Box 8, Folder 25, Document 10

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STATE OF GEORGIA
COUNTY OF FULTON

THIS AGREEMENT entered into this day of



1969, by and between the CITY OF ATLANTA, a municipal corporation,

(Model Cities Program), hereinafter referred to as the "CDA", and

a
Emory Community Legal sapic, 2 non-Gotss corporation of the

—_—



City/County of Atlanta/Fulton, State of Georgia, hereinafter

oe referred to as the "Agency".

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wabnis the

AS, the CDA on the 20th day of May, 1969, received

a Grant under Title I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the U. S. Department of

Housing and Urban ae

Pigg ny re
WoL aii

r referred to as HUD, said

e
RAR on
Ma

a aie ET Phe amt
Celyilateuw aS iil tt dlit sa ° hy LE T alia
aa —_

WHEREAS, pursuant to said grant the CDA is undertaking

a

certain activities; and

WHEREAS, the CDA desires to engage the Agency to render

certain assistance in such undertakings,

NOW, THEREFORE, for valuable consideration and mutual

ue

eo it is agreed as follows:

1. The agency shall, i

promises exchanged between the pa




a satisfactory and proper
manner as determined by the CDA, perform the following

services:





a nr en re rena mente A ET






PROJECT NO. & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL

EXHIBIT A
TOTAL BUDGET

SS-026N Legal Education to

Sub-Professionals 3,000

, 000
(a) Increase legal sophistication of two groups
ee a oo
working in ene lst group, professionals
serving the poor; 2nd group, neighborhood aids
with limited formal education, as specifically

set forth in attachment marked; Exhibit A

Any release to the news media pertaining to the

services as stated herein shall be cleared through

the CDA Director prior to its RR re era
given to the program's project herein must recognize

the Atlanta Model Neighborhood Program as the sponsoring
agency, funded by the U. S. Department of Housing and
Urban Development.

The services of the agency shall commence as soon as
practicable after the execution of KasMontract and

operate for that period of time specifically set forth

in the respective exhibits.

and Agency Agree:

Payment shall be on a monthly reimbursement basis

upon CDA's receipt of a report of combined cost control
and statement of accountability from the Agency (forms
to be provided). |

Payment under this contract is limited to the below
designated projects, together with the total costs
stated, and in accordance with the respective project's
budgets which are a part of their respective exhibits

herein.

USP EE

3

i ¢








TOTAL BUDGET

PROJECT NO & DESCRIPTION SUPPLEMENTAL NON-SUPPLEMENTAL

SS--026N Legal Education to
Sub-Professionals 3,000 2,000

3.



It is expressly understood and agreed that in no

event shall the total compensation for a project

exceed the maximum sum indicated above.

This agreement is subject to and incorporates the

provisions attached hereto as Part II Terms and

Conditions. -

This contractual agreement may be renewed or re-
negotiated upon receipt of funds from federal or
local pivess on a year-to-year basis.

Changes.

Any change in the scope of services of the Agency H
to be performed hereunder, including any increase

or decrease in the amount of the Agency's compensa-

tion, must have prior approval from the CDA and to
must be incorporated in written amendments to this

contract. Likewise any change in scope of services

of CDA, which is. mutually agreed upon by and between

CDA and Agency, sia be incorporated in written

amendments to this contract. If the Agency incurs

expenses in excess of the amount allowable under

this contract, the amount of the over-expenditure

must be absorbed by the Agency. However, this does

not preclude the Agency from requesting a modification

of this contract when it becomes evident that the

Agency's efforts must be expanded to adequately serve

program participants.


Termination of Contract.

If, through any cause, the Agency shall fail to fulfill
in timely and proper manner his obligations under this
contract, or if the Agency shall violate any of the
convenants, agreements, or stipulations of this con-
tract, or if the grant from HUD under which this
contract is made is terminated by HUD, ihe CDA shall
thereupon have the right to terminate this contract

by giving written notice to tis Roady 02 such termin-
ation and specifying the effective date thereof. [In
the event of termination, all property and finished

or neiadenea documents, data, studies, and reports
purchased or prepared by the Agency under this contract
shall, at the option of the CDA, become its property
and the Agency shall be entitled to compensation for

any reimbursable expenses necessarily incurred in

satisfactory performance of the contract. If the CDA

withholds payment, it shall advise the Agency and specify

the actions that must be taken, in case of suspension,
as a condition precedent to the resumption of payments.
The Agency will veuie any unexpended balance of payments
on account of grant as well as such other portions of
such payments previously received as determined by the
CDA to be due the CDA. The action of the CDA in
accepting any such amount shall not constitute a

waiver of any claim which the CDA may otherwise have

arising out of this agreement.








a

10.

Diss

The Agency's expenses charged for travel shall not

exceed those which would be allowed under the rules
of the United States Government governing official

travel by its employees.

Covenant Against Contingent Fees.

