Box 8, Folder 25, Complete Folder

Sandy Springs Annexation Meeting • . • Monday, January 10th
10:00 a. m. Committee Room #1:
Henry Bowden
Jimmy Little
Charles Davis
Ray Nixon
Chief Hildebrand
Dr. Jacobs
Jack Delius
Collier Gladin
Superintendent Beerman
Captain Marler
Stafford Graydon
Dr. Letson
Charlie Henson
Don Gaines
Paul Weir
Curtis Driskell
Earl Landers
�.
MINUTES OF MEETING ON SANDY SPRINGS
CITIZENS AND SOUTHERN BANK BUILDING
10:00 A. M., JANUARY 4, 1966
Present were:
Mayor Ivan Allen, Jr.
George Ivey, Jr. Sandy Springs
Earl Landers, Administrative
Assistant to M;:tyor
Frank Love, Sandy Springs
Rep. Jack Etheridge, Chairman,
Fulton County delegation
Milton F a rris, Atlanta Board
of Aldermen
Ferrin Y. Matthews, Office of
City Attorney
Hollis Cobb, Sandy Springs
F. M. (Buddy) Griffin, Sandy Springs
George Vandernort, Sandy Springs
Curtis H. Driskell, Atlanta
Chamber of Commerce
r
Introductory rema~ks by Mayor Allen opened the meeting. He commented
on the land area, population density, urban services, special problems and other
factors involved in the possible inclusion of the three areas of Sandy Springs -- A,
B, and C -- as part of the city. He cited the lower density of popula tion in Areas B
and C and said extending certain services to Area C would be particularly expensive
to the city.
Sandy Springs r epresentatives expre ssed the unanimous feeling that the
entire area defined as Sandy Springs should be included in any annexation effort if it
is to b e succe ssful . Inclusion of a ny less would b e short-sighted, they said, for
s everal reasons :
1. About 7 5 per cent of the ar ea not now develop ed is alr eady planned
fo r development, and more planning is being done all the time .
2. Population is increasing in Areas B and C at a r ate equal to, or ahead
of, Area A . Some of the fine st new home s a r e being built in Areas B and C .
3. The Chattahoochee River , whic h bounds Sandy Spr ings on the west and
north, would s erve a s a natural boundary and better t han an a rbitrar y line set on
another basis .
4 . Psychol ogically, taking part of the area and l eaving the rest outside
the city would create a "no-man ' s l and" and possibly would damage the community
closeness presently felt by Sandy Springs resi dents . It was b r ought out that Sandy
Springs residents would feel l e s s harmonious wit h Roswell , whe r e some Sandy
Springs children would go to school if only part of the a r ea joined t he city .
Di s cus s ion of taxes and s ervic e charge s fo llowed . Mr. Farris sugge sted
that the applicable information on several hundred homes be run through computer
machine s to arrive at the exact taxes and service charges for t hese homes if lo cated
�Page 2
Minutes of Meeting on Sandy Springs,
January 4, 1966
in Sandy Springs or if located inside the city limits. He said enough representative
examples should be prepared that any Sandy Springs resident could find a case closely
similar to his own situation. The idea met enthusiastic approval, and Mr. Farris
said he would proceed with it.
Mr. Ivey brought up a num.ber of points of interest or concern to Sandy
Springs residents, which he said were the main issues about which citizens had
approached him. Eaph point was discussed in turn, as follows:
-- Tax assessors board -- Could Sandy Springs be offered a representative
on the Joint City-County Board of Tax Assessors?
It was agreed that the area, iI a part of the city, would actually be better
represented on the board, since the board presently has two members from the city
and one from the county. Mayor Allen said he didn't think it feasible or possible to
name a new member from a specific area.
-- Library board:- If Sandy Springs joined the city as a new ward, would
the area automatically g~t a representative on the Library Board?
If a new ward, this would be automatic for one library board member , one
school board member and two aldermen. Mayor Allen pointed out, though, that Sandy
Springs has only about 24, 000 residents, whereas some 500, 000 people make up the
present eight city wards, an average of about 62, 000 per ward. He said some ward
realignment probably would be necessary . Mr. Matthews said a proposed annexation
act already drawn, at the request of Rep. -ele ct Rodney Cook, defines Sandy Springs
as a new ward and specifically calls for a special election to name two aldermen and
one school board member for the ward, to be voted on only by the residents of the
area concerned.
-- Zoning and lic enses : What would be the effect of the transition to city
zoning requirements, and could Sandy Springs be assured representation on the Joint
Zoning Board ?
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Mayor Allen said the city would carry out a "status quo" position; that
- - -1s;- it-would-not-a:ttempttoalterzoning already
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approved or business licenses already issued. A business license in effect would
continue and would come up for renewal as usual, unless the licensee should lose
the privilege for cause. Mr. Farris said naming an alderman from a specific area
to the Aldermanic Zoning Committee is not done. It was agreed, though, that
possibly an understanding could be reached about the appointment of a Sandy Springs
resident to the Joint Zoning Board .
-- Police protection and precinct stations: Would the citjr assure Sandy
Springs of a precinct station?
Mr. Farris said two·-way radio communications and other modern facilities
are doing away with the precinct station concept instead of creating new stations . It
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Minutes of Meeting on Sandy Springs,
January 4, 1966
was brought out that Sandy Springs people seem to think a precinct station would
increase their protection, and it was agreed that the question is one which should
be answered in publicity about the proposed referendum. About six hours of the
24, there are no policemen on duty in Sandy Springs under present arrangements,
the mayor was told. Mayor Allen commented on the overall need for additional
police protection throughout the city. The city presently has about 1. 5 policemen
for every 1, 000 population, he said, and the rest of the metropolitan area has a
much lower ratio.
-- Fire protection: What would happen when Sandy Springs joined the
city in the way of ne w fire stations, etc. ?
Mayor Allen said the Southeastern Underwriters would conduct a survey
to determine the needs in Sandy Springs, and their recommendations would have to
be followed for Atlanta to maintain its Class III rating. Sandy Springs presently has
a Class VI rating. Preliminary investigation by the city shows the need for three new
fire stations, one of which would replace the existing station, Mayor Allen said.
However, the survey by the Southeastern Underwriters would be controlling . He
a ssured Sandy Springs repre s entatives that the city would not r isk loss of its Class
III rating.
·'
-- School transportation: Sandy Springs would gain kindergartens in its
public schools, but how many school children would lose their school bus transportation?
Mr. Farris com m ented that it i s apparent the city and county school systems
will be consolidated. But he said the Atlanta Transit System could work out a program
of bus t ransportation for the students affected, t he same as the company conduct s for
the City of Atlanta system . Pupils pay to ride these buses .
-- Teacher benefits : Sandy Springs teachers a r e wondering where they
would stand on their retirement programs, etc., if annexation occurs.
Mr . Landers s aid the Pl an of Impr ovement spells out b eyond a doubt t hat
benefits , including r etirem ent, follow an employee from one system to a nother . It
was agreed, however , tha t this que s tion should be a ns wered for the te acher s and that
Mr. A. D. Jones of the local s chool teacher s organization would be the logi cal man to
handle that issue.
-- School desegregation: Is any appreciabl e school desegregation likely
to fo llow annexation?
About 30 Negro c hildren from Sandy Springs are presently being transported
to one school, and there has been no desegregation. All the children live in a rundown
s e ction, and most probably would attend the Guy Webb Elementary School, if desegregation
occur red.
Mayor Allen said the city system has faced up to its responsibilities and
that its policies, already in practice , would be continued throughout the city system.
�Page 4
Minutes of Meeting on Sandy Springs
January 4, 1966
He said he hoped the matter would not be an issue, but that if it became one, it
would be met forthrightly.
-- Sewerage, water and garbage: Sewer service, in particular, is
limited at present. Is there any way those residents without sewers, and where
no .sewers are immediately planned, could be relieved of sewer charges? What
would happen with water service and sanitation service?
Mayor Al.len said there would definitely be no sewer charges for anyone
not using sewers, and there would be none until the service is used. He and Mr.
Farris explained the city's revolving fund for sewers, which is used to construct
sewers and then replenished by assessments on residents who tap on to the line.
Those who don't tap on don't pay a dime.
residents.
Water charges (minimum bill) would be cut in half for Sandy Springs
This would be mostly a "plus" factor favoring the residents.
Garbage pickup schedules would be improved, rubbish collections added
and sanitation charge s reduced. It was agreed that the schedule of pickups should
be stressed in publicity and particulars spelled out for the homeowner and the
commercial user.
-- Streets, sidewalks and street lights: What changes would occur in
these areas, particularly sidewalks near schools?
Property owners can petition for sidewalks and be assessed by front
footage , the Mayor and Mr. Landers explained, but the city can move in without
petition to construct sidewalks and assess property owners, if necessary for safety.
The city builds sidewalks in front of schools at city expense.
To meet city standards, about 1, 350 lights would be needed on arterial
streets and about 2, 800 in residential neighborhoods, Mayor Allen said. Some
$9, 000 annually is being spent in Sandy Springs now for street lighting; addition
of those improvements would jump the cost to about $181, 000 annually after five
years .
-- Liquor stores: Sandy Springs presently has only three liquor store s,
the maximum possible under county requirements . What would happen because of
the difference in county and city requirements ?
Mayor Allen said this is a point which should be met with purely business
arguments. After some discussion, it was agreed this probably would not be a serious
issue in the referendum.
The Mayor asked Mr. Driskell to serve as temporary secretary of the
group and to work with Mr. Farris in compiling memoranda on (a) all available data
regarding the boundary question and (b) answers to all questions brought up at this
meeting, plus others that arise.
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Page 5
Minutes of Meeting on Sandy Springs
January 4, 1966
Mayor Allen said he did not want to rush into the boundary question until
further study. He said he didn 1 t know whether he could, in good conscience, commit
the city to the financial burden attached to including the entire area and requested
several days to consider the matter.
After further brief discussion, the meeting was adjourned.
Respectfully submitted,
Curtis H. Driskell
Acting Secretary
�CIT'r
OF ATLANlA
DEPARTMENT of PLANNING
700 CITY HALL
Atlanta., Georgia 30303
1,tl/,
,Jr- wvONT B. BEAN
r// / -ANNING ENGINEER
MEMORANDUM
)lf/ 1
coLLIER 8, GLADIN
CHIEF PLANNER
To:
Ivan Allen, Jr •.
From:
Date:
Collier B. Gladin
Subject:
December 9, 1965
Sandy Springs Annexation
1.
Attached is a brief discussion of facilities and services, ex~sting
and needed if the Sandy Springs area is-\;8:nnexed as well: as sane other
pertinent infoqnation. Land Use is ·indicated on the map of North
Fulton County. Area · "A" is 1965 data; "B" and "C" are 1961 data.
2.
Sandy Springs is primarily residential area of low density development
where many Urban services are now provided by the City of Atlanta
under contract with Fulton County. The City performs these services
on a non-profit basis with the exception of water revenues.
3.
On a dollar and cents basis; it will cost Atlanta considerable money
to annex Sandy Springs. The existing level of services will have to
be improved, and if this area beco·mes a part of the City wate ,: rates
will have to be reduced, resulting in a substantial loss of r~venue.
As a general rule, taxes on residential properties are not adequate
to offset the cost of Urban services performed for them.
4.
Annexation of Sandy Springs would give Atlanta an elongated shape,
roughly similar to that of Fulton County, stretching nineteen miles
from the City Hall to Roswell on the north and ten miles to bt!yond
Ben Hill in the Southwest. If Fulton County industrial area and
the great sout~1est corporation properties are ever taken in t he
City, the Southwest distance becomes fourteen miles. These d i stances and the shape will present problems in administration , access,
and communication. Ideally a circular shape of eight to ten u iles
would be much more economical for the traxpayer and easier to ~dminister • . An Atlanta shaped like this would have at least 200, 000 more
people and eighty square miles more territory, most . of which would be
already densely developed with a variety of land uses which wo uld
complement .and support a desirable level of Urban ser vices ancl
fa ci lities .
5.
We wil l continue our .ef f or ts t o s e cure available dat a on this ar ea .
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�Sandy Springs Area Annexation
AREA
ROADS
AREA
A
I
IMPROVED
110 MI.
UN-IMPROVED
9
MI.
TOTAL
119 MI.
ACRES
SQ. MILES
POPULATION
HOUSING UNITS
15,446
24
19,036
5,908
7
2,380
7
2,380
B
17
7
24
4,679
C
25
9
34
4,449
.
'
738
738
-
.
?
TarAL
152
ts
177
24,574
38
23,796
...,,.
7,384
12 - 7- 65
�Sandy Springs Area Annexation
Schools - Dr. Darwin Wom.ack ••••• Atlanta School System
Existing Facilities The area is presently served by the Fulton County School Board
which is having its,_ financial problems.
Both the City School
System and the County School System have some shortage of high
school facilities on the north side.
Needs If Sandy Springs is annexed, the annexation should extend far
enough north to include the North Springs High School and the Morgan
Falls Elementary School.
To do this, a suitable boundary wou l d be
the power line running east and west along the north side of Land
Lots 21, 31 , 75 and 85.
The Atlanta School Department favors the
annexation of Sandy Springs.
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12-7-65
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�Sandy Springs Area Annexation
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Parks Department - A. P. Brindley
Existing Facilities None.
Needs One community park between twelve (12) and thirty (30) acres.
Estimated cost Qf land, $250,000 (25 acres at $10,000 an acre).
Development of this park would cost from $~00,000 to $300,000 .
It
is possible that federal funds may be available up to 50% .for both
acquisition and development.
No estimate is made at this time of
the need for neighborhood parks and playgrounds.
If the Community park is acquired and developed some additiona l
per sonnel will be necessary to ~arry on the r ecreation program.
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12-7-65
�Sandy Springs Area Annexation
Sanitary Service - Mr. Roy Wood - Sanitary Department
Existing Service Garbage collection .is presently performed by the City under contract
with the County for residence in the area north to Aber~athy Road.
This area is designated as a sanitary district and homeowners are
taxed by Fulton County for this service.
Businesses are charged
on a sliding scale up to $1,000 for collection.
Needs If the area is annexed, some improvement would be necessary over
the present level of sanitary service.
A sanitary landfill andl e. bulldozer would
have to be acquired and a bulldozer operator provided.
There would
be two additional garbage trucks needed with crews if the area
north of Dalryrne Road (Area Band C) is included.
To serve Area A
two street sweepers and six trash trucks with crews will be ne eded.
Areas Band C will require one sweeper and three trash trucks .
An additional animal truck will be needed in the event of any annexa-~
t ion in the area.
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12- 7- 65
~.
�Sandy Springs Area Annexation
Sewer Division, Construction Department - Bob Morriss
Existing Facilities Area A The basic system of trunks and treatment plants are in existence
as this area is served within the Nancy Creek drainage ba sin.
Area B Developed areas are served by the Marsh Creek treatment plant
and trunk.
Undeveloped areas presently do not have sewers
or treatment available.
Area C Consists of many small drainage basins of 500 acres or l ess.
Served only by septic tanks.
Needed Facilities Area A The problem here is the development of laterals and outfalls,
however, very little difficulty or excessive expense is a nticipated in the long run.
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Area B For the developed areas, the need for outfalls and laterals
exists to some extent but does not present a major difficulty.
No treatment facilities are available at present for undeveloped
areas, however, it is anticipated that when necessary sewage

