Box 8, Folder 25, Document 12

Dublin Core

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THIS AGREEMENT entered into this__ sss day :~ off '
1969, by and between the City of Atlanta, a municipal corporation,
(Model Cities Program), hereinafter referred to as the "CDA", and
' Fulton County Department of Family and Children Services of the
City/County of Atlanta/Fulton, State of Georgia, hereinafter referred

to as the "Agency".

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WHEREAS, THE CDA on the 20th day of May, 1969 received
a Grant under Title I of the Demonstration Cities and Metropolitan

Development Act of 1966 from the Office of the U. S. Department of

Housing and Urban Development, hereinafter referred to as HUD, said

grant designated as HUD Grant No. ME-10-001; and

WHEREAS, pursuant to said grant the CDA is undertaking

certain activies; and

WHEREAS, pursuant to said grant the CDA desires to engage

the Agency to render certain assistance in such undertakings,

NOW, THEREFORE, for valuable consideration and mutual
promises exchanged between the parties hereto it is agreed as


1. The Agency shall in a satisfactory and proper
manner as determined by the CDA, perform the
following services:



SS-011C Homemaker Service 48,000 -0-

(a) Help preserve or create wholesome family living

to prevent family breakdown, excluding AFDC
families, as specifically set forth in attachment
marked; Exhibit A
2. Any release to the news media pertaining to the
services as stated herein shall be cleared through
the CDA Director prior to its release. Any
publicity given to the program's project herein
must recognize the Atlanta Model Neighborhood
Program as the sponsoring agency, funded by the
U. S. Departinent of Housing and Urban Development.
3s The services of the agency shall commence as
aes aS practicable after the execution of this

contract and operate for that period of time

specifically set forth in the respective exhibit.

A. CDA and Agency Agree:

l. Payment shall be on a monthly reimbursement basis
upon CDA's receipt of a ore of combined cost
control and statement of accountability from the
agency (forms to be provided).

2. Payment under this contract is limited to the
below designated project together with the total
costs stated, and in accordance with the respective
project's budget which is a part of the respective
axndbite herein.


SS-011C Homemaker Service 48,000 -0-
3. It is expressly understood and agreed that in no
event shall the total compensation for the project

exceed the maximum sum indicated above.

This agreement is subject to and incorporates the
provisions attached hereto as Part II Terms and

This contractual agreement may be renewed or
renegotiated upon receipt of funds from federal

or local sources on a year-to-year basis.


Any change in the scope of services of the Agency

to be performed hereunder, ‘uetoaing any increase
or Gecrease in the amount of the Agency's compen-
sation, must have prior approval]. from the CDA

and ie be incorporated in written amendments to
this contract. Likewise any changes in scope of
services of CDA, which is mutually agreed upon by
and between CDA and Agency, shall be incorporated
in written amendments to this contract. If the
Agency incurs expenses in excess of the amount
allowable under this contract, the amount of the
over-expenditure must be abSOrbed by the Agency.
However, this does not preclude the Agency from
requesting 5 modaeieation of this contract when

it becomes evident that the Agency's efforts must
be expanded to adequately serve program participants.
Termination of Contract.

If, through any cause, the Agency shall fail to
fulfill in timely and proper manner his obligations
under this contract, or if the Agency shall violate
any of the covenants, agreements, or stipulations
of this contract, or if the grant from HUD under
which this contract is made is terminated by HUD,

the CDA shall therupon have the right to terminate this

contract by giving written notice to the Agency

of such termination and specifying the effective
date thereof. In the event of termination, all
property and finished or unfinished documents,
data, studies, and reports purchased or prepared
by the Agency under this contract shall, at the
cption of the CDA, become its property and the
Agency shall be entitled to compensation for any
reimbursable expenses necessarily incurred in
satisfactory performance of the contract. If

the CDA withholds payment, it shall advise the
abe and specify the actions that must be taken,
in case of suspension, as a condition precedent
to the resumption of payments. The Agency will
remit any unexpended balance of oamenes on account
of sane as well as such other portions of such
payments previously received as determined by

the CDA to be due the CDA. The action of the CDA
in accepting any such amount shall not constitute
a waiver of any claim which the CDA may otherwise
have Sie aah of this agreement.

Travel Expenses.

The Agency's expenses for travel shall not exceed
those allowable under the customary practice in the
government of which the agency is a part.
Covenant Aqainst Contingent Fees.

The Agency warrants that no person or selling
ee or other organization has been employed or
retained to solicit or secure this contract upon
an agreement or understanding for a commission,

percentage, brokerage, or contingent fee. For

breach or violation of this warranty, the CDA

shall have the right to annul this contract without
liability or, at its discretion, to deduct from

the compensation, or otherwise recover, the full
amount of such commission, percentage, brokerage

or contingent fee.

