Box 8, Folder 25, Document 12

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Box 8, Folder 25, Document 12

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THIS AGRF.EMENT entered into this _ __ ___day of _ _ _ __
1969, by and between the City of Atlanta, a municipal corporation,
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(Model Cities Program ) , h ereinafte r r eferred to as t he
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CDA 11
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and
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Fulton County Department of. Family and Children Services of the
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City/County of Atlant~/Fulton, State of Georgia, hereinafter referred
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to as the "Agenc~,: 11

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W I T N E S S E T H
WHEREAS, THE CDA on the 20th
day of May, 1969
received
a Gr ant under Title I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the
u.
S. Department of
Housing and Urban Deve~opment, hereinafter referred to as HUD, said
grant designated as HUD Grant No. ME-10-00li and
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WHEREAS, pursuant to said grant the CDA is undertaking
certain activiesi and
WHEREAS, pursuant to said grant the CDA
desires to engage
the Agency to render certain assistance in such undertakings,
NOW, THEREFORE, for valuable consideration and mutual
promises e x changed between the parties hereto it is agreed as
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follows:
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1.
The Agency shall in a satisfactory and proper
manner as determined by the CDA, perform the
following services:
· EXHIBIT A
'PROJECT NO. & DES CRIPTION
SS-OllC
Homemaker Service
(a)
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TOTAL BUDGET
NON-SUP PLEMENTAL
SUPPLEMENTAL
48,000
-0-
Help preserve or create wholesome family living
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�to prevent family breakdo~m, excluding AFDC
families, as specifically set forth in attachmen·t
marke d; Exhibit A
2.
Any release to the news media pertaining to the
services as stated herein shall be cleared through
the CDA Director prior to its release.
Any
publicity given to the program's project herein
must recognize the Atlanta Model Neighborhood
Program as the sponsoring ag8ncy, funded by the
u.
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S. Department of Housing and Urban Development.
The services of the agency shall commence as
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soon as practicable after the execution of this
contract and operate for that period of time
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specifically set forth in the respective exhibit.
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CDA and Agency Agree:
1.
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Payment shall be on a monthly reimbursement basis
upon CDA's receipt of a report of combined cost
control and statement of accountability from the
agency (forms to be provided).
2.
Payme nt under this contract is limited to the
below designated
project together with the total
costs stated, and in accordance with the respective
proj e ct's budge t which is a part of the re spe ctive
exhibits herein.
TOTAL BUDGET
PROJECT NO. & DESCRIPT I ON
SS- OllC
Homemaker Serv i c e
3.
SUPPLEME NTAL
48,000
It is expr ess ly unders t ood a nd a gr ee d th a t
-0in no
e v e n t s h a ll the tot a t c ompen sati o n for the pr oj ec t
exceed the ffiLlx imum s um indica t ed above .
�4.
This agreement is subject to and incorporates the
provisions attached hereto as Part II Terms and
Conditions.
5.
This contractual agreement may be renewed or
renegotiated upon receipt of funds from federal
or local sources on a year-to-year basis.
6.
Cha nges.
Any change in the scope of services of the Agency
to be performed hereunder, including any increase
or decrease in the amount of the Agency's compensation, must have prior approval from the CDA
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and must be incorporated in written amendments to
this contract,
Likewise any changes in scope of
services of CDA, which is mutually agreed upon by
and between CDA and Age ncy, shall be incorporated

in written amendments to this contract.
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If the
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Age ncy incurs expenses in excess of the amount
allowable under this contr a ct, the amount of the
over-expenditure must be absorbed by the Agency.
Howe ver, this does not preclude the Agency from
reque s ting a modifica tion of this contra ct whe n
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it becomes evident that the Agency's efforts must
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be expanded to adequately serve program particip ants.


