Box 8, Folder 25, Document 18

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Box 8, Folder 25, Document 18

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THIS AGREEMENT entered into this _ _ _ _ _day of _ _ _ __ ,
1969, by and between the City of Atlanta, a municipal corporation
(Model Cities Program ), h ere inaf ter r eferre d to as the "CDA", and
Division o f Vocation a l
· Rehabilitation, State Department of
Education, of the City/County of Atlanta/Fulton, State of Georgia
hereinafter referred
to as the "Agency".
W I T N E S S E T H
T H A T
-~vHEREAS, the CDA on the 20th day of May 1969 received a
Grant under Title I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the U.S. Departme nt of
Housing and Urban Dev~ lopme nt, hereinafter referred to as HUD, said
gr ant designated as HUD Grant No. ME-10 - 001; and
WHEREAS, pursuant to said grant the CDA is undertaking
certain activities; and
WHEREAS, pursuant to said grant the CDA desire to engage
the Agency to render certain assistance in such undertakings,
NOW, THEREFORE, for valuable consideration and mutual
promises e x changed between the parties hereto it is agreed as
follows:
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AGENCY AGREES:
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The Agency shall in a satisfactory and proper
manner as determined by the CDA, perform the
following services:
EXHIBIT A
PROJECT NO .
EM-019N
DESCRIPTION
Staffing Ce ntral Facility
Mechani s m of Service
Direct Medica l Maintenance
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EM- 023N
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TOTAL BUDGET
NON-SUPPLEMENTAL
SUPPLE ME NTAL
147,000
40,000
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a.
The Agency's respon s i biliti es f o r proj e ct numbe r EM- 019N
i s limited to a n allocation of 79,000 of the 147,000 t o
staf f a c e n tral, compr e hens ive , ind ividual ized , and
personal i zed emp loyme nt service to the hard-to-p l ace
are a r esidents and to provide a rnech;;i.nism f or the
tran s mi ss ion of job ava ilability information to tho se
re siden ts as spe c i fic a l ly set f o rth i n EXHIBIT A
which i s attache d hereto arrl mad e a part hereof.
The ba l a n ce o f fun d s , 68, 000, is d e sig nated f or
allo cation t o the Ge orgi a State Employ ment Service to
p rovid e c er t a i n serv ices within the project.
The Agen cy's res p o n sib il it i es for project number EM-02 3N
is to prov ide a n y resident who is s eeking e mp loyment
and who is
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for a job in terv iew o r wh o ha s bee n
ac c e pted for e mp loy ment will be eligible f or these funds.
Also a n y r e side n t a ccept i ng training under an a p pr ov e d
t r aining p r ogram wi ll qua lify.
GSES will_ p rov i d e av ai l able
suppor t t o the Age ncy for the implementation of this proj e c t .
All e xist ing MDTA appl icants wi ll b e r eferred thro ugh
t h e r e g u lar ch a nn e l s a n d t h e Age n cy wi ll t a ke al l c as e s
suitab le to the ir e x isting regulations. When the r e side nt
applie s f or servi c e s fr om t h is fund, t he Agency 's
Coun se lor ,
t h e Employ me n t. Ser.vice r e presen tativ e and
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the s o c i a l wor k e r will joint ly ___d etermi n e the n eed for
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mino r me dic a l s e rvice s a nd addition a l d i a gno s is t o
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d etermin e work poten t i a l.
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Assista nce f r om this pro gram ma y inc lude such i t e ms
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�as care for a cute condi tions, eye glasses, dental
care, and pre-employment medical examinations,
ino c ulations, and etc. required by the employer or
trainer.
The custodian of this fund will keep a
file of all accepted cases and these will be identified to allow future retrieval of all data on
cl ients serviced in this program.
All services provided by this fund will be made
available according to t11e standards in affect for
the local Agency's program.
The main focus of the
services ! to be provided will be appropriate examinations and medical treatment for persons selected or
otherwise determine eligibility for job training or
job placement.
When these medical sP.rvices a:r:-e r.ot
avail able elsewhere on a timely and adequate basis,
the Agency will authorize the service on its regular
forms for -this purpose. Financial eligibility for
this p:r:-ogram will be determined by the in~ividual
signing a declaration of inability to pay but he
will be asked to indicate how much he can contribute
towards the cost of the service.
Clients will be
provided service on first come first serve application
to those where minor medical services are not available from any other program. T}}e possibility of a
job or a training situation being available will be
paramount requirement for service and must be attested
to b y the Employment Service representative as
furt~er
set forth in EXHIBIT A which is atte1ched h ere to and
made a part hereof.
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2.
Any re l ease to t h e news media pertain i ng to the service s
as s t a t e d he re in s hall be cleared through the Director of
the At l a nta Mode l Ne ighb o r hood Pr ogram prior to its release.