12- 7- 65
�Sandy Springs Area Annexation
Sewer Division, Continued
could be pumped to a Fulton County plant on the north side
of the Chattahoochee River.
Area C The treatment of sewage in this area presents nothing bu t
problems due to the rough topography. · The only probable
solution is a · low density of development with septic tanks.
General Comment The annexation of Areas A and B would facilitate a comprehensive
approach by the City to the sewer problems of the area and th e
i
surrounding metropolitan area also~
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�Sandy Springs Area Annexation
Police Department - Chief Jenkins
Existing Facilities The Atlanta Police Department under contract with Fulton County now
serves the entire area in question enforcing State laws~
Needs In the event of· annexation, City Ordinances would come into e f fect,
which might require additional personnel.
If the precinct system were to be ·e stablished, this area would need
a precinct station, otherwise , existing facilities would suffi ce.
Distance from City Hall and Police Station to center of Sandy
Springs is approximately 13 miles'; to the Chattahoochee, 19 miles.
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·12-7-65
�Sandy Springs Area Annexation
Fire Department - Chief Hildebrand
Existing Facilities One station--substandard--which is not well located.
engines which need . replacement.
Two existing
Service now provided by City under
contract.
Needs (Approximate) 3 new stations--one of which would be a replacement for existing
one.
1 new engine and ladder truck.
Replace two existing engines.
Hire 28 additional men, 3 supervisors and 1 batallion chief.
General In the final analysis, a survey would have to be made by the Southeastern Fire Underwriters.
We would have to follow their recommen-
dations to maintain our Class III rating; therefore, the above is
subject to revi11ion.
The Underwriters would not undertake this study
until annexation became a reality.
/
t '. · '
�Sandy Springs Area Annexation
Building Inspectors Department - Mr. Moon ·
Existing Service Fulton County presently administers construction codes in the area
and issues building permits .
Needs Upon annexation by the City, the Building Inspectors Department
estimates and two and perhaps three new building inspectors would
be necessary because of the large area (approximately 40 squar e
miles) and distance from the City Hall.
An additional plumbing ·
and elec t rical inspector would also be required.
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12- 7- 65
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�Sandy Springs Area Annexation
Library - Mrs. Soul ••••. Extension Service
Existing Facilities - .
The City -of Atlanta operates a branch library for Fulton Coun t ~
in Sandy Springs.
area.
There are also two bookmobiles that serve t he
_Service now provided by City under contract.
Needs The area is adequately served and there would be no immediate need
to increase the level of service.
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�Sandy Springs Area Annexation
Street Lights - George Timbert - Traffic Engineers Department
Existing Facilities Fulto·n County presently provides ninety high level illumination street
lights arr portions of the twenty-seven miles of arterial streets.
One hundred and twelve lights are provided on residential streets.
All are of the mercury vapor type.
$9,000 annua}ly.
Cost to the county is app r oximately
There are eight traffic signals now in operation.
Needed -
J
,1
To bring the area up to the 'desirable standard which is being strived
I
for, but not yet reached in the present City, would cost approximately
\o.' -


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$181,000 annually at the end of five years.
On this basis, approximately
1350 street light units s~itable for arterials or 2800 units s uitable for
residential streets would be installed .
Street signs and marking would cost approximately $12,000 annually.
need for additional traffic signals has not been determined.
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The
�Sandy Springs Area Annexation
Hospitals - Mr. Taylor ••••• Community Council of Atlant~Area, Inc.
I.
Existing Facilities
None.
Needs
A hospital is needed to serve this area and North DeKalb, Wes t ern
Gwinnett and all of north Fulton County as well.
The hospita l
should have a minimum of 150 beds and 200 is the recommended f igure.
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I
Northside Hospital As·s ociation has acqui r ed a very convenient site
_
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at the intersection of I-285 and Peachtree-Dunwoody Road, however,
money appears to be a problem.
The development of the old V. A• .
Hospital site on Peachtree Road for a hospital is a possibili t y and
such a facility could serve Sandy Springs fairly well.
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12-7-65
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1960
1970
Sandy ·S-p rings
Population
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1980
1940 - 199-
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1- 1-
,_ ,_ ~ I -
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�NEWS RELEASE
from the ATLANTA CHAMBER OF COMMERCE
TELEPHONE:
521-0845
FOR RELEASE 4 :00 P . M. SATURDAY
The Atlanta Chamber of Commerce Board of Directors Saturday declared
its support of an ex ension of the Atlanta city limit s to include all or part of the
North Fulton County area of Sandy Springs .
In a r esolution setting out its position, the Board said it is apparent that the
inclusion of Sandy Spr ings as par t of the city would be of mutual benefit to that
community and t he City of Atlanta.
The Board said such a move should be based on a favorable expression on
the par t of the residents involved . It recommended that the residents of Sandy
Springs be given t he oppor t unity in a refer endum during 1966 to express their
preference on whe her t heir area should become part of the city.
The Boa r d rs esolution was announced by Pollard Turman, outgo_ing president
of t he Atlanta Chamber.
The Chambe r Board urged that Sandy Spr ings citizens consider all aspects
of the question, par icula r ly t he advantages to be gained by residents of the area,
a nd tha t they accep he oppor tunity to join the city . "Undue delay in giving this
matter borough and complete consideration would be detrimental to the best
interest of bot h h e Sandy Springs area and the City of Atlanta," the Board added.
Cited in t he resolution as a dvantages to Sa ndy Springs residents by joining
the city were a n impr oved l evel of ur ban services , such as sewers , sanitation
services , a nd fir e pr otection; a ddition of kinder gartens to the public schools;
parks and r ecr eat iona l facilities , and others . ·
Additionally , t he Board sa id, Sandy Springs re sidents would be able to
participate in t he affair s of the city , around which m a ny of their activities and
int erests a r e center e d, by voting on officials and programs undertaken by the
city .
The actual increase in cost to residents for impr oved services and other
a dvantages would be moder a te , the Boa rd said. Although the ad valorem taxes
on homes would be higher , this would be partially offset by reduced service
charges and lower fi r e insurance rates , once fir e p r otection facilities had been
upgraded to City of Atla nta s tandards .
Ba sed on t he la test a vailable information, the Boar d found that the owner
of a typi cal s ingle --fami y frame residence , with a value of $20 , 000 and located
on a 100- foo t lot , would pa y only a.bout $38 . 00 mor e annually . Taxes a nd service
c ha r ge s would be about $64 " 00 highe r but fi r e insur ance r ates some $26 . 0 0 lower .
December 31 1965
�A RESOLUTION
ATLANTA CHAMBER OF COMMERCE
BOARD OF DIRECTORS
The Atlanta Chamber of Commerce Board of Directors has long been vitally
concer ned with the orderly and intelligent growth of the City of Atlanta, recognizing
full well the city 's role and responsibilities as the heart of a great and growing metropolitan area . The Board recognizes furt her that the growth and progress of the entire
five-county area have been, and will be in the future, directly related to the wellbeing and continued healthy growth of the city itself.
The needs of the city and of the surrounding metropolitan area -- economic,
educational , cultural, recreational and others -- have been given attentive study by
the Atlanta Chamber, and its utmost efforts have been devoted to insuring that those
needs are met to the benefit and best possible advantage of all citizens.
As with other needs and problems, the Atlanta Chamber has studied and weighed
carefully the benefits inherent in the orderly extension of the city's boundaries to
include as part of the city certain areas adjacent to the present boundaries, and where
a substantial number of citizens already have expressed a desire for the opportunity
to become part of the city .
More specifically, the Atlanta Chamber has studied the feasibility of extending
t he city's boundaries , provided there is a favorable expression on the part of the
r esidents involved, to include some portion or all of the unincorporated area of
North Fulton County known as Sandy Springs.
The findings of the Board of Directors on this matter are as follows:
1. Sandy Springs is an area of some forty square miles and is primarily of
r esidential development, where some 24, 000 citizens reside . A large portion of these
citizens earn their livelihood at jobs within the city of Atlanta, depend on the city for
many of their urban services, and avail themselves of city facilities and other advantages offered by their proximity to a metropolitan center.
2 . In spite of their contributions in other ways to the progress of the city and
t heir dependence on the city for many things, the residents of Sandy Springs are
unable to participate in the affairs of the city by helping to select city officials or
by voting on programs undertaken by the city, around which most of their activities
and interests are centered.
3. The urban services provided to the residents of Sandy Springs, rendered for
the most part by t he City of Atlanta on a contract basis, are not of the same high
level as similar services rendered to residents of the corporate city. Even so, some
of t hese services of necessity cost more for the Sandy Springs resident than a resident
of t he City of Atlanta . The City o.f Atlanta recefves no ad valorem taxes from Sandy
Spr ings r esidents , or from any other residents outside present city boundaries.
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4. Inclusion of any portion, or the entire area of Sandy Springs as part of
the city would result in considerable initial expense to the city because of the necessity
of improving the existing level of services to the area, particularly in the extension of
sewer service to some areas and in the upgrading of fire protection and sanitation
service . A substantial loss of revenue would be incurred by the city because of a
subsequent reduction in water rates to these residents. The city's collections of .a d
valorem taxes within the area would not be nearly adequate to offset the increased
costs of providing improved urban services.
5. In addition to improved urban services, Sandy Springs residents would realize
other benefits, such as the addition of kindergartens to their schools, parks and recreational facilities, and others.
6. The actual increase in cost to Sandy Springs residents for these improved
services would be moderate. A higher rate of ad valorem taxes would be partly offset
by reduced service charges, and further offset by a reduction in fire insurance rates,
once the fire protection facilities of the area had been upgraded to the standards of the
City of Atlanta.
(EXAMPLE : Based on the latest information available to us today, a typical
Sandy Springs single-family frame residence, with a market value of $20, 000 and
located on a 100-foot lot, would cost its owner only about $38. 00 more annually, or
about $3. 00 per month, if located inside the City of Atlanta. Total taxes and service
charges on this home would be $64. 00 higher but fire insurance rates about $26. 00
lower.)
7. The primary benefit to the city from addition of the area would be realized
not in tax dollars , but in the contributions of the Sandy Springs citizens to the growth
and progress of the city by their active participation in city affairs.
It is apparent to this Board that the inclusion of Sandy Springs as a part of the
City of Atlanta would be of mutual benefit to the residents of Sandy Springs and the city.
Although the change would be of significant cost to the city through the necessity of
improved services to the area, the Board feels that this is a responsibility which the
city should be willing to undertake.
Therefore, the Board of Directors recommends that the residents of Sa~dy
Springs be given the opportunity, in a referendum during 1966, to express their
preference on whether their area should become a part of the City of Atlanta. This
referendum should be duly called by legislation introduced by the Fulton County
delegation to the Georgia General Assembly.
The Board further strongly recommends that residents of Sandy Springs give
this matter attentive thought, considering all aspects of the question, including those
set out above, and that they accept the opportunity to join the City of Atlanta. This
Boar d is firmly of the opinion thll.t undue delay in giving this matter thorough and
complete consideration would be detrimental to the best interest of both the Sandy
Springs area and the City of Atlanta .
December 31, 1965
�are covere d by fidelity in s urance in a n amount consistent
with sound fiscal pra ctice and wi t h the coverage deeme d
n e c essary by th e CDA f or its own empl oye e s.
(Additional
information, if n eed e d, 0ill be supplied by CDA).
13.
Ma intenan ce of Re cords .
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The agency shall ma intain such records and accounts,
including property, personnel, and financial records, as
are de emed necessary by the CDA or HUD to assure a
proper accounting for all project funds.
These r3cords
will be made available for audit purposes to the CDA,
HUD
or the Comptroller General of the United States or
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any authorized representative, and will be retained for
three years after the expiration of this contract.
14.
Non-expendab l e Pr o perty.
All non-exp8ndab le property acquired for the program
will reve rt to the CDA unless otherwise provided for,
such non-e xpe ndable property being property which will
not be consume d or lose its identity, and which cost
$100 or more per unit and is expected to have a useful
life of one year or more.
All such property acquired by
the agency will be listed on a property record inventory
by description, model and serial number, date of acquisition,
cost of acquisition and identified as new or used.
An
updated sign~d copy of this inventory will be provided
the Program Management Department of the CDA each month
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following a physical · inventory.
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�15.
Ev a luat ion.
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The agency agrees that the CDA may ·carry out monitoring
and evaluation activities as determined necessary by
the CDA o r HUD. -
16.
Subcontract s .
None of the work or services covered by this contract
shall be subcontracted without the prior written approval
of the CDA.
Any work or services subcontracted hereunder
shall be specified by written contract or agreement and
shall be subJect to each provision o f this contr act .
17.
Direct De positing of Funds.
The agency shall designate a commer cial bank as the
d epos itory for th e receipt of funds .
The CDA shall ,
after assuring itself of the propriety and accuracy of
the account , deposit all funds wh ich are made available
to the agency dire ctly into the designate d bank account .
In cases where funds are made available on an advanced
basis, the agency shall require the commercial bank .to
secure fully al l f und s on deposit in excess of the
amount insured by Federal or State Agency.
18.
Thi s agreement is subject to and incorporates the
attached Part · II , Model Ci ties
Administration Supplement ary
General Conditions Governing Contracts with operating
agencie s and contract'ors.
19.
The a'gency agrees t o assist the CDA in complyin g with al l
of the
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Conditions Gove rning Grant s under Title I, Sections
105 and 1 07 of t h e Demon stration Citi es and Me tropolitan
De v e lopment Act . o f 1966 ."
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�IN WITNE SS WHEREOF, the CDA and Age n c y hav e exec uted this
agreemen t a s o f the date f irst ab ove writte n.
ATTEST:
CI TY OF ATLANTA
BY:
BY:
City Clerk
(SEAL )
Mayor
APPROVED:
CHILD SERVICE AND FAMILY COUNSELING
CENTER
BY:
BY :
Dire cto_·
Mo de l Neighb o rho od Pr ogr a m
(SEAL)
(T i tle )
APPROVED AS TO FORM :
Asso ciate City Att o r ney
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�FFlCE OF Cl TY CLEHl{
CIT Y HALL
ATU,t\ T; , GEOltGlA
A RES OLUTION
BY ALDERMEN Go EVERETT MILL I CAN AND E. GREGORY GRIGGS
WHEREAS, on June 25, 1969, the Executive Board of the
Model Neighborhood Pr ogram of the City of Atlanta, at a regularly
called me e ting, did recommend the approvaJ. by the Mayor and Board
of Aldermen of a contract to be entered into by and between the
City of Atlanta and Emory Community Legal Service, a copy of such
proposed agreement being attached hereto, marked "Exhibit A" and
made a par t of this resolution.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board
of Aldermen of the City of Atlanta that the Mayor of the City of
Atlanta is hereby authorized to execute the said contract for and
in behalf of the City of Atlanta wherein certain services to increase
the legal sophistication of professionals serving the poor and
neighborhood aids with limited formal education will be rendered as
set forth
in "Exhibit A".
ADOPTED by Boa rd of ,llde rm e n July 7, 196CJ.
APPI WVED July 9, 1 96 ~1.
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STATE OF GEORGIA
COUNTY OF FULTON
THIS AGREEMENT entered into this _____day of_ _ __
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196 9, by and between the CITY OF ATLANTA, a municipal corporation,
(Model Cities Program), hereinafter refer:ced to as the "CDA", and
Emory Community Legal S e r 6 / 4 non-ecorporauon of the
City/County of Atlanta/Fulton, State of Georgia, hereinafter
r f erred to as the "Agency".
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CDA on the 20th day of May, 1969, received
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a Grant under Title I ·of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Off ice o f the
u.
S . Department of
Housing and Urban Development, hereina-f__ter referred to as HUD, said
Grant designa ted as HUD Gr ant( ~ ~10~--a:;:,d
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WHEREAS , pursuant to said grant the CDA is undertaking
c ertain activities; and
WHEREAS, the CDA desires to engage the Agency to render
certain assistance in such undertakings,
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NOW, THEREFORE, f or valu able consideration and mutual
promises exchanged between the p a
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The agency
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it is agreed as follows:
a satisfactory and prope r
manner a s determined by the CDA, perform the following
s ervices:
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Legal Ed ucat ion to
Sub-Profe ssionals
3,000
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Increase legal sophistica ti01i --; ·f two groups
(a)
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TOTAL BUDGET
SUPPLE.MENTAL
NON-SUPPLE.MENTAL
PROJECT NO. & DESCRI?TION
SS- 02 6 N
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EXHIBIT A
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working in t & s t group, professionals
serving the poor; 2nd group , neighborhood aids
with limited -formal education, as specifically
s e t forth in attachment marked; Exhibit A
2.
Any ~elease to the n ews media pertaining to the
services as sta t ed herein shall be cle are d through
the CDA Director prior t o it s r elease. c 9 u b l i d t y
given t o the pr o gram 's proj ect herein must recognize
the .Atlanta Model Neighborhood Program a s the sponsorlng
agency, funded by the U.S. Depar tment of Housing and

