the work or services covered by this contract shall be subcontracted without the prior written approval of the CDA. Any work or services subcontracted hereunder shall be specified by written contract ,or agreement and shall be subject to each provision of this contract. 16. Direct Depositing of Funds. The agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, .:iftGr assuring itself of the p r opr iety and accuracy of the account, deposit all funds which are made available to the agency directly into the designated bank account. In cases where funds are made available on an advanced basis, the agency shall require the commercial bank to secure fully all funds on deposit in excess of the amount insured by Federal or State Agency. 17. This agreement is subject to and incorporates the attached Part II, Model c ·ities Administration Supplementary General Conditions Governing Contracts with operating agencies and contractors. 18. The agency agrees to assist the CDA in complying with all of the "Conditions Governing Grants under Title I,. Sections 105 and 107 of the Demonstration Cities and Metropolitan Development Act of 1966." • -8"".' ,,, - - - -- --· - - ··---- --- �IN WITNESS W.tIEREOF, the CDA and Agency have executed this agreement as of the d.ate first above written. ATTEST: CITY OF ATLANTA BY: City Clerk BY: Mayor APPROVED: ECONOMIC OPPORTUNITY OF ATLANTA, INC. (SEAL) BY: =B~Y~:_ _ _ _ _ _ _ _ _ ___.,(=S=EA=L=) Director Model Neighborhood Program (Title) APPROVED AS TO FORM: Associate City Attorney .· \ · ... -9- I �OFFICE OF CIT . CLERK CITY liJ'lLL - - --·- -- ·- ·- -- ----- -· - ·- -- ATLMiTA, GE !1Glil . . . A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E GREGORY GRIGGS 0 WHEREAS, the Model Cities Program w~s instituted for the purpose of improving the educational, social, employment, and housing of citizens in low-income areas; and, WHEREAS, one of the prime purposes of this program is to · improve employm~nt opportunities of citizens living within the Model Cities area; and, WHEREAS, the City of Atlanta has received the first year's grant amounting to more than seven million ($7,000,000,000) dollars and this money will be used for many and varied projects; and , WHEREAS, these projects will be put out under contract by the City of Atlanta upon recommendation of several groups, including individuals within the area , Model Cities Mass Convention, Model Cities staff, the Model Cities Review Boa rd and the Model Cities Executive Committee , with final approval by the Board of Aldermen; and , WHEREAS , it is extremely desirab le that as many jobs as poss ible cove red by sµch contracts should be given t o residents of the Model Cities area in furtherance of the purposes of the Act · creating Mode l Cities, consonant with the proper use of funds to be expended under the Program by the City of Atla nta: • ,.. . ...-- ~- �NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the personnel policies and practices of the Model Cities Program and its contracting agencies shall provide that in all work made possible by or resulting from the grant agreement above referred to, affirmative action be taken to insure that residents of the Model Neighborhood Area are given maximum opportunity for training and employment, as hereinafter set forth, consonant with the proper use of funds to be expended under the Program by the City of Atlanta: 1. The Model Cities Program and its contracting agencies shall conjunctively or individually devise systems using all recognized means of corrnnunications for those neighborhoods to adequately inform the area residents of all available positions funded Ly the Hodel Cities Program, that information as to qualifications, rate of pay, where to apply, and closing dates shall be included, and that, if reasonably possible, an application office be located within the Model Cities Area; 2. A minimum of ten (10) days shall be allowed for receiving applications from Model Cities residents following the full initiation of the areawide information system; 3. The Model Cities Program and its contracting agencies be encouraged to develop comprehensive systems for progressively training and upgrading workers at all levels through such proven methods as New Careers, job ladders, etco, and that these systems should include subsidized formal education at the secondary, technical, and/or college levels; and, • --..:.,------.-fr·-- -- ~_4; a; ...---· : ..:.:._ _ - :-.. _:__~ ' !- �4. This Board shall give top consideratioi to providing a dditional funding for agencies and programs emphasizing the development of Model Cities Area residents for positions being created by Model Cities programming; BE IT FURTHER RESOLVED that the proposed ·p ersonnal procedures and practices of all contracting agencies shall be submitted as part of the i r program proposals and shall beco:ne a part of the final contract, grant, or agreement, upon the approval of this Board, and that agencies with programs already under contract shall be strongly urged to establish procedures and practices in line with these guidelines within the ex isti ng programs, and that their willingness and/or ability to do so will be a major criteria in determining the renewal of ex isting contr acts, grants, or agreements, under this program; BE IT FURTHER RESOLVED that a copy of this Resolution be furnished to all ex isting contracting agencies, and to all agencies or organizations which indicate interest in seeking Model Cities cont r acts, grants , or agreements. A true copy, Q:::? m~ r- --"--'-_,____. . .,.__,, . . ....-~ -.,:-. -': , =,: .·~ - . :-.. ADOPTED By Board of Aldermen August 18, 1969 --~-=----..:· .· · APPROVED August 20, 1969 ... �FflCE CF ClTY ~LLHI\ CITY HALL ATLAI\TA, GEORGIA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on August 12, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recommend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and Arthur Andersen and Company for the design and implementation of a Resident Service Information System at a maximum cost of $70,000.00; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta i s hereby authorized to execute a con tra ct for and in behalf of the Ci ty of Atlanta and the City Attorney is hereby directed to approve the said contract as to form wherein Arthur Andersen and Company will design and implement a Resident Service Informa tion System for ·the purpose of monitoring and reporting on services provided to residents by the Model Cities Program. The ultimate purpose of this system will be to provide better service to the residents of the Model Neighborhood. A true copy , w ~~ ADOPTED By Board of Aldermen August 18, 1969 APPROVED August _20, 1969 . �DEPARTHENT OF CITY CLERK CITY HALL --- ATLANTA, GEORGIA -- August 18, 1969 RESOLUTION BY FINANCE COMMITTEE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF ATLANTA that the 1969 (Model Ne i ghbo rhood) Bud get be and is hereby amended as follows: BE Transfer From APPROPRIATIONS MN- 25-62-500-1, Travel · 713, Ut ilities 761, Printing Gnd Reproduction 770~ Offic e Sup pl ies & Expense 785, Space Alterati on~ Addition and other space co s ts 789, Special Projects 810 ,- Renta l 840, Emp loyee Benefits $2,856.66 13.23 1,559.67 304.39 1,282.23 1,769.31 351.51 1 ,322 . 88 $9,459 . 88 Transfer ToAPPROPRIATIONS MN-25- 62-500 , Auto Allowanc e 570, Purchas e of Equi pme nt 780, Consultant Servic es 830, Sa l aries 571A, Rese rve for Ap propriation 60 9 .30 35 2. 71 5 ,865 .05 2,199.97 432.85 $9,459 . 88 $ The purpose of this resolution is to transfer funds for nece ssa r y Planning Grant expenditures in acco rda nc e with authorizati on from the Dep art ment of Housing and Urban Deve lopme nt to exceed certain bud getary items by amounts up to 10% so l 0ng as total expenditures remain within the tota l budgeted co st for the Planning Grant. A true copy, Q'? r~~ ADOPTED By Board of Aldermen Augus t 18, 1969 .APPROVED August 20, 1969 �DEPARTMENT OF CITY CLERK CITY HALL -- ATLANTA, GEORGIA -.I.7 August 18, 1969 RESOLUTION BY FINANCE COMMITTEE BE IT RESOLVED BY TIIE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF ATLANTA that the 1969 (Model Neighborhood) Budget be and is hereby amended as follows: TRANSFER FROM APPROPRIATIO~JS . Amount Account No. MN-25-62-571B Reserve for Appropriation, Projects and Activities $1,890.00 TRANSFER TO APPROPRIATIONS C'1 Ont"\ AA "fJ..,U J UoVV The purpose of this resolution- is to transfer the balance of funds established in th e Model Neighbo rhood Budge t for Project No. · 1105 (Housing Center). A true ADOPTED By Board of Aldermen August 18, 19·69 APPROVED August 20, 1969 �DEPARTHENT OF CITY CLT.mK CITY HALL ATLANTA, GEO RGIA ------Augus t 18 , 196 9 RESOLUTION BY FINANCE COMMITTEE : BE IT RESOLVED BY THE HA YOR AN D BOARD OF Ai..DERMEN OF THE CITY OF ATLANTA t ha t t h e 1969 (Mod e l Neighb orhood ) Budget be and is hereby amend ed as foll ows : Tra ns f e r From Appropriations Acc ount No. Amount MN-25- 62 -57 1B , Rese r ve for a ppropr ia tio n , pr ojects · and a cti vit ies $1 33,635.00 Tra ns f er To Appropriations MN'-2 5-62-3 76D- 1105, Housing Center 0619, Mental Retardation Worksho p 0611 , Fami l y Planning Clini c $119,469. 00 9,0 00 .00 5 ,166.00 S133. 635 . 00 The purpose of thi s resolution is to provid e f unds ne c e ssa r y to comp l y wi t h the fo llowi ng c ontra c ts approved by the Mayor and Boa rd of Al de r men Augus t 4 , 1969 : Pl a nned Parenthood , Inc . At l a nta Assoc iation for Retarded Children , Inc . Urban Eas t Housing Consullants A true copy, Q? r143.215.248.55 $ 5,1 66 . 00 9, 00 0. 00 119,46 9 .00 $133,635.00 ADOPTED By Board of Aldermen August 18, 1969 APPROVED Augu st 20, 1969 �q FflCE OF CITY CLl:,I 1,; I CI TY HALL ATLMiTA, GE RGlA RESOLUTION BY FINANCE COMMITTEE: BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF ATLANTA that the 1969 (Mod el Neighborhood) Bud get be and is hereby amended as follows: Transf e r From: Account No. Amount MN-25-62-571B, Reserve for Appropriation, Proje c ts, and Activities $3,394,278.00 Transfer To: MN-25-62-3 76B-1 202 , 0202, 0214, 0217, 0219, Desi gn and information system $ 38,000.00 Employer Services 27,000.00 Purchase of Training 13,674.00 Neighborhood Service Center 72,000.00 Staffing Central Facility and Me chanism of Service 68,000.00 0221, Job No bile Servic e 18,000.00 0225, Pr ofi l e, Data Gathering Underemp loyed 9,000.00 0 230, Pro f ile Data Gathering Non-competitive work force 9,000.00 0403, ~ iddle School 922,000.00 0405, 4 Supplementary Cla ssrooms for Ex tended Day Care Pro gr am l;. 8, 000. 00 0419, Tutor ia l Pro gram 11,000.00 0420 , Corrrrnunic a ti on Skill s Laboratories 73,0 00.00 0 421, Lead Read in g Teacher 101,000. 00 4t~>oon, oo 042 2 , Sch oel So cia l Horkers 0423, Schoo l Library Pro gram 61,000.00 0424, Extended Day Program 457,000.00 0425 , Pre-School Activit i es 24 7,0 00 .00 0439 , In-Service Tra inin g 50,000.00 0441, Community Schoo ls Program 145,000.00 1003 , Purchase Va cant Land f or Block Parks and Playlots 32,936.00 1005 , Mobil e Recre a tion Centers 4 7,000. 00 010 1 , Ho de l Cit i es Ma ss Convention, Inc. 87,380.00 0 215, Work At t it ude Change 89,0 60.00 021 9 , Staffing Cen tral Fac ility and Mechanism of Service 79,000.00 0223, Direct Hedical Ma intenance 40,000.00 41,962.00 0527, Model Home Mana geme nt Program 05 26, Le ga l Ed ucation to Sub- Pro fessio nals 3,000.00 0533, 0535, 053 7, and 9539, Day Care Centers, Block Mothc~s, Family Da y Care Home , and Parent 4llf,000.00 Involve~cn t in Child Care Cent e rs 0509 and 0514 , Cris i s-Oriented Family Counseling 98,266.00 Servic e and Family Life Ed uc a tion 48,000.00 0511, Homemaker Se r vi c e $3,3%, 278 . 00 The purpose of this resolution is to a ppropri a te funds to comply with the following contracts ap pr oved by t he Mayor and Boa rd of Ald e rmen as follows : A!Jlount Date App r ov.ed Arthur Anderson & Co. Atlanta Board of Educa tion Georg ia Stat e Emp loyme nt •• May 19, 1969 Jun e 16 , 1969 June 16, 1969 $ 38 ,000.00 2,15.9,000.00 216,67L,.• oo �Atlanta Pa rks Department Model Cities Mas sConvention, Inc. Atlanta Ur ban League Vocational Rehabilitation Division of Board of Education Young Womens Christian As sociation Emory Commun ity Legal Servic ~ Senior Ci t iz ens Services Child Servi ce and Family Counseling Center Fulton County Depa rtment of Family and Children Services July July July July 7, 7, 7, 7, 1969 1969 1969 1969 79, 936.00 87,3 80.00 89,060.00 119,000.00 July July July Jul y 7, 7, 7, 7, 1969 1969 1969 1969 41,962.00 3,000.00 414,000.00 98,2 66 .00 July 7, 1969 48 2 000.00 §3 ·2 391~ 2 27 8 . 00 ADOPTED By Board of Aldermen August 18, 1969 APPROVED Au gust 20, 1969 ,• ; ~ �. FFl CE OF Cl TY CL1:.HK CITY HA.LL ATLAl\TA, GEORGIA RESOLUTION BY FINANCE COMMITTEE: BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF ATLANTA that the 1969 ( Model Neighbo rhood) Budget be and is hereby amended as follows: Transfer Fr om: Account No. Amount MN-25-62-571B, Reserve f or App ropriation, Projects, and Act i vit i es $3,394,278.00 Transfer To: MN-2 5-62-376B-1 202 , 0202, 0214, 0217, 021 9 , 0221, 0225 , 02 30 , 0403, 0405, 0419, Ol.i-20 , 0421, Design and information system Employer Services Purc hase of Training Nei ghborh ood Se rvice Cent e r Staffing Central Facility and Mechanism of Service J ob Nobile Service Profi l e, Data Gathering Underemployed Profile Data Gathering Non-competitive work for ce· Midd le School 4 Supplementary Classrooms for Extended Day Care Pro gram Tutor i a l Pro gram Communic a tion Sk ills Laboratories Lead Readin g Tea che r $ 68,000.00 18,000.00 9,000.00 9,000.00 922,000.00 48,000.00 11,000 .oo 73,0 00. 00 101,000.00 4Lf>000.00 61,000.00 457,000.00 247,000.00 50,000.00 145,000.00 0l{22 , Schc~l Sa c i2.l 1~orkers School Lib r ary Pr ogram Extended Day Program Pre - School Activities I n- Service Tr a ining Corrrrnunity Schools Program Purchase Vacant Land for Block Pa r ks and Pl aylot s 1005, Mo bile ecr eat ion Centers 010 1, Ho del Cities Mass Conven tion, Inc. 0215, Work Attitude Change 0219, St af fin g Centra l Facility and Mechanism of Se r vice 02 23, Direct Medic a l Ma intenance 052 7, Mod e l Horne Management Program 0526, Lega l Education to Sub- Professi onals 0533, 0535, 0537, and 0539, Day Care Cent e rs, Block Mothers , Family Day Care Home , and Parent Involv ement in Child Ca r e Cent ers 0509 and 0514 , Crisis-Oriented Fami l y Counse ling Service and Fami l y Lif e Educa tion 0511, Homemaker 'Service 38,000.00 27,000.00 13,674.00 72,000.00 0423, 04 24 , 04 25, 0439, 0441, 1003, · 32,936.00 47,000.00 87,3 80~00 89,0 60 .00 79,000.00 40,000.00 41,962.00 3,000.00 41!~,ooo.oo 98,266.00 43,000 . 00 $3,3 94 ,'.n 8 . 00 The purpose of this resolution is to ap propri ate funds to comply wi th the fol loviing contracts a ppr oved by the Mayor ·and Board of .A ld ermen as follows : Amount Da te L\.ppr c,ved May 19, 1969 June 16 , 1969 June 16, 1969 Arthur Ander son & Co. Atlan ta Boa rd of Education Georgia State Employme nt '• ',;,i?- . $ 38,000 . 00 2,159,000.00 216,67Lf.00 �Atl ant a Parks Departmen t Mode l ·cit ies Mas sConvention, Inc. Atlanta Urba n League Voc ationa l Rehabil itat ion Divis ion of Board of Educ a ti on Young Womens Chr i s ti a n Ass oci a ti on Emory Communi ty Lega l Ser vice Senior Citi zens Se r v ic es Ch il d Ser vi c e and Family Counseling Cente r Fulton County De pa r tmen t of Family a nd Chi l dren Servic e s J uly J uly Ju ly J uly 7, 7, 7, 7, 1969 1969 1969 196 9 J uly J ul y J ul y Jul y "I, 1969 41,962. 00 7, 1969 7, 1969 7, 1969 ·· --3, 0D0 .00 Jul y 7, 1969 79 , 93 6 .00 87,3 80. 00 89,0 60.00 119,000. 00 414 , ooo .oo98 ,26 6.00 l~B 2000 . 00 ~3 -i 39l~ , 2 78 . 00 ADOPTED By A true B oar d 0 f Ald ermen August 18, 1969 APPROVED August 20, 1969 '• I �U~ TAT.:. D..-:.PA~'r~v~2NT Ol c-;EAi..-~-H, EDuCATION, ~ 'li J WEL ·, '-E u0V2RNM ENT REGIONAL OFFICE TO FROM SU BJECT : See Below* '. DATE : J August 13, 1969 n:)~u (Mrs.) Barbara I. Whita~ r, Community Services . Coordinator, Region IV K£FER T O : Certification Procedures for HEW Projects Affecting Model Neighborhoods The attached would supercede previous memos of March 26, 1969 and July 2, 1968, which set forth policy and procedures requiring review and comment by both City Demonstration Agency Directors and Regional Directors. The pri mary change in the attached draft is addition of an. explicit appeals procedure in the event of CDA refusal to concur or to respond to a proposal. Attachment Addressee s: Community Liaison Representatives Urban Affairs Resource Committee City Demonstration Agency Directors Executive Staff HEL P EL IMIN ATE WAST ~ 7 • L I ' 'r-rl n._-:-:1 , I //\ COS T REDU CT ION PRO G RAM , /2 ..;=, �CERTIFICATION OF MODEL CITY RELEVANCE A series of interdepartmental and interagency agreements have been initiated as a key segment of the Mode l Cities effort over the past year. The objective of these agreem.ents has been strengthening both federal and local capabilities to coordinate federally assisted programs that affect Model Neighborhoods. In recognition of th,e fragmentation often resulting from disconnected projects operating in the same neighborhood, an effort has been made to provide both the chief executive of Model Cities and representatives of the federal Cabinet Secretaries with the authority to review all programs proposed for operation in a Model Neighborhood and comment on those programs' relevance to the comprehensive plan of the Model City. Guidelines Federal local projects affecting Model Neighborhoods fall into two broad categories: (a) projects developed primarily as a part of the Model Neighborhood demonstration, and {b) projects with wider community application. A. . Model Nei g hborhood Proj e cts This category includes all projects involving funds reserved for Model Neighborhood demonstration and all HEW federallocal projects in which more than 50% of the project's benefit can be attributed to the Model Neighborhood residents. l. The R e gional Director will recommend for a ppr oval only thos e projects that the city has certified to be satisfacto r ily linked to the city's comprehensive Model City prog r am. These projects may be integral components of the demonstration or other ttc t iviti cs re l e v a n t t o arid s uppor tiv e of th e p r ogr a m , . ,. . ·,:: ·, : �2, Prior to final obligation of HEW funds, project applications that meet the above definition will include such certification, signed by the CDA Director and the HEW Regional Director (-s-e-e-attached·-format}. Staff of the Task Force on Interagency Funding will review these certifications and bring any discrepancies to the attention of the Task Force. 3. Since application and review procedures vary from program to program, it is the direct responsibility of the funding agency to assure timely certification bf the CDA and concurrence by the Regional Director. '.fhe existing Regional Resources Committee should be the appropriate channel for review by agencies with the Regional Director I s staff . . 4. Continuation applications and significant project modifications will include CDA certification and Regional Director concurrence, 5. CDA certification is understood in e very case to include consultation with th e local chi e f e x ecutive, whether mayor or city manager, and is expected to reflect that chief executive I s local authority to coordinate federally funded projects in the Model Neighborhoods . 6. Wher e c e rtification by the CDA has been refused or has not been receiv e d within 60 days by the city agency or community organi z ation proposing a project for the Model Neighborhood, that ag e ncy or organization ... : �has the formal opportunity to :appeal the decision (or the inaction) of the CDA directly to the local chief executive and the Regional Director. Such a formal appeal would be received simultaneously by the local chief executive and the Regiona l Director. It is the responsibility of the Regional Director to discuss the project with the local chief executive and to reach final d e cision, in concert with DHEW agency recommendations, on funding the project at is sue. B. City-Wide Projects (on-going and new projects) The policies and process outlined above and ·in-the-a:tt,rched inte-r-depa-rtm.cu.taL.a-gr·eement also will apply to city-wide . projects with the followin g exceptions: (a) If the Director of the City D emonstration Agency will not certify that that portion of the proposed project affecting the Mod e l Neighborhood is adequately linked to the comprehensive programs, and (b) If th e appli cant agency and t he CDA cannot negoti a te a satisfactory resolution, a n d (c) · If the Mayor's offi c e fails to negotiate a satisfactory r esolution, The the Regional Dir ector , wo rking w ith HEW regional agency representatives , should s eek to conc i liate local difference s . If an impasse still exists at the time that a funding decision m u st be made, the funding agenc y m u s t commun icate its form a l roco111n1-· --- I .. I -- - , 33 . I ·- - - .. - . }'> j(i- - - + - - + ----j- 37 · - ··- - - • ·-- - - -- - · -- -- ·- -·- ! • jj- ---+.--l-- .. 1'--+--_-1-_-__-_---1-- -+---_. . ;.- II Id -- - · . -- n- - ' · -_--!i\-__-+-__-_-_.7_1-_-_-__ - ---·-tt--+--_--i_i--_-_--t-_-i 1---_1---_-. -_. --·l ii I' ! -+ _ . I • •• - - - - · - •• · - I. · - . ... . . .. !i i 1, .. 'l . lj !) - - - j - - J - - - - - . . j ~-4~_)__ '• - --- -- ... - · I JI 1 1-- . !~ -·-- ------ .. ,J i I '1 --· _j__ __j_........!.l1~ . l . - - - l - - - l - - 11---4- -+ - 1 jl "jl .1 .. - ~-. I I -+----1+---·II - -~ I -- · · - - -~--l-- ll- 1 - - - - - l ---J-- i ,jl - 'I Ii I 'I ,, I ' , •! ,; I',! 11- . . _L II I I ! 1 ·I I I l'I, !I ·- ,I I �J • ln1t1 ,il , ll J lr Prt•pJ rL'd !Jy J\pp ro1cd IJ'/ /l1t70EL C:1r1£ f f'l:,c6'«';'f~?, C t:J,J7K /l.,-;J ,r,1,,vt: F(,lv ,os Jf/ /?;0.L e ;Jl f'N -r,-<',.:_ //4t'NC / t:J C}NL- Y 1 ., il I .l I I I /1 i,,\~ ~, 1. ;, , i)/2,).J. ,Je,( rJl~,s Ptfr/ JJ,~ 7 I- ---,J/ ·'.i h:i.1:1 10 1 ,1 0-i; ,c,rr ~ · ,, u v ,: . _ #~~ O,;EIO ~ Exe~vfr ,e. k'.JJ' ,9,,0 ;_.~J,,.,c, fl,;:,, ;A ~,~ d't,.e,, Jif-6'( :~ - · . .. .. .. 1 I · -I . -i I . //IfOO< IV (}/ >/JL1.p ,Cl, _,,>7 {.f/ ) / Mayor Finance Committee ·=L -'"J:JJ_:,:.~,(~~ Board of Aldermen AIJOPTl·:D by Board of Alden en July 7, 1969. Al' l' " ll VED July 10, 19(i9 . - - - - - ·- ~ ff .. �OI• 1"1CE OF Cl TY CLER!' CITY lf;lLL ATl.A KTA , GE(Jl{Gl A A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 18, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recorrnnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of A~lanta and the A,.tlanta Parks Department, a copy of such proposed agreement being attached hereto, maIB2d "Exhibit A" and made a part of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is hereby authorized to execute the said contract for and 5_n behalf of the City of Atlanta wherein certain described services to incre a se recreation space and to provide recreation centers at ex isting parks locations will be rendered as per descriptions in "Exhibit A" and "Exhibit B". ADOPTED by Board of ,llderme n July 7, 1%9. APP130VED July 9, 1 %~ . �STATE OF GEORGIA COUNTY OF FULTON THIS AGREEMENT entered into this ______day of_ _ __ 1969, by a.nd between t h e CITY OF ATLANTA, a municipal corporation, (Model Cities Program ), hereinafter referred to as the 'tDA", and • i .. :' , I I I I Atlanta Parks Department of the City/County of Atlanta/Fulton, State of Georg,ia, hereinafter referred to as the "Agency". W I T N E S S E T H WHEREAS, The CDA on the 20th day of May, 1969, received I a Grant under Tit le 1 of the Demonstration Cities and Metropolitan I; ' ; ' '!I Development Act of 1966 from the Office of the U.S. Department of ' ; I' Housing and Urban De7elopment, hereinafter re ferred to as HUD, said I I grant designated as HUD Grant No. ME-10-001; and • I WHEf~EAS, pursuant to said grant the CDA is undertaking ' !i I certain activities; and WHEREAS, the CDA desires to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as follows: 1. The age,ncy shall, in a satisfactory and proper manner as determined by the CDA, perform the foll owing services: ,· I ...., _! _... �I : !' I! EXHIBI T A PROJECT NO. RC-003N & TOTAL BUDGET SUPPLEMENTAl, NON- SU PPLEMENTAL DESCRIPTION Purchase Va c a n t Land for Block Parks a nd Play lots (a ) 32,936 I ncrea s e r e c rea tion spa c e within easy access of all Model Neighb orhood Re side nts, as specifically set f or t h i n attachment marked; Exhibit A EXHIBIT B PROJECT NO. & TOTAL BUDGET SUPPLEMENTAL NON- SUPPLEMENTAL DESCRIPTI ON I Mob ile Recr e at ion Centers RC- OOSN I 47,00 0 i -0- I I I (b) . i,. Prov ide fi v e mob ile recreation c e nters at existing .! parks loc a tions, as spe cifically set forth in I attachment marke d; Exhibit B 2. Any r elease to the news media pertaining to the services as stat ed h e rein shall be cleared through the CDA Director prior to its release. Any publicity given to ,, I the program's project herein must recognize the Atlanta I Model Neighborhood Program as the sponsoring agency, '. i! funded by the U.S. Department of Housing and Urban !: ' Development. 3. The s e r v ices of the agency shall commence as soon as practicab l ~ after the execution of this contract and i . ope r ate for that period of time specifically set forth in the re spe ct i v e exhibits . A. CDA and Ag en cy Agree: 1. j Payme nt s h a ll be on a monthly reimbursement basis upon CDA 's receipt of a report of combine d cos t contr ol a nd statement of a ccoun tability from the agency (f o rms t o be p r ovide d). -2- , I I �Payment lL~de r this contract is limited to the 2. below designated projects, together with the total c osts s tated , a nd in accordance with the respective projec·t' s bud gets which are a part of their respective exhibj_ ts herein. PROJE CT NO . RC- 003N & TOTAL BUDGET SUPPLE.MENTAL NON-SUPPLEMEN'"fAL DESCRI PTION Purchase Vacant Land for Bloc~ Park s and Playlots Mobile Recreation Cente rs RC- OOSN 3. 32 I 936. 47,000 -0- It is expressly understood and ag~eed that in no I .i event sha l l the total compensation for a project e x c e ed t h e max imum sum indicate d above. 4. This agreement is subject to and incorporates the pr e v isions ;:i tta ched hereto as Part II Terms and Con diticm s. Attached Labor St2.nda rds are applicable to project numbers R.C-003N _ and ~C-OQSN. 5. This contr actual agree ment may be renewed or ren e gotiate d upon r e c e ipt of funds f r om fe d e ral or . i '. I local sources on a year-to-year basis. 6. Cha n ge s. Any ' change in the scope of s e rvices o f the Age ncy tc be p e rformed hereunder, including any increase or d e cre ase in the amount of the Age ncy's compe n sation, must have prior approva l from the CDA and mu s t b e i ncorporate d in wr itte n amendme nts to this. contract. .: Likewise a ny cha nge in s cope o f s e rv i c e s of CDA, which is mutually agr e ed upon by and b e tween CDA and Age ncy, s h a ll b e incorpora t e d in writte n j l_ a me ndme n t s t o t h is c ontr a c t. I f t h e Agency i n c u rs Ii ,I j exp e n se s in excess o f the a mount a llowable under - 3- I �this contract, the amount of the over-expenditure must be absorbed by the Agency. ' ' However, this does ! not preclude the Agency f rom requesting a modification of this contract when it becomes evident that the I Agency's efforts must be expanded t o adequately serve 7. I program participants. .I Termination of Contract. .. II If, through any cause, the Agency srall fail t o fulfill .i I !! in timely a nd proper ma nner his obliations under this I: I;: contract., or if the Agency shall violate· any o f the . covenants, agreements, or stipulations of this .! con- tr act , or if the grant fr om HUD unde r which this contract is ma de is terminated by HUD, the CDA shall !; . thereupon have the right to terminate this contract by giving written notice to the Agency o f such termination and specifying the effective date thereof. In the event of termination, all property and finished or unfinished documents, da ta, studies, and reports purchased or prepared by the Agency unde r this contract shall, at the option of the CDA, become its property and the Agency shall be entitle d to compe nsation for any reimbursable expen ses n e c essari ly incurred in satisfa ctory performance of the contract. If the CDA withholds payment, it shall advis e the .Agency and specify the a c tions that must be taken, in case of s u spension, as a condition precedent to the resumption of payme nts ·. The Agency will remit a ny unexpended bala nce of p ayments on account of grant as well as such other portions of such payments previously r e c e ived as determined by the CDA to be due the CDA. The action of the CDA in -4- / ·· . . .,. ~, . .._, ... \ I �accepting any s u ch a mount shal l not constitute~ waiver o f a ny claim which the CDA may otherwi se have I arising out of thi s agreement. 