Box 3, Folder 15, Document 9

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Box 3, Folder 15, Document 9

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Honorable Ivan Allen
Page - 2 February 28, 1969
volunteers, both individuals and groups. Since that time
the Steering Committee has been at work and we have now
come up with a specific proposal for the establishment of
such a volunteer agency . As it now stands, it appears that
the sponsors will be the Atlanta Junior League, the Community
Council of the Atlanta Area, Community Chest, the Atlanta
Chamber of Corrrrnerce, and E.O.A.
We simply want to talk with you and Dan and get
your suggestions and reaction to the plan. We believe that
volunteers constitute the largest untapped resource for help
on our urban problems. Making this resource truly effective
is not an easy task, but it has been done in other cities and
there is no reason why we can't do it here. Also, we feel
that a permanent organization of this type will provide a
means for injecting newcomers to Atlanta into activities
involving their interests which will help us to maintain
a sense of community as Atlanta expands . I understand that
our appointment is for 2:00 o'clock, and we look forward to
seeing you.
Best personal regards.
Sincerely,
.,ETB:hm
Enclosures
cc:
Mr. Dan Sweat
JONES. BIRD &
HOWELL
-~ Eugene T . Branch
�I. <
. DRAFI'
A VOLUNTEER COORDINATING AGENCY -•,r
Purpose:
To provide a central point where volunteer activities could be co-
ordinated, developed and organized so that the vast reservoir of man and
woman -power who are looking for ways to make constructive, significant
contributions to the community can be utilized.
than the traditional volunteer bureau.
This would be more
It would not only work with exist-
ing programs but also devel~p new areas of service for individuals and
groups and be innovative in its approaches.
be organized, administered and operated by volun






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1.
AGENCIES REGISTER
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F o r ~ tmo\;
h e ~{ t' } ,~ would _~
143.215.248.55ts
f~~ ~;~P~_-._,.... ..
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be @ ~ a \ ~ i e n c i e s can
register t h ~ ~ i n d i v i \ l 5 . ~ s and group projects.
2.
VOLUNTEERS RE%~~
-~~b~ place where
individuals .or groups
can reg~ster ~~com~~n to an agency or program where his
capabilit~i~erests can be used to best advantage.
3.
SCREENING - it would conduct an initial screening of volunteers
to protect the agency from clearly unsuitable applicants, while
the agency retains its right to select its o wn volunteers.
4.
EFFECTIVE - It would offer leadership on the effective use of
volunteers .
Develop innovative programs and provide new areas of
service .
5.
TRAI NING - It would provide orientation and training to volunteers
o f , both a general and spe cific nature so that volunt eers would be
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�better prepared for and have a clearer understanding of their
assignments and how they fit into the health and welfare picture
of Atlanta.
6.
O)UNCIL OF CIVIC ORGANI~~TION - It would provide a framework for
communication among civic organizations regarding their own areas of
connnunity participation.
7,
EDUCATE PUBLIC - It would conduct regular programs to educate the
~
public about projects and problems in the fields of health, welfare
and enrichment.
8
WORKSHOPS - It would develop as part of its educational program the
following workshops:
a.
Workshops with supervisors of volunteers.
b.
Workshops with "administrative volunteers" (policy making boards, etc.) .
c.
Workshops designed to acquaint new-comers (and others) with programs and agencies, problems and opportunities in the fields
of health, welfare, enrichment and educatiun.
d.
Separate workshops for volunteers in the areas of
1.
arts
2.
health
3.
education
4.
poverty
5,
recreation
Organization:
It would be staffed by a full-time, well qualified paid Executive Director
· and a full-time p a id secretary at the, out set ,
Staff would be added as
necessary to take care of the expanding program. (See Job Description)
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�The Executive Director would be assisted by volunteer chairmen of
Recruitment, Screening .Education, Job Development,. Agency Relations
and Public Relations.