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Te rminat i on o f Con tra ct.
If, through any cause, the Agency shall fail to
fulfill in t i me ly a nd prope r ma nne r his obligat ion s
unde r t h is contr a ct, or if the Agency s h a ll viol ate
any of the covena nts, agre e me nts, or stipulations
o f thi s c on trac t , or i f the gr a nt from HUD under
wh ich this contract
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i s ma d e is termin ated by HUD ,
t h e CDA s h a ll the rupon h a v e the right to t e rm inLlte thi s
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o f such termination and specify_i ng the effective
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d a t e thereof.
In the e ven t of t e rmination, all
property and finished or unfinished documents,
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d a ta, studies, and reports purchased or prepared
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by the Agency under this contract shall, at the
opt i on of the CDA, become its property and the
Agency shall be entitled to compe nsation for any
reimbur sable e x p e nses nec e. ssarily incurred in
satis f actory p e rformance of the contract.
If
the CDA withholds payme nt, it shall advise the
Agency and specify the actions tla t must be taken,
in c a se of suspension, as a condition precedent
to the resumption of p ayme nts.
Th e Agency will
remi t any une xpende d balance o f pay ments on account
of grant as well as such other portions of such
payments previously received as determined by
the CDA to be due the CDA .
The action of the CDA
in accepting any such amount shall not constitute
a waiver of any claim which the CDA may otherwise
have arising out of this agreement.
8.
Tr a v e l Ex p e ns es.
The Agency's e x penses for travel shall not exceed
those· allowable under the customary practice in the
government of which the agency is a part.
9.
Covenan t Agai n s t Continge nt Fe es.
The Agency warr'ants that no person or selling
agency or othe r organ i zation h a s been emp loye d or
r e tain e d to solicit or secure thi s contr a ct up on
an a g reeme nt or unde r standing fo r a commission,
per c e nt a g e , brokerage, or contingent f e e.
For
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con tr a ct by giving writter. notice to the Agency
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�b:::-each or violation of th.is warranty, the CDA
shall have the right to annul this contract without
liability or, at it s discreti on, to d e duct from
the compensation, or otherwise recover, the full
amount of such commission, percentage, brokerage
or contingent fee.
10.
Complianc e with Local and Federal Rules, Regulations
and Laws.
The Agency shall comply with a11 · applicable law,
ordinan ces and codes of the state and local govern'
ments.
11.
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Sh i fU of Fund s .
Fund s may be shifted betwe en line items of a single
project without prior approval only to the extent
th at such u..ction is n0t a r€'s~1lt of si']n if icc1nt
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change . in an approved prog-ram a:nd so long as it
does not exce e d 100/4 of the line item total from
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which the funds are being removed o:r: to which
added.
A report of fund shifts will
pe made to
the CDA fiscal officer within three work days
after its effective date.
Any shifts of funds
between projects or other changes must be approved
in advance of obligations.
12.
Financial St ateme nt.
Subject to receipt of funds from HUD, the CDA shall
make p ayment under thi s contract in accordance with
the following method~ such payme nt to be made upon
presentation of a requisition for payme nt by the
agency.
The r equisition for payment s h a ll indicate
the disposition of the amount requested by r efere nce
to the categories of expenses as detail ed in respective budgets.
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The agency will furnish the CDA a financial
statement each month indicating the expenditure
of CDA 's funds for that month.
This statement is
to reach the CDA not later than the 5th of the
month following ·the month the expenditure was
made.
(Forms and Instructions will be provided).
The agency will furnish the CDA a statement submitted
by the appropriate financial officer stating that
he accepts the responsibility for providing
financial services adequat8 to' insure the establishment and maintenance of an accounting system with
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adequate internal control.
Books of Account and Records.
The age ncy shall maintain a general ledg2r in
which to record a summarization of all accounting
transactions relating to the projects listed herein,
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and to classify such transactions according to the
accounts prescribed in the project budget categories.
In addition, the agency shall maintain a cash re. ceipt and disbursement register in which receipt
of funds a nd disbursement of funds will b e documented.
Funds disbursed by the agency shall be made by prenumbered checks used in numerical sequence and mu s t
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be supported by appropriate documentation, s uch as
payroll, invoices, contracts, travel payment, etc.,
evidencing the nature and propriety of each p a yment,
and showing the appr oval o f the chief fiscal o ff icer
or other authorized official of the agency.
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�Fidelity Bonding Requirement~
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Prior to the disbursement of furids to the Agency
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the CDA shall receive ,a sta tement
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from the Agency's
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chief fiscal officer or insurer assuring that a11 ·
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persons handlin<,_J funds received or disbursed under
this contract are covered by fidelity insurance
in an ani.ount consistent with sound fiscal practice
and with the coverage deemed necessary by the CDA
for its own employees.
(Additional informati~n,
if needed, will be supplied by CDA).
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Maintenance of Records.
The agency shall mai~tain such records and accounts,
including property, personnel, and financial records,
as are deemed necessary by the CDA or HUD to assure
a proper ~ccounting for all project funds.
These
records will be made available for audit purposes
to the CDA, HUD or the Comptroller General of the
United States or any authorized representative,
and will be retained for three years after the
expiration of this contract.
14.
Non-expendable prope rty .
All ~on~expe ndable property acquired for the program will revert to the CDA unless othe rwise prov ided . f or , such non-expendable pr operty being