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Urban Development.
3.
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The services of the agency shall commence as soon as
practicable a f ter the execution of tQcontract and
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operate for th at period of time specifically set forth
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in the respectiv~ exhibits.
A.
CDA and Ag e ncy Agree:
1.
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P ayme nt sha ll be on a monthly reimbursement basis
upon CDA's rece ipt of a report o f combined cost control
a nd s t a t emen t o f a ccountability f rom the Age ncy (f o r ms
to b e prov ided ) .
2.
Pa yme nt unde r this contr a ct is limite d t o the b e low
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d e signa t e d project s , toge the r with the t ota l cos t s
sta t e d, and in accorda n c e with the r e spe ctive proj ec t ' s
budg e ts wh i ch are a p a r t o f the ir r espe ct i v e exhibi t s
h e r e in.
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�PROJECT NO
SS- 026N
&
TOTAL BUDGET
SUPPLEMENTAL
NON-SUPPLE.MENTAL
DESCRIPTI ·JN'
Le g a l Educ a tion to
Sub-P ro fes s i on als
3.
2,000
3,000
It i s e x pre s s ly unde rstood and agreed that in no
event sha ll the total compe ns a tion for a project
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e x ceed the maximum sum indicated above.
4.
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This agreement is subject to ~nd incorporates the
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provisions attached hereto as Part II Terms and
Conditions .
5.
This contra ctual agreement may be renewed or renegoti at e d upon receipt of funds from federal or
local sources on a year-to-year basis.
6.
Chang es.
Any change in the scope of services of the Agency
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to be performed he re under, including any increase
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or decr ea se in the amount of the Agency's compensation, must have prior approval from the CDA and
must be incorporated in written amendments to this
contract .
Likewise any change in scope of services
of CDA, which is . mutually agreed upon by and between
CDA and Agency, shall be incorporated in written
amendments to this contract.
If the Agency incurs
expe ns e s in excess of the amount allowable under
this contr~ct, the amount of the over-expenditure
must be absorbed by the Agency.
However, this does
not preclude the Agency from requesting a modification
of this contract when it becomes evident that the
Agency's efforts must be expanded to adequately serve
progr am participants.
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Termin a tion o f Contr a ct.
If, through any cause, the Agency shall fail to fulfill
in time ly and pr op e r ma nne r his obligations under this
contr act, or if the Agency shall violate any of the
convenants, agreements, or stipulations of this contract, or if the grant from HUD under which this
contract is made is terminated by HUD, the CDA shall
thereupon have the right to terminate this contract
by givin~ wr itte n notice to the Agency of such terminatio:i:1 and specifying the effective· date thereof.
In
the event of termination, all property and finished
or unfini sh e d docume nts, data, studies, and repor ts
purchased or prepared by the Agency under this contract
shall, at the option of the C~A, become its property
and the Agency shall b e e ntitle d to comp e n s ation for
any reimbursable expenses necessarily incurred in
satisfactory per£orma nce of the contract.
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If the CDA
withholds p a yme nt, it sh a ll advi se the Ag e ncy a nd spe ci f y
the actions that must be
taken, in case
of suspe nsion,
as a condition precedent to the resumpt ion of p ay me nts.
'I'he Age ncy will r e mit a ny unexpende d b a l a nce o f p a yme nts
on account of grant as well as such other portions of
such payme nts previous ly received as d e t e rmined b y the
CDA to be' due th e CDA.
The action o f the CDA in
accepting a ny such amount shall not constitute a
wa ive r of a ny claim which the CDA ma y othe rwis e h a v e
arising out of thi s agreement.
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�8.
Trav e l E192e n se s.
The Ag8ncy 's expenses charged for travel shall not
exceed those which would be all owed under the rules
of t he United States Government governing official
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travel by its employees.
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Coven ant Aga inst Contingent Fees.
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The Agen c y warrants that not pe rson or selling agency
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or other organization has been employed or retained
to sol i cit or secure this cont ract upon an agreement
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or understanding for a commission; percentage,
broke~age, or contingent fe e.
For breach or violation
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of this warranty, the CDA sha ll have the right to
annul this contr a ct without liability or, at its
discretion, to deduct from the compe nsation, or otherwise recover, the full amount of such commission,
percentage, brokerage or contingent fee.
10.
Compli a nce with Loc a l a nd Fede ral Rules, Regu l ati ons
and Laws.
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The Agen cy shall comply with all applicable law,
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ordinances and codes of the state and local governments.
11.
Shift of Funds.
Funds may be shifted between line items of a single
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p r oject without prior approval only to the extent
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that such action is not a result of signific a nt


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change in an approved program and so long as it doe s
not exceed 10"/4 of ' the line item total from which the
funds are being removed or to which adde d.
A repor t
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of fund s hifts will be ma de to the CDA fiscal officer
within three work days
after its effective date.
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Any
shifts of funds between projects or other ch a nges must
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b e app roved in adv a nce of obl igati on s .
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Fjn a ncia l Statemen t .
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Sub j e c t t o r e c e ipt of fund from HUD, the CDA shall
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ma k e pay me nt unde r thi s contra ct i n accord a nc e with
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the f ollowing method, such payment to be made upon
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pre s e n tation o f a r e qui s ition for payment b y the
age n c y .
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The r e quisition for pay me nt shall indicate
the d isposition of the amount re q ue sted by reference
to t he c a tegories of e x penses as detailed in respective
budge ts .
The Agency will furnish the CDA a financial statement
each morith indic a ting t he exp end iture
for th a t month .
of CDA ' s funds
This s tate ment is to re a ch thG CDA
not l a t e r th a n th e 5th of the month following the
mon t.1.1 t he e x J:Jendi turG was
and
Tn c:t-r11r -
tions wi l l be provided).
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The ag·e ncy will furni s h the CDA
a stateme nt submitte d
b y t h e appr opr i a te fi nancial o ff icer stating that he
accepts the responsibility for providing financial
se r vices adequa te to insure the establishment and
mainten a nce of an accoun tin g system with a dequate
inte rnal control.
Books o f Accoun t
a nd Re cord s .
The agency shall maintain a general ledger in which
to re cord a summar iz a tion o f all accounting tr a nsac ti ons rel a ting to the projects listed herein, and
to cl a ssify such tran sactions a ccording to the accounts
p r e s cr ibe d in the proj e ct budget cate gori e s.
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�additi on, tl1e agency sha ll maintain a c ash receipt
and disbursement register in w·: iich receipt of funds
and disb ur seme nt of fu n ds wi l l be documented.
Funds
disbursed by the agen cy shall be made by pre-numbered
checks used in nurrLl2rical . s equ en ce and must be suppor-ced
by appropriate documentation, such as payroll, invoices,
contra cts, travel payme nt, etc., evidencing the nature
and propriety of each payment, and showing the approval
of the chief fiscal officer or other authorized official
of t he agency .
Fidelity Bondinq Requirements.
Prior to the disburseme nt of funds to the Agency the
CDA shall receive a statement from the Agency's chief
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fisc a l officer or insurer assuring that all persons
handl ing fun d s received or di.sbursed under this contract
are cove~ed by fidelit y insurance in an amount
consistent with sound fiscal practice and with the coverage
deeme d neces sary
py
the CDA for its own employees.
(Additional information, if needed, will be supplied
by CDA).
13.
Maintenance o f Records.
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The agency, shall maintain such --records and accounts,
includi11g property, personnel, and financial records,
as are deemed necessary by the CDA or HUD to assure
a proper accounting for all projects funds.
These
records will be made available for audit purposes to
the CDA, HUD or the Comptroller General of the United
States or any authorized representative, and will b e
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�retained for three y ear s af t e r th e expiration o f this
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for the pr o gram
will revert to the CDA unless ot11e r wi3e provided for,
such non-ex pendab l e property being property which
wil l n ot be consumed or lose its identity, and which
co st $100 or more per unit and is expe cted to have
a useful l~fe of one year or more.
All such property
acquir ed by the agency .Jill be listed on a property
record i nventory by description, model and serial
number, date of acquisition, cost of acquisition and
identi fied as new or us ed.
An updated signed copy of
this inventory will. be provided the Program Management
Depar t m.e n t o f the CDA each month following a physical
inven tory.
15.
Evaluati on .
The a gency agrees that the CDA may carry out monitoring
and eva lua tion activities as determined necessary by
the CDA or HUD •
16.
Subcontra cts .
None of the work or services covered by _this contract
shall be subcontracted without the prior written approval
o f the CDA any work or servi ces subcontracted hereunder sha~l be - specified by written contr a ct or agreement and shall be subj ect to each provision -of this
contr a ct.
17.
Di rect Depositing of Funds.
The a gency shall designate a commercia l bank as the
depository f or the rece ipt o f funds.
The CDA sha l l ,
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__________________:_______::_:_=::._-::--:--:--:--:-:=-=-=-=--=-=-=--·----·-------)mW·~--.,..._...,,..,_,'.'r•n>-•.,.,.,,.,_,,.... ·
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�a f t e r assuring itself of the propriety and accuracy
o f the account, deposit all funds which are made
avai l able to the a g e ncy dir e ctly into th e design a ted
bank account.
In cases where funds are made available
on an advanc e d basis
the agency shall r e quire the
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commercial bank to secure fully all funds on deposit
in e x cess of the amount insured by teder a l or State
Agency.
18.
This agreement is subject to and i~corporates the
attached Part II, Model Cities Administration
Supplement ary General Conditions Governing Contract
with operating agencies and contractors.
19.
The agency agr ees to assist the CDA in complying with
a:11 of the "Conditions Governing Grants under Title I,
Sections 105 and 107 of the Demonstration Cities and
Metropolitan Development Act of 1966."
IN WITNE SS WHEREOF, the CDA and Agency have executed this
agreement as of the date first above written.
ATTEST:
CITY OF ATLANTA
BY:
BY:
City Cle rk
(SEAL)
Mayor
~MORY COMMUNITY LEGAL SERVICE
APPROVED:
BY:
BY:
Director
Mode l Ne ighborhood Progr a m
(SEAil
(Title)
APPROVED AS TO FORM:
Ass o c i ate City Att or ney
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�FFl CE OF CITY CLE!lh"
CI TY H,~LL
ATLAh TA, GEOHGIA
A RES OLUTION
BY ALDERMEN Go EVERETT MILLICAN AND Eo GREGORY GRIGGS
WHEREAS, on June 25, 1969, the Executive Board of the
Model Neighborhood Program of the City of Atlanta, at a regularly
calied meeting, did recorrnnend the approval by the Mayor and Board
of Aldermen of a contract to be entered into by and between the
Ci ty of Atlanta and the Fulton County Department of Family and
Children Services, a copy of such proposed agreement being attached
hereto, marked "Exhibit A" and made a part of this resolutione
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Aldermen of t he City of Atlanta that the Mayor of the City of
At-1
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t:o execute the said contract for and
in behalf of the City of Atlanta wherein certain described services
to prevent family breakdown will be rendered as set forth in
"Exhibit A".
ADOPTED by Uoard of 1lld errnen July 7, 1969.
APPROVED July 9, 1 969 .
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THIS AGRF.EMENT entered into this _ __ ___day of _ _ _ __
1969, by and between the City of Atlanta, a municipal corporation,
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(Model Cities Program ) , h ereinafte r r eferred to as t he
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and
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Fulton County Department of. Family and Children Services of the
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City/County of Atlant~/Fulton, State of Georgia, hereinafter referred
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to as the "Agenc~,: 11
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W I T N E S S E T H
WHEREAS, THE CDA on the 20th
day of May, 1969
received
a Gr ant under Title I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the
u.
S. Department of
Housing and Urban Deve~opment, hereinafter referred to as HUD, said
grant designated as HUD Grant No. ME-10-00li and
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WHEREAS, pursuant to said grant the CDA is undertaking
certain activiesi and
WHEREAS, pursuant to said grant the CDA
desires to engage
the Agency to render certain assistance in such undertakings,
NOW, THEREFORE, for valuable consideration and mutual
promises e x changed between the parties hereto it is agreed as
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follows:
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1.
The Agency shall in a satisfactory and proper
manner as determined by the CDA, perform the
following services:
· EXHIBIT A
'PROJECT NO. & DES CRIPTION
SS-OllC
Homemaker Service
(a)
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TOTAL BUDGET
NON-SUP PLEMENTAL
SUPPLEMENTAL
48,000
-0-
Help preserve or create wholesome family living
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�to prevent family breakdo~m, excluding AFDC
families, as specifically set forth in attachmen·t
marke d; Exhibit A
2.
Any release to the news media pertaining to the
services as stated herein shall be cleared through
the CDA Director prior to its release.
Any
publicity given to the program's project herein
must recognize the Atlanta Model Neighborhood
Program as the sponsoring ag8ncy, funded by the
u.
3.
S. Department of Housing and Urban Development.
The services of the agency shall commence as
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soon as practicable after the execution of this
contract and operate for that period of time
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specifically set forth in the respective exhibit.
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A.
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CDA and Agency Agree:
1.
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Payment shall be on a monthly reimbursement basis
upon CDA's receipt of a report of combined cost
control and statement of accountability from the
agency (forms to be provided).
2.
Payme nt under this contract is limited to the
below designated
project together with the total
costs stated, and in accordance with the respective
proj e ct's budge t which is a part of the re spe ctive
exhibits herein.
TOTAL BUDGET
PROJECT NO. & DESCRIPT I ON
SS- OllC
Homemaker Serv i c e
3.
SUPPLEME NTAL
48,000
It is expr ess ly unders t ood a nd a gr ee d th a t
-0in no
e v e n t s h a ll the tot a t c ompen sati o n for the pr oj ec t
exceed the ffiLlx imum s um indica t ed above .
�4.
This agreement is subject to and incorporates the
provisions attached hereto as Part II Terms and
Conditions.
5.
This contractual agreement may be renewed or
renegotiated upon receipt of funds from federal
or local sources on a year-to-year basis.
6.
Cha nges.
Any change in the scope of services of the Agency
to be performed hereunder, including any increase
or decrease in the amount of the Agency's compensation, must have prior approval from the CDA
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and must be incorporated in written amendments to
this contract,
Likewise any changes in scope of
services of CDA, which is mutually agreed upon by
and between CDA and Age ncy, shall be incorporated
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in written amendments to this contract.
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If the
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Age ncy incurs expenses in excess of the amount
allowable under this contr a ct, the amount of the
over-expenditure must be absorbed by the Agency.
Howe ver, this does not preclude the Agency from
reque s ting a modifica tion of this contra ct whe n
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it becomes evident that the Agency's efforts must
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be expanded to adequately serve program particip ants.