8. I I i I Travel Expen ses. I I I The Age ncy expens es for travel shall not exceed those allowable under the customary practice in the government of which the agency is a part. 9. Covenant Against Contingent Fees. The Agency warrants that no person or selling agency or other organizati on has been employed or retained to solicit or secur e this contract upon an agreement or understanding for a commission, percentage, broke r age, or conting ent fee .. ' i For breacl-1 or vila tion of this war ranty, the CDA shali. have the right to annul this contract without liability or, at its discretion, to deduct from t h e compensation, or otherwise recover, the full amoun t of such commission, ' . I percentage , brokerage or contingent fee. 10. Comp liance ~ith Local and Federal Rules, Regulations and Laws . The Agency shall comply with all applicable law, j ·IJ l' ordinances and codes of the state and local governmentso 11. Shift of Funds. l Funds may be shifted between line items of a single ~l project without prior approval only _to the extent i that such action is not t change in an approved program and so long as it does I l l ! l a result of significant not e x ceed 10¾ of the line item total from which the · funds are being removed or to vhich added. _A report of fund shifts will be made to the CDA fiscal officer within three work days after its effective date. l shifts of funds between projects or other changes · must II be approved in advance of obligations. i i i li j Any 12 . i Fina nci a l S tateme nt. I I Subject to receipt of funds from HUD, the CDA shall I -5- I ' . , . .. . . _ _ . . . ._ .. . . . ... . _ I I ..... _ p O �make payme nt under this contract in accordance with the f ollowing me thod, such p a yment to be made upon presentation of a requisition for payment by the agen cy. The r equi s ition for payment s hall indicate the disposition of the amount requested by reference .. I to the ~ategories of expenses as detailed in respective budgets. The agency will furnish the CDA a financial statement each month indicating for that month. the expenditure of CDA's funds This statement is to reach the CDA not later than the 5th of the month following the month the expenditure was made. (Forms and Instructions will be provided). The Agency will fu r nish the CDA a statement submitted by the appropriate financial officer stating that he acce pts the res ponsibility for providing financia l services a d e quate to insure the establishment and maintenance of an accounting system with adequate internal control. Books o f Account a nd Re cords. The agency shall maintain a general ledger in which to record a summarization of all accounting transactions r e l a ting to the proj e cts liste d h e r e in, and to classify such transactions according to the accounts _)r e scribe d in the project budget categ ories. In a ddition, the agency s hall ma intain a cas h r e c e ipt and disbursement register in which receipt of funds " and disbursement of funds will be documented. Funds di s bursed b y the agency s hall b e made by pre -numbe r ed che cks u sed in num e rica l seque nc e a nd mus t b e s u pported by appropr ia te documentation, such a s p a yroll, invoices, contrac t s , trav e l p a yme nt, e tc., e vide ncing the n a ture -6- l~~-::r,~~.:!!11'1~---.,.-------·---------··------ ' ' ' �and propriety o f each payme nt, a nd showing the approval o f the chie f fi sca l of f icer or other authori z ed . official of the agency. F ideli ty Bon ding Requ ir e me n ts . Prior to the d~sbursement of funds to the Agency the CDA sha ll receive a statement from the Agency's chief fiscal office r or insurer as~uring that all persons handling funds received or disbursed under this contract are cove red by fidelity insurance in an amount consistent with sound fiscal practice and wit? the coverage deemed necessary by the CDA for its mvn employees. (Additional information, if needed, will be supplied by CDA) . 13. i Mainte na nce of Records. The agency shall maintain such records and accounts, i n~ luding property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a prope r accounting for all project funds. These records will be made available for audit purposes to the CDA. rWD or the Comptroller General of the United States or any authorized representative, and will be retained for three years after the expiration of this contract. 14. Non- Ex pendable Property. All non-expendable property acquired for the program will revert to the CDA unless otherwise provided for, I such non-expendable property being property which t I will not be consumed or lose its identity, and which cost $100 or more per unit and is expected to have a useful life of one year or more. All ruch property acquired by the agency will be listed on a property record inventory by description, model and serial numbe r, date of acquisition, cost of acuisition and identified as new or used. An updated signed copy of this i nventory will be provided the Program Management -7• / I '·---- · �I IN WITNESS Wl-IBREOF, the CDA and Agency have e x ecuted thi s I , ' ' agreemen t as of the date .first above written .. ATTEST: CITY OF ATLANTA BY: BY: City Clerk (SEAL) Mayor APPROVED: ATLANTA PARKS DEPARTMENT BY: BY: (SEAL) (Title ) Direc tor Model Neighborhood Program APPROVED AS TO FORM: As sociate City Attorney I . 'I ' ' ' I; Ii I . i -9/ I �Fl<'ICJ<: OF Cl TY CU.HI\ CITY H,; LL ATJ ...AI\TA, GE HGJA A RESOLUT ION BY ALDERMEN G. EiJERETT MILL I CAN AND E. GREGORY GRIGGS WHEREAS , on June 25, 1969, the Executive Board of the Model Ne ighb or hood Progr am of the City of Atl ant a: at a regularly c alled meeting, d id recommend t he approva l by tl-e Mayor and Board of Aldermen of a c ontrac t to be erite red i nt o by and between th-2 City of Atlanta and the Atlanta Ur ban League , a copy of such proposed agreement being a tt ached hereto , ma rke d "Exhibit A" and made a part of t h i s r es ol ution. NOW , THEREFORE, BE I T RESOLVED by the Mayor and Board of Aldermen of the . City of Atlanta tha t the Mayor of the City of Atla nt a is h e reby author i zed to ex ecute the said contract for and i n b eha lf of t he City of Atl a nta wher ein certain services to effect a n at ti t udinal change in residents will be rendered as per description i n " Exhib it A11 • ADOP TED by B0ar d of ,llde rme n Jul y 7, 1 969 . APPIWVED Jul y 9, 1 969 . �t II THIS AGREEMENT entered into this _ _ _ _ _day of_ _ __ 1969, by and between the City of Atlanta, a nu:,1icipal corpo ration, hereinafter r eferred t o as the "CDA," and . (Model Cities Program ), Atlanta Urban League, a non-profit ccrporation, of the City/County o f Atlanta/Fulton , State of Georg ia, hereinafter refe rred to as the "Agency". W I T N E S S E T H T H A T WHEREAS, the CDA on the 20th d~y of May 1969 received a Grant under Title I o f the Demons tr ation Ci ties a nd Metropolita n Development Act o f 1966 fr om the Office of U.S. Department of Housing and Urb an Development, hereinafter referred to as HUD, said gr ant designated as HUD Grant No. ME-10-001 : and WHEREAS, pursu ant to said gr a nt the CDA is undertaking I c ertain activities ; and Ir 1 ! WHEREAS, p ursua nt to said grant the CDA desires to r, I engage the Agency to render c er t ain assistance in such undertakings , NOW, THEREFORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as f o llows: A. AGENCY AGREES: 1. The Agency shall in a satisfactory and prope r ma nner as ·, determined by the CDA, perform the f ollowing services; EXHTBIT A TOTAL BUDGET PROJECT NO . EM- 01 5N & DESCRIPTION Work Att itude Cha nge SUPPLEMENTAL NON-SUPPLEMENTAL 8 9 ,060 SCOPE OF PROGRAM a. To effect an attitudin.:11 ch a n ge in the r es iden t \vhich ~ serve to d ibntanglc and place in proper p e rspectiv e iI �those fa ctors adversely r e acting upon his ability to b e come a member of the regular work world and to encourage utili zation of Neighborhood Service Centers, Manpower Departments and available training as a ~oute of progression. b. An immediate purpose of the adult group discussion is to exchange information, provide groups of adults a c~:1 ance to discover what they have in common and to provide experiences that bring adults into the community from which they have felt isolated and alien ated. c. An immediate purpose of the adult group discuss i on is to effect an jncrease in motivation for selfh e lp and self-direction, hence an improvement in mor ale. d. An immediate purpose of the adult group discussion is to open line s of communicat ion between professionals and adult s in relation to all the opportunities being provided by the community. e. A long range purpose of activating adults in discus sion g r oups is to effect a permanent increase in their self-confidence a nd their capacities as adult s a nd as a ctive members in n eighborhood and community life . 2. Any release to the news me dia pertaining to t he serv ice s stated h erein s hall be cleared throu gh the CDA Dire ctor prior to its release . Any publicity give n to the program ' s project h e rein must r e cognize the Atl a nt Mode l Ne i ghborhood Program as the sponsoring age ncy, f unded by the II I I I I I U. S. Departme nt of Hou si ng ~rnd Ur bc1.n Do v c lop1T1o nt. �3. The servic es of the Agen c y sl1all commence as soon as pr a cticable after the execution of this contract. and operate f o r that period of time specifically set forth in the respective exhibit. B. CDA and Agency Agree: 1. Payme nt shall be on a monthly reimbursement basis upon CDA's receipt of a report of combined cost contr ol and statement of accountability from the Agency (Forms to be provide d). 2. Payment under this contra ct is limited to the below designated proj e ct, together with the total costs stated, and in accordan ce with the respe ctive project budget which is a part of the respective e x hibit herein. PROJE CT NO. & DESCRIPTION EM-015N Resident work Attitude Change 3. TOTAL BUDGET · NON -SUPP LE~~?\TA SUPPLE MENTAL 89,060 . -0- It is expressly understood and agreed that in no event shall the total compensation for the project exceed the maximum sum indicated above. 4. This agreement is subject to and incorporates the provisions attached hereto as Part II Terms ond Conditions. 5. This contractual agreement may be renewed or renegotiate d upon receipt of funds from federal or local sources on a year-to-year basis. 6. Ch anges Any change in the scope of services of th e Agency to be p e rformed hereunde r, including any increuse I �or d e crease in the a mount of the Agency's comp e n s ation, must have prior a pproval from 'l:he CDA a n d mu s t be incor por ate d in ·written amendments to this contract. Likewise any c1langes in scope of services of CDA, which is mutually agreed upon by and between CDA and Age ncy , shall be incorpor a ted in written amendme nts to this contract. If the Agency incurs e xpenses in e x cess of the amount allowable 1.;.nder this contract, the amount of the over-expenditure mu s t be abos r bed by the Agency. However, this j doe s not pre clude the Agency fro~ requesting a mod ification of this contract when it becomes evide nt that the Agency's ef for ts must be exp a nde d to i dequat ely serve program. 7. Termination o f Contr a ct If, through any cause, the Agency shall fail to fulfill in timely and proper manner his obligations under this contract, or if the Agency shall violate any of the cov~nants, agreements, or stipulations of this contract, or , if the grant from HUD under which this contract is made is terminated by HUD, the CDAshall thereupon have the right to terminate this contract by giving v.rritten notice to the Agency of such termination and specifying the effective date thereof. In the event of termination, all property and finished or unfinishe d docume nts, data, studies, and r e ports purchas e d or pre pared by the Ag ency b e come i ts prope rty a nd th e Age ncy sh a ll be e ntitled t o compe n sat ion f o r ,rn y rcimb u rs~bl. c c x pc n ~,es �nece s saryily in cu rre d in sati s f a c t ory p e r f orma nce o f the c ontr a ct. If the CDA withhold s payment, it s h all a dvise t h e Agency a nd spec i fy the a c tions that mus t be take n, in c ase of suspe n s ion, as a cond i t ion p r ecede nt to the resumption of payments. The Agency will r emi t an~, un exp e nde d b a lance o f p ayment s on acc ount of gr a nt a s well as such other port i on s of such p ayments previously r eceived a s de t e rmi n e d b y t he CDA to be due the CDA . The action I. o f t he CDA in acc e pting any such amount shall not const i t ute a wa iver of any claim which the CDA may l o therwise have a r i sing out of this a gre ement. 8. T~2vel Expenses. The Ag en c y · s e x penses char y-ea. f or trav e l ::;ha ll ,-10 ;_ e x ceed th ose which would be a llowe d unde r the ru l e s of the Un ite d Sta t e Governme nt governing offic ia l travel by its employ ees. 9. Covenant Again st Con t ing e n t Fee s. Th e Ag ency warr a nts that no p e rson or selling age ncy or othe r-organization has been e mployed or r eta i ne d to sol i cit or s e cure this contract upon an a greement or under st a nding for a commission, perce nt a ge, broke rage or ' continge nt fee . For breach or violation of this warr a nty, the CDA s h al'l h a v e the right to annul thi s contrac t without liability or, at its discr etion, to de d u ct f rom the compensa tion, or ot h e rwi se r ecove r , the f ull amount o f s uch commi s sion, p e rcenta ge , br okerage or con t in ge n t fee . �.I I 10. Com£1iance with Loca l and Federa l Rul es , Re gul a tions_ and Laws . The Ag·ency shall comply with all applicable law, ordina nce s and code s of the sta te and loca l govern me nts. lli Sh i f t of Funds. Fun ds may b e shiffted between line items of a single project without prior approval only to the e x tent that such action is not a result .of significant ch2.nge in an approve d program and so long as it does not e x c e ed 100/4 of the line item total from which ; the funds are being rer:noved. or to which adde d. A r epo rt of f und sh i ft s will b e made to · the CDA fiscal officer within three work days ~::te:!'." its effectiv e date . Any shifts of funds ·.oe tween p r oj e cts or o the r cha.n ges must b e app r oved in advance of obligations. 12. F inanc i a l Stat ement Subj e ct to r e ceipt of funds from HUD, the CDA shall make p a yme nt under this contract in accorda nce with the f ollowing me thod, such p ayme nt to be made upon presentation of a requi s_ cion for p ayme nt by the Agency. The requi s ition for p a y ment shall ind i c a te t he di s po s ition of t h e a mount requested by refe rence to the categories of expe n s es as d e t a ile d in r esp e c t ive budge t s . The Agency will furni s h the CDA a fi n a ncia l stateme n t each mon t h indicating the e xpenditure of CDA's fund s for tha t month. Thi s s t ate me nt i s to r each the CDA no t l ater t h an t h e 5th o f t h e mo n t h f o l l owing t h e mon t h the expen d i t u re was made . tions will be provide d,) (F orms a nd in s tr uc- Th e Age n c y will f u r n ish / �the CDA a statement s ubmitte d by the appropriate financial officer stating that he accepts the respons i bility f o r prov id ing f i nancip. l ser vic e s adequate to insure the establishment and maintenance of an a ccounting sys-t:e m with adequate internal con tr ol. I Books of Ac count a nd Records. The Agency shall maintain a g ene ral ledger in which to re cor d a summarization of all accrn.:..:i.1ting transactions relating to the project listed herein, and to class ify such transacticns according to the accounts prescribed in the project budget categories. In addition , the Agency shall maintain a cash receipt and disburseme nt r eg ister in whi ch· receipt o f funds a nd disbur.se,nent o f funds wi ll be documented. Funds disbursed b y the Agency shall be made by pre-numbe red checks u sed in numerical sequence as payr oll'· incoices , contr acts , travel p ayment , etc., evidencing the nature and proprie ty of each p ayment, and showing the appr oval of the chief fisca l officer o r o t her authorized o f f icial of the Agency. Fide lity Bonding Re quirement . Pr ior to the disburseme nt o f f und s to the Agency the CDA shall receive a sta teme nt from the Agency's chief., fi s cal o fficer or insurer assuring that al l persons h andl ing f unds received or disbursed unde r this contract are covered by fidelity in s u rance in an amount con s iste nt with sound f iscal practice ' �and with the cove rage dee me d ne c essary b y the CDA for its own.employees. (Additional infor- mation , if ne e d e d, wi ll be suppl ied by CDA ). 13. Ma in ten a nce of Recor d s . 'I'he agency shall maintain such rec ords and accounts, including property, personnel, and financial records , as deeme d necessary by the CDA or HUD to assure a prope r accounting for all project funds. These records will be made avail able for audit purposes to the CDA, HUD or the Comptroller General of the United St ates or any authorize d representative, i and will be retained for three years afte r the expriation of this contract. 14. Non-Expendab l e Pr o p e rty . All non-expe ndable property acquired for the program will revert to the CDA unless otherwise provided for, such non-expendab le property being property which will not be consumed or lose i ts identity, and which cost $100 or more per unit and is expected to h ave a use ful life of one year or more. All such property acquired b y the Agency will be listed on a property record inventory by description, model and serial numbe r, d a t e of acquisition, cost of acquisition and identi f ied as new or u s ed. An updated signed copy of this inve n t ory will b e provide d the Pro g r a m .Ma n ageme n t Department of the CDA each month following a . physica l 1 5~ inventory. Ev a l u a tion. Th e 1\ge ncy a gr e es t hat the CDA ma y carry out monitor ing a n d e v a lu a t ion activi t i es as d ete r min e d n cccssu.ry b y t h e CDA o r l! UD . ,.. ·---'----· . ' . �16. Subcontracts. None o f the work or se rvice s cove red by this contr a ct s h a ll b e subcontra c te d with out the prior written app:i;oval of the CDA. contracted Any work or services sub- hereunder shall be specifie d by written contract or agreement and shall be subject to each p r ovision of this contract. 17. Dire ct De po s i t i ng of Fund s. The Agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, after assuring itself of the propriety and I accuracy of the account, deposit all funds which are made available to the Agency directly into the designated bank account. In cases whe r e funds ar e made available on an adv a nced basis, the Agency shall require the commercial bank to secure fully all funds on deposit in e xcess of the amount insured by the Federal or State Agency. 18. This agreement is subject to and incorporates the attached Part II, Model Cities Administration Supplementary General Conditions Governing Contracts with operating agencies and contractors. 19. The Agency agrees to assist the CDA in complying with all of the "Conditions Governing Grants u_"1der Title I, Se ctions 105 and 107 of the Demonstration Cities and Metropolitan Development Act of 1966." / �IN WITNESS WHEREOF, the CDA and Agency h a ve execute d this agreement as of the date first above written. ATTEST : CITY OF ATLANTA BY: BY : (SEAL ) Mayor City Clerk APPROVED : ATLANTA URBAN LEAGUE l?Y: BY: Director Model Neighborhood Program APPROVED AS TO FORM: Associate City Attorney t i I t I I j �OFFICE OF CITY CLEHI' CITY l!i\LL ATLA!\TA , GE RGI A A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 25, 1969, the Executive Board of the Model Neighborhood Prograra of the City of Atlanta, at a regularly called meeting, did reconnnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and Child Service and Family Counseling Center, a copy of such proposed agreement being attached hereto, marked "Exhibit A" and made a part of this resolutiono NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the :Mayor of the City of Atlanta is hereby authorized to executP. t h e s~id c.ontr2~t for in beha l f of the City of Atlanta wherein c e rta in services involving suppor tive counseling to families will be rendered as per descriptions in "Exhibit A". ADOPTED by Board of ,~lde r men July 7, 19G9 . APPROVED July 9 , 1969. L �THIS AGREEV.iENT entered into this _ _ _ _ _ _day of_ _ __ 1969, by and between the City of Atlanta, a municipal corporation, (Mode l Cities Program), h ere inafter referred to as the "CDA", and Child Service and Family Counseling Center, a non-profit corporation of the City/County of Atlanta/Fulton, State of Georgia, hereinafter referred to as the "Agenc y ". W I T N E S S E T H WHEREAS, the CDA on the 20th day of May , 1969 , receive d a Grant under Title I of the Demonstration Cities and Metropolitan Development Ac t of 1966 f rom the Offi ce of the United States Department of Housing and Ur b a n De velopment, h e reinafter referred to as HUD, said grant designated as HUD Grant No. ME-10-001; and .I WHEREAS , pursuant to said grant the CDA is undertaking certain activities; and WHEREAS, pursuant to said grant the CDA desires to engage the Age ncy to render c er tain assistance in such undertakings , NOW, THEREFORE, for valuable consideration and mutual promises e x changed b etween the partie s hereto it is a greed as f ollows : 1. The agency shal l, i n .satisfac t ory and p r oper manne r as d etermined by the CDA, p e rform the f ollowing service s : EXHIBIT A PROJECT NO. & (a ) SS-009C (b ) SS-014N DESCRIPTION Crisis -Orien ted Family Coun se ling Se ::::-vice a nd Family Li fe Educ a tion TOTAL BUDGET NON-SUP PLE!'-IB J\TTAL SUPPLEMENTAL 98 , 266 -0- ' I' ··- .. --~- ,.._,.....,,.t, �(a ) The Agency shall provide supportive counseling services t o identified crisis oriented families, as specifically se t Exhibit A: (b) forth in attachme nt marked; See project SS-009C The Agency shall enable families to learn to deal more effectively with the practical problems of daily living, as specifically set forth in attachement marked; Exhibit A: 2. See project SS-014N Any release to the news media pertaining to the services as stated herein shall be cleared through the CDA Director prior to its r~lease. Any publicity given to the program's project h erein must recognize the Atlanta Model Neighborhood Program as the sponsoring agency, funded by the United States Department of Housing and Urban Development. 3. The services of. the agency shall commence as soon as ! i I practicable after the execution of this contract and { i operate fer that period of time specifically set forth in I I the respective exhibit. ! A. CDA and Agency Agree: 1. I I Payment shall be on a monthly reimbursement basis upon CDA's receipt of a report of combined cost control and statement of accountability from the agency (forms to be provided). 2. Payment under this contract is limited to the below I i designated projects together with the total costs stated, and in accordance with the respective project's budget which is a part of the respective exhibits herein. TOTAL BUDGET PROJECT NO. & DESCRIPTION (a) SS-009C Crisis- Orie nted Family Counseling Service and (b ) SS-014N Fami ly Life Educati on SUPPLEMENTA L 98, 26G If NON-SUPPLEr-\ENT.Z\L ' l �I ; ' I ! 3. It is expressly understood and agre<2d that in no event shall the total compe nsation for the projects exceed the max imum sum indicated above. 4. This agreemen t is subject to and incorporates the provisions attached hereto as Pa!'t II Terms and Condit.ions. 5. This contractual agreement may be renewed or renegotiated upon receipt of funds from federal or local sources on a year-to-year basis. 6. Ch a nges. Any change in the scope of services of the Agency to be performed h ereunder, ·including any increase or decrease in the .: unount of the Agency's compensation, must have prior approval from the CDA and must be incorporated in written amendments to this contract. Likewise any changes in scope of services of CDA , which is mutually agreed upon by and between CDA and Agency, shall be incorporate d in written amendrr,e nts to this contract. If the Agency incurs expenses in excess of the amount allowable under this contract, the amount of the overe x penditure must be absorbed by the Agency. However, this does not prech:c.e;. t:r:c Agency from requesting a modification of this contract when it becomes evident that the Agency's efforts must be expanded to adequately serve program participants. 7. Termin ation of Con tra ct. If, through any c a u se , the Agency shall fail to fulfill in time ly and_ prop~ r manner his obligations under this contr act , or if the Agency shall violate any of the cove n ants , agreements, or stipulations of this contract, or i f the grant from HUD under which thi .s contruct is / �made is terminated by HUD, the CDA shall thereupon have the right to terminate this contract by giving written n otice to the Agency o f such terrnin2.tion and specifying the effective date the reof. In the event of termination, all property and finish e d or unfinished documents, data, studies, and reports purchased or prepared by the Agency under this contract shall, at the option of the CDA, becomes its property and the Agency shall be entitled to compensation for any reimburs able expe nses necessarily incurred in satisfactory performance of the contract. If the CDA with- holds pay me nt, it shall advise the Agency and specify the action s t h a t must be t a k e n, in case of suspension, as a condition precedent to the resumption of payments. The Age~cy will remit any unexpen ded balance of payme nts on a ccount of g r ant as we ll a s such other portion s o f such payme nts previously received as d e termined by the CDA to be due the CDA. The action of the CDA in accepting a ny such a mount sh a ll not con s titute a waiver of any cl a im which the CDA may otherwise have arising out of this agre e me nt. 8. Tr a v e l Expe n ses. The Agency's expenses charged for travel shall not exce ed tho se whi ch would b e allowe d unde r the rule s of the Unite d S t a t e s Gove rnme nt gove rning o ff icia l tr a v e l by i t s employee s. 9. Cov e n a n t Aga in s t Con t i n g e n t Fees . Th e Ag e ncy wa r ran t s t h a t n o pe r s on o r s e ll i ng a g e n c y o r other org aniz a tion h as b ee n e mpl oyed or r e t a ine d t o so l icit o r secure t h is con t rc:ic t up on a n agr e e me n t or understand ing f or a comm i ss i on, p e rce ntag e , b rokerag e , or continge nt fee . For b reach or violati on of th i s , I I �wa rranty , the CDA sh a ll h a v e the r.ight to annul this c ontract without liability or, a t its discretion, to d e du c t f r om the compe nsat i on, o r othe rwis e recover, the f ull a mount of such commission, percentage, broker a ge or con tinge n t f ee. 10 . Compli a n c e wi t h Loc a l a nd Feder a l Rules, Regul a tions a nd Laws. The Agency sha ll comply with all applicable law, ordina nces and codes of the sta te and local governments. 11. Sh i f t o f Funds . Fund s may be shift e d betwe en line items of a single pr oject with ou t prior a pproval only to the extent that such action is not a result o f signi f icatn ch ange in a n a pprove d pro- gram and so long as it does not e x ceed 10'/4 of the line item tot a l from which the funds are being removed or to which a dded. · A report of fund shifts will be ma de to the CDA fi s c a l officer within three work days after its effective date. Any shifts of funds between projects or othe r changes must be approved in advance of obligations. 12. Fina n c ~a l St atemen t. Subject to rece ipt of funds from HUD, the CDA shall make payme n t under this contr a ct in accordance with the following method, s uch payment to be made upon presentation of a requisition for payment by the Age ncy. The requisition for payment shall indicate the disposition of the amount r e quested by r e fer e nce to the categories o f expe ns e s as d e tai le d in r e spe ctive budgets. The age ncy will furnish the CDA a fin a ncial st a temen t each mon th indi c a t i ng the exp e nd i ture of CDA 's funds f or th a t �month . This statement is to reach the CDA not later than the 5th of the month following the month the expenditure wa s made. (Forms a nd in s tructions will be provided). The agency will. furnish the CDA a statement s1ilimitted , by the appropriate financial I officer stating that he acce pts t he responsibility for providing financial services adequate to insure the establishment and maintenance of an accounting system with adequate internal contr ol. Books o f Account and Re cords. The agency shall maintain a general ledger in which to I r e cor d a summari z ation o f a ll accounting t r ans a ction s I relating to the projects listed herein, and to classify such t r ansactions accor din g to t he account s pre scr i b e d in the p roject bud g et c a t egories. In add i tion, the Age ncy shall maintain a cash receipt and disbursement register in which rece ipt of f unds a nd di sburseme nt of fund s will b e do c u me nte d. Funds di sbursed by the a g e ncy sha l l b e made by p r e-numbered checks used in num·. er::.cal sequence and mu s t be supporte d by appropr i a te docume nt a tion, s uch as p a yrol l, invoic es , c on trac t , t r av e l p a yme n t , e tc ., evide ncing the nature a nd propr i e ty of each payment, a nd s h owin g the appr ova l o f the chie f fiscal office r or o t h e r . a uth o r i ze d o ff ici a l o f t h e a g e n c y. F i d e lity Bond i ng Re qu ire me nt. Pri or t o the d i s burse me nt o f f und s t o the Age n c y t h e CDA sh a ll rece ive a s tateme nt f rom t h e Ag e ncy ' s chie f f i sc a l o ff ice r or in s u re r ass u ring th a t al l p e r s on s h a ndling fund s r ece i v e d o r d isb u r se d und e r t h is con tract / i I. �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 5