Compliance with Local and Federal Rules, Regulations
and Laws.

The Agency shall comply with all’‘applicable law,
ordinances and codes of the state and local govern-
ments. |
shift: of Funds.
Funds may be shifted between line items of a single
project without prior approval only to the extent
hat such action is not & result of significant
change in an approved program and so long as 3c
does not exceed 10% of the line item total from
which the funds are being removed or to which
added. A report of fund shifts will be made to
the CDA fiscal officer within three work days
after its effective date. Any shifts of funds
between projects or other changes must be approved
in advance of obligations.
Financial Statement.
Subject to receipt of funds from HUD, the CDA shall
make payment under this contract in accordance with
the following method, such payment to be made upon
presentation of a requisition for payment by the
agency. The requisition for payment shall indicate

the disposition of the amount requested by reference

to the categories of expenses as detailed in respec

tive budgets.

The agency will furnish the CDA a financial
statement each month indicating the expenditure
of CDA's funds for that month. This statement is
to reach the CDA not later than the 5th of the
month following ‘the month the expenditure was
made. (Forms and Instructions will be provided).
The agency will furnish the CDA a Ss decree submitted
by the appropriate financial officer stating that
he accepts the responsibility for providing |
financial services adequate to insure the establish-
ment and maintenance of an accounting system with

adequate internal eontrol.
Books of Account and Records.
The agency shall maintain a general ledger in
which to record a summarization of all accounting
transactions relating to the projects listed herein,
and to classify such avaeeR taps according to the
accounts prescribed in the project budget categories.
In addition, the agency shall maintain a cash re-
ceipt and disbursement register in which receipt
of funds anid disbursement of funds will be documented.
Funds disbursed by the agency shall be made by pre-
numbered checks used in numerical sequence and must
be supported by appropriate documentation, such as
payroll, invoices, contracts, travel payment, etc.,
evidencing the nature and propriety of each payment,
and showing the approval of the chief fiscal officer

or other authorized official of the agency.

Fidelity Bonding Requirements

Prior to the disbursement of funds to the Agency

the CDA shall receive ‘a statement from the Agency's
chief fiscal officer or insurer assuring that ali’
persons handling funds received or disbursed under
this contract are covered by fidelity insurance

in an amount consistent with sound fiscal practice
and with the coverage deemed necessary by the CDA
for its own employees. (Additional information,

if needed, will be supplied by CDA).

Maintenance of Records.

The ciaaens shall maintain such records and accounts,
‘including property, personnel, and financial records,
as are deemed necessary by the CDA or HUD to assure

a proper accounting for all project funds. These

records will be made available for audit purposes

to the CDA, HUD or the Comptroller General of the

United States or any authorized representative,
and will be retained for three years after the
“expiration of this contract.

ipsa anie property.

All non-expendable property acquired for the pro-
gram will revert to the CDA unless otherwise pro-
vided. for, such non-expendable property being
property which will not be consumed or lose its
identity, and which cost $100 or more per unit
and is expected to have a useful life of one year
or more. All such property acquired by the agency
will be listed on a property record inventory by
description, model and serial number, date of

acquisition, cost of acquisition and identificd

as new or used. An updated signed copy of this
inventory will be provided the Program Management
Department ofthe CDA each mancar toi cwies a
physical inventory.

15. Evaluation.
The agency agrees that the CDA may carry out
monitoring and evaluation activities as determined
necessary by the CDA or HUD.

16. Subcontracts.
None of the work or services covered by this contract
shall be subcontracted without the prior written
Sparavel of the CDA. Any work or services subcon-
tracted hereunder shall be specified by written
contract or agreement and shall be subject to each
provision of this contract

ve ae .

17. Direct Depositing of Funds.
The Agency shall designate a commercial bank as
the depository for the receipt of funds. The
CDA shall, after assuring itself of the propriety
and accuracy of the account, deposit all funds
which are made available to the agency directly
into the designated bank account. In cases
where Rinds weemade available on an advanced basis,
the agency shall require the commercial bank to
secure fully all funds on deposit in excess of the
amount insured by Federal or State agency.

18. This agreement is subject to and incorporates the
attached Part II, Model Cities Administration
Supplementary General Conditions Governing Contracts

with operating agencies and contractors.

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The agency agrees to assist the CDA in complying

with <ll of the "Conditions Governing Grants

under Title 1,

Sections 105 and 107 of the Demon-

stration Cities and Metropolitan Development Act

of 1966".

IN WITNESS WHEREOF, the CDA and Agency have executed


this agreement as of the date first above written.


City Clerk

Model Neighborhood Program


Associate City Attorney




By: (SEAL)

2 RE pe Te Po CAEL

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