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7.
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Te rminat i on o f Con tra ct.
If, through any cause, the Agency shall fail to
fulfill in t i me ly a nd prope r ma nne r his obligat ion s
unde r t h is contr a ct, or if the Agency s h a ll viol ate
any of the covena nts, agre e me nts, or stipulations
o f thi s c on trac t , or i f the gr a nt from HUD under
wh ich this contract
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i s ma d e is termin ated by HUD ,
t h e CDA s h a ll the rupon h a v e the right to t e rm inLlte thi s
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o f such termination and specify_i ng the effective
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d a t e thereof.
In the e ven t of t e rmination, all
property and finished or unfinished documents,
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d a ta, studies, and reports purchased or prepared
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by the Agency under this contract shall, at the
opt i on of the CDA, become its property and the
Agency shall be entitled to compe nsation for any
reimbur sable e x p e nses nec e. ssarily incurred in
satis f actory p e rformance of the contract.
If
the CDA withholds payme nt, it shall advise the
Agency and specify the actions tla t must be taken,
in c a se of suspension, as a condition precedent
to the resumption of p ayme nts.
Th e Agency will
remi t any une xpende d balance o f pay ments on account
of grant as well as such other portions of such
payments previously received as determined by
the CDA to be due the CDA .
The action of the CDA
in accepting any such amount shall not constitute
a waiver of any claim which the CDA may otherwise
have arising out of this agreement.
8.
Tr a v e l Ex p e ns es.
The Agency's e x penses for travel shall not exceed
those· allowable under the customary practice in the
government of which the agency is a part.
9.
Covenan t Agai n s t Continge nt Fe es.
The Agency warr'ants that no person or selling
agency or othe r organ i zation h a s been emp loye d or
r e tain e d to solicit or secure thi s contr a ct up on
an a g reeme nt or unde r standing fo r a commission,
per c e nt a g e , brokerage, or contingent f e e.
For
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con tr a ct by giving writter. notice to the Agency
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�b:::-each or violation of th.is warranty, the CDA
shall have the right to annul this contract without
liability or, at it s discreti on, to d e duct from
the compensation, or otherwise recover, the full
amount of such commission, percentage, brokerage
or contingent fee.
10.
Complianc e with Local and Federal Rules, Regulations
and Laws.
The Agency shall comply with a11 · applicable law,
ordinan ces and codes of the state and local govern'
ments.
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Sh i fU of Fund s .
Fund s may be shifted betwe en line items of a single
project without prior approval only to the extent
th at such u..ction is n0t a r€'s~1lt of si']n if icc1nt
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change . in an approved prog-ram a:nd so long as it
does not exce e d 100/4 of the line item total from
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which the funds are being removed o:r: to which
added.
A report of fund shifts will
pe made to
the CDA fiscal officer within three work days
after its effective date.
Any shifts of funds
between projects or other changes must be approved
in advance of obligations.
12.
Financial St ateme nt.
Subject to receipt of funds from HUD, the CDA shall
make p ayment under thi s contract in accordance with
the following method~ such payme nt to be made upon
presentation of a requisition for payme nt by the
agency.
The r equisition for payment s h a ll indicate
the disposition of the amount requested by r efere nce
to the categories of expenses as detail ed in respective budgets.
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The agency will furnish the CDA a financial
statement each month indicating the expenditure
of CDA 's funds for that month.
This statement is
to reach the CDA not later than the 5th of the
month following ·the month the expenditure was
made.
(Forms and Instructions will be provided).
The agency will furnish the CDA a statement submitted
by the appropriate financial officer stating that
he accepts the responsibility for providing
financial services adequat8 to' insure the establishment and maintenance of an accounting system with
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adequate internal control.
Books of Account and Records.
The age ncy shall maintain a general ledg2r in
which to record a summarization of all accounting
transactions relating to the projects listed herein,
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and to classify such transactions according to the
accounts prescribed in the project budget categories.
In addition, the agency shall maintain a cash re. ceipt and disbursement register in which receipt
of funds a nd disbursement of funds will b e documented.
Funds disbursed by the agency shall be made by prenumbered checks used in numerical sequence and mu s t
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be supported by appropriate documentation, s uch as
payroll, invoices, contracts, travel payment, etc.,
evidencing the nature and propriety of each p a yment,
and showing the appr oval o f the chief fiscal o ff icer
or other authorized official of the agency.
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�Fidelity Bonding Requirement~
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Prior to the disbursement of furids to the Agency
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the CDA shall receive ,a sta tement
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from the Agency's
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chief fiscal officer or insurer assuring that a11 ·
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persons handlin<,_J funds received or disbursed under
this contract are covered by fidelity insurance
in an ani.ount consistent with sound fiscal practice
and with the coverage deemed necessary by the CDA
for its own employees.
(Additional informati~n,
if needed, will be supplied by CDA).
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Maintenance of Records.
The agency shall mai~tain such records and accounts,
including property, personnel, and financial records,
as are deemed necessary by the CDA or HUD to assure
a proper ~ccounting for all project funds.
These
records will be made available for audit purposes
to the CDA, HUD or the Comptroller General of the
United States or any authorized representative,
and will be retained for three years after the
expiration of this contract.
14.
Non-expendable prope rty .
All ~on~expe ndable property acquired for the program will revert to the CDA unless othe rwise prov ided . f or , such non-expendable pr operty being


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prope rty which will not be consume d or lose its
identity , and which cost $100 or more per un it
and is expe cted to h a v e a u seful life of one y ear
or more.
All s uch property acquired by the agency
will be listed on a property record inve n t ory by
description , model a nd se rial number , date o f
acquisition, cost o f acqui sition a nd identified
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- - - - -- - - - -- - - - - - - - - - - --
.•1k"ic)'S#_.,............... ~...,...
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as new or used.
An updated signed copy of this
inventory will be provided the Program Management
Department of . the CDA each month following a
physical inventory.
15.
Evaluation.
The agency agrees that the CDA may carry out
moni·toring and evaluation activitie.s as determined
necessary by the CDA or HUD.
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16.
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Subcontracts.
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None of the work or services covered by this contract
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shall be subcontracted without the prior written
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approval of the CDA. Any work or services subcontracted h e reun?er shall be specified by written
contract or agreement and shall be supject to each
pr0 1..rision of this contract
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Dire ct De positing o f Funds .
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The Agency shall designate a commercial bank as
i.:he depository for the receipt of funds.
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CDA shall, after assuring itself of the proprie ty
and accuracy of the account, deposit all funds
which are ma de available to the age ncy directly
into the designated bank account.
In cases
whe re funds are made available on an advanced b as;i s,
the a g e ncy s hall r e quir e the comme rci a l b a nk to
secure fully all funds on .·deposit · in excess of the
amount in s ure d by Fe d era l or Sta te a g e ncy.
18.
Thi s agreement is s ubj e ct to a nd inc o rpo rates the
atta ched Pa rt II, Mode l Citie s Admini s tr a tion
Supp l e r1cn tary Ge n era l Condi tion s Gover ning Contr a ct s
with o p e rat ing age n c i es a nd c ontracto rs .
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19.
The age ncy agrees to assist the CDA in complying
with z. 11 of the "Conditions Governing Grants
under T i tle I, Se ctions J.05 a nd 107 of the De monstration Cities and Metropolitan Development Act
of 1966".
IN WITNESS WHEREOF,
the CDA and Agency have executed
t h is a g r e e me nt as of the d a te first above written. ·
ATTEST :
CITY OF ATLANTA
(SEAL)
_B...___ __ _ __ _ _ _ _ _ _ _ _ _ _ _ =B...,__:_ _ _ _ _ _ _ _ _ _ _ _ _ _ __
City Cl e rk
APPROVED:
1'-".a yor
FULTON COUNTY DEPARTMENT C?
FAMILY AND CHILDREN SERVICES
_B..._:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ =
B....
y_:_ _ _ __ _ _ __ _ _ _(..._S_E_A_L__._)
Dire c t or
Mode l Ne ighbo r hood Progr a m
(Title) _
APPROVED AS TO FORM :
As socia t e City Attorne y
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�OFflCE OF Cl TY CLEHI'
CITY H;lI.L
ATl.,Al\ TA, GEUHGl
A RESOLUTION
BY ALDERMEN G. EVERETT MILLICAN AND E. GREGOl{Y GRIGGS
WHEREAS, on June 18, 1969, the Executive Boar d of the
Model Neighborhood Pr ogram of the Cit y of Atlanta, a t a regularly
ca l led meeting, c1 id ;: ecommend the a pproval by the Mayo r and Board
of Aldermen of a co nt ract to be ente r ed int o by and b e tween the
City of Atlanta ar:.d Model Ci t ie s Mass Conven tion, .Inc-..-, a copy of
such pr opo s ed agre eme nt be i ng a ttached her e t o, marked "Exhibit A"
and made a part of , th i s res olution.
NOW, THEREFORE, BE IT RESOLVED by the Mayor a nd Board of
Aldermen of the Ci t y of At l anta that the May8r of the City of
A
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.a_. ....,
Cl.1,...J..t...LlLLU.
.! _
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1- __ __ , _ __
Lit= .L. c.:!uy
....., . _ .&.- 1- _ __ .! - _ ..l
c..t.. u1..,. .1. i tJJ... ..L L.J\..!u
__ ..... -. . ... .&- .....
.&- _
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L..v
~ 2 ~....; '- \...1. L...L.:
.&- 1-
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1,... iLI...::
...., .-. ..! ,J
W~.L -
-. - _ J- ...- ,...,. ..... .,_
L-Vi.Li- .i.U \....L..
i= - ,.,..
r-,, -
..LV.i..
"'-"'.LL'-"
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i n beha lf of the City of Atlanta where in cer t ain serv i ces t o provicie
a vehicle through which Model Neighbor hood residents will have a voice
i n determining t heir f ut ur e as per desc r iptions in "Exhibit A".
ADOPTED by Boa r d of ,lldermen Jul y 7, 1 969 •
. APP HOVED July 9, 1 96 9 .
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THIS AGREEMENT e ntered into t h is _ _ _ __ d ay of
1 96 9 , by and b e tween the CITY OF ATLANTA , a mnnicipa l corporation,
(Mod e l Ci tie s Prog ram ), here · n after refe r r e d t o a s the
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a nd
Mode l Citie s Ma ss Conven ti on , In cor porated , a non-pr o f it corpor ation,
of the City /County o f Atlant a / Fulton
St ate of Ge o r gia, hereina fter
r e ferr ed to as the "Agency " .
W I T N E S S E T H
T H A
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WHEREAS, the CDA on the 2 0 t h day of May 196 9
rece i v e d
a Gr ant unde r Title 1 o f the Demonstration Citi es and Metrop o litan
Develop~ent Ac t of 1966 fr om t h e Off ice of
u.
S. Depa r tme nt of
Hous ing and Ur b a n Deve l <?pment, hereina f ter refer r e d t o as HUD , s aid
grant d e signa t e d a s HUD Grant No . ME - 1 0- 001: a n d
WHEREAS, pursu a n t to sai d gr ant the CDA i s undertaking
c e rtain activitie s , and
WHEREAS , the CDA de sires to e ngage the Ag en c y to re n der
c e rta in a ssistan c e in such undert a kin gs ,
NOW, THEREFORE , for v a lua ble cons ide ration a nd mutua l
p romise s e x changed between t he p ar ties h e r e-i:o it is agreed as
follows :
1.
The Agen cy s h a ll, in a s a t isfac t ory and p rope r
manne r as d e termi n e d b y t h e CDA , p erfo r m t h e
followin ~ se r v ice s ;
EXHI BIT A
PROJECT NO. & DESCRIPTION
RE-001C Mode l Ci t i e s Mass
Conve ntion, Inc.
TOTAL BUDGET
NON- SUPPLEI'-IBl\1TAL
SU PPLEMENTAL
87,380
72 , 0 0 0
To prov ide a v e hicle th r ough wh ich Mode l Ne ighbor hood
Res ide nt s wil l h a v e a v oic e i n d e t e r mi n i n g t h e f u t u re o f t h e
Mode l Ne ighborhood.
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A.
CDA and Agency Agre e:
1.
Payme nt shall be on a monthly reimburse me nt basis
u p on CDA ' s r e ce ipt of a r e p or t of combined cos t
control nnd statement of accounta bility from the
agen cy (forms to be provided).
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Pa yme nt unde r this contract is limited to the
below designated project, tog-ether with the total
costs stated, and in accordance with the respective
proj e ct's bud g e t which are a part of the ir respective
e xhib it herein.
PROJECT NO. & DESCRI ?'I:r oN
RE - OOlC Mode l Cities Mass
Convention , Inc.
3.
TOTAL BUDGET
SUPPLEMENTAL
NON- SUPPLEMENTAL
87,380
72,000
It is e x pre s sly unde rs t ood a nd a gree d tha t in no
event s h a ll the tota l compens a tion f or a project
e x c eed the max imum sum indicated above.
4.
Th i s contra c t u a l agreeme nt may be renewed or ren e gotiated upon r e c e ipt o f fund s f r om f e d e r a l or
local sburces on a year-to-year basis.
5.
Cha nges .
Any cha nge in the scope of service s of the Age ncy
to b e performe d h e reunder, including any increase
o r d e cr eas e in the a mount of the Agency' s compe nsation, must have prior a pproval f rom the CDA and
mu s t be incorpor a ted in writte n ame ndme nts to thi s
contrac t.
Likewi se a ny cha nge in s cope o f services
o f CDA, which is mutua lly agr ee d upon by and betwee n
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CDA and Age ncy, shall be incor porated in writt en
amendments to this contract.
If the Agency incurs
e xpenses in exce ss of the amount allowable unde r·
this contract, the amount of the over-ex penditure
must be absorbed by the Agency. However, this does
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not preclude the Age ncy from requesting a modification
of this contract when it hecomes evident that the
Agency's efforts must be expanded to adequately serve
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program p a rticipants.
6.
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~ ermination of Contr act.
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If, through any cause, the Agency shall fail to ful f ill in time ly and proper manne r his obligat ions u:n der
this contr a ct, or if the Agency shall violate any
o f the cove nants, a greements, or stipula tions o f this
con tract, or if the grant from HUD under wh i ch t his
contract is made is termin2.ted by HUD~ - the' CDA . sha ll
there upon h a ve the right to terminate this contra ct
by giving wr itte n no t ice to the Age ncy o f s uch
termination and specifying the effective date the reof.
In the event of termin a tion, a ll prope rty a nd fini sh e d
or un f ini s h e d docume nt s , data , studies , a nd r epor ts
purchased or prepared by the Agency under this contract
sha ll, at the option of t he CDA, b e come its pr operty
a nd the age ncy s h a l l b e e nt itled to comp e n s a tion f or
any reimbursable expenses necessarily incurred in
sati sfactory · p e r f o r ma nce of t h e contr a ct.
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�If the CDA wi thho lds p ayment, it shall advise the
agency and specify the actionsth-at .must be taken,
in case of suspe ns ion, as a condition precedent
to the resumption of payments, The a gency will
remit any unexpend ed bal ance of payments on account
o f g rant as well as such other portions of s uch
paymen ts previous ly rece ived as determined by the
CDJl.. to be due the CDA.
The a ction of the CDA in
accepting any such amount sha ll not cons titute a
waiv er of any c la im wh ich t he CDI\ may otherwise have
arising out o f this agreement.
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Tra v e l Expe n s es.
The Agency's e x p e nses charged for travel shall not
exceed those which would be allowed under the rule s
of the Unite d Sta tes Gove r nme nt governing o fficial
trave l by its employees.
8.
Cove n a n t Aga i nst Continge nt Fe es.
The Age n c y warr a n ts that no per s on or se ll ing agenc~{
or o ther organiza tion has been employed or retained
to solic it or _s e cure this contract upon a n a greement
or unde rstanding f or a commission , percenta ge ,
brokerage, or contingent fee .
For breach or violation
of this warranty, the CDA shall h ave the right to
annu l ' this con ~ract without liability or, a t its
discretion, to d e duct from the compensa tion, or otherwise r e cove r, the f ull amount of such commi s sion,
perce ntage , brokerage or contingent fee .
�9.
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Comp l ian cP. wi th Loc a l a nd Fe d era l Rules, Regul a tions
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and Laws .
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The Ag·en cy s hall comply with a ll app licable laws,
ordinances a nd codes of the state and local governme nts.
10.
Shift of Funds.
Funds may be shifted betwe8n line items of a single
project without prior approval only to the extent
that such action is not
a result of significant
change in an approved program and so long as it does
no~ e x c eed 10"/4
of th e
line item total from which the
funds are being removed or to wh ich added.
A report
o f fund shifts will be made to the CDA fiscal officer
within three work day s after its effective date .
Any
sh ifts o f funds b e t ween projects or other changes must
b e appr ove d in advance of obligations.
11.
Fin a nci a l Statement.
Subj ect to receipt of fun ds from HUD, the CDA shall
mak e payment under this contr a ct in accordance with
the following method, such payme nt to be made upon
presentation of a requisition for payment by the
agency.
The requisition for payment shall indicate
the disposition of the amount requested by reference
to the cate gories of expenses as detailed in
respective budget • .
The Agency will furnish the. CDA a fin an cial stateme nt
each month indicat ing the expenditure of CDA 1 s funds
for that month.
This stateme nt is to reach: the CDA
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�not l ater tha n the 5th o f the month following the
month the expenditure was made.
(Forms and instru ctions
will be provided ).
The agency will furnish the CDA a statement submitted
by the appropriate financial officer stating that he
accepts the responsibility £or providing f i nan c ial
s ervices adequate t o insure the establishment and
maintenance o f an accounting syst~m with ade quate
internal control.
Books o f Account and Record s.
The agen cy shall maintain a general ledger in which
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to record a summarization of all a ccounting transactions relating t o the proj e c ts l isted her e in, and
to class ify such transaction s according to the acccunts
Frescribed in the project budget c ateg·ories.
In
addi t ion, the agency shall maintain a c a sh receipt
and disbur sement register in which re c e ipt of funds
and disbursement o f funds will b e documented.
Funds
dis bursed by the agency shall be made by pre-numbered
che cks u sed in numeric al sequence and must b e supported
by appropr i ate docume ntation, s u ch as payroll, inv oices
contra cts, tr a v e l p ayment , etc ., evidencing the nature
and propriety of each payme nt, a nd showing the approval
o f the chief fis c a l o ff i cer or 0 th.ell" aint.hor-ized
officia l of the agency.
Fide li ty Bonding Re quirements.
Prior t o the disburseme nt o f f un ds to the Agency
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�the CDA sha ll receive a statement from the Agency 's
ch ief fisca l o i f icer or insurer assuring that a ll
persons h a ndling funds rece ive d or disbursed under
this contract are covered by fidelity insurance
in an amount consistent with sound fiscal practice
and with the coverage d eemed'.n e c es sary by the CDA
for its own employees.
(Additional i nformati o n,
if needed, wil l be supplied by CDA).
12.
Ma inten nn ce of Records.
The agency sha ll main tain such records and accoun ts,
including property, personne l, and finan cial record s,
as are id e emed necessary by
the CDA or HUD to as sure
a proper a ccounting for all project f unds.
record s will be made availc1.ble f or audit
'l'hese
purposes to
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United States or any authorized representative, anC:.
will be retained f or three years a fter the expiration
o f this contract.
13.
Non -expendable property.
All non-expnedable property acquired for the program
will revert t o the CDA unless otherwise provided for,
such non- expe ndab le property being property which
will not be consum2d o r lose its identity , a nd wh ich
cost $1 00 or more per unit and is expected to have
a useful life of one year or more.
Al l such proper ty
acquire d by the age ncy will be li ste d on a property
' d escription, mode l and se rial
record inve nto ry by
number, date of acquisition, cost of a cquisi t i on a nd
ide ntified as n e w or u s e d.
An update d si gnc d copy of
this inve ntory will b e p r ovide d the fi s c a l o ffice r
of the CDA e a ch month followi ng a physica l i nve ntory.