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_005.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 5
  • Text: Januuy 28, 196 .. .Johnny C. .lc:>J.Uw.JV1.1 tl ta l CU:1 673\C itol Awn Atl t • Ceora ,. .w. 30315 r Johnny: l> rdl 1 1&- In cc: Mr . Ch rle L. Davis Mr . rl H rabl I ders .Allen, Jr . ~ 1969 �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 11

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_011.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 11
  • Text: DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PEACHTREE SEVENTH BUIL DI NG, ATLANTA , GEORGIA 3032 3 Room 645 January 16, 1969 REGION Ill Office of the Regional Administrator IN REPLY REFER TO: 3DM Honorable Ivan Allen Mayor of the City of Atlanta City Hall Atlanta, Georgia 30303 Dear Mayor Allen: Subj 7ct: · Comprehensive Demonstration Program Atlanta, Georgia Your Comprehensive Demonstration Program has been r e c e i ve d and, a s indicated in my l e tter to you of January 14, 1969, the De partment of Housing and Urban Deve lopment has announce d that the program is eligible for as sistanc e under Title I of the Demons t ration Citie s and Me tropolitan De ve lopment Act of 1966. Although the grant budge t has not yet b een approve d, the De p ar t ment has no ob jec t ion to yo ur comme ncing prepara t i on f or the fir s t year exe cu t ion ph as e of your pro gr am. Cos t s i ncurred on and aft er t h e -dat e of this l e tt er which ar e i n acco r d anc e with the a t tached bud ge t and work pro gram will be e li gibl e f o r r e i mburs ement if a grant agr eeme n t is exe cute d and if the terms and co nditio ns of the a gr eeme n t and CDA Le tt e r No . 8 are satisfied . Sinc e r e ly yo urs , Enclosure �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 23

