Box 8, Folder 25, Document 16

Dublin Core

Title

Box 8, Folder 25, Document 16

Text Item Type Metadata

Text

-- -
- --~- - - ~ - - - ~- - - -- ~ -- - - - - - - - - - - - - - - - - -- - .1
THIS AGREE.MENT entered into thi s _ _ __ _day of _ _ _ __
1969, by and between the City of Atl a nta, a municipal corporation,
(Model Citie s Program ), hereinafter referred to as the "CDA", and
Senior Cit izens Services of Metropolitan Atlanta, Incorporated, a
non-profit cor porati on of the City/County of Atlanta/Fulton
State
of Georg ia, hereinafter referr e d to as the "Agency".
WI T N E S S E T H
T H A T
a
WHEREAS, the CDA on the 20th d ay of- May · 1969 received
Grant under Tit le I o f the De mon stration Cities and Metropolitan
Development Act o f 1966 from the Offi ce o f the United States
Department o f Housing ~nd Urb an Developmen t, ~ereinafter re f erred
to as HUD, said grant c.es ignate d as HUD Grant no . IvJE-10-001; a nd
WHEREAS, p u rs u ant to said grant the
11
CDA. 11 is undertaking
certain activities; and
I
WHEREAS, purs uant to said grant the
11
CDA 11 desires to
engage the Agency to re nder certain assistance in such undertakings,
NOW, THERE FORE, for valuable consideration and mutual
promises exchanged between the parties hereto it is agreed as follows;
A.
Agency Agrees:
1.
The Agency sha ll in a satisfactory and proper manner 2-s
determined by the CDA, perform the following services:
EXHIBIT A
PROJECT NO.
SS- 033 N
SS-035N
SS - 03 7N
SS- 039N
&
DESCRIPTION
Day Car e Center s
Block Mothers
Family Day Care
Homes
Parent Inv olveme nt
in Child Care Cent~.r:.~-
TOTAL BUDGET
NON -S UPPLEMENTAL
SUPPLEMENTAL
92,000
414,000
I
I
�/
.'
./
. V
i

'
Project number SS - 033 N is d esigned t o make available
additional resources for day c are services for children age birththr ee years
and
tc provide me a ningful work experiences for senior
citizens in the Mode l Ne ighborhood Ar ea a nd to operate and maintai n
·1·
·
~ay care services .
~I
serve 200 ch ildren-~
~
This project is designe d to
Emphasis will be pl a ced on p aren t and resident
-n ~ e c i fica lly set forth in Exhibit A which is attached
hereto and made a part hereof.
Project number SS-035N is to provide a back-up-team and
to supervise those childre n not being supervised in day care centers
through family day c are home, the school's extended day care proi
gram, or recrea tion as spec ific al l y set forth in. Exhibit A which
is attached hereto and made a par t her e of .
Pr oj e ct number SS-037N is to provide resources for super I
vision o f youngsters fr om families with wor·k ing mother s and ..i.nco;-r,es
!
'
I
under $5,000 , and also to serve as an alternative to day care centers
and the ex t ended day pr ogram .
Project number SS-03 9N is to increase and to motivate
parents who have children in day care center programs and to improve
their child r earing knowledge and skills as specifically set forth
in Exhibi t A wh ich is attached hereto and made a part hereof.
A.
CDA and Agen cy Agree:
1.
Payment shall be on a monthly reimburs eme nt basis upon
CDA' s receip~ of a report of combined cost control and
statement of accountability from the Agency (forms to be
provided).
2.
Payment und er this contract is limited to the below
d es ignated project, together with the total co s ts
stated, and in accordance with th e budCJet which is
attached hereto and made a pa:r. t h ere of as Exhibit B.
!'
�, I
I
TO'i'AL BUDGET
PROJECT NO.
SS - 0 3 3N
SS - 035N
SS -0 3 7N
SS- 0 39N
&
DESCRIPTION
SUPPLEMEN'I'AL
Day Ca re Ce n ter s
Blo c k Mothers
F ami l y Day Care Hornes
Parent Invo lvement i n
Chi l d Care Ce n ter
3.
I
NGN-SUPPLEMENTAL
414,000
92,000
I t is e xpressly understood and agreed that in no
'I
[1
event sha ll the total compensation for the projects
II
I
e x ceed the max imum sum indicated above.
4.
i
This ag-reement is subject to and incorporates the
provisions attached hereto as Part I I Terms and
Con ditions .
5.
This contr actual a greernen-t may be ren ewed or re'
• I
n e got~at e d upon r e c e i p t of fund s fr om fe d e r a l
or loc a l s our c e s on a year- t o -ye ar basis.
6.
Cha nges .
Any cha nge in t he s cop e o f ser v i c es
OI
the
Agency to be p erfo rmed h e r e under , including
'I
I!
' i
any ~n c rea se or de crease in the amount of the
!
Agency ' s compen s a ti on, mu s t h a v e pri or approva l