�14.
Eva l uat. ion.
The agency a g r ees that the CDA may carry out monitoring
a n d eva lu a tion a ctivities a s d e te r mine d nec e ssary by
the CDA or HUD •
150
Suhcontra cts .
None of the work or services covered by this contr2.ct
shal l be subcontracted without ths prior written approval
of the CDA.


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Any work or s8rvice s subcontracted here-
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under sh a ll be s p ecifie d by written contract or agre e ment and shall b e subject to each provision of this
contra ct.
J6.
Di r ect Dep o s i t i ng of Funds .
The a g e ncy shall de s ign a te a commercial b a nk as the
depositor y for the rec e ipt of funds. The CDA shall,
after assuring it s elf of the propriety and accuracy
of the account, deposit all funds ., which are made
available to t he agency directly into the designated
bank account.
In cases where funds are made available
on an advanced basis, the agency shall require the
commercial bank to secure fully all funds on deposit
in e x cess of the amount insured by Federal or State
agency.
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This agreement is subject to and incorporates the
attached Part II, Model Cities Administration
Supplementary General Conditions Governing Contract
with operating age ncies and contractors.
18. The agency agrees to assist the CDA in complying with
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all of the Conditions Governing Grants under Title I,
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Sections 105 a nd 107 of the Demonstration Cities
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a nd Metropoli t an Deve lopme nt Act of 1966."
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�IN WITNESS WHERE OF, the CDA an d Age ncy h a v e e xe cute d this
agreemen t as of t he d ate f i rs t ab ove wr itte n.
ATTEST:
CITY OF ATLANTA
(SEAL )
B"r :
(Tit l e)
City Clerk
Ma yor
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APPROVED:
MODE L CITIES MASS. CONVENTION, I NC.
BY:_ _ _ __ _ _ _ _ _ _ __ _ _ _
BY:
Dire ctory
Mode l Ne i ghb o r hood Progr am
(SEAL )
(Title )
APPROVED AS TO FORM:
Assoc i ate Ci ty Att or n ey
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�. FflCI~ OF Cl TY CLEHI{
Cl Tl Hi1 LL
ATLA: .TA~ GE- RGIJl
A RESOLUTION
BY ALDERMEN EVERETT MI LLI CAN AND GREGORY GRIGGS
WHEREAS, on June 25, 1969, the Executive Boa rd of the
Model Neighbo r hoo d Program of the City of Atlanta, at a reg ularly
cal led mee ting , did recormnend the approval by the Mayor and Board
of Aldermen of a contract to be entered into by and between the
City of Atlant a and the Sen io r Cit i zens Services of Me tropolita n
Atlan ta, Inc .~ a copy of such proposed a greement being attached
he re t o, marked
11

Sxhibit A", and made a part of t his resolution .

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Aldermen of the City of Atlanta tha t the Mayor of the City of
At l 2n t~ ~s h e~e~7 2~tha~ized t o execute ~he s aid ~ontrac t for and
in behalf of t he City of Atlanta whe rein f acilities fo r day care
s e rvic e s will be operated, mea ningful work experiences for senior
c i tizens i n the Model Neighbo r hood Area wil l be provided, and related
s ervices ma inta in ed as set forth in "Exhibit A" o
ADO PTED by Ul.'l ard o f ,ll derme n Jul y 7, 1 %9 .
APP IWVED Ju ly 9 , 1 969 .
r:ns
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THIS AGREE.MENT entered into thi s _ _ __ _day of _ _ _ __
1969, by and between the City of Atl a nta, a municipal corporation,
(Model Citie s Program ), hereinafter referred to as the "CDA", and
Senior Cit izens Services of Metropolitan Atlanta, Incorporated, a
non-profit cor porati on of the City/County of Atlanta/Fulton
State
of Georg ia, hereinafter referr e d to as the "Agency".
WI T N E S S E T H
T H A T
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WHEREAS, the CDA on the 20th d ay of- May · 1969 received
Grant under Tit le I o f the De mon stration Cities and Metropolitan
Development Act o f 1966 from the Offi ce o f the United States
Department o f Housing ~nd Urb an Developmen t, ~ereinafter re f erred
to as HUD, said grant c.es ignate d as HUD Grant no . IvJE-10-001; a nd
WHEREAS, p u rs u ant to said grant the
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CDA. 11 is undertaking
certain activities; and
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WHEREAS, purs uant to said grant the
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CDA 11 desires to
engage the Agency to re nder certain assistance in such undertakings,
NOW, THERE FORE, for valuable consideration and mutual
promises exchanged between the parties hereto it is agreed as follows;
A.
Agency Agrees:
1.
The Agency sha ll in a satisfactory and proper manner 2-s
determined by the CDA, perform the following services:
EXHIBIT A
PROJECT NO.
SS- 033 N
SS-035N
SS - 03 7N
SS- 039N
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DESCRIPTION
Day Car e Center s
Block Mothers
Family Day Care
Homes
Parent Inv olveme nt
in Child Care Cent~.r:.~-
TOTAL BUDGET
NON -S UPPLEMENTAL
SUPPLEMENTAL
92,000
414,000
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Project number SS - 033 N is d esigned t o make available
additional resources for day c are services for children age birththr ee years
and
tc provide me a ningful work experiences for senior
citizens in the Mode l Ne ighborhood Ar ea a nd to operate and maintai n
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~ay care services .
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serve 200 ch ildren-~
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This project is designe d to
Emphasis will be pl a ced on p aren t and resident
-n ~ e c i fica lly set forth in Exhibit A which is attached
hereto and made a part hereof.
Project number SS-035N is to provide a back-up-team and
to supervise those childre n not being supervised in day care centers
through family day c are home, the school's extended day care proi
gram, or recrea tion as spec ific al l y set forth in. Exhibit A which
is attached hereto and made a par t her e of .
Pr oj e ct number SS-037N is to provide resources for super I
vision o f youngsters fr om families with wor·k ing mother s and ..i.nco;-r,es
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under $5,000 , and also to serve as an alternative to day care centers
and the ex t ended day pr ogram .
Project number SS-03 9N is to increase and to motivate
parents who have children in day care center programs and to improve
their child r earing knowledge and skills as specifically set forth
in Exhibi t A wh ich is attached hereto and made a part hereof.
A.
CDA and Agen cy Agree:
1.
Payment shall be on a monthly reimburs eme nt basis upon
CDA' s receip~ of a report of combined cost control and
statement of accountability from the Agency (forms to be
provided).
2.
Payment und er this contract is limited to the below
d es ignated project, together with the total co s ts
stated, and in accordance with th e budCJet which is
attached hereto and made a pa:r. t h ere of as Exhibit B.
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TO'i'AL BUDGET
PROJECT NO.
SS - 0 3 3N
SS - 035N
SS -0 3 7N
SS- 0 39N
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DESCRIPTION
SUPPLEMEN'I'AL
Day Ca re Ce n ter s
Blo c k Mothers
F ami l y Day Care Hornes
Parent Invo lvement i n
Chi l d Care Ce n ter
3.
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NGN-SUPPLEMENTAL
414,000
92,000
I t is e xpressly understood and agreed that in no
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event sha ll the total compensation for the projects
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e x ceed the max imum sum indicated above.
4.
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This ag-reement is subject to and incorporates the
provisions attached hereto as Part I I Terms and
Con ditions .
5.
This contr actual a greernen-t may be ren ewed or re'
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n e got~at e d upon r e c e i p t of fund s fr om fe d e r a l
or loc a l s our c e s on a year- t o -ye ar basis.
6.
Cha nges .
Any cha nge in t he s cop e o f ser v i c es
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Agency to be p erfo rmed h e r e under , including
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any ~n c rea se or de crease in the amount of the
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Agency ' s compen s a ti on, mu s t h a v e pri or approva l