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_023.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 23
  • Text: CITY 0~: I. Atl r:.~t.-:-- .. G:2-0.·-,c;c-2..;2.~- - - - - - - - - - 1,~ --~ c-0~,·1· I- N~- u~.--R BUDGET EST -1~·1.:\T~~ ,. ,. ED -Tot.:! - ---. 1:'c-r -· ...:'l t.· c ·_ro-... ~1 Total for l Ar.:t: fCu:n . ~ ~~; t ).W Rec. ort ed Ln tc~st App rove d !-1n~ou3 '~ Cu ~- C•J •n1u laiive f. 7 0n t Qun r -~~ r 1'" ··--.~u~h t!o:i t h 3 udge t ~, _ - Re • .4 COST CATEGORY no ""C t ed Month - - - - - - -:'l - - - - - - -,·- - - - - -:l...;:;::..::..::.::..::.....:.;:.;;..c..;__;_,; ---P rog-re m Administ :-:t1 t ion TR003N HR00S;\' EV002N SS.!C !P .t.. L I L- 68 Mitchell Street r I'fiP - l O - 8 - 31 - 69 1Salaries ! salaries - Ron - Casb co~ ·t ributions TOTAL SALA~ IES '7 0 0 ,\ i C: $123,9 32 . 00 i I 55, 8 25 . 00 I "Y..7 S ,777 . 0 0 I I - 0- .:. o- 0- I 17, 31S . CO i Employee i3ene~i":: s Employee Bene :E i 'cs - Kc::-i Cash TOTAL EMPLOYEE i 1142, 3sLss I 61 , 4-0 8 . 00 203 , 78 9 . 88 10 , 023 . 68 i S , 5 8 3.00 C UMULAilV'C;: C UllREN T MONTH 8 UOG21 I To L,". TES 7 Ar··PR O V !::.O AC -:" IVI IY C L ASZ:FiC A '; i O . ' 1 4 02 1 40 2 A 2J , .: ..c2 . oo - 0- 0- 10 , 02 3. 68 39 , 3l5 . 00 - 0- 35 , 919 . 4 1 2 , 945 . 00 - 0- 3,3 8 6 . 75 7,3 SS . 0 0 - 0- 0- s / 11 7 • 50 8 , 504 . 25 V 10 , 0 8 8 . 00 -0 - 11 , 6 01.20 9,425 . 00 6 , 0 56.00 15 , 48 1. 00 11, 4 30 . 00 -0- 0- 0- 0- 1 0,707. 4 0 / 6 840 . 6 7 ) 17 , 548 . 07 12 , 6 33 . 35 20,0 0 . 00 - 0- 6,888 .1 6 - 0- 30 6,908 . 00 1 I I 1 4 03 12-1 - 67 CO STS !~C U RR ED 6UOG t:: T C ON 7 R OL 1 40 1: 1 4 01 A GRt,NT Contruct Peri 0d ·7 CO ::_ F'ror, 1 ACCT.:SO. P L ANNl~.G 3 G303 ':ONTrtACT NO. cost cn·y -"- ~cf Aug ; 31, 1969 Ge o rgia L P!:rt::ON ti 7 ! '7L ~ COST CC::~-:- ::W L STAT EM!:t, 7 ,1·.~ Dr:L jConsult~nts ana Cor. ·i: ra.ct l Services I I 1 404 Au to Allowanc e 1 40 5 I I Travel ! TOTAL TRAVE L 1 406 jEquipment Re n t al or Pu rchas e ! 1 40 7 1 40 7 1 408 1 409 A Spac e Alterations and oth er Space Costs Spac e - Utilities TOTAL SPACE COST !Office Supplie s is~eci a l projec ts - Citi ze n s Participation Ex9ens J bD"· I.$ 3 06 , 9 08 . 00 · t·d en,-- ~ ·l" \ TOTAL ALL c.;::, ~.TS r i i 1 J.<---~\~,---. F~:e;;; -,~=....,/!. ~·~ '"~~ I") - - - - - - - - - ~ ~ ·~ ~ - - ' - - -· - --J - Pro gr c:.m Dir e ctor ...i ~-,.,---.., · I ! l ( Tir k) - - -September --·--·-- 1 0 , 1 969 ( !>u tc· Sr :!u ,:/ ftcC.: 1 i..: . s. OEPART P.1£:N T OF 1-,0U SIN .:i A N D UA B A N OG:. V i\ L V P t.' (;:~ 7 ,;, MODEL ( :1 ,:F!, s P r,
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 24