···-
,.
'
They would serve for a two year term.
,;.-.
The agency would be government by a Board of Directors with a total
membership of 25.
It would be composed of the above mentioned volunteer
chairmen; representatives of agencies, serviDg on a rotating basis;
a representative each !J:om the Community Council of the Atlanta Area, Inc,
and the Chamber of Commerce;
people who are representative of volunteer
programs (Model Cities, Economic Opportunity Atlanta, Urban Training,
VISTA); people who are representative of organizations (Junior League,
Council of Jewish Women, Junior Chamber of Commerce, Kiwanis, Women's
Chamber of Commerce, United Church Women, etc.);· people who are representative of labor and the business ai-: ·~rofes~ional community.
These
Board members would be selected as individuals by the agency's nominating
committee to be representa~ive of a certain sector, interest or expertise
rather than to represent their own organization.
Sponsors:
The following agencies and organizations have shown interest in it and
indicated support.
Repre.sentatives have been meeting as a Steering
Committee and have helped shape this proposal.
1. Atlanta Junior League
2 .' Community Council of the Atlanta Area, Inc .
3. Community Chest
4. Atlanta Chamber of Commerce
�Location:
Preferably the physical facilities should include the following:
1.
Office space for a minimum of seven people (four staff and
three full time volunteers),
2.
Adequate parking nearby for a minimum of fifty cars.
3.
Be in an area that is well lighted, and where staff and
volunteers would feel comfortable when attending meetings at
night.
4,
A large meeting room in the building or nearby that could be
utilize d for trainin g s e ssions or confe r e nce meetin gs .
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�BUDGET
Personnel
Total
Cost
Cost
$12,500
5,000
1,900
Project Director
Executive Secretary
Fringe benefits
Minimum · staff
$19,400
Permanent Equipment
6 desks, executive @ $150
6 chairs, executive@
90
l desk, secretarial
1 chair, secretarial
7 side chairs
@
30
1 electric typewriter
3 manual typewriters @ 220
4 file cabinets, 5 drawer@ 100
equipment maintenance
900
540
150
80
210
550
660
400
500
$
3,990
1,150
1,200
$
2,350
$
could be donated
Consumable Supplies
$
Office supplies and postage
Educational materials
minimum necessary
to train 300 volunteers
Travel
Local, 15,400 miles@ .10 per mi.
1 out-of-town trip
$
1,540
300
$
1,840
to reimburse 6
people for travel
and public relations
Miscellaneous Expenses
Rent - 1,200 sq. ft.@ $3.00 per
$
sq. ft. per year
Telephone
Insurance and bonds
·Promotion and publicity
Auditing
Organization dues
Publicatio n s
Meeting space for training classes
and board meetings, 80 day s
@ $30 per da y
could be donated
3,600
900
150
1,000
600
250
75
could be donated
could be donated
could be donated
2,400
Total Costs
-
5 -
$
8,975
$36 , 555
�Staff -
(Job Descriptions)
The Project Director will be responsible to the Board of Directors.
a.
Duties and Responsibilities
(1)
Administration of the program.
Guidance and supervision
of all staff engaged in the project.
(2)
Promote the Volunteer Project in all necessary areas
particularly public and voluntary agencies, and to the
general public.
Interpretation of the goals to the
Volunteer Project.
(3)
Responsible for all publicity of the program.
Review
all assignments for speaking engagements.
(4)
Supervisor of volunteers who will organize, plan and
develop all training classes .
(5)
Select and work with volunteers and agencies in developing
curriculum for classes.
Edit training manual and select
all materials used in course.
(6)
Work with Board of Directors of the Volunteer Project and
sub-committees in operation of program.
(7)
Work with volunteers to d eve lop contracts with agencies and
organizations for training programs for other volunteers.
(8)
Program planning and d eve l opme nt for future expansion of
the Volunt eer Project.
b.
Qualifica tions
(1)
Executive ab i lity necessary for the administrationr promotion
and imple me ntation of the Volunt ee r Proj e ct.
(2)
Ab i lity to relate to individuals and groups both professionals
and volunteers.
Good judgemen t
·and trainee s .
-
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in selection of staff, faculty
�(3) · Experience and skill in community organization.
A thorough
knowledge of the health, welfare and education resources
of the community.
(4)
Understanding of the needs of lower income people in order
to plan training programs that will equip volunteers to
make significant contributions toward meeting some of these
needs.
Background and academic degree in Education, psychology,
(5)
social work . or a related field.
Administrative experience.
(6)
2.
Secretary
The secretary of the Volunteer Proj e ct shall be responsible to the
Director of the Volunteer Project.
a.
Duties and Responsibilities
(1)
Personal secre t a ry to the Project Director, i.e. appo i ntments,
. telephon e c a ll s , p e rso n a l fil e s, e t c .
'\
(2)
Supervision of all office cle rical work.
Should be capable
of prope rly coo r dinatin g all work; insure prope r di s tribution o f wo rkloa d a nd re lie ve the Dire cto r of t asks which
come with supe rvi s ion of cle rical work.
(3)
Persona lly -r es ponsible for a ll documenta ry typ i n g , p r o g~am
d e velopme nt, e va lua tio n, proposal s , budge t s , e tc .
(4)
All dict a tion and tran s cription for entire d e pa rtme nt.
(5)
All typin g f or re c r uitment and publicit y .
(6)
Re c o r d a ll s e ssion s i n conne ction with e va luation and in
r e gular t ra ining sess i o n s wh e n n e c essary.
(7)
Mi nutes o f a l l me e t i ngs r e qui r ing t he use of shorthand.
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r:
�(8)
Direct supervision of all filing procedures.
See that
all records are filed regularly and properly.
(9)
Keep complete records of all supplies and postage charged
to the Volunteer Project
b.
Qualifications
(1)
Good typing speed.
(2)
Excellent shorthand speed to enable her to take verbatim
notes at all conferences and teaching sessions where
necessary.
(3)
Good overall understanding of office procedures and
policies.
(4)
Ability to work well with people, with initiative to do a
job on her own without involved instructions.
Ability to
supervise additional clerical staff .
. MG : ja
-2/ 13/69
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