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from the CDA and must be incorporate d in written
a me ndments to thi s contr a ct.
Likewi se any chang e
in scope o f s e rvi c e s o f the CDA, wh i ch i. s mut u a lly
agre ed upon by a nd b e tween CDA and Ag e ncy, shall
b e incorpor ate d in written ame ndments t o thi s
contr a c t .
If the Age n cy inc u r s expe n se s in
e xce s s o f the amount allowable unde r this contract,
the a mount o f t h e over-expe n di t ur e mus t b e ab s orb e d
b y the Age ncy.
Howe v e r, t hi s doe s not prec lud e
the Ag e ncy f rom r e ques ting a modi f i ca tion of
t hi s c ontract whe n i t b e c ome s e v i d e n t t h a t the
-~------- - - ----·--.,.~------·-
�a g ency will r emi t any une xpende d b a lance of
payments on a ccount of gr a nt as we ll as such
other portion s o f such payments prev ious ly r e ceive d
as determine d by the CDA to be due the CDA.
The action
of the CDA in accepting any such amount shall not
constitute a waiver of any claim which the CDA may
otherwise have arising out of this agreement.
8.
Trave l Expen se s~
The Agen cy's e xpenses charged for travel sha ll
not e x ceed thos e which would be allowed under
the rules of t l)e United States Gover nment governing of f icial t r avel by its employe e s.
9.
Cove n an t Again st Contingent Fee s.
The Agency wa r r an ts that no person o r sellj_rn:J
agency or other organization has·been employed
or retained to solicit or secure this contr a ct
upon an agreeme nt or understanding for a commission ; percentage, brokerage, or contingent
fee.
For breach or violation of th.is warran_ty
the CDA sahll have the right to annul this
contr a ct without liability or, at its discretion, to deduct from the compensation, or otherwise recover, the full amount of such commission,
perce nta ge, brokerage ·or contingent fee.
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Comp l i a nce with Loca l a n d Fe de ral Rule s, Re g u l a t i ons
a nd Laws .
The Age ncy s h a ll comply wi t h all applicable l aws,
ordinances and codes o f the state and local governments.
11.
Shif t of Funds.
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F'unds may be shi f ted between line items of a single
project without prior approval only to the extent
-that such action is not
a result of significant
cha nge i n an appr ove d program and so long as it doe s
not exceed 100/o
of the li.ne item total from which the
funds a re b e ing remove d or to which added. A report
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o f f und shi fts will be ma d e to the CDA fiscal off i cer
within three work days afte r its effective date.
Any
shifts o f f u n d s b etween p r oj e cts or other . chang e s mu st
b e a p prove d in adv an c e o f obligat ions.
12.
F i n a nci a l Sta t ement.
Subject to receipt o f fund s from HUD, the CDA sha ll
ma ke p ay:ne nt u n d e r this contract
in accorda nce wi t h
the following method, such payment t o be made upon
prese~ta tion o f a r e quisition f or p a yme nt b y the
age ncy.
The r e quisition for p ayme nt shall indicate
the disposition of the amount requested by r eference
to the c a tegories of expe n se s a s deta ile d in
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re'spective budgets.
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The a g e ncy wi ll f u r ni sh t h e CDA a f in a ncia l s t a t e me nt
each mon t h ind i c a tin g the e xpe nd itu re o f CDA ' s fund s
for that month.
Thi s s tat e me nt i s to reach the CDA
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not l a.t8 r than the 5 t h o f the month following the
month the e x penditure was made.
(Forms and
In structions will b e provided) .
The agen cy will furnish the CDA a statement submitted
by the appr opriate financial officer stating that he
acce pts the responsibility for provi_ding financial
se r vices adequate to insure the establishment and
maintenance of an accounting system with adequate
internal control.
Books of Acccunt and Records.
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The agen cy shall maintain a general ledger in which
to record a suITu~ari zati on of all accounting trans actions relating to the projects listed herein, and
to classify such transactions according to the accounts
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prescribed in the p r oject budget categories.
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addition, the agency shall maintain a c a sh receipt
and disb urs emen t
register in which receipt of funds
and disburseme nt of funds will be documented.
Funds
disbursed by the agency shall be made by pre-numbe red
checks used in numerical
sequence and must be supported
by appropriate docume ntation, such as payroll, invoices,
contracts, travel paymen t, etc., evidencing the nature
and p~opriety of each payment, and showing the approval
of the chief fiscal officer or other authorized
o ffi cial of the agency.
Fidelity Bond ing Requirements.
Prior t o the disbusement of funds to the Agency
the CDA shall receive a statement fr om the Agency's
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chief f iscal officer o r in s urer ass uring that all
persons handling f unds received or c'lisbursed under
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this contract are c ov ered by fide l ity in sur a nce
in an amount consistent with sound fiscal practice
and with the coverage deemed necessary by the CDA
. for its own employees.
(Additional informat ion,
if needed, will be supplied by CDA}.
13 .
Maintenance o f Records
The agency shall maintain such records and ac count s,
including property, personnel, and financial records,
as ar;e deemed n e cess a ry b y the CDA or HUD to ass ure
a proper ac counting f o r all project f und s .
records will be made available for
thA CDA, HUD o r
These
audit purposes to
the Comptr oller Ge neral o f the
United _States o r
any authori ze d represe n tative , a n d
wil1 be retaine d f or three years after the expiration
of t his contr act.
14.
Non -Expendable Property
. All non-expendab l e proper ty acquired for the progr a m
will revert to t h e CDA unless o therwise provide d for ,
such
non-expendab l e property being prope rty which
cost $1 00 or more per unit a nd i s expe cte d to h ave
a u sefu l li fe o f one year or more.
All s uch pr o perty
acquired by the agency will be liste d ·on a prope rty
record invento ry by description , mode l a nd seri a l
number , d ate o f acqui sit ion, cos t of a cqui si t i on a nd
--=-···
---·---~....,....(.-1,--,,•·•r." ........ .


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�.identified as new or used,.
An updated signed copy
of this inventory will be provided the fiscal o ffi cer
o f the CDA each month f ollowing a
15.
physical inve ntory.
Eva luation.
The agency agrees that the CDA may carry out monit0ring
and evaluati on activities as deter~ined necessary by
the CDA or HUD .
16.
Subcon tracts.
None . of the work or services covered by thL., contract
shall be subcontracted without the prior written
a pproval o f the CDA.
Any work or services subcontracted
hereunde r sha ll be spe cified by ,-vritten contract
or
agreement and shall be subject to each provision
of
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this contract.
17.
Dire c t Depo s iting o f Funds.
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The agency shall designate a commercial bank as the
depository for the receipt of funds.
The CDA shall,
after assuring itself of the propriety and accur a cy
of the account, deposit all funds which are made
available to _ the age ncy directly into the designated
b a nk account.
In c ase s where funds are ma de avail-
able on an .advance basis, the agency shal l require
the comme rcial bank to secure fully all funds on
d e po ~i t in exce ss o f the amount insure d by Fe d e r a l
or State agency.
18.
Th i s a g ree me nt is s ubj e ct to a nd incorp orates the
attache d P a rt II , Mod e l Cities a dmi n istr a tion
Supple mentary Gene ral Conditions Gove rning Contr a cts
with ope r a ting a g e n6i~s a nd contractor s .
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The agency agrees to assist the CDA in complying wi t h
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all o f the "Conditions Gove r ning Grants · under Title I,
Sections 105 a nd 107 of the Demonstration Ci.ties
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and Metropolita n Development Act of 1966."
IN W'ITNESS WHERE OF, the CDA and Agency have executed this
agreement as o f the date fir.st above written. ·
ATTEST:
CITY OF ATL,ANTA
(SEAL)
BY:
(Ti tle )
City Clerk
APPROVED:
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SEN I OR CITI ZENS SERVICES OF
.METROPOLITAN ATLANTA, INC . .
BY:
BY :
Director
Model Ne ighborhooc Program
(Title)
(SEAL )
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APPROVED AS TO FORM:
Associate City Attorney
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�OFflCI~ lF CITY CLEHJ(
Cll'} HA LL
ATLA.JI·1,}
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GEOHGIA
A RESOLUTION
BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS
WHE REAS , on June 25, 1969, the Exe cutive Bo a rd of the
Model Neighborhood Program of the City of Atlanta, at a regularly
called meeting, did recormnend the approval by the Mayor and Board
of Aldermen of a contract to be entered into by and between the
City of Atlanta a nd Division of Vocational Rehabilitation, State
Department of Education, a copy of such proposed agreement being
attached hereto, marked "Exhibit A" and made a part of this
resolution.
NC ~J, THEREFORE, BE IT RESOLVED by the Mayor and Board of
AlnPrm Pn of th e Ciry of Atlan ta that the Mayor of the City of
Atlanta is her eby authorized to execute t~ said contract for and
i n behalf of the City of Atlanta wherein an employment service for the
hard-to-place are a residents will be provided and appropriate medical
examina tions and treatment will be given to those persons eligible
for job training and placement as set forth in "Exhibit A" and
setting forth therein the allocation of f~nds to the Georgia State
Employment Service.
,\DOPTED by Board of ,Llderrnen Jul y 7, 1%9.
APPlWVED July 9, 1%9,
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THIS AGREEMENT entered into this _ _ _ _ _day of _ _ _ __ ,
1969, by and between the City of Atlanta, a municipal corporation
(Model Cities Program ), h ere inaf ter r eferre d to as the "CDA", and
Division o f Vocation a l
· Rehabilitation, State Department of
Education, of the City/County of Atlanta/Fulton, State of Georgia
hereinafter referred
to as the "Agency".
W I T N E S S E T H
T H A T
-~vHEREAS, the CDA on the 20th day of May 1969 received a
Grant under Title I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the U.S. Departme nt of
Housing and Urban Dev~ lopme nt, hereinafter referred to as HUD, said
gr ant designated as HUD Grant No. ME-10 - 001; and
WHEREAS, pursuant to said grant the CDA is undertaking
certain activities; and
WHEREAS, pursuant to said grant the CDA desire to engage
the Agency to render certain assistance in such undertakings,
NOW, THEREFORE, for valuable consideration and mutual
promises e x changed between the parties hereto it is agreed as
follows:
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AGENCY AGREES:
1.
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The Agency shall in a satisfactory and proper
manner as determined by the CDA, perform the
following services:
EXHIBIT A
PROJECT NO .
EM-019N
DESCRIPTION
Staffing Ce ntral Facility
Mechani s m of Service
Direct Medica l Maintenance
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EM- 023N
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TOTAL BUDGET
NON-SUPPLEMENTAL
SUPPLE ME NTAL
147,000
40,000
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The Agency's respon s i biliti es f o r proj e ct numbe r EM- 019N
i s limited to a n allocation of 79,000 of the 147,000 t o
staf f a c e n tral, compr e hens ive , ind ividual ized , and
personal i zed emp loyme nt service to the hard-to-p l ace
are a r esidents and to provide a rnech;;i.nism f or the
tran s mi ss ion of job ava ilability information to tho se
re siden ts as spe c i fic a l ly set f o rth i n EXHIBIT A
which i s attache d hereto arrl mad e a part hereof.
The ba l a n ce o f fun d s , 68, 000, is d e sig nated f or
allo cation t o the Ge orgi a State Employ ment Service to
p rovid e c er t a i n serv ices within the project.
The Agen cy's res p o n sib il it i es for project number EM-02 3N
is to prov ide a n y resident who is s eeking e mp loyment
and who is
l.-8 f el.:'L' ecl
for a job in terv iew o r wh o ha s bee n
ac c e pted for e mp loy ment will be eligible f or these funds.
Also a n y r e side n t a ccept i ng training under an a p pr ov e d
t r aining p r ogram wi ll qua lify.
GSES will_ p rov i d e av ai l able
suppor t t o the Age ncy for the implementation of this proj e c t .
All e xist ing MDTA appl icants wi ll b e r eferred thro ugh
t h e r e g u lar ch a nn e l s a n d t h e Age n cy wi ll t a ke al l c as e s
suitab le to the ir e x isting regulations. When the r e side nt
applie s f or servi c e s fr om t h is fund, t he Agency 's
Coun se lor ,
t h e Employ me n t. Ser.vice r e presen tativ e and
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�as care for a cute condi tions, eye glasses, dental
care, and pre-employment medical examinations,
ino c ulations, and etc. required by the employer or
trainer.
The custodian of this fund will keep a
file of all accepted cases and these will be identified to allow future retrieval of all data on
cl ients serviced in this program.
All services provided by this fund will be made
available according to t11e standards in affect for
the local Agency's program.
The main focus of the
services ! to be provided will be appropriate examinations and medical treatment for persons selected or
otherwise determine eligibility for job training or
job placement.
When these medical sP.rvices a:r:-e r.ot
avail able elsewhere on a timely and adequate basis,
the Agency will authorize the service on its regular
forms for -this purpose. Financial eligibility for
this p:r:-ogram will be determined by the in~ividual
signing a declaration of inability to pay but he
will be asked to indicate how much he can contribute
towards the cost of the service.
Clients will be
provided service on first come first serve application
to those where minor medical services are not available from any other program. T}}e possibility of a
job or a training situation being available will be
paramount requirement for service and must be attested
to b y the Employment Service representative as
furt~er
set forth in EXHIBIT A which is atte1ched h ere to and
made a part hereof.
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2.
Any re l ease to t h e news media pertain i ng to the service s
as s t a t e d he re in s hall be cleared through the Director of
the At l a nta Mode l Ne ighb o r hood Pr ogram prior to its release.
Any publicity given to the progr a m's projects herein must
recogni ze the Atlant Model Neighborhood Program as the
sponsoring agency funded by the U.S. Department of Housing
and Urban De velopment.
3.
The Age ncy warrants that no person or selling agency or other
org a ni zat ion has been employed or retained to solciit
or secure
this con t ra ct upon an agreeme nt or un derstanding for a commission , p er cen tages, brokerage, or 6ontingent fee.
breach or violation of this warranty,
For
the CDA. shall have the
right to ann ul this contract withcut liability or, at its disc r e t ion , to deduct f rom the compensat i on, or. otherwise recover,
the full amount of such commission, percentage, brokerage or
contingen t fee .
4.
The Agency sha ll de~ignate a commercial bank as the depositor
for the receipt of funds.
The CDA shall, after assuring itself
of the propr iety and accuracy of the account, deposit all funds
which are ma d e avail able to the Agency directly into the
deisgnated bank account.
In cases where funds are made
available on an advanced basis, the Agency shall require
the comme rcial bank to secure fully all funds on deposit
in excess of the amount insured by Federal or State Agency.
5.
Subj e ct to receipt of funds from HUD, the CDA shall make ·
payme nt unde r this contract in accord a nce with the following
method, s uch p a yme nt to be made upon presentation of a
requi s i ti on f or p ayme nt by the Age ncy .
The r equisition for
p a yme nt sh a ll i ndic a t e the d i sposition of th e amount r e que sted
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by r efere:.1ce t o the c a t e gorie s of e x pen s es as d e tailed in
r e s pe ctive budgets .
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The Age ncy will furni sh the CDA a
financia l state me nt each mon t h indi c a t i ng t he e x penditure
of CDA 's f unds fo r that month.
Thi s s t ateme nt is to reach
the CDA not l a t e r than the 5th of the month following the
month th at t h e e x p e nditure was made,
will be p r ovided ).
(forms and instructions
The Agen c y will furnish the CDA a
stateme nt submi t t ed by the appropr ia te f inancial officer
sta tin g that he accep ts the r e sponsib i lity for providing
fina n ci a l se rvices adequ ate to insure the establishment and
ma in tenan ce o f ~n account s y stem with a d e quate internal
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control.
I f the CDA withholds p ayme nt, it shall advise the
Agency an d spe cify the actions that mu s t be taken, in case
of suspen s ion, as a condition precsde nt to the resumption
of paymen t s.
The Age n cy will remit any unexpende d balance
of payment s on account of the grant as well ' as such other
portions of such payme nts previously received as determined
by the CDA to be due the CDA.
The action of the CDA in
accepting any such amount shall not constitute a waiver of
any claim which the CDA may otherwise have arising out of
this· agre ement.
6.
The Agency's expenses charged f or travel shall not exceed
those allowable under the customary practice in the government of which the Agency is a part.
7.
Th e Age ncy shall maintain such records a nd accounts,
including property, persqnnel, and financial records, as
are deeme d necessary by the CDA and HUD to assure a prope r
a c coun t ing f or a ll project funds.
The s e records will be
ma d e ava il able for audit purposes to the CD~ , HUD, or the
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Comp tr olle r Ge n e r a l of the United ~t ates or any authori z ed
repre senta t~va, and will be retained for three years after
t h e expir~tio n o f this con tr a ct.
8.
All non-ex pendable property acquired for the program will
revert to the CDA unless otherwise provided for, such nonexpendable property beingproperty which will ·not be consumed or lose
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ts identity, and which cost $100 or more per
unit and is expected to have a useful life· of one year or
more.
All such property will be listed on a property record
inventory by description, model and serial number,
date of
acquisiti o n, cost of acuisition and identified as new or
used.
An updated signed copy of this inventory will be
provided the fiscal office of the CDA each month following
a ph~/si.ca l
9.
.; .,,...,,-T _ _ ..... _ _ .,. ,..
..i....t. J. ',/ "-.t. A. _...,J..._:t.
The Agency agrees that the CDA may carry out monitoring
and evaluation activities as determined necessary by the
CDA or HUD.
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10.
None of the work
or services concerned by this contract
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shall be subcontracted without the prior written approval
of the CDA .
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Any work or services subcontracted hereunder
shall b~ specified by written contract or agreement and
a.h all be subject to each provision of this contract.
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11.
The services of the Agency shall commence as soon as possible
after the execution of this contract and operate for a
period of ten months thereafter or less time if · funds for this
agre e me nt are exhausted.
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Bo
CDA and AGENCY AGREE :
1.
Payment s h a ll b e on a monthly r e imbursable basi s upon
CDA ' s r eceipt o f a r eport o f combine d co s t control and
stateme n t of account ability from the Agency,
(forms to ·
be provided) .
2.
Payme nt under this contract is limited to the below
designated projects. together with total costs stated
and in accordance with the respective projects' budgets
which are a part of their respective Exhibits herein.
PROJECT NO.
EM- 019N
EM-023 N
3.
&
TOTAL BUDGET
NON-SUP PLEMEJ\'TX
SUPPLEMENTAL
DES CRIPT ION
Staf fing Cen t ral Facility
and Mecha n ism of Serv ice
Di~e ct Med ica l Mainte nance
79,000
40,000
-0-0-
It is e xpressly understood and agreed that in no event
shall the. total compensation for a specific project exceed
the max imum sum allocated and specified in attached exhibits.
4.
This agreement is subject to and incorporates the provisions
attached her e to as Part II entitled "U.S. Department of
Housing and Urban Development Model Cities Administration
Supplementary Conditions for Contracts with Operating
Agencies and Contractors."
The Agency agrees to assist the
CDA in complying with all of the "Conditions Governing Grants
und e r Title I of the Demonstration Cities and Metropolitan
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Development Act of 1966."
5.
This contractual agreement May
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be renewed or renegotiated
upon r eceipt of funds from Federal or Local sources on a y e arto - y e ar b a sis.
6.
CDA ma y, from time to time , request changes in the scope o f
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t he se rvices of the Age ncy to be performe d hereunder.
Such
changes, inclduing any i n crease or d e cr e a se
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changes, including a ny increase o f decr ease in the amount of the
Agency 's compensation, wh ich are mutt1.ally agreed upon by and
b etween CDA and the Agency , shall be incorporated in written
amendme nts to this contract .
7.
Funds may be sh ifted b e t ween line items of a single projec~
without prior appr ova l only to the e x t ent that such action ·
is not a resu l t o f signific~nt change in an approved progr a m
a nd so long as it does not exceed 10% of the line item total
from which the funds are being removed or to which ajded .
A
report o f f und shifts wi ll be made to the CDA fiscal o ff icer
within three work days after its effective date.
Any shifting
of funds between projects or o ther changes must b e appr oved in
advance o f obligations.
8.
I f through any cause, the Agency shall fail to fulfill in
timely and proper ma nne r hi s obligat ions under thi s contract,
or i f the Agency shall violate any of the covenants, agreements, o r stipulations o f this contract, or if the grant
from HUD under which this contract i s made is terminate d by
HUD , the CDA sha ll thereupon have the right to terminate
this contract by giving written notice to the Agency o f such
termination and spe cifying the ef f ective date there of.
In
the event of termination all property and finished or unfini sh e d docume nts, data , studies, a nd reports purchased or
prep a red by the Age ncy unde r this contract , s h all , at the
option o f the CDA, become its property and the Agency shall
b e e ntitle d to compe nsation for any reimbur s able e x pens e s
n e c e ssar ily inc u rred in sati sfactory p e r f orma nce o f thi s ·
contract.
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9.
The agency shall ma intain a g e neral l e dger 'in which to
record a sunmarization of all accounting transactions