Any publicity given to the progr a m's projects herein must
recogni ze the Atlant Model Neighborhood Program as the
sponsoring agency funded by the U.S. Department of Housing
and Urban De velopment.
3.
The Age ncy warrants that no person or selling agency or other
org a ni zat ion has been employed or retained to solciit
or secure
this con t ra ct upon an agreeme nt or un derstanding for a commission , p er cen tages, brokerage, or 6ontingent fee.
breach or violation of this warranty,
For
the CDA. shall have the
right to ann ul this contract withcut liability or, at its disc r e t ion , to deduct f rom the compensat i on, or. otherwise recover,
the full amount of such commission, percentage, brokerage or
contingen t fee .
4.
The Agency sha ll de~ignate a commercial bank as the depositor
for the receipt of funds.
The CDA shall, after assuring itself
of the propr iety and accuracy of the account, deposit all funds
which are ma d e avail able to the Agency directly into the
deisgnated bank account.
In cases where funds are made
available on an advanced basis, the Agency shall require
the comme rcial bank to secure fully all funds on deposit
in excess of the amount insured by Federal or State Agency.
5.
Subj e ct to receipt of funds from HUD, the CDA shall make ·
payme nt unde r this contract in accord a nce with the following
method, s uch p a yme nt to be made upon presentation of a
requi s i ti on f or p ayme nt by the Age ncy .
The r equisition for
p a yme nt sh a ll i ndic a t e the d i sposition of th e amount r e que sted
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by r efere:.1ce t o the c a t e gorie s of e x pen s es as d e tailed in
r e s pe ctive budgets .
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The Age ncy will furni sh the CDA a
financia l state me nt each mon t h indi c a t i ng t he e x penditure
of CDA 's f unds fo r that month.
Thi s s t ateme nt is to reach
the CDA not l a t e r than the 5th of the month following the
month th at t h e e x p e nditure was made,
will be p r ovided ).
(forms and instructions
The Agen c y will furnish the CDA a
stateme nt submi t t ed by the appropr ia te f inancial officer
sta tin g that he accep ts the r e sponsib i lity for providing
fina n ci a l se rvices adequ ate to insure the establishment and
ma in tenan ce o f ~n account s y stem with a d e quate internal
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control.
I f the CDA withholds p ayme nt, it shall advise the
Agency an d spe cify the actions that mu s t be taken, in case
of suspen s ion, as a condition precsde nt to the resumption
of paymen t s.
The Age n cy will remit any unexpende d balance
of payment s on account of the grant as well ' as such other
portions of such payme nts previously received as determined
by the CDA to be due the CDA.
The action of the CDA in
accepting any such amount shall not constitute a waiver of
any claim which the CDA may otherwise have arising out of
this· agre ement.
6.
The Agency's expenses charged f or travel shall not exceed
those allowable under the customary practice in the government of which the Agency is a part.
7.
Th e Age ncy shall maintain such records a nd accounts,
including property, persqnnel, and financial records, as
are deeme d necessary by the CDA and HUD to assure a prope r
a c coun t ing f or a ll project funds.
The s e records will be
ma d e ava il able for audit purposes to the CD~ , HUD, or the
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Comp tr olle r Ge n e r a l of the United ~t ates or any authori z ed
repre senta t~va, and will be retained for three years after
t h e expir~tio n o f this con tr a ct.
8.
All non-ex pendable property acquired for the program will
revert to the CDA unless otherwise provided for, such nonexpendable property beingproperty which will ·not be consumed or lose
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ts identity, and which cost $100 or more per
unit and is expected to have a useful life· of one year or
more.
All such property will be listed on a property record
inventory by description, model and serial number,
date of
acquisiti o n, cost of acuisition and identified as new or
used.
An updated signed copy of this inventory will be
provided the fiscal office of the CDA each month following
a ph~/si.ca l
9.
.; .,,...,,-T _ _ ..... _ _ .,. ,..
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The Agency agrees that the CDA may carry out monitoring
and evaluation activities as determined necessary by the
CDA or HUD.
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10.
None of the work
or services concerned by this contract
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shall be subcontracted without the prior written approval
of the CDA .
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Any work or services subcontracted hereunder
shall b~ specified by written contract or agreement and
a.h all be subject to each provision of this contract.
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11.
The services of the Agency shall commence as soon as possible
after the execution of this contract and operate for a
period of ten months thereafter or less time if · funds for this
agre e me nt are exhausted.
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CDA and AGENCY AGREE :
1.
Payment s h a ll b e on a monthly r e imbursable basi s upon
CDA ' s r eceipt o f a r eport o f combine d co s t control and
stateme n t of account ability from the Agency,
(forms to ·
be provided) .
