Box 8, Folder 18, Document 6

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October 7, 1969 OFFICE OF MODEL CITIES PROGRAM

673 Capitol Avenue, S.W.
Atlanta, Ga. 30315
(404) 577-5200

Ivan Allen Jr., Mayor
J. C, Johnson, Director

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Superintendent —
Atlanta Public Schools

224 Central Avenue, S. W.

Atlanta, Georgia 30303



RE: Requested Contract
Revisions and Disposi-
tion

Dear Dr. Letson:

The contract between the Atlanta Board of Education (Agency) and
the City of Atlanta (CDA) states that the Agency must have prior
approval by the CDA on any shift of funds that significantly
changes the approved program and/or exceeds 10% of the line item
total from which the funds are being removed or to which added.
The following statements indicate the action taken by the CDA
with regards to the revisions requested by the Atlanta Board of
Education.

The CDA does not approve the proposed changes in projects ED-OO5N
and ED-041C. It was proposed that $30,000 be shifted from ED-OO5N
to ED-041C. The approved original budgets are attached herein.

We are happy to know that only two temporary units will be required
thereby reflecting a savings of $30,000.

The CDA approves the proposed changes on project ED-020C, but with
some modification. The shift of funds proposed by the Agency
involved $4,000 being shifted from personnel, with $3,000 added

to consumable supplies and $1,000 added to equipment. Inasmuch

as this proposed change could not be adequate to meet present
equipment expenditures (as indicated by Agency's August Project
Report), CDA proposes that $1,374 be shifted to equipment with
$2,626 going to consumable supplies. This change does not effect
the total cost of the project. This approved budget is included
herein.
Dr. John W. Letson
Page Two
October 7, 1969

The CDA approves the vroposed changes in project ED-0O21c. This
involves removing $5,978 from personnel and adding $4,738 for
instructional equipment costs, $400 for office equipment, and
$840 for mileage. Also, the number of lead teachers is reduced
from eight to seven in order to create the position of Model
Cities Coordinator. These changes do not affect the total cost
of the project. The approved budget is included herein.

With regards to the proposed changes in project ED-O022C, the CDA
approves the addition of three teacher aides. However, the CDA
does not approve the adding of $1,620 to travel. The funds are
to remain in personnel. The CDA approves the adding of $396 for
telephone service. Telephone service is included in the space
cost line item. These changes do not affect the overall total
the total cost of the project. The approved budget is included
herein.

The CDA approves the changes in project ED-O24N. The number of
Extended Day Programs is reduced from five to four, and consul-
tants and contract services will be covered by In-Service Training
funds. These changes allows $49,287 to be removed and to be
allocated as follows: $16,500 added to food; $12,543 added for
labor; $6,649 added for custodial services; $2,000 added for con-
sumable supplies; $4,000 added for equipment; $6,768 added for
three additional teachers aides; $584 for telephone services;

and $243 added to travel. The approved budget with costs in the
appropriate line items is included herein.

The CDA approves the changes in project ED-O25N. It was proposed
to reduce the number of pre-school programs from nine to eight.
This allows additional funds to be used for food, labor for food
preparation, equipment, custodial services, field trips, and
substitute teacher aides. These changes only involve the shif-
ting of funds and does not alter the total cost of the project.
The approved budget with costs in the appropriate line items is
included herein.

The CDA approves the proposed changes in project ED-O39N. These
changes include removing $14,813 from personnel, and distributed
as follows: Consultants and Contract Services, $3,000; Travel,
$2,000; Consumable Supplies, $3,500; Rental, Lease, Purchase of
Equipment, $6,000; Custodial Services, $813. The approved bud-
get with costs in the appropriate line items is included herein.
Dr. John W. Letson
Page Three
October 7, 1969

The attached budgets control all future expenditures specified as
authorized revisions.

We are encouraged to know that many staff positions were over-
budgeted and will reflect considerable savings.

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jOunny C. JOHirison

Executive Director

cc: Mayor Ivan Allen, Jr. a
Model Cities Executive Board
Members

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