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_024.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 24
  • Text: Fo r"' or, pro•/f:d C~ A 1::>r::N Tl • _.._.IC A - 10 "1 L C-:.>r-: TRACT "' IM G 1 P1.R,Y L A::;. C R ESS L ~ 1 ;. 'F; ZIP • CODE P £ nso:-, r.: ;\ C i r l NAN Ci ,\l C0!W! T i0N r MP - 10 - co:;_ Pr,O J EC T NO . .. ; C: _ A_~g_ust 31 J.2_69 3 03 0 3 At lanta, Georgia T! "':" l. F.: CON 7 Or 68 ½i tc'hell Street L P;;.,INC I P :.. L s·:" . .-:· ::.:.:.:;-; -;- MOJ c L. c ;-;- y P L ANNING G RA NT I CIT V . Bu:l '.} STA T EM EN T OF FINA NCI A L CONO ITIO t~ i. 23388- P 307 , 091 . 99 ,?J , ,\ l_ ._ C 1 ; •_· ;. ·,,-.; o ., D. C. t 1-: 5 . R O lj i-i t,,. i,.•, HUD -70 10 ( 11 -67) �; .... . ____:.: ·: :.: .:._:..-:--.-~---·- ~ �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 31

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_031.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 31
  • Text: OFFICE OF CIT . CLERK CITY liJ'lLL - - --·- -- ·- ·- -- ----- -· - ·- -- ATLMiTA, GE !1Glil . . . A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E GREGORY GRIGGS 0 WHEREAS, the Model Cities Program w~s instituted for the purpose of improving the educational, social, employment, and housing of citizens in low-income areas; and, WHEREAS, one of the prime purposes of this program is to · improve employm~nt opportunities of citizens living within the Model Cities area; and, WHEREAS, the City of Atlanta has received the first year's grant amounting to more than seven million ($7,000,000,000) dollars and this money will be used for many and varied projects; and , WHEREAS, these projects will be put out under contract by the City of Atlanta upon recommendation of several groups, including individuals within the area , Model Cities Mass Convention, Model Cities staff, the Model Cities Review Boa rd and the Model Cities Executive Committee , with final approval by the Board of Aldermen; and , WHEREAS , it is extremely desirab le that as many jobs as poss ible cove red by sµch contracts should be given t o residents of the Model Cities area in furtherance of the purposes of the Act · creating Mode l Cities, consonant with the proper use of funds to be expended under the Program by the City of Atla nta: • ,.. . ...-- ~- �NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the personnel policies and practices of the Model Cities Program and its contracting agencies shall provide that in all work made possible by or resulting from the grant agreement above referred to, affirmative action be taken to insure that residents of the Model Neighborhood Area are given maximum opportunity for training and employment, as hereinafter set forth, consonant with the proper use of funds to be expended under the Program by the City of Atlanta: 1. The Model Cities Program and its contracting agencies shall conjunctively or individually devise systems using all recognized means of corrnnunications for those neighborhoods to adequately inform the area residents of all available positions funded Ly the Hodel Cities Program, that information as to qualifications, rate of pay, where to apply, and closing dates shall be included, and that, if reasonably possible, an application office be located within the Model Cities Area; 2. A minimum of ten (10) days shall be allowed for receiving applications from Model Cities residents following the full initiation of the areawide information system; 3. The Model Cities Program and its contracting agencies be encouraged to develop comprehensive systems for progressively training and upgrading workers at all levels through such proven methods as New Careers, job ladders, etco, and that these systems should include subsidized formal education at the secondary, technical, and/or college levels; and, • --..:.,------.-fr·-- -- ~_4; a; ...---· : ..:.:._ _ - :-.. _:__~ ' !- �4. This Board shall give top consideratioi to providing a dditional funding for agencies and programs emphasizing the development of Model Cities Area residents for positions being created by Model Cities programming; BE IT FURTHER RESOLVED that the proposed ·p ersonnal procedures and practices of all contracting agencies shall be submitted as part of the i r program proposals and shall beco:ne a part of the final contract, grant, or agreement, upon the approval of this Board, and that agencies with programs already under contract shall be strongly urged to establish procedures and practices in line with these guidelines within the ex isti ng programs, and that their willingness and/or ability to do so will be a major criteria in determining the renewal of ex isting contr acts, grants, or agreements, under this program; BE IT FURTHER RESOLVED that a copy of this Resolution be furnished to all ex isting contracting agencies, and to all agencies or organizations which indicate interest in seeking Model Cities cont r acts, grants , or agreements. A true copy, Q:::? m~ r- --"--'-_,____. . .,.__,, . . ....-~ -.,:-. -': , =,: .·~ - . :-.. ADOPTED By Board of Aldermen August 18, 1969 --~-=----..:· .· · APPROVED August 20, 1969 ... �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 32

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_032.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 32
  • Text: FflCE CF ClTY ~LLHI\ CITY HALL ATLAI\TA, GEORGIA A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on August 12, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recommend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of Atlanta and Arthur Andersen and Company for the design and implementation of a Resident Service Information System at a maximum cost of $70,000.00; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta i s hereby authorized to execute a con tra ct for and in behalf of the Ci ty of Atlanta and the City Attorney is hereby directed to approve the said contract as to form wherein Arthur Andersen and Company will design and implement a Resident Service Informa tion System for ·the purpose of monitoring and reporting on services provided to residents by the Model Cities Program. The ultimate purpose of this system will be to provide better service to the residents of the Model Neighborhood. A true copy , w ~~ ADOPTED By Board of Aldermen August 18, 1969 APPROVED August _20, 1969 . �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 35

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_035.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 35
  • Text: DEPARTHENT OF CITY CLT.mK CITY HALL ATLANTA, GEO RGIA ------Augus t 18 , 196 9 RESOLUTION BY FINANCE COMMITTEE : BE IT RESOLVED BY THE HA YOR AN D BOARD OF Ai..DERMEN OF THE CITY OF ATLANTA t ha t t h e 1969 (Mod e l Neighb orhood ) Budget be and is hereby amend ed as foll ows : Tra ns f e r From Appropriations Acc ount No. Amount MN-25- 62 -57 1B , Rese r ve for a ppropr ia tio n , pr ojects · and a cti vit ies $1 33,635.00 Tra ns f er To Appropriations MN'-2 5-62-3 76D- 1105, Housing Center 0619, Mental Retardation Worksho p 0611 , Fami l y Planning Clini c $119,469. 00 9,0 00 .00 5 ,166.00 S133. 635 . 00 The purpose of thi s resolution is to provid e f unds ne c e ssa r y to comp l y wi t h the fo llowi ng c ontra c ts approved by the Mayor and Boa rd of Al de r men Augus t 4 , 1969 : Pl a nned Parenthood , Inc . At l a nta Assoc iation for Retarded Children , Inc . Urban Eas t Housing Consullants A true copy, Q? r143.215.248.55 $ 5,1 66 . 00 9, 00 0. 00 119,46 9 .00 $133,635.00 ADOPTED By Board of Aldermen August 18, 1969 APPROVED Augu st 20, 1969 �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 40

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_040.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 40
  • Text: August 18, 1969 Mr. COl~ier Gladin, Director Planning Department . Atlanta, Georgia 30303 City Hall Dar Collier: Thi that the Educational Compl x t Hoke Smith i effort. Th r fore, the Neighborhood Facility Building which i a part of that compl x should tak precedence over the one planned for the Dunbar School Area. i to . advi top priority in our total Model Citi I 'WOUld like to augge that me ting staff d th Atlant PUblic school' the mechanism for detailed planning of hood P cility. I hop you can arrange near futur. chedul d with your t ff to b gin to dev lop the Hoke Smith Nighbor- be thi me ting in the very Mod l Citie taff i committ to working with you and the Atl nta Public School Sy tem in the planning of thi important f cility. Th I will await word from you. Sincer ly, Johnny C. John90n Dir ctor vlc CCI yor Ivan Allan, Jr. Dr. John Lett10n v' �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 43

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_043.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 43
  • Text: FFlCI~ ( F Cl n CU.HI\ CITY 11,;LL ATl..Af\TA, GE HGIA REso-::.,vrr ON BY FINANCE COMMITTEE AND BUDGET COMMISSION WHEREAS , a cer t a in resolution was adopted by the Board of Aldermen of the City of Atlanta on May 19, 1969, and approved by the Mayoi on May 20, 1969, authorizing t h e Mayor to exe cure a grant agreement f or a comprehens ive City 0emonstration Program under Title I of th e Demonstration Cit ies and Me tropolitan Act of 1966; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF ATLANTA that toe 1969 (Model Ne i ghborhood) Budget be and is hereby amended as fol lows : Add to Anticipation~ MN-7630, U. S. Grant $7,175,000.00 Add to Appropriations_ HN-25- 62-SOOA, Auto Allowance . $ 4 ,608.00 MN-25-62-500-lA, Travel 6,088 .00 MN-25-62-5 71B, Reserve for Appropriation Projects and Activities 6,680,070.00 MN-25-62-713A, Utilities 8,304.00 MN-25-62-7 61A, Printing and Reproduction 4,000.00 MN- 25-6 2-770A, Offi ce Supplies and Expense 9,600.00 HN-25-62-780A, Cons ltants and Con tract Services 69,600.00 NN-25-62-785A, Spar,e Alt er a tions, Additions and Other Spac e Costs 6,78L:.• oo MN-25- 62-7 98A , Sp ecial Projects - evGluation lfO ,000. 00 ~lli-25- 62-SlOA, Renta l Lease or P~rchase of Equipment 9,484 . 00 MN-25-62- 830A, Sa l ar ies 314,333.00 MN-25-62- 840A , Empl oyee Benefits 22,129.00 $7,175,000.00 The purpose of this reso lution i s to anticip ate and appropriate funds from a U.S. Gran t f or th2 first year's implement a tion of Atlanta ' s Hodel Neighborhood Program in the amount of $7,175, 000 . 00 . APPROVED: /4. , -, ~~--~ ,- - - ~ J ( ---. , ,··c,, . .,. / ~ / ,,· ' ,,<, I ' . . ... , : . / ···. ' . / /.. 1--- > _,,>7 {.f/ ) / Mayor Finance Committee ·=L -'"J:JJ_:,:.~,(~~ Board of Aldermen AIJOPTl·:D by Board of Alden en July 7, 1969. Al' l' " ll VED July 10, 19(i9 . - - - - - ·- ~ ff .. �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 47