i


from the CDA and must be incorporate d in written
a me ndments to thi s contr a ct.
Likewi se any chang e
in scope o f s e rvi c e s o f the CDA, wh i ch i. s mut u a lly
agre ed upon by a nd b e tween CDA and Ag e ncy, shall
b e incorpor ate d in written ame ndments t o thi s
contr a c t .
If the Age n cy inc u r s expe n se s in
e xce s s o f the amount allowable unde r this contract,
the a mount o f t h e over-expe n di t ur e mus t b e ab s orb e d
b y the Age ncy.
Howe v e r, t hi s doe s not prec lud e
the Ag e ncy f rom r e ques ting a modi f i ca tion of
t hi s c ontract whe n i t b e c ome s e v i d e n t t h a t the
-~------- - - ----·--.,.~------·-
�a g ency will r emi t any une xpende d b a lance of
payments on a ccount of gr a nt as we ll as such
other portion s o f such payments prev ious ly r e ceive d
as determine d by the CDA to be due the CDA.
The action
of the CDA in accepting any such amount shall not
constitute a waiver of any claim which the CDA may
otherwise have arising out of this agreement.
8.
Trave l Expen se s~
The Agen cy's e xpenses charged for travel sha ll
not e x ceed thos e which would be allowed under
the rules of t l)e United States Gover nment governing of f icial t r avel by its employe e s.
9.
Cove n an t Again st Contingent Fee s.
The Agency wa r r an ts that no person o r sellj_rn:J
agency or other organization has·been employed
or retained to solicit or secure this contr a ct
upon an agreeme nt or understanding for a commission ; percentage, brokerage, or contingent
fee.
For breach or violation of th.is warran_ty
the CDA sahll have the right to annul this
contr a ct without liability or, at its discretion, to deduct from the compensation, or otherwise recover, the full amount of such commission,
perce nta ge, brokerage ·or contingent fee.
.,/ ~ · -
• I"••
..






�10 .
Comp l i a nce with Loca l a n d Fe de ral Rule s, Re g u l a t i ons
a nd Laws .
The Age ncy s h a ll comply wi t h all applicable l aws,
ordinances and codes o f the state and local governments.
11.
Shif t of Funds.
I
I
I
I
I

I
F'unds may be shi f ted between line items of a single
project without prior approval only to the extent
-that such action is not
a result of significant
cha nge i n an appr ove d program and so long as it doe s
not exceed 100/o
of the li.ne item total from which the
funds a re b e ing remove d or to which added. A report
i
o f f und shi fts will be ma d e to the CDA fiscal off i cer
within three work days afte r its effective date.
Any
shifts o f f u n d s b etween p r oj e cts or other . chang e s mu st
b e a p prove d in adv an c e o f obligat ions.
12.
F i n a nci a l Sta t ement.
Subject to receipt o f fund s from HUD, the CDA sha ll
ma ke p ay:ne nt u n d e r this contract
in accorda nce wi t h
the following method, such payment t o be made upon
prese~ta tion o f a r e quisition f or p a yme nt b y the
age ncy.
The r e quisition for p ayme nt shall indicate
the disposition of the amount requested by r eference
to the c a tegories of expe n se s a s deta ile d in
1
r
re'spective budgets.
'
The a g e ncy wi ll f u r ni sh t h e CDA a f in a ncia l s t a t e me nt
each mon t h ind i c a tin g the e xpe nd itu re o f CDA ' s fund s
for that month.
Thi s s tat e me nt i s to reach the CDA
�'
I
not l a.t8 r than the 5 t h o f the month following the
month the e x penditure was made.
(Forms and
In structions will b e provided) .
The agen cy will furnish the CDA a statement submitted
by the appr opriate financial officer stating that he
acce pts the responsibility for provi_ding financial
se r vices adequate to insure the establishment and
maintenance of an accounting system with adequate
internal control.
Books of Acccunt and Records.
i
The agen cy shall maintain a general ledger in which
to record a suITu~ari zati on of all accounting trans actions relating to the projects listed herein, and
to classify such transactions according to the accounts
l
prescribed in the p r oject budget categories.
i
In
addition, the agency shall maintain a c a sh receipt
and disb urs emen t
register in which receipt of funds
and disburseme nt of funds will be documented.
Funds
disbursed by the agency shall be made by pre-numbe red
checks used in numerical
sequence and must be supported
by appropriate docume ntation, such as payroll, invoices,
contracts, travel paymen t, etc., evidencing the nature
and p~opriety of each payment, and showing the approval
of the chief fiscal officer or other authorized
o ffi cial of the agency.
Fidelity Bond ing Requirements.
Prior t o the disbusement of funds to the Agency
the CDA shall receive a statement fr om the Agency's
�,. ,
'
i:

chief f iscal officer o r in s urer ass uring that all
persons handling f unds received or c'lisbursed under
!I
I:
this contract are c ov ered by fide l ity in sur a nce
in an amount consistent with sound fiscal practice
and with the coverage deemed necessary by the CDA
. for its own employees.
(Additional informat ion,
if needed, will be supplied by CDA}.
13 .
Maintenance o f Records
The agency shall maintain such records and ac count s,
including property, personnel, and financial records,
as ar;e deemed n e cess a ry b y the CDA or HUD to ass ure
a proper ac counting f o r all project f und s .
records will be made available for
thA CDA, HUD o r
These
audit purposes to
the Comptr oller Ge neral o f the
United _States o r
any authori ze d represe n tative , a n d
wil1 be retaine d f or three years after the expiration
of t his contr act.
14.
Non -Expendable Property
. All non-expendab l e proper ty acquired for the progr a m
will revert to t h e CDA unless o therwise provide d for ,
such
non-expendab l e property being prope rty which
cost $1 00 or more per unit a nd i s expe cte d to h ave
a u sefu l li fe o f one year or more.
All s uch pr o perty
acquired by the agency will be liste d ·on a prope rty
record invento ry by description , mode l a nd seri a l
number , d ate o f acqui sit ion, cos t of a cqui si t i on a nd
--=-···
---·---~....,....(.-1,--,,•·•r." ........ .


i


�.identified as new or used,.
An updated signed copy
of this inventory will be provided the fiscal o ffi cer
o f the CDA each month f ollowing a
15.
physical inve ntory.
Eva luation.
The agency agrees that the CDA may carry out monit0ring
and evaluati on activities as deter~ined necessary by
the CDA or HUD .
16.
Subcon tracts.
None . of the work or services covered by thL., contract
shall be subcontracted without the prior written
a pproval o f the CDA.
Any work or services subcontracted
hereunde r sha ll be spe cified by ,-vritten contract
or
agreement and shall be subject to each provision
of
I !
I,
this contract.
17.
Dire c t Depo s iting o f Funds.
I
I
The agency shall designate a commercial bank as the
depository for the receipt of funds.
The CDA shall,
after assuring itself of the propriety and accur a cy
of the account, deposit all funds which are made
available to _ the age ncy directly into the designated
b a nk account.
In c ase s where funds are ma de avail-
able on an .advance basis, the agency shal l require
the comme rcial bank to secure fully all funds on
d e po ~i t in exce ss o f the amount insure d by Fe d e r a l
or State agency.
18.
Th i s a g ree me nt is s ubj e ct to a nd incorp orates the
attache d P a rt II , Mod e l Cities a dmi n istr a tion
Supple mentary Gene ral Conditions Gove rning Contr a cts
with ope r a ting a g e n6i~s a nd contractor s .
,.
�19.
The agency agrees to assist the CDA in complying wi t h
I
I
l
I
all o f the "Conditions Gove r ning Grants · under Title I,
Sections 105 a nd 107 of the Demonstration Ci.ties
I
and Metropolita n Development Act of 1966."
IN W'ITNESS WHERE OF, the CDA and Agency have executed this
agreement as o f the date fir.st above written. ·
ATTEST:
CITY OF ATL,ANTA
(SEAL)
BY:
(Ti tle )
City Clerk
APPROVED:
'
I
Mayor
SEN I OR CITI ZENS SERVICES OF
.METROPOLITAN ATLANTA, INC . .
BY:
BY :
Director
Model Ne ighborhooc Program
(Title)
(SEAL )
, • I
'
!
APPROVED AS TO FORM:
Associate City Attorney
r I
I:

Social Bookmarking

Comments

Transcribe This Item

  1. http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_008_025_016.pdf

Document Viewer