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accor ding to the ac counts prescribed in the project budge t
categories.
In addition, the agency shall maintain a cash
receipt , and disbur .::;e ment register in which receipt of funds
and disbursement of funds will be documented.
Funds disbursed
by the agency shall be made by pre-nurr~ered checks used in
numerical sequence and must be supported by appropriate
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documentation, such as payrc-11, invoices, contracts, travel
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payment, etc., evidencing the nature and propriety of each
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payme nt, and showing the appr oval of the chief fiscal officer
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or othe r au thori zed official of the agency.
10.
Prior to the disbursement of funds to the Agency the CDA
shall receive a statement from the Agency's chief
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fiscal
of fi cer or insurer assuring that all persons handling funds
received or disburs ed under this contract are covered by
fidelity insurance in an amount consistent with sound fiscal
practice and with the coverage deemed necessary with sound
fiscal practice and with the coverage deemed necessary by
(Additional information,
the CDA for its own employees.
if needed, will be supplied by CDA).
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The Agency shall comply with all applicable laws, ordinances
and codes of the state and local Governments.
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IN WITNESS WHERE OF, the CDA and Agency have exe cuted this
agreement as of the date firs t above written.
ATTEST:
CITY OF' ATLANTA
(SEAL)
BY: _ _ _ _ _ _ __ _ _ _ _ _ __
BY: _ _ _ __ __ _ _ _ _ _ _ _ _ __
Mayor
APPROVED:
DIVISION 0 ~ VOCAT IONAL REHABILITAT ION
STATE DEPARTMENT OF EDUCATION
BY:
BY:-- - - - - - - - - - - - - - ' - ' (S=E="P-.=.L)
(Title)

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APPROVED AS TO FORM:
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Associate City Attorney
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�OF1"l CE
F Cl TY CLEHK
Cl TY HilLL
ATlAKTA , GE !{G IA
A RESOLUTION
BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS
WHEREAS, on June 25, 1969, the Executive Board of the
Model Neighborhood Program of the City of Atlanta, at a regularly
called meeting , did recommend the approval by the Mayor and Board
of Alde rmen of a contract to be entered into by and between the
Cit y of Atla nta a nd the Y~ung Women's Christian· Association (YWCA),
a copy of such proposed a gr eement being a ttached hereto, marked
" Exhib it A" and made a part of this resolution.
NOW, THEREFORE , BE IT RESOLVED by the Mayor and Board of
Aldermen of the City of Atlanta that the Mayor of the City of
At l anta is h e r eby a uthoriz ed to ex ecute the s a id contr act fo r and
in behal f of the City of At lan t a wher ein c e rta in s erv i c es t o dec rease
the perc entage of unstable families in the area will be rendered as
pe r des cr i pt ions in "Exhibit A".
ADOPTED by Board of ,~lde r men J uly 7, 1969.
APPROVED J uly 9 , l 96 9 •
�THIS AGREEMBNT entered into this ______day of_____ ,
1969, by and b etwee n ~he City o f Atl a nta, a municipal coporation,
(Mode l Cities Pr o g ram), hereinafter referr e d to as the "CDA", and
the Youn g Wome n's Christian Association,
(YWCA), a non-profit
cor poration, of the City/County of Atlanta/Fulton, State of Georgia,
her e;i.nafte r referred to as the "Agency".
W I T N E S S E T H
WHEREAS , the CDA on the 20th day of May, 1969, received
a Grant unde r Title I of the Demonstration Cities and Metropolitan
Deve l opment Act o f 1 96;6 f r om the · Office of the U. S. Department of
Hou sing and Urb a n Development, hereinafter referred to as huD, said
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g r ant d e sig nated a s HUD Grant No. ME-10-001; and
WHEREAS, pursuant to said grant the CDA is undertakir:g
certain activities; and
WHEREAS, pursuant to said grant the CDA desires to engage
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· the Agency to render certain assistance in such undertakings,
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NOW, THEREFORE, for - valuable consideration and mutual
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promises e x changed between the parties hereto it is agreed as
follows:
1.
The agency shall, in a satisfactory and proper
manner as determined by the CDA, perform the
following services:
,EXHIBIT A
TO'l'AL BUDGET
-·
PROJECT NO. & DES CR I PT I ON
SS - 027N
Mode l Home Management
Program
4-2-y:.OQ'O
YI;
-:-0-
'?!.,:J...
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_,;..,_
,_,, ..
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�.(a)
Decrease the percentage of unstable families in
the area, as ~pecifically set forth in attachment
marked; Exhib it A
2.
Any release · to the news media pertaining to the
services as stated hereiu shall be cleared through
the CDA Director prior to its release.
Any publicity
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given to the program's project her·e in must recognize
the Atlanta Model Neighborhood Program as the
sponsoring agency, funded by the U.S. Department
of Housing and Urban Development.
3.
The services of _the agency shall commence as soon
as practicable after the execution of thi s contract
and operate for that period of time specifically
,
set forth in the respective exhibit.
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A.
CDA and Agency Agreej :
1.
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Payment shall b e on a monthly reimbursement basis
upon CDA's receipt of a report of combined co st
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control and. statement of accountability from the
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agency (forms to be provided).
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2.
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Payme nt under this contr a ct is limited to the ::iE.low
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. designated project together with. the total costs
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-stated, and in accordance with the respective
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projects' budget which is a part of the resi:,c,c t ive
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exhibit~ herein.
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PR OJECT NO. E, DES CRIPTION
SS-027N
Mode l Home Ma n a gement
Progra m
TOTAL E'JDGET
SUP. PLEM8l\1TAL
42-; ooo .
L/1; y (..7..
_______
,._,,,
-0-
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3.
It i s e x pressly understood and agreed that in no
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event shall the total compensution for the project
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e x ceed .the maximum sum indicate d above.
4.
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This agreement is subject to and incorporates the
provisions attached hereto as I?-art II Terms and
Conditions.
5.
This contractual agreement may be ·renewed or renegotiated upon receipt of funds from federal or local
sources on a year-to-year basis.
6.
Changes .
. Any change in the scope of services of the Agency
to be per~ormed hereunder, inc1'du·ing any increase
or deer.ease in.the amount of the Agency's compensation, must have prior approval from the CDA
and must be incorporated in ,,-rritten amendmen-c.s Lo
this contract.
Likewise apy changes in scope of
services of CDA, which is mutually agreed upon
by and between CDA and Agency, shall be incorporated
('..
in written ~mendments
to this contract.
If the
Agency incurs expenses in excess of the amount
allowable under this contract, the amount of
the over-expenditure must be absorbed by the Agency.
However, · this does not preclude the Agency from
requesting a modification of this contract when
it becomes evident that the Agency's efforts must
be expanded to adequately serve program participants.
7.
Termin a tion of Contract.
If, through any cause, the Agency shall fail to
fulfill in timely and proper manner his obligations
under this contract, or if the Age ncy shall vio]ate
any of the covenants, agreement s , or stipulZ1.tions
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�of this contract, or if the grant from rWD under
which this cont:cact is made is terminated by HUD,
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the CDA shall thereupon have the right to terminate
this contract ;"by giving vlritten notic e to the Agency
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of such termination and specifying the effective
date thereof.
In the event of te~mination, all
property and finished or unfinished documents,
data, studies, and reports purchased or prepared
by the Agency un.der this contract shall, 2t the
option of the CDA, becorae its property and the
Agency shall be entitled to compensation for
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any reimbursable expenses n e ce s sarily incurred
in satisfactory performance of the contract.
If
the CDA withholds payment, it shall advise the~
Agency and specify the actions that must be taken,
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in case of suspension, as a condition precedent
to the resumption of payments.
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The Agency will
remit any unexpe nde d balance _of payments on
account of grant a s well as such other portions
of such payments previously received as determined
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by the CDA to b e due the CDA. The action of the
CDA. in accepting any such amount shall not constitute
a waiver of any cl aim which the CDA may otherwise
have aris ing out o f this agreement .
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8.
Travel Ex p e nses.
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The Agency ' s expenses charge d for trave l sha ll
not exce e d thos e which would b e a llowe d unde r the
rules of the United States Governme nt governing
o fficial travel by its e mploye e s .
�9.
£oven a nt Against Contingen t Fee s.
The Age ncy warrants that no person or selling
agency or other org·anization has be e n err.ploye d
or retained to solicit of secure this contract
upon a n agreeme nt or unde rsta.nding for a commission,
percentage, brokerage, or contingent fee.
For
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breach or violation of this warranty, the CDA
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shall have the right to annul this contract with-
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out liability or, c:,t its discretion, to deduct
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from the compensation, or oth~rwise recover, the
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full amount of such commi ss ion, percentage,
brokerage or contingent fee.
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10.
Comp lianc e with Local and Federal Ru l e s, Regul at ions
a nd Laws.
The Agency shall comply with all applicable law,
ordinances and coa es of the state and local
governments.
11.
Shift of Funds.
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Funds may be shifted between line items of a single
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project without prior approval only to the extent
that
such action is not a result of significant
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change in an approved program and so long as it
does not exceed 10°/4 of the line item total from
which the funds are being removed or to which aeded.
A report of fund shifts will be made to the CDA ·
fiscal officer within three work days after its
effective date.
Any shifts of funds between projects
or other changes must be approved in advance of
obligations.
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· ::::'.:'.'~ ~ ~ - · - - - . . . _ . ,.
ii.... ._...,,.
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�12.
Fin a nci a l St a tement.
Subject to receipt of funds from HUD, the CDA
shall make payment under this contract in accorda nce with the following method, such payment to
b e made upon pre s entation of a requisition for
payment by the agency.
The requisition for payment
shall indicate the disposition of the amount
requested by reference to the categories of
expenses as detailed in respective budgets.
The agency will furnish the CDA a financial statement ,each month indicating the expenditure of CDA 1 s
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funds for that month.
This statement is to ..reach
the CDA not later than the 5th of the month following
the month the expenditure was made.
Instructions will be provided~ ).
(Forms and
The agency will
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furnish the CDA a statement submitted by the
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appropriate financial officer stating that he
accepts the responsibility for providing financial
services adequate to insure the establishment and
maintenance of an accounting system with adequate
internal control.
Books of Account and Records.
The agency shall maintain a general ledger in
whfch to record a summarization of all accounting
transactions relating to the project/ listed herein,
and to classify such transactions according to the
accounts prescribed in the project budget categories.
In addition, the agency shall maintain a cash r e ceipt
and disbursemGnt register in which receipt of funds
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�and disbursement of funds ·w ill he documented.
Funds disbursed by the agency shall be made by
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p re-numbered checks used in numperi cal seq~ence
and must be supported by appropriate documentation,
such as payroll, invoices, contracts, travel
payment, etc., evidencing the nature and proprie'-.:y
of each payment, and shov.;-ing the approval of the
chief fiscal officer or other a~thorized official
of the agency.
Fidelity Bonding Requirement.
Prior to the disbursement of funds to the Agency
the CDA shall receive·a statement from the Agency's
chief fiscal officer or·rrnsurer assuring that all
persons handling funds received o r disbursed under
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this contractare covered by fidelity in surance in
an amount consistent with sound fiscal practice
and with the cover age deemed necessary by the
CDA for its own employees.
(Additi onal information,
if needed, will be supplied by CDA.)
13.
Maintenance of Records
The agency shall maintain such records and accounts ,
including property, personnel, and financial records,
as are d eemed necessary by the CDA or HUD to assure
a proper accounting ior all project funds.
records will be made available for audit
These
purposes
to the CDA, HUD or the Comptroller General of the
Unite d States or any authorized representative,
and will be retained for three years after the
expiration of this contr a ct.
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Non - e x pe nd abl e Pr o pe r t'L:_
All non-expendable property acquired for the
p r ogram will revert _:t,Q:..-d:!11.e:- to the CDA unless
otherwise provided for,
such non-expendable property
which will not be consumed or lose its identity,P"--'~
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and which cost $100 or more per unit and is expeb~ed
to have a useful life of one year or more.