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_047.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 47
  • Text: t II THIS AGREEMENT entered into this _ _ _ _ _day of_ _ __ 1969, by and between the City of Atlanta, a nu:,1icipal corpo ration, hereinafter r eferred t o as the "CDA," and . (Model Cities Program ), Atlanta Urban League, a non-profit ccrporation, of the City/County o f Atlanta/Fulton , State of Georg ia, hereinafter refe rred to as the "Agency". W I T N E S S E T H T H A T WHEREAS, the CDA on the 20th d~y of May 1969 received a Grant under Title I o f the Demons tr ation Ci ties a nd Metropolita n Development Act o f 1966 fr om the Office of U.S. Department of Housing and Urb an Development, hereinafter referred to as HUD, said gr ant designated as HUD Grant No. ME-10-001 : and WHEREAS, pursu ant to said gr a nt the CDA is undertaking I c ertain activities ; and Ir 1 ! WHEREAS, p ursua nt to said grant the CDA desires to r, I engage the Agency to render c er t ain assistance in such undertakings , NOW, THEREFORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as f o llows: A. AGENCY AGREES: 1. The Agency shall in a satisfactory and prope r ma nner as ·, determined by the CDA, perform the f ollowing services; EXHTBIT A TOTAL BUDGET PROJECT NO . EM- 01 5N & DESCRIPTION Work Att itude Cha nge SUPPLEMENTAL NON-SUPPLEMENTAL 8 9 ,060 SCOPE OF PROGRAM a. To effect an attitudin.:11 ch a n ge in the r es iden t \vhich ~ serve to d ibntanglc and place in proper p e rspectiv e iI �those fa ctors adversely r e acting upon his ability to b e come a member of the regular work world and to encourage utili zation of Neighborhood Service Centers, Manpower Departments and available training as a ~oute of progression. b. An immediate purpose of the adult group discussion is to exchange information, provide groups of adults a c~:1 ance to discover what they have in common and to provide experiences that bring adults into the community from which they have felt isolated and alien ated. c. An immediate purpose of the adult group discuss i on is to effect an jncrease in motivation for selfh e lp and self-direction, hence an improvement in mor ale. d. An immediate purpose of the adult group discussion is to open line s of communicat ion between professionals and adult s in relation to all the opportunities being provided by the community. e. A long range purpose of activating adults in discus sion g r oups is to effect a permanent increase in their self-confidence a nd their capacities as adult s a nd as a ctive members in n eighborhood and community life . 2. Any release to the news me dia pertaining to t he serv ice s stated h erein s hall be cleared throu gh the CDA Dire ctor prior to its release . Any publicity give n to the program ' s project h e rein must r e cognize the Atl a nt Mode l Ne i ghborhood Program as the sponsoring age ncy, f unded by the II I I I I I U. S. Departme nt of Hou si ng ~rnd Ur bc1.n Do v c lop1T1o nt. �3. The servic es of the Agen c y sl1all commence as soon as pr a cticable after the execution of this contract. and operate f o r that period of time specifically set forth in the respective exhibit. B. CDA and Agency Agree: 1. Payme nt shall be on a monthly reimbursement basis upon CDA's receipt of a report of combined cost contr ol and statement of accountability from the Agency (Forms to be provide d). 2. Payment under this contra ct is limited to the below designated proj e ct, together with the total costs stated, and in accordan ce with the respe ctive project budget which is a part of the respective e x hibit herein. PROJE CT NO. & DESCRIPTION EM-015N Resident work Attitude Change 3. TOTAL BUDGET · NON -SUPP LE~~?\TA SUPPLE MENTAL 89,060 . -0- It is expressly understood and agreed that in no event shall the total compensation for the project exceed the maximum sum indicated above. 4. This agreement is subject to and incorporates the provisions attached hereto as Part II Terms ond Conditions. 5. This contractual agreement may be renewed or renegotiate d upon receipt of funds from federal or local sources on a year-to-year basis. 6. Ch anges Any change in the scope of services of th e Agency to be p e rformed hereunde r, including any increuse I �or d e crease in the a mount of the Agency's comp e n s ation, must have prior a pproval from 'l:he CDA a n d mu s t be incor por ate d in ·written amendments to this contract. Likewise any c1langes in scope of services of CDA, which is mutually agreed upon by and between CDA and Age ncy , shall be incorpor a ted in written amendme nts to this contract. If the Agency incurs e xpenses in e x cess of the amount allowable 1.;.nder this contract, the amount of the over-expenditure mu s t be abos r bed by the Agency. However, this j doe s not pre clude the Agency fro~ requesting a mod ification of this contract when it becomes evide nt that the Agency's ef for ts must be exp a nde d to i dequat ely serve program. 7. Termination o f Contr a ct If, through any cause, the Agency shall fail to fulfill in timely and proper manner his obligations under this contract, or if the Agency shall violate any of the cov~nants, agreements, or stipulations of this contract, or , if the grant from HUD under which this contract is made is terminated by HUD, the CDAshall thereupon have the right to terminate this contract by giving v.rritten notice to the Agency of such termination and specifying the effective date thereof. In the event of termination, all property and finished or unfinishe d docume nts, data, studies, and r e ports purchas e d or pre pared by the Ag ency b e come i ts prope rty a nd th e Age ncy sh a ll be e ntitled t o compe n sat ion f o r ,rn y rcimb u rs~bl. c c x pc n ~,es �nece s saryily in cu rre d in sati s f a c t ory p e r f orma nce o f the c ontr a ct. If the CDA withhold s payment, it s h all a dvise t h e Agency a nd spec i fy the a c tions that mus t be take n, in c ase of suspe n s ion, as a cond i t ion p r ecede nt to the resumption of payments. The Agency will r emi t an~, un exp e nde d b a lance o f p ayment s on acc ount of gr a nt a s well as such other port i on s of such p ayments previously r eceived a s de t e rmi n e d b y t he CDA to be due the CDA . The action I. o f t he CDA in acc e pting any such amount shall not const i t ute a wa iver of any claim which the CDA may l o therwise have a r i sing out of this a gre ement. 8. T~2vel Expenses. The Ag en c y · s e x penses char y-ea. f or trav e l ::;ha ll ,-10 ;_ e x ceed th ose which would be a llowe d unde r the ru l e s of the Un ite d Sta t e Governme nt governing offic ia l travel by its employ ees. 9. Covenant Again st Con t ing e n t Fee s. Th e Ag ency warr a nts that no p e rson or selling age ncy or othe r-organization has been e mployed or r eta i ne d to sol i cit or s e cure this contract upon an a greement or under st a nding for a commission, perce nt a ge, broke rage or ' continge nt fee . For breach or violation of this warr a nty, the CDA s h al'l h a v e the right to annul thi s contrac t without liability or, at its discr etion, to de d u ct f rom the compensa tion, or ot h e rwi se r ecove r , the f ull amount o f s uch commi s sion, p e rcenta ge , br okerage or con t in ge n t fee . �.I I 10. Com£1iance with Loca l and Federa l Rul es , Re gul a tions_ and Laws . The Ag·ency shall comply with all applicable law, ordina nce s and code s of the sta te and loca l govern me nts. lli Sh i f t of Funds. Fun ds may b e shiffted between line items of a single project without prior approval only to the e x tent that such action is not a result .of significant ch2.nge in an approve d program and so long as it does not e x c e ed 100/4 of the line item total from which ; the funds are being rer:noved. or to which adde d. A r epo rt of f und sh i ft s will b e made to · the CDA fiscal officer within three work days ~::te:!'." its effectiv e date . Any shifts of funds ·.oe tween p r oj e cts or o the r cha.n ges must b e app r oved in advance of obligations. 12. F inanc i a l Stat ement Subj e ct to r e ceipt of funds from HUD, the CDA shall make p a yme nt under this contract in accorda nce with the f ollowing me thod, such p ayme nt to be made upon presentation of a requi s_ cion for p ayme nt by the Agency. The requi s ition for p a y ment shall ind i c a te t he di s po s ition of t h e a mount requested by refe rence to the categories of expe n s es as d e t a ile d in r esp e c t ive budge t s . The Agency will furni s h the CDA a fi n a ncia l stateme n t each mon t h indicating the e xpenditure of CDA's fund s for tha t month. Thi s s t ate me nt i s to r each the CDA no t l ater t h an t h e 5th o f t h e mo n t h f o l l owing t h e mon t h the expen d i t u re was made . tions will be provide d,) (F orms a nd in s tr uc- Th e Age n c y will f u r n ish / �the CDA a statement s ubmitte d by the appropriate financial officer stating that he accepts the respons i bility f o r prov id ing f i nancip. l ser vic e s adequate to insure the establishment and maintenance of an a ccounting sys-t:e m with adequate internal con tr ol. I Books of Ac count a nd Records. The Agency shall maintain a g ene ral ledger in which to re cor d a summarization of all accrn.:..:i.1ting transactions relating to the project listed herein, and to class ify such transacticns according to the accounts prescribed in the project budget categories. In addition , the Agency shall maintain a cash receipt and disburseme nt r eg ister in whi ch· receipt o f funds a nd disbur.se,nent o f funds wi ll be documented. Funds disbursed b y the Agency shall be made by pre-numbe red checks u sed in numerical sequence as payr oll'· incoices , contr acts , travel p ayment , etc., evidencing the nature and proprie ty of each p ayment, and showing the appr oval of the chief fisca l officer o r o t her authorized o f f icial of the Agency. Fide lity Bonding Re quirement . Pr ior to the disburseme nt o f f und s to the Agency the CDA shall receive a sta teme nt from the Agency's chief., fi s cal o fficer or insurer assuring that al l persons h andl ing f unds received or disbursed unde r this contract are covered by fidelity in s u rance in an amount con s iste nt with sound f iscal practice ' �and with the cove rage dee me d ne c essary b y the CDA for its own.employees. (Additional infor- mation , if ne e d e d, wi ll be suppl ied by CDA ). 13. Ma in ten a nce of Recor d s . 'I'he agency shall maintain such rec ords and accounts, including property, personnel, and financial records , as deeme d necessary by the CDA or HUD to assure a prope r accounting for all project funds. These records will be made avail able for audit purposes to the CDA, HUD or the Comptroller General of the United St ates or any authorize d representative, i and will be retained for three years afte r the expriation of this contract. 14. Non-Expendab l e Pr o p e rty . All non-expe ndable property acquired for the program will revert to the CDA unless otherwise provided for, such non-expendab le property being property which will not be consumed or lose i ts identity, and which cost $100 or more per unit and is expected to h ave a use ful life of one year or more. All such property acquired b y the Agency will be listed on a property record inventory by description, model and serial numbe r, d a t e of acquisition, cost of acquisition and identi f ied as new or u s ed. An updated signed copy of this inve n t ory will b e provide d the Pro g r a m .Ma n ageme n t Department of the CDA each month following a . physica l 1 5~ inventory. Ev a l u a tion. Th e 1\ge ncy a gr e es t hat the CDA ma y carry out monitor ing a n d e v a lu a t ion activi t i es as d ete r min e d n cccssu.ry b y t h e CDA o r l! UD . ,.. ·---'----· . ' . �16. Subcontracts. None o f the work or se rvice s cove red by this contr a ct s h a ll b e subcontra c te d with out the prior written app:i;oval of the CDA. contracted Any work or services sub- hereunder shall be specifie d by written contract or agreement and shall be subject to each p r ovision of this contract. 17. Dire ct De po s i t i ng of Fund s. The Agency shall designate a commercial bank as the depository for the receipt of funds. The CDA shall, after assuring itself of the propriety and I accuracy of the account, deposit all funds which are made available to the Agency directly into the designated bank account. In cases whe r e funds ar e made available on an adv a nced basis, the Agency shall require the commercial bank to secure fully all funds on deposit in e xcess of the amount insured by the Federal or State Agency. 18. This agreement is subject to and incorporates the attached Part II, Model Cities Administration Supplementary General Conditions Governing Contracts with operating agencies and contractors. 19. The Agency agrees to assist the CDA in complying with all of the "Conditions Governing Grants u_"1der Title I, Se ctions 105 and 107 of the Demonstration Cities and Metropolitan Development Act of 1966." / �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 48

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_048.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 48
  • Text: IN WITNESS WHEREOF, the CDA and Agency h a ve execute d this agreement as of the date first above written. ATTEST : CITY OF ATLANTA BY: BY : (SEAL ) Mayor City Clerk APPROVED : ATLANTA URBAN LEAGUE l?Y: BY: Director Model Neighborhood Program APPROVED AS TO FORM: Associate City Attorney t i I t I I j �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 1

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_001.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 1
  • Text: CITY IVAN ALLEN,JR. MAYOR OF ATLANTA March 12, 1969 Mr. & Mrs. Harvey Huff 200 Hendrix Avenue, S. W. Atlanta, Georgia 30 315 Dear Mr. & Mrs. Huff : This will acknowledge receipt of your letter of March 9 rega_rding your inquirie s on your prope rty which is locate d in the M ode l Citie s ar e a. f - I can u n d e rstand your conce rn and a m the r e for e requesting Mr. Johnny Johnson, Director of the Model Cities Program, to inform you of any ex isting plans which may a ffect you. I am sur e that you will hear from him sho r tly. Sinc e r e ly, Ivan Allen, J r. IAJr:hdt �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 4

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_004.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 4
  • Text: February 5. 1969 Mr . Charle L. Davis Director of Finance City H 11 Atl nta, Georgia Dear Charles; We ar forwarding herewith copy of lett r nd Regional Audit Report pertaining to the City' s Mod 1 Cities Pr ogr m. W f el sure that you are si ting Johnny Johnson in v ry way pos ibl to cle r up th nin item r quiring ction a indic ted in thi report. Sine r ly yours, R . E i-1 L nd r Admini tr tiv A REL:lp i tant �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 7

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_007.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 7
  • Text: _,.1••"' o, ., •. -t°"1!. 1'vP ~ ~+ .•/ .. • "'O)•A;ia ~ DEPARTMEN T OF HOUS IN G AN D U RBAN D E VELOPME N T y PEACHTR EE SEVENTH BUILDING, AT LAN T A, GEORGIA 30323 RE GI ON Ill JAN 2 2 1969 Roclll 645 . J&n'UllrJ' 20, 1969 · IN RE PL Y REFER TO : ottic_e of the Regional Adm:1.Distrator 3DM Mr. Johnny C. Johnson Direct or City Demonstration Agency 67~ Capitol Avenue Atlanta, Georgia 3)315 Dear Mr . Johnson : SubJect: Bx:penditure of Planning Grant Funds Prior to Execution of Grant Contract I refer to recent conversations between Mr. David Caldwell of your staff and Mr . 'lhomas E. Williams, Model Cities Coo:rdi.Dator tor Atlanta, concerning the . expenditure by the ODA. of planning grant :tunds beyond the period specified in the approved Planning Budset. A.a you know, your revised Planning Bu:iget, which was approved by HUD on September 12, 1968, covers the pen!Od fl"Olll December 1, 1967 through January 31, 1969. HoveTer, since the grant budget for the first year execution phase of your program may not be executed mtil arter January 31, 1969, all eligible planning costs 111ta.y and should continue to be paid tor under the pl anx,1 ng budget (both the Federal Plann1 ng Grant- and the nonJ'ederal. contribution) until such time as planning fUDda are exhausted or until the F8-Dt contract is executed, whichever ia earliest. Sincerely yours, ~
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 8