2.
Payme nt under this contract is limited to the below
designated projects. together with total costs stated
and in accordance with the respective projects' budgets
which are a part of their respective Exhibits herein.
PROJECT NO.
EM- 019N
EM-023 N
3.
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TOTAL BUDGET
NON-SUP PLEMEJ\'TX
SUPPLEMENTAL
DES CRIPT ION
Staf fing Cen t ral Facility
and Mecha n ism of Serv ice
Di~e ct Med ica l Mainte nance
79,000
40,000
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It is e xpressly understood and agreed that in no event
shall the. total compensation for a specific project exceed
the max imum sum allocated and specified in attached exhibits.
4.
This agreement is subject to and incorporates the provisions
attached her e to as Part II entitled "U.S. Department of
Housing and Urban Development Model Cities Administration
Supplementary Conditions for Contracts with Operating
Agencies and Contractors."
The Agency agrees to assist the
CDA in complying with all of the "Conditions Governing Grants
und e r Title I of the Demonstration Cities and Metropolitan
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Development Act of 1966."
5.
This contractual agreement May
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be renewed or renegotiated
upon r eceipt of funds from Federal or Local sources on a y e arto - y e ar b a sis.
6.
CDA ma y, from time to time , request changes in the scope o f
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t he se rvices of the Age ncy to be performe d hereunder.
Such
changes, inclduing any i n crease or d e cr e a se
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changes, including a ny increase o f decr ease in the amount of the
Agency 's compensation, wh ich are mutt1.ally agreed upon by and
b etween CDA and the Agency , shall be incorporated in written
amendme nts to this contract .
7.
Funds may be sh ifted b e t ween line items of a single projec~
without prior appr ova l only to the e x t ent that such action ·
is not a resu l t o f signific~nt change in an approved progr a m
a nd so long as it does not exceed 10% of the line item total
from which the funds are being removed or to which ajded .
A
report o f f und shifts wi ll be made to the CDA fiscal o ff icer
within three work days after its effective date.
Any shifting
of funds between projects or o ther changes must b e appr oved in
advance o f obligations.
8.
I f through any cause, the Agency shall fail to fulfill in
timely and proper ma nne r hi s obligat ions under thi s contract,
or i f the Agency shall violate any of the covenants, agreements, o r stipulations o f this contract, or if the grant
from HUD under which this contract i s made is terminate d by
HUD , the CDA sha ll thereupon have the right to terminate
this contract by giving written notice to the Agency o f such
termination and spe cifying the ef f ective date there of.
In
the event of termination all property and finished or unfini sh e d docume nts, data , studies, a nd reports purchased or
prep a red by the Age ncy unde r this contract , s h all , at the
option o f the CDA, become its property and the Agency shall
b e e ntitle d to compe nsation for any reimbur s able e x pens e s
n e c e ssar ily inc u rred in sati sfactory p e r f orma nce o f thi s ·
contract.
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9.
The agency shall ma intain a g e neral l e dger 'in which to
record a sunmarization of all accounting transactions


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accor ding to the ac counts prescribed in the project budge t
categories.
In addition, the agency shall maintain a cash
receipt , and disbur .::;e ment register in which receipt of funds
and disbursement of funds will be documented.
Funds disbursed
by the agency shall be made by pre-nurr~ered checks used in
numerical sequence and must be supported by appropriate
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documentation, such as payrc-11, invoices, contracts, travel
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payment, etc., evidencing the nature and propriety of each
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payme nt, and showing the appr oval of the chief fiscal officer
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or othe r au thori zed official of the agency.
10.
Prior to the disbursement of funds to the Agency the CDA
shall receive a statement from the Agency's chief
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fiscal
of fi cer or insurer assuring that all persons handling funds
received or disburs ed under this contract are covered by
fidelity insurance in an amount consistent with sound fiscal
practice and with the coverage deemed necessary with sound
fiscal practice and with the coverage deemed necessary by
(Additional information,
the CDA for its own employees.
if needed, will be supplied by CDA).
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The Agency shall comply with all applicable laws, ordinances
and codes of the state and local Governments.
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IN WITNESS WHERE OF, the CDA and Agency have exe cuted this
agreement as of the date firs t above written.
ATTEST:
CITY OF' ATLANTA
(SEAL)
BY: _ _ _ _ _ _ __ _ _ _ _ _ __
BY: _ _ _ __ __ _ _ _ _ _ _ _ _ __
Mayor
APPROVED:
DIVISION 0 ~ VOCAT IONAL REHABILITAT ION
STATE DEPARTMENT OF EDUCATION
BY:
BY:-- - - - - - - - - - - - - - ' - ' (S=E="P-.=.L)
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APPROVED AS TO FORM:
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Associate City Attorney
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