J

The ABaneY warrants that not person or selling agency
or other organization has been employed or retained

to solicit or secure this contract upon an agreement
or understanding for a commission, percentage,
brokerage, or contingent fee. For breach or violation
of this wage: the CDA shall have the right to
annul this contract without liability or, at its
Giscretion, to deduct from the compensation, or other-
wise recover, the full amount of such commission,
percentage, brokerage or contingent fee.

Compliance with Local and Federal Rules, Requlations

and Laws.

The Agency shall comply with all applicable law,
ordinances and codes of the state and local governments.
Shift of Funds. |

mage may be shifted between line items of a single
project without prior approval only to the extent

that such action is not a result of significant

change in an approved program and so long as it does
not exceed 10% of the line item total from which the
funds are being removed or to which added. A report
of fund shifts will be made to the CDA fiscal officer
within three work days after its effective date. Any
shifts of funds between projects or other changes must

be approved in advance of obligations.

Fas




Financial Statement.

Subject to receipt of fund from HUD, the CDA shall

make payment under this contract in accordance with

the following method, such payment to be made upon
presentation of a requisition for payment by the
agency. The requisition for payment shall indicate

the disposition of the amount requested by reference

to the categories of expenses as detailed in respective

budgets.

The Agency will furnish the CDA a financial statement
each month indicating the expenditure of CDA's funds
for that month. This statement is to reach the CDA
not later than the 5th of the month following the
month the expenditure was ma

tions will. be provided).

The agency will furnish the CDA a statement submitted
by the appropriate financial officer stating that he
accepts the responsibility for providing financial
services adequate to insure the establishment and
maintenance of an accounting system with adequate

internal control.

Books of Account and Records.

The agency shall maintain a general ledger in which

to record a summarization of all accounting trans-
actions relating to the projects listed herein, and

to classify such transactions according to the accounts

prescribed in the project budget categories. In






LS

addition, the agency shall maintain a cash receipt

and disbursement register in which receipt of funds

and disbursement of funds will ke documented. Funds
disbursed by the agency shall be made by pre-numbered
checks used in numerical. sequence and must be supported
by appropriate documentation, such as payroll, invoices,
contracts, travel payment, etc., evidencing the nature

and propriety of each payment, and showing the approval

of the chief fiscal officer or abies authorized official

of the agency.

Fidelity Bonding Requirements.

Prior és Hie disbursement of funds to the Agency the

CDA shall receive a statement from the Agency's chief
fiscal officer or insurer assuring that all persons
handling funds received or disbursed under this contract
are perecee by fidelity insurance in an amount

consistent with sound fiscal practice and with the coverage
deemed necessary by the CDA for its own employees.
(Additional information, if needed, will be supplied

by CDA).

Maintenance of Records.
The agency shall maintain such-records and accounts,
including property, personnel, and financial records,
as are deemed necessary by the CDA or HUD to assure

a proper accounting for all projects funds. These
records will be made available for audit purposes to
the CDA, HUD or the Comptroller General of the United

States or any authorized representative, and will be






retained for three years after the expiration of this

contract. oe Be
-

-

i

Po ar

cna sespehaabie Property.
a

All non-expendable property acquired for the program

will revert to the CDA unless otherwise provided for,

such non-expendable property being property which

will not be consumed or lose its identity, and which

cost $100 or more per unit and is expected to have

a useful life of one year or more. All such property

acquired by the agency will be listed on a property

record inventory by description, model and serial

number, date of acquisition, cost of acquisition and

:
identified as new or used. An updated signed copy of

this inventory will.be provided the Program Management
Department of the CDA each month following a physical
inventory.

Evaluation.

The agency agrees that the CDA may carry out monitoring
and evaluation activities as determined necessary by
the CDA or HUD.

Subcontracts.

None of the work or services covered by this contract
shall be subcontracted without the prior written approval
of the CDA any work or services subcontracted here-
under shall be. specified by written contract or agree=
ment and shall ba subject to each provision of this
contract.

Direct Depositing of Funds.

The agency shall designate a commercial bank as the

depository for the receipt of funds. The CDA shall,












after assuring itself of the propriety and accuracy
of the account, deposit all funds which are made
available to the agency directly into the designated
bank account. In cases where funds are made available
on an advanced basis the agency shall require the
commercial bank to secure fully all funds on deposit
in excess of the amount insured by Federal or State
Agency.
This agreement is subject to and incorporates the
attached Part II, Model Cities Administration
Supplementary General Conditions Governing Contract

j
with operating agencies and contractors.
The agency agrees to assist the CDA in complying with

ail of the "Conditions Governing Grants under Titie I,

Sections 105 and 107 of the Demonstration Cities and

Metropolitan Development Act of 1966."

IN WITNESS WHEREOF, the CDA and Agency have executed this

agreement as of the date first above written.

ATTEST: CITY OF ATLANTA

BY:
City Clerk Mayor

APPROVED: EMORY COMMUNITY LEGAL SERVICE
(SEAL)
Director

Model Neighborhood Program

APPROVED AS TO FORM:



Associate City Attorney




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