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_008.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 8
  • Text: Form Approv ed , Budge t Burea u No. 6f"'lllll Attachment 1 U. S. DEPARTMENT OF HOUSIID AND URBAN DEVELOPMENT Program Administration Budget This f orm is t o be used as a budget f or administr at i on of Comprehensive City Demonstration Programs under Sec tion 105 of Title I of the Demonstration Cities &Dd Metropolitan Development Act of 1966 ATLANTA CITY DEMONSTRATION AGENCY NAME OF CDA . 1. PROGRAM ADMINISTRATION BUDGET 2. BU.OOET B. ESTIMATED COST FOR YEAR 1 OF PROORAM ' COST CATEGORY A. (1) PERSONNEL 4 2 0 ,577 $ ( 2) CONSULTANTS AND CONTRACT SERVICES 87,000 (3) TRAVEL 13,370 .. (4) SPACE 1 8 , 860 ( 5) CONSUMABLE SUPPLIES 12 , 000 (6) RENTAL, LEASE, OR PURCHASE OF EQUIPMENT 11,856 ( 7) OTHER: '" Allocated Por tion of Ev a luation Printing of a nnu a l report information ( Pamphlet s, etc . ) TOTAL 5,000 $ c. 50,000 . 6 18,66~ LOCAL SHARE 123,733 D. MCA SHARE 494, 930 3. APPROVAL A. Signature and Title of Authorized HUD IIOl)- 7039 (10- 68) Official B. Date �Form Approved Budget Bureau No. 63-R -12 11 U. s. Attachment 3a DEPARTMEN!' OF HOUSIID AND URBAN DEVELOPMENr Budget Justification This :form is to be attached to each budget :for a capital pr oject, activity am to the Program Administration Budget 1. NAME OF CDA A~,LANTA CITY DEMONSTRATION AGENCY BRIEF' ~ESCRIPI'IVE TITLE OF CAPITAL PROJECT OR ACTIVITY 2. PROGRAM ADMINISTRATION BUDGET 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY 4. DESCRI PI'ION OF ITEM* AND BASIS FOR VALUATION** ( 2) AMOUNT OR VALUE OF ITEM Cons u ltants and Contrac t Serv i c es Soc ia l Services, Hou si ng , Re c re a t ion , Educat i on, Crime & De linque ncy , a rrl Heal th $ 50 , 0 00 ( 3) General Consultants for Admi ni~ stration 10,000 Contract with Georgia State Employment Service for specif i ed sta f f support 27,000 $ 87,000 Trav el Auto Allowance 12@ estimated average of $40.00 per month for 12 months -(paid on basis of actual milage under existing For persalIJ!i costs use Personnel justification form. Describe the item in sufficient detail to insure that it is adequately identified and indicate the basis for determining or computing its value. For example, office space rental for two profes sional.s :- 150 square feet at $2. 00 per square foot, including utilities and janitorial. services. HUD- 7042 (10-68) �Form Approved Budget Bureau No. 63-R-1211 Attachment 3a u. s. DEPARTMENr OF HOUSIR1 AND URBAN DEVELOPMENI' Budget Justification This form is to be attached to ·each budget tor a capital project, a.ctivity am. to tbe Program Administration Budget 1. NAME OF CDA ATLANTA CITY DEMONSTRATION AGENCY BRIEF DF.SCRlPI'IVE TITLE OF CAPITAL PROJECT OR ACTIVITY 2. PROGRAM ADMINISTRATTION BUDGET 3. NAME, ADDRESS AND ZIP COOK OF OPERATING ENTITY 4. DESCRIP.rION OF ITEM* AND BASIS FOR VALUATION** AMOUNT OR VALUE City regulations} Staff ~travel and expenses 38 total trips@ $175 average cost OF ITEM $ 5,760 6,650 Recruitment or interview travel Misce llaneous travel expe·nses Gas .and Maintenance of station wagon - estimated $35 ~er month for 12 months 500 40 420 $13,370 For perscllD!il. costs use Personnel justification form . Describe the item 1n sutticient detail to insure that it is adequately identified and indicate the basis tor determinirlg or computirlg its value. For example, of'fice space rental for two professionals : 150 square feet at $2.00 per aqua.re toot, including utilities and janitorial. services . HUD-7042 Cl0- 68) �Form Approved Budget Bureau No. 63-R-1211 Attachment 3a u. S. DEPARTME!ff OF HOUSIBl AND URBAN DEVELOFMENT Budget Justification This form is to be attached to ·each budget for a capital. project, activity and to tl;le Program Administration Budget NAME OF CDA 1. ATLANTA CITY DEMONSTRATION AGENCY 2. BRIEF DESCR.J:PrIVE TITLE OF CAPITAL PROJECT OR ACTIVITY PROGRAM ADMINISTRATION BUDGET 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY 4. DESCRIPrION OF ITEM* AND BASIS FOR VALUATION** AMOUNT OR VALUE (4) Space Cost Monthly office rental $500 per month $ 6,000 All utilities including telephone $865 per month for 12 months Fire and Extended Coverage Insurranee on building and contents Building maintenance and leasehold improvements OF ITEM 10,380 480 2,000 $18,860 For persa:mel costs use Personnel justificati on f orm. Describe the item 1n sutticient detail to insure that it i s adequately identified and indicate the basis tor determining or computing ite value . For example, ottice space rental for two professionals: 159 square teet at $2 .00 per square toot, including utilities and janitorial services. HUD- 7042 (10- 68) �Form Approved Budget Bureau No. -63-R-1211 . At\ t achment 3a U. s. DEPARTMENr OF ~ JUSim AND URBAN DEVELOPMENr it Justification This form is to be att ~hed to ·each budget for a capital project, activity am. to t he Program Administration Budget \ \ 1. NAME OF CDA ATI.ANTA C+TY DEMONSTRATION AGE ~CY I 2. BRIEF DESCRIPI'IVE TITLE OF CAPITAL PRo.\TECT OR ACTIVITY PROGRAM ADMINISTRATION BUDGET 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ~NTITY 4. DESCRIPI'ION OF I'l'EM* AND BASIS FOR VALUATIO (5) Con~umable Supplies Twelve months@ $1,000 per month (Includes blue prints, drafting mate rial, charts, gr~phics, maps a.nd other visua l materials) (6 ) Re ntal , Lease o r Purc h a se of Equ ipment @ $988 month for 12 mos. (7 ) Other cos t s Allocated portion o f e v aluat ion expenses charged to administrative budget. Se e activity budget under Evaluation Section for complete breakdown AMOUNT OR VALUE OF ITEM $12,000 ' $ 50 , 000 For pe:rl!Kmli costs use Personnel justification form. Describe the item in suf'ticient detail to insure that it 1a adequat~ identified and indicate the buis tor determ1n1nc. or computi»c its 'Y'&lue. For example, office space rent&l tor two protessionala: 150 square teet at $2.00 per square foot, includi»c utilities and janitorial 1ervicea. • HIJD- 7042 Cl0- 68) �Form Approved Budget Bureau No. 63-R-1211 Attachment 3a u. s. DEPARTMEN.r OF HOUSIR, \ll URBAN DEVELOPMENr This form is to be attached to ·E\ach budget for & capital project, activity and to t)le Progzam Administration Budget 1. NAME OF CDA ATLANTA CITY DEMONSTRATION AGENCY 2. BRIEF DESCRIPl'IVE TITLE OF CAPITAL PROJECT OR /\.,,TIVITY PROGRAM ADMINISTRATION BUDGET 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY 4. DESCRIPl'ION OF ITEM* AND BASIS FOR VALUATION·** Printing costs Pria ting of annual plan, information pamphlets, etc. $ 5,000 AMOUNT OR VAWE OF ITEM $ 55,000 For pel'BCIU:2L costs use Personnel justification torm. Describe the item in sutticient detail to insure that it is adequately identified &Dd 1.ndicate the baais for determining or computing ita value. For example, ottice apace rental for two professional.a: 150 square teet at $2.00 per square toot, including utilities and janitori&l aervicea. HUD- 7042 (10- 68) �Form Appro ved Budget Bureau No. 63R-12ll Attachment 3b u. s. DEPARTMENT OF HOUSIID AND URBAN DEVELOPMENT This form is to be attached to each Activity Budget Just ification PERSONNEL 1. NAME OF CDA Atlanta City Demo nstratio n Agency 2. BRIEF DESCRIPTIVE TITLE OF PROJECT OR ACTIVITY Program Administration Budget 3, NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY Atlanta CDA, 673 Capito l Ave., S. W. Atlanta, Ge o rgia a . Number of Persons 1 b. Position or Title Dir e ctor 1 ' c. Average Salary Per Month d. Percent of Time on Und.erta.kinz 30315 e. Months to be Employed f. Cost (cxdxe) .. $1, 4 69 100 12 $ 1 7,628 1,009 100 12 12,108 Asst. Di r . for Adm. 1 Principal Ste nographer 497 100 12 5 , 964 2 Sen i or Ste nographer 4 38 100 12 10,51 2 1 Asst . Dir . f or Pro. Mg!: 1,097 100 12 13 , 164 1 Pr o gram Co ord i n a t o r 929 1 00 12 11,148 3 Senio r Bud ge t Anal y st 891 100 12 3 2, 0 76 1 Techni c al Writer 820 100 12 -9, 840 2 Progr am Spe c ial i s t 722 100 12 17 , 328 Cost ot Friruz:e Benefits ( Indicate Basis f or Est imate) ' TOTAL, PERSONNEL HUD-7043 (10- 68) �Form Approved Budget Bureau No. 63R-1211 Attachment 3b u. s. DEPARTMENT OF HOUSI:00 AND URBAN DEVELOPMENT This form is to be attached to each Activity Budget Justification PERSONNEL 1. NAME OF CDA Atlanta City Demo nstratio n Agenc y 2. BRIEF DESCRIPrIVE TITLE OF PROJECT OR ACTIVITY Program Administrati o n Budget 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY Atlanta CDA, 673 Capito l Ave., S. W. Atlanta, Georgia c. Average a. Number of Persons b. Position or Title Salary Per Month d. Percent of Time on Underta.kim 3e31s e. Months to be IEmnlo:ved f. Cost (cxdxe) 722 100 12 403 100 12 9,672 1,097 100 12 13,164 Evaluation Analyst 891 100 12 10,692 1 Senior Systems Analyst 820 100 12 9 , 840 1 Re search Spe cialist 722 1 00 12 8,664 1 Dir . of Physical Dev . 1 , 192 100 12 14,304 2 Contract Technicians 2 Stenographer Clerks 1 Dir. of Plans and Eval. 1 $ .. $ 17,328 .. 1 Physical Plannifl:1 Coor. 968 100 12 11,616 2 Planner II 854 100 12 20,496 Cost of Friruze Benefits ( Indicate Basis for Estimate) TOTAL, PERSONNEL - - - - -uun ru.._:i to_.._68} $ �. ) Form Approved Budget Bureau No . 63R-l2ll Attachment 3b u. s. DEPARTMENT OF HOUSH{} AND URBAN DEVELOPMENT This f orm is t o be attached t o each Activity Budget Justification PERSONNEL 1. NAME OF CDA Atlanta City D=mo nstration Age n c y 2. BRIEF DESCRIPTIVE TITLE OF PROJECT OR ACTIVITY Program Administration Budget ~ 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY Atlanta CDA, 673 Capitol Ave., S. W. Atlanta, Ge orgia a . Number o f Persons 1 c. Average Salary Per b. Position or Title Graphic s Sp e cialist Month $ d. Percent · 30315 of Time on e. Months t o be Und.ertaki m IF.mnloved 754 100 12 f. Cost (cxdxe) $ 9,048 .. 1 Draft s man I 457 100 12 5,48 4 1 Stenographer Clerk 4 57 1 00 12 5,48 4 3 Stenogr a pher Cl e r k s 4 03 100 12 Hl,508 1 Director of Social De v . 1 ·, 09 7 100 12 13,164 1 Social Planning Coor;· 968 100 12 11,616 1 Soc ial Planner 8 54 100 12 1 0 ,248 1 Social Planning Tech 540 1 00 12 6,480 1 12 100 Dir. of Community ! 1,009 Affairs Cost ot Frirute Benefits (Indicate Basis for Estimate) 12,108 II TOTAL, PERSONNEL HUD-7043 (10-68) �Fo rm Approved Budget Bureau No. 63R-1211 Attachment 3b u. S. DEPARTMENT OF HOUSI:00 AND URBAN DEVELOPMENT This f orm is t o be attached t o each Activity Budget J , •stif ication PERSONNEL l. NAME OF CDA Atlant a City Demonstratio n Agency 2. BRIEF DESCRIPI'IVE TITLE OF PROJECT OR ACTIVITY - Program ,Administration Budget 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY Atlanta CDA, 673 Capito l Ave., S. W. a. Number of Persons b. Position or Title c. Average Salary Per Month 2 Neighborhood Org. Spec. $ 1 Dir. of Econ. Dev. 4 Atlanta, Ge orgia d. Percent of Time on Undertakilll: 30315 e. Months to be Employed f. Cost (cxdxe) 665 100 12 $ 15,960 1,009 100 12 12,108 Resident Trainees 433 100 12 20,784 2 Colle ge Inte rns 3 50 75 12 6,300 1 Cus tod i a l Worke r 340 100 12 4,080 .. TOTAL $ 392, 916 ' Cost of Friru1:e Benefits (Indicate Basis for Es timate) 27 ,661 7.04% Salaries TOTAL, PERSONNEL HUD-7043 (10-68) $42 0! 577 �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 12

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_012.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 12
  • Text: . . . . . •: • 'n....... .,.,,.,~...,. ", .., .... ·~ ATLANTA MODEL. CITIES PROGRAM 90 Day Work Program 1. Pr epa r e a mendmen ts or additions to the comprehe nsive program s ubseque n t to discussio n with Federal off ic i als . 2. Prepar~ fund applications fo r cate gorical grant - in-aid programs . 3. Deve lop a dmin i str ati ve proc e dures for exe c u tion period . ,,, . 4. 9u.rve y p o ssib le locat ions f or n e i ghborhood f a cility . 5. Recr u it a dmin i s trative staff required for impleme n t a tion p er iod. 6. Co nduct orienta t ion and staf f training fo r new p os itions. 7. Coordinate impl eme ntation regulations and p r o c e d ure ~ :wi th involve d age nc ies prior t o t e nde r of supp lemental f und s. 8. Enter i nto preliminary contrac t pr e paration with involved agenc ie s prior t o actual c ontra ct negotiat ion. 9. Se c ure l e t t e rs of agre e me nt fr o m a ge nc i es not utili zing s uppleme n t a l f unds . 10 . Continu e s t a f f assistanc e to re side ntor gan i z atio n s for par t icipati o n in imp l ementat ion p e riod. ·~ . .. , : �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 14

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_014.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 14
  • Text: ry f1. 1969 ., TomR . May d t Company r Tom: City of .Atl ta to to r c · ive g nt for T y as o ca,tion of it th 01' �y T _c, -ry lfl. 1969 Gordon Mr. City of Lo"-"'-1-~ cogni tio:n. d n mid r ood the l'e r It od ~ eb.nic; proild tribut d to the dth t1 Un d 1D. th • of co rae. your 1D thi• effort pl' ho s 11- • Jr. cy,_ �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 19

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_019.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 19
  • Text: September 23, 1969 MEMORANDUM To : Richard Freeman From: ) George Berry Subject: Associated Company 1 s Parking Lot in Mode l Cities Area I have had a telephone coJh'ersation with Johnny Johnson of the Model Cities Program and Mr. Howard Openshaw, Director of Redevelopment at the Atlanta Hou in.g Authority, concerning this piece of property. A rec nt de·c ision has been made to delete this parcel from the acquisition program along with an adjoining parcel on which sorn chemical tanks are located. Cons quently, this p reel will not be acquired by the Mod 1 Citie Red v lopment effort. Thie con£irm• · t lephone mes 1969. OB:j ge to your office on S ptember 23, �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017