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All
such property acquired by the agency will be
listed on a property record inventory by description, model and serial number, date of acquisition,
cost of acquisition and identified as new or used.
An updated signed copy of this inventory will be
provided the Program Management_Department of the
CDA each month following a physical inventory.
15.
Evaluat ion.
The agency agrees that .the CDA may carry out monitoring
and evaluation activities as determined necessary by
the CDA or HUD.
16.
Subcontracts.
None of the work or services covered by this contract
shall be subcontracted without the prior written
approval of the CDA.
Any work or services subcon-
tracted hereunder shall be specified by written
contract or agreement and shall be subject to each
provision of this contract.
17.
Dir ect Depo siting of Funds.
The agency shall designate a commercial bank ·as
the depository for the receipt of funds.
The
CDA shall, after assuring itself of the propriety
and accuracy of the a ccount, deposit all funds
�which a r e ma de available to th e agency directly
into the designated b a nk account.
In cases
wh ere f unds a r e ma d e av a il ab le on an advance basis,
the agency shall require the Commercial
bank to secure fully all funds on deposit in
excess of the amount insured by Federal or State
agency.
18.
This agreement is subject to and incorporates
the Attached Part II, Model Cities Administration
Supplementary General Conditions. Governing Contracts
with ope rating agencies and contractors.
19.
The a gency agrees to assist the CDA in complying
with all of the
II
Conditions Governing· Grants under
Title I, Sections 105 and 107 of the Demonstration
Cities and Metropolitan Developr..ent Act of 1966.
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IN WITNESS WHEREOF, the CDA and Agency have executed this
agreement as of ,:he date first above written.
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ATTEST:
CITY OF ATLA...'l\JTA
B :
B
(SEAL)
Mayor
City Clerk
APPROVED:
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
B
By:
Director
Model Neighborhood Program
,
(SE AL
(Title)
APPROVED AS TO FORM:
Ass o ciat e City Att orney
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.-....-..:- DEP1 RTl-'. bN T. OF CITY CLLW(
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CITY
·- - .-.:...;,
,._
H:i.LL
ATL1.NTA, GEORGI A
RESOLUTION BY
FINANCE COMMITTEE
BE IT RESOLVED BY THE MAYOR lu--TD BOARD OF ALDERi."1EN OF n l.E CITY
OF ATLANTA that the 1969 (Model Nei ghbor hood Fund ) B:1cl~<=. t be
and i s hereby amende d as f ollows:
TRANSFER FROM:
Account No.
MN-25 - 62-571 A
Re s e rve for Appropri a tion
$1,500 . 00
TRAl~SFER TO:
Ac r.ount No.
MN-25-6 2- 810 A
MN-25-62-785 A
Rental Le as e and Purcha se of Equipment
Space Cos t
$1,000.00
500. 00
The purpose of this r e solution is to trans f e r ne cessary fun ds for
Liu:: :i:, u;:·":,.:..s-:: :::: :: ::rta.ir offi..ce f11rni tur e a n d e quipment ne0de u t o
start the implementa ti on pha s e of th e Mode l Ci.t ie s Pr og r am.
ADOPTED by Board of Alc!err.;en Jun e 16, 1969.
1U'PIWVED June 18, 1969,
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CITY HALL
ATLANTA, GA. 30303
Tel. 522-4463 Area Code 404
IVAN ALLEN, JR., MAYOR
R. EARL LAN.DERS, Admini strative Assistant
MRS. ANN M. MOSES, Executive Secretary
DAN E. SWEAT, JR ., Director of Governmental Liai son
July 1, 1969
MEMORANDUM
To:
Dan. Sweat, Jr.
From:
George Berry
Subject:
Status of Sale of Shopping Center Site by Atlanta Housing
Authority to Model Neighborhood, Inc.
At your request, I have talked with Philip Vrooman, Disposition Officer of the
Atlanta Housing Authority for a rundown on the status of this transaction.
It seems that this is considered a very unusual transaction as far as the
Housing Authority is concerned. The initial proposition was made without
the benefit of a written proposal and after the proposed sale had been
announced publicly, the Housing Authority personnel assisted the Model
Neighborhood, Inc. in preparing a proposal that would satisfy the requirements of the Department of Housing and Urban Development. The written
proposal is dated May 22, 1968. It proposes to buy the two parcels involved
for a total of $216,500.00. When the sale was first proposed, Model Neighborhood, Inc. paid over to the Housing Authority $10,800.00. These funds were
borr<:>wed from the Trust Company of Georgia and require some sort of quarterly
payment. We understand that these payments are being met from the proceeds
of the $6,000.00 granted to the organization through EDA in 1968.
The proposal conditioned the sale of the property on Model Neighborhood, Inc.
being able to secure a loan for the balance which in turn necessitates securing
commitments from a sufficient number of tenants to make the venture economically feasible. Mr. Vrooman states that there have been many conferences
with Mr . Moody over the past year in an attempt to assist his organization in
meeting this condition but, while Mr. Moody and his associates have app eare d
confident and · determined, these commitments have not been obtained as yet.
�July 1, 1969
Memo to Dan Sweat, Jr.
Page Two
The written proposal that was drawn up for this proposed sale does not have
a time period written in which places any time limit on when this commitment
must be met. Further, the way Mr. Vrooman interprets the document, the
$10,800.00 is refundable if Model Neighborhood, Inc. does not consumate
the sale. As a matte:i; of fact, there seems to be some confusion at the
Housing Authority as to what the $10,800.00 is because the Authority has
never deposited the check even though it was received a year ago.
Mr. Vrooman states that at the last conference that was held with Mr. Moody
a few weeks ago, he stated that it looked like it would be about six (6) months
before the transaction could be consumated.
Very truly yours,
Ge0rge Berry
GB:p
�DEPARTME NT
OFFICE OF THE A SS I STANT SECRET A R Y
FOR MODEL CITIES AND GO V E R N M ENT A L REL A TIONS
Ho1;.orable Ivan Allen, Jr.
Mayor of Atlanta
Atlanta, Georgia 30303
IN REPL Y R ErE R TO :
JUN 1 1 1969
Dear Hayor Allen:
In his press conference of April 28, 1969, _~ecr etary Romney
made the following statement:
·I
"The 10% population restriction on the size of the
target neighborhoods will be dropped . . . . [T]his
0 '
• • . does not mean that the program will be ex pand ed
city wide within each city.
Its purpose will rema in
tha t of focusing r esources on pa rti~ula rly pe e r a n~
blighted neighborhoods, but local officials will be
given greater latitude in drawing progr am boundaries
that conform to local conditions. "
The Secretary's comments have been given widely differing interpretations in newspapers and periodicals around the country . In
order to avoid any confusion I would like to ex pand a bit on the
Secretary's remarks.
Cities are certainly not required to ex pand their model ne i ghborhood boundaries. They will be permitted to do so in order to
remove arbit r ary geographic limit a tions that pr event logi cal and
effective program dev e lopment. For exampl e , in one city a sma ll
geographic area was eliminated from the model ne i ghborhood in
order to meet the popula tion limit a tion. This area i s contiguous
to the model neighborhood, is a bli ghted area, with ess e ntially
the same kind of population mix a s the model n eighbor hood , a nd contains onl y a few thousand residents . Ex pans ion to includ e t his
contiguous area would not materially aff ect the ca pa city of t his
city to mount a progr am tha t will have subs tantia l impa c t on the
neighbo rhood pr oblems. This r epresents an ar tif icia l constrain t
wh ich may be r emov ed, i f the c i t y seeks to init ia t e such a c ha nge ,
�2
Any addition to the model neighborhood must still meet all
statutory requirements. The additional area must be a
blighted one. The program for the expanded area must meet
all the statutory criteria, including the requirement that
the program achieve a substantial impact on the neighborhood's
problems.
No additional supplemental funds will be available for the
expanded areas. For most first round cities, this means that
new projects or extended projects in the new areas would depend
on funds from . o_ther than Hodel Cities supplemental grant funds.
All cities may find it difficult to assure the program impact
required by the statute if the model neighborhood is greatly
expanded unless substantial additional resources are available.
In most situations, however, as CDA's develop their capabilities
to plan, coordinate, and evaluate the program in their first
target area, much benefit could be derived from expanding these
activities of the CDA to those resources and programs presently
going into poverty areas of the city other than the present
model neighborhood.
This expanding role of the CDA as the program continues would
enable the cities to be in a position to better utilize additional
resources in the futur e a s they may become ava ilable .
Any request for area expansion should set forth the reas ons the refore and demonstrate that the city has the capa city to administer
the program in the expa nded a reas in accordance with the for egoing
considerations.
Very truly yours,
Floyd H. Hyde
�Form approve d
Bud get Bu re a u No. 63 - Rl 170
CO A I DE NT I FICATION
C O NT RA CT·
ING PA R T Y
L City
L
of Atla nta, Georgia
COST CONTROL ST AT EM ENT
68 Mitchell Street
L Atlanta,
l'-RINC I PAL
P ERSON
e, TITLE
MODEL CITY PL ANN ING GRANT
Georgia
L
r
CONT R ACT N O .
AsOfMay 31 , 1969
30303
MP - 10 - 001
AMO U N T P E R
LA T E ST
A PPR O VE D
BU DGET
ACTIVITY CLA SS IFI CA TION
Salaries
Salaries-Non-Cash Contributions
. TOTAL SALARIES
1403
F rom
PRO J ECT OR PROGRAM NUMBER
BUDG ET
1402
1402 A
Contract P eriod
7
Emplo y ee Be nefits
Employee Benefits - Non
Cash
TOTAL EMPLOYEE BENEFITS
Consul tants and Contract
Services
12/1/67
To
5/30/ 69
C OS TS INCURRED
CURR ENT M O NT H
C U M U L A TI VE
TO D A TE
$123,952.00 $ .
-0-
$142,381.88
55 825.00
179,777.00
-0-0-
61· 408. 00
203,789 :88
1 7,819.00
- 0-
10,023. 68
5 583.00
23, 4 02.00
-0-
10,023. 68
3 9~ 315.00
2,500. 00
35,91 9 . 4 1
1404
Au t o Allowan ce
2,945 .00
34 6.9 7
3,386. 75
1405
Travel
TOTAL TRAVEL
4 450.00
7,395.00
1 49 6.16
1 , 84 3.13
5 117 .50
8,504.25
14 06
Equ ipme n t Re n tal o r
Purch ase
10,0 88. 00
700.7 5
11 ,601 . 20
9 ,425 . 00
6 056 . 0 0
- 15 , 481 . 00
263.80
- 026 .80
1 0 , 707.40
6 840.67
17,54 8.07
1407
1407 A
Space Alterations and
othe r Space Co sts
Spa c e - Util it ies
TOTAL SPACE COS T
1408
Offic e Supplie s
11,450. 00
- o-
1409
Spe c ia l projects - Citizen
Part i c i p a t i on Expen se
20 000 . 00
5 307 . 6 8c r
TOTAL ALL COSTS
306 908.00
-0 -
12,633.35
6 888.16
~3 0 6£90 8.00
Pr ogra m Direc to r
(Titl e)
June 11, 1969
(D ete Submlt t ed)
U .S . DEPARTMENT OF HO U SING ANO URBAN DEVELOPMENT
e
MODEL CITIES PROGRAM
COST CONTROL STATE ME NT
223406 - P
HU D-Was h., D. C.
HUD-7011
(11-67)
�COA
Form opprovod
Bud got Buroov No . 63-R 1 168
IO E NTt•
FIC 4. T I O N
CO NT RACT•L
iNG PARTY
•
City
of Atlanta, Georgia
A O OP.E SS
C IT Y
ST AT F.
ZI P • C ODE
PRINCI P AL
P E RSOIJ
6 r lTLE
STATEMENT OF FINANCIAL CONDITION
MODEL CITY PLANNING GRANT
L6B Mitchell Street
LAtlanta, Georgia
L
As Of May 31,
30303
,
Contract P e riod
7
MP - 10
- 001
P R O G RAM NUM e f. 1'!
From
P R C>JE':C T O R
CON T f~ ACT NO,
1969
12/1/6 7
To
5/30/69
ASSETS
Cash :
22, 151.98
150.00
$
Cash
Petty C ash
$
Total Cash
22,301.98
Accounts Rec e ivable :
-0-0-0-
Planning Grant
CDA Contribut ion
Other
Total Acc ounts Rer.P i vabl e
306,908.00
329,209.98
Cos t Control
TOTAL ASSETS
LIABILITIES AND CAPITAL
~urrent Liabilities:
-0-
Account s Paya blf'
·AccruGd Liabilitie s
22. 301. 98
22,301.98
Total Current Li a bil it i0s
Deferred C redits :
Unea rn ed Plannin g Grant
-0-
Unearned CDA C ontribu t ion
Tota l DPfc rr ed Cr r riits
- 0-
-a-
22,301.98
TOTAL LIABILITIES
C a pita l:
61 , 408 . 00
245 , 500 . 00-
C DA C ontri bution
Planni ng Grant
U , S . OEF>,lRTMENT OF HOUSING
Total Capita I
3 06 , 908 . 00
TOTAL LIABILITIES ANO CAP ITAL
329,2 09 .98
ANO URR4N DEVELOPMENT eMODEL CITIE S
STATEMENT OF FINANCIAL COMOITION
223388- P
hUO-Wuh., D, C,
PROGRAM
HUD-7010
(11 -67)
�Program Director
(Title)
June 12, 1969
(Date Submitted)
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