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prope rty which will not be consume d or lose its
identity , and which cost $100 or more per un it
and is expe cted to h a v e a u seful life of one y ear
or more.
All s uch property acquired by the agency
will be listed on a property record inve n t ory by
description , model a nd se rial number , date o f
acquisition, cost o f acqui sition a nd identified
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.•1k"ic)'S#_.,............... ~...,...
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as new or used.
An updated signed copy of this
inventory will be provided the Program Management
Department of . the CDA each month following a
physical inventory.
15.
Evaluation.
The agency agrees that the CDA may carry out
moni·toring and evaluation activitie.s as determined
necessary by the CDA or HUD.
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16.
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Subcontracts.
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None of the work or services covered by this contract
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shall be subcontracted without the prior written
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approval of the CDA. Any work or services subcontracted h e reun?er shall be specified by written
contract or agreement and shall be supject to each
pr0 1..rision of this contract
17.
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Dire ct De positing o f Funds .
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The Agency shall designate a commercial bank as
i.:he depository for the receipt of funds.
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CDA shall, after assuring itself of the proprie ty
and accuracy of the account, deposit all funds
which are ma de available to the age ncy directly
into the designated bank account.
In cases
whe re funds are made available on an advanced b as;i s,
the a g e ncy s hall r e quir e the comme rci a l b a nk to
secure fully all funds on .·deposit · in excess of the
amount in s ure d by Fe d era l or Sta te a g e ncy.
18.
Thi s agreement is s ubj e ct to a nd inc o rpo rates the
atta ched Pa rt II, Mode l Citie s Admini s tr a tion
Supp l e r1cn tary Ge n era l Condi tion s Gover ning Contr a ct s
with o p e rat ing age n c i es a nd c ontracto rs .
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19.
The age ncy agrees to assist the CDA in complying
with z. 11 of the "Conditions Governing Grants
under T i tle I, Se ctions J.05 a nd 107 of the De monstration Cities and Metropolitan Development Act
of 1966".
IN WITNESS WHEREOF,
the CDA and Agency have executed
t h is a g r e e me nt as of the d a te first above written. ·
ATTEST :
CITY OF ATLANTA
(SEAL)
_B...___ __ _ __ _ _ _ _ _ _ _ _ _ _ _ =B...,__:_ _ _ _ _ _ _ _ _ _ _ _ _ _ __
City Cl e rk
APPROVED:
1'-".a yor
FULTON COUNTY DEPARTMENT C?
FAMILY AND CHILDREN SERVICES
_B..._:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ =
B....
y_:_ _ _ __ _ _ __ _ _ _(..._S_E_A_L__._)
Dire c t or
Mode l Ne ighbo r hood Progr a m
(Title) _
APPROVED AS TO FORM :
As socia t e City Attorne y
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  1. http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_025_012.pdf

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