Box 8, Folder 21, Document 21

http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_021_021.pdf
  • Result Type: Item
  • Item Type: Text
  • Title: Box 8, Folder 21, Document 21
  • Text: rI SI Y· OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga. 303 15 404-524-8876 Iva n Alle n Jr., May or J. C. Johnson, Director ACCOUNTING AND FINANCIAL MANAGEMENT PROCEDURES FOR OPERATING AGENCIES AND CITIZENS PARTICIPATION ORGANIZATIONS �TABLE OF CONTENTS Page Purpose and Accounting . . . . . . . . . . . . . . . . . . . Books o r AGCOunt and Records . . . . . . . . . . . . . Brief Description of Account Classification. . . .. . . . . . . Disbursement Procedure • • • . . . . . . . . . . . . . . . . . Internal Control Eligible and Ineligible Costs. 1 2 5 7 9 10 Instructions for Completion of Monthly Administering Agency Project Reports • • • • • • • • • • • 13 �PURPOSE These instructions prescribe the account·ing procedures and related fiscal requirements to be followed by agencies which . are awarded contracts with the Comprehensive Demonstration Agency to administer projects or activities as approved by the Department of Housing and Urban Development. The classification and description of accounts are the minimum required by the Comprehensive Demonstration Agency. If the agency desires to establish accounts other than these prescribed herein, such accounts shall be established as subdivisions of the prescribed accounts and should be maintained in such a way that they can be readily combined into the prescribed classifications ) for uniform reporting purposes. ACCOUNTING The operating agency shall establish and maintain on a current basis an adequate accounting system on an accural basis in accordance with generally accepted accounting principles and standards. The accounting system, among other things, must be adequate to enable the preparation of a statement of financial condition and a cost control statement for submission to the Comprehensive Demonstration Agency on a current and timely basis. · All such reports must be received by the Comprehensive Demonstration Agency time to permit the data .contained therein to be incorporated into the CDA's records prior to the preparation and submission of its reports to HUD. - 1- �INTERNAL CONTROL The operating agency shall maintain an adequate system of internal control. Internal control comprises the plan of organization and all of the coordinate methods and measures adopted within an organization to safeguard its assets, check the adequacy and the reliability of its accounting data, promote operating efficiency, and encourage adherence to prescribed menagement policies. The characteristics of an adequate system of internal control include: a. A plan of organization which provides appropriate segregation of functional responsibilities. ~- A system of authorization and record procedures adequate to provide reasonable accounting control over assets, liabilities, revenues, and expenses. c. Sound practices to be followed in performance of duties and functions of each of the organizational units. d. A degree of personnel competence commensurate with responsibilities. An adequate system of internal control contains the following features: a. No person should have complete control over all phases of any significant transaction. b. The flow of work should be from one employee to another so that the work of the second, without duplicating that of the first, provides a check upon it. c. Record keeping should be seperated from operations or the handling and custody of assets, such as: . (1) The function of receiving cash should be centralized in one person, who should not be concerned in any way with approving or certifying vouchers, acting as imprest fund cashier, preparing deposits, making disbursements , or keeping accounting records. In this connection , the person who preparesormakes deposits, approves or certifies vouchers , or disburses cash should have no access to the accounting records . - 2- �(2) At as early a point as possible in the mail handling, preferably at the point where the envelopes are opened , immediately upon receipt, all checks and negotiable instruments should be stamped with a restrictive endorsement, all cash items should be listed in duplicate, and a copy of the listing deliv ered to the person responsible for making bank reconciliations. (3) Periodic e x amination and count or other review of cash balances should be made by employees who do not handle or record cash or sign checks. d. Physical and mechanical facilities should be used to the fullest e x tent possible to insure security and accuracy, such as using security vaults or safe cabinets and check writing machines. e. Responsibilities should be clearly established and then accounted for as close as possible. f. Where feasible, employees are rotated to various assignments. g. Other control features pertaining to cash include: (1) All cash receipts shall be deposited as soon as possible, preferably the day received. (2) All cash receipts shall be deposited intact and for the full amount received. (3) Collections and all other funds held within an office, whether pending regular deposit or in imprest funds, shall be, where possible, restrictively e ndorsed ·. and· kept under complete control and under proper safeguards, preferably in a fire resistant combination safe or safe - cabinet. (4) Uncollectible items and the related documents shall not be handled by the person making up deposits or by the person handling accounts r eceivable. (5) Persons prepa ring payr olls o r time r epor tin g r ecords should not han dle the r elated pay check s . - 3- �(6) The number of bank accounts and inter-bank transfers ~hould be kept to a minimum. A single bank account for the agency is preferred. - 4- �BOOKS OF ACCOUNT AND RECORDS The following is a brief description of the books of accounts and records considered to be the minimum required for recording transactions relating to the project or activity. However, the agency may establish any additional accounting records it considers necessary to piovide adequate financial control of its assets and liabilities and to account for project or activity cost. A. General ledger shall be maintained in which to record a summarization of all accounting transactions relating to the project or activity _and to classify such transactions according to the accounts listed in the project or activity budget. B. A cash receipt and disbursement register shall be maintained for the recording of funds received in connection with theproject or activity and for recording che cks issued for the withdrawel of f unds from the project or activity bank acc ount. All disbursements shall be made by prenumbered checks used in nu~erical sequence and must be supported by appropriate documentation such as payrolls, invoices, contracts, travel vouchers, etc., evidencing the nature and propriety o f each payment, and showing the approval o f the proj ect or activity director or other authorized o ff icial. If the volume of receipts and disbursement s justify the seperation of the cash receipts and disbursement registers, then the two should be kept seperate. c. Journal vouchers (or the agency ' s suitable substitute therefor) shall be used to document and record transactions in the geneFal ledger which are _not . recorded . from the cash receipts and disburseme nt registers. Each journal v oucher shall contain a complete explanation of the transaction being recorded and references to the related docume nt s or other sources of information, if applicable. Journal vouchers shall be numbe red conse cutively and filed in numerical sequence. All journal vouchers shall be approved by an authorize d o fficial of the agency. D. Basic payroll r eco r d s shall b e maintained to accumul ate the payroll data required by Federal, State or local law with respe ct to each emp loyee, such as gross earnings, Federa l income tax withheld, State or local income tax withheld, FICA withholdings, etc. The record shall a l so include data relating to other - 5 -: �deductions as may be required by the agency's personnel policies, including · the employer's contribution to retirement plans, health insurance plans, etc. E. A record shall be maintained for each item of non-ex pendable property acquired for the project or activity. Non-e x pendable property is property which will not be consumed or lose its identity by being incorporated into another item of property, which cost $100 or more per unit and is expected to have a useful life of one year or more. Grouping of like items, such as chairs, with an aggregate cost in e x cess of $100 shall also be controlled and accounted for as non-ex pendable property even though the cost of a single item is less than $100. The record shall include: (1) Description of the item of property, including model and serial number, if applicable. (2) Date of acquisition (3) The acquisition cost or assigned value to the project or activity. (4) Information as to whether the property was new or used at time of acquisition. The aggregate of the individual costs shown on the record cards shall equal the balance in the subsidiary cost account for non-expendable property. A physical inventory shall be taken and reconciled with the record card annually or as frequent as required by the Model Cities Program, City of Atlanta. - 6- �BRIEF DESCRIPTION OF ACCOUNT CLASSIFICATION ACTIVITY COST (1) · (2) Personnel Includes the cost of staff and support staff of the operating agency as spelled out in latest approved budget. Consultant and Contract Services Includes the cost of service s contracte d to other agencies, firms or individuals a ccording to a written contract with the operating agency . All contracts must be in writing and must have prior approval of the CDA . (3) Travel a. Auto allowance paid on the basis of actual mileage as spelled out in latest approved budget. b. Staff travel and expenses according to latest approved budget. (4) Space Cost a. Monthly office rental. b. Telephone and telegraph e xpense if not included in Activity Cost (7) and contained in latest approved budget. c. Fire and extended coverage insurance on building and contents if not included in activity cost (7) and contained in latest approved budget. d. Utility cost if not included in activity coot (7). e. Building maintenance, if not included in Activity Cost (7) and containe d in latest approved budget. (5) Consumable Supplies Includes the costs of blue prints, drafting materials, charts, graphics, maps, stationery and all small ite ms of non-ex pendable property, the total cost of which does not e x ceed $100. (6) Rental, lease or Purchase of - Equ i pment a . Includes rental or l e ase cost of equipment not on loan or not purchased . b. Total cost of equipment purchased . (7) Other Costs Costs not spe ci f ically covered in the above budget categor ies a c cording to latest approved budget . PROJECT COST (8) Prope rty Ac quisi t i on The cost i ncident .to the acqu ir i ng o f .l and and s tr u cture s and the cost of d e mo l ition if neces sary. (9) Land Impr ovement The cost of improving site to meet_ the qualifications for the - 7- �type construction anticipated. (10) Construction The cost of construction, rehabilitation, alter a tion and repair. (11) Professional Services The cost of profe ssional serv ices rende red by individuals or organization including legal, accounting and architectual services. (12) Carrying Charges The cost of items such as t y pes, interest and insurance premiums incurred during construction. (13) Other Costs not include d in. t h e above budget cat e gorie s for capital proj e cts according to the latest approved budget. The description of the budget c a tegorie s listed above is b y no means exhaustive a nd i n i nsta nces where there a re question s as to the prope r cla ssif ication o f a tr an sa cti on, the l a t e s t a pproved budget and budget justification break down should govern. -8- �DISBURSEMENT PROCEDURE 1. Disbursements (other than from Petty Cash) for goods, and for services of persons or firms not payrolled by the Operating Agency shall be supported by executed purchase orders or contracts. Purchase and contract proc e dures should follow CDA practice and policy. Such policies and procedures shall be approved by the CDA prior to implementation. 2. Disbursements must be supported by invoices or requisitions which can readily be traced to the contract or purchase order for tqe services, supplies, or equipment (except as noted in Four (4) b·elow). 3. Disbursements shall be made by pre-numbered checks countersigned by two officers unless the amount of the individual disbursement is small (under $10) that payment from a Petty Cash Fund is more econo~ical. 4. A Petty Cash Fund may be established for use in making payment of minor items of expense whenever it is not practicable to issue a check. An authorized official of the Operating _Agency shall approve the establishment and the amount of the Petty Cash Fund. Each disburseme nt from the Petty Cash Fund shall be supported by a rec e ipte d bill or invoice. Howe ver, if a rec e ipte d bill or invoic e is not obta inable, the disbursement shall be supported by an itemized list of the items purchased and the list shall be approved by an official of the Operating Agency other than the custodian of the fund. The Petty Cash fund shall be replenishe d at the end of each calendar quarter or as frequently as may otherwise be required. - 9- �ELIGIBLE AND INELIGIBLE COSTS All cost must be reasonable and of a nature which clearly relates to the specific purpose s and end prod uct of the contract under which the services are being performe d. Care must be e x ercised by all concerned in incurring costs to assure that e x penditures conform to these g e neral standa rds and the following criteria for eligibility o f costs. 1. To be e l igible f or inc l u s ion in the p rogram, cost must: a. Be necessar y a nd r ea sonable for proper and efficient e x ecu tion of the contrac t ual requir ements a n d in accordance with the approved budget . b~ Not b e a g e nera l expen se r e quire d t o carry out regular responsibilities of the operating agency. c. Be i n conforman ce with a n y limitations or e x c l usions i n these ins t r uct i ons, f eder a l l aws, city ordina nce s, or othe r gove rning limitations. d. Be no more liberal than policies, p r oce dures, and pr a ctices app l ied un i f or mly to b o th f ede ral ly as s is t e d a nd o ther a c tivitie s o f the opera t i ng a g e ncy. e. Be accorded consistent treatment thr ough application of accounting p olicy and p r ocedure s a p p roved and/ or pre scribed he re in. f • . Not b e a llocable t o o r i nclude d as a c o s t o f a n y other fe der ally fin a n ced progr a m i n eithe r p r ior or current periods. g. Be n et of a ll app l i c ab le c red its such as purch ase d is count s , rebates or all owan ces , sales o f publication or materials , o r o ther income o r refunds. h. Be in a ccordance with budge t ary o r o ther res t ri cti on o f expenses estab l ish e d by t h e c omprehensive Demonstration Agency (Ci ty o f Atlanta) and approved by the Departme nt of Housing and Urban De partment. i. Be fully do cumented. - 10- �j. 2. Comply with policies governing administrative practices, including policies with res'pect to employment, salary and wage rates, working hours, and holidays, fringe benefits (health and hopitalization insurance, retirement, etc.) vacation and sick leave privileges, and travel. The policies relating to tbe above must be in writing and approved by the governing body of the Agency, or Director, as authorized, as well as by the City. Such policies and practices should take account of situations where theoperating agency is a temporary, non-governmental entity composes primarily of part-time staff which may have full-time employment elsewhere. In addition to costs ineligible under the above ceriteria, the following costs are specifically ineligible: a. Accounting- Costs of maintaining central accounting records necessary for overall agency purposes, such as appropriation of fund accounts by the treasurer or similar official, are considered to be a general expense of the agency and are unallowable. However, the cost of establishing and maintaining accounting or other information systems required for the management of the contract is allowable. This includes costs incurred ~y central service agencies for these purposes. b. Bad Debts- Any losses arising from uncollectable accounts and other claims, and related costs. c. Contingencies. Contributions to a contingency reserve or any similar provision for unforseen events. d. Contributions and Donations. e. Entertainment. Costs of amusements, social activities, and incidental costs, such as meals beverages, lodgings, and gratuities, relating to entertainment. f. Fines and Penalties. Costs resulting from violation of or failure to comply with federal , state, and local laws and regulations. g. Interest and other Financial Costs. Interest on borrowing (however represented) , cost of financing and refinancing operations, and legal and professional fees paid in connection therewith. - 11- �h. Legal expenses. Legal expenses for the prosecution of claims against the Federa l Government. However, the costs of l ega l expenses required directly for the administr.ation of the program are allowable. i. Membership Expenses. Cost of membership in an organization which devotes a substantial part of its activities to influencing legislation. j. Travel . Costs in excess. of those allowed by the City of Atlanta for its equivalent employees. In a case, the difference in cost between first - class air accomodations and less-than -f irst-class air accomodations is not allowed e xpe ct when less-than-first-class air accomodations are not available and is so documented. k. Meeting Attendance . Costs of attending meetings which are not open for . attendance on a non-segreated basis. 1. Executive Expenses. The salary and e x penses of the chief e x ecutive officer of the agency are considered a cost of the agency and are not allocable in any way to the project or activity. - 12 - �INSTRUCTIONS FOR COMPLETION OF MONTHLY ADMINISTERING AGENCY PROJECT REPORTS This report is to be delivered to Model Cities prior to the fifth day of the month following the reporting month. This deadline is imperative in order to report e xpenditures to HUD. The heading of this report includes lines for Agency Name and Address, Project Name, and Project Number. The Reporting Period item should reflect beginning and ending dates (usually first to last of month) of the rep ort. The Cum. Supplemental Expenditures item should contain a total of all funds designa ted supplemental which have been expended on the project to date. The Cash Received item refers to supplemental funds that have been deposited to your agency. The Balance item should reflect the amount of supplemental funds expended but not yet received by your agency. The Cost Statement section of the report is a breakdown of expenditures by line item and by source of funds. For projects which receive supplemental funds, costs for each line item for the Current Period should be listed. These should be broken down between Supplemental funds and Other funds if the project or activity is jointly funded. For projects that do not involve the use of Model Cities supplemental funds, it is requested that a total amount e x pended on the project for the current period be entered by line item 13 (non-con tracted agency). Under the Cummulative Total column, funds expended to date on the project should be broken down in the same manner as current period expenditures. The Work Program Status section of the Administering Agency Project Report is designed to report against the Project Work Program which w.a s . formulated by your agency in cooperation with Model Ci ties Personnel. Each month the variou~ tasks 1ist.e d on the· ~ork program should be analyzed to determine if they are being started and completed in the planned time frame. Any tasks which will have different start and complete dates should be listed under the "Description of Task" column of the agency project report . The applicable revised start and comp le te dates should then be entered in the reporting month , that task should be entered under the "Description of Task" column and t h e a c t u al complete dat e shown . - 13 - �Start or complete dates for a task will be considered on schedule if they are within three weeks of the originally planned time frame. A variance of more than three weeks - in a task should be reported as described above. Every effort should be made to report time revisions as soon as - they become evident. For example, if it becomes apparent that some operational phase of a project will be delayed due to problems in acquiring equipment, this should be reported as soon as it is known rather than at the time the operational phase is to begin. The Project Highlights section of the report should be used to briefly summarize project activity for the month and to list any unusual cirsumstances concerning the project. Amplifying information about revised start or complete dates should also be given in this section. An e x ample of a completed Administering Agency Project Report follows these instructions. - 14- �ADMINISTERING AGENCY PROJ ECT REPORT AGENCY ADDRESs _ Georgia Sta te Employment Service PROJECT Employer Services N_o_._l_P_e_a_c_h_t_r_e_e_ R _o_om __ 4_0_8_ _ __ Atlanta, Georgia 30301 NUMBER IO 2 2] I I ol CUM. SUPPLEMENTAL EXPE NDITURES REPORTING PERIOD: FROM 8/1/69 TO 8/31/69 $30,000 SUPPLEMENT AL CODE PERSONN EL LAND IMPROVEMENTS 01 I 02 03 04 05 06 07 08 09 CONSTRUCTION 10 PROFESSIONAL SERV 11 CARRYING CHARGES 12 NON-CONTRACTED AGENCY 13 .CONSULT ANTS, CONT SERV TRAVEL SPACE CONSUMABLE SUPPLIES RENT, LEASE, PURCH EQP OTHER PROPERTY ACQUISITION BALANCE $2 5,000 $5 000 CURRENT PERIOD COST ST ATEMENT COST CATEGORY CASH RECEIVED CUMMULATIVE TOTAL SUPPLEMENTAL OTHER 10,000 -0- 5.000 1,000 1 , 500 300 OTH ER 20 000 1 2,000 , '" ~ n nnn 1 000 3 , 000 JlD_Q ~--s:...o:...o.:...____+-"--.C.:.1_._,--=-o--=-o--=-o---"l: \{"'.,,il--- --'4-",_,o'---'o'---'o'--_----t-_2~.~o~o~o~__--: / A l - ..... )t7 , 000 0- WORK PROGRAM STAT l/5 ' DESCRIPTION OF TA K ./"'"'\ Occupy temporary fa ci liv . l /I , ,. . . . ._ '\. 1~ TOT AL r"\ '\ t:"'.. µ ACTUAL COMPLETE / , ' [\~ JG Z(J ·- -~, ,,. . t·-· - 30 , 000 REVISED ST ART 9/8/69 Establish contact with 66 emplo~ in MNA 10/6/69 Acquire supplies 8/15/69 Personnel ori entation 8/20/69 . 13,000 REVISED COMPLETE 9/19/69 4/30/70 During the month o f August project personne l were given orienta tion sessions concerning proj ect tasks and objectives. All supplies have b e e n purchased, but occupation of the temporary fa cility is b e ing delayed due to a carpe nter's strike. This d e l a y will also delay establishing contacts with employers . Sa mp le inquirie s to e mp loyers have p r oduce d enthusiastic respon ses and it a ppe ars tha t the p r oj e ct will exc eed its obj e ctive o f d e v e lopin g 2 00 jobs . ' PROJECT HIGHLIGHTS : (USE REVERSE, IF REQUIRED) THE UN.DERS IGN ED CERTI FIES THAT THE ABOVE INFORMATION IS CORRECT. SIGNATU RE AND TITLE (FORM MOD. 9) ')c--~:n (~ (?n·; ~-1,. )I I.; ./' I - 15 - / -2 DATE Sept~ 2, 1969 �
  • Tags: Box 8, Box 8 Folder 21, Folder topic: Model Cities | 1969
  • Record Created: April 18, 2017
  • Record Updated: December 29, 2017