Box 8, Folder 25, Document 20

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THIS AGREEMENT entered into this day of
1969, by and between the City of Atlanta, a municipal coporation,
(Model Cities Program), hereinafter referred to as the "CDA", and
the Young Women's Christian Association, (YWCA), 2 RoeeBESEEE
corporation, of the City/County of Atlanta/Fulton, State of Georgia,

hereinafter referred to as the "Agency".

Wreck. ie I es) SiS ays HT Eee

WHEREAS, the CDA on the 20th day of May, 1969, received
a Grant under Titie I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the U. S. Department of
Housing and Urban Development, hereinafter referred to as HUD, said

grant designated as HUD Grant No. ME-10-001; and

WHEREAS, pursuant to said grant the CDA is undertaking

certain activities: and.

WHEREAS, pursuant to said grant the CDA desires to engage

_the Agency to render certain assistance in such undertakings,

NOW, THEREFORE, for. valuable consideration and mutual

promises exchanged between the parties hereto it is agreed as

1. The agency shall, in a satisfactory and proper
manner as determined by the CDA, perform the
following services:

SS-027N Model Home Management

Progran 42000
< bow
Yi, 9

Jecrease the percentage of unstable families in
the area, sahlepe ones iy set forth in attachment
marked; Exhibit A

Any release: to the news media pertaining to the

services as stated herein shall be cleared through

the CDA Director prior to its release. Any publicity

given to the program's project herein must recognize
the Atlanta Model iieiguoernoed Program as the
sponsoring agency, funded by iia U. gh. Hevarthene
of Housing and Urban Development.
The services of hier tieesay shall commence as Ladi

as practicable after the execution of this contract

and operate for that period of time specifically

set forth in the respective exhibit.

and Agency Agree/:

Payment shall be on a monthly reimbursement basis
upon CDA's receipt of a report of combined cost
control and. statement of accountability from the
agency (forms to be provided).

Payment under this contract is limited to the selow
pil nog
designated project together with. the total costs

-stated, and in accordance with the respective

projects' budget which is a part of the resvective
5 : oP
exhibitg herein.

S$S-027N Model Home Management
Program . 427, 000- =O=
4/, PEA

It is expressly understood and agreed that in no
event shall the total compensation for the project
Sedued ee maximum sum indicated above.

.. This sqraement is subject to and incorporates the
provisions attached hereto as Part II Terms and

This contractual agreement may be renewed or renego-

tiated upon receipt of funds from federal or local

sources on a year-to-year basis.


Any change in the scope of services of the Agency
to ie performed hereunder, ineladwing any increase

or decrease in.the amount of the Agency's compen~
sation, must have prior approval from the CDA

and must be incorporated in written amendments tio
this contract. Likewise any changes in scope of
services of CDA, which is mutually agreed upon

by and between CDA and Agency, shall be incorporated
in written gmendments to this contract. If the
iene incurs expenses in excess of the amount

} allowable under this contract, the amount of

the over-expenditure must be absorbed by the Agency.
However, this does not preclude the Agency from
requesting a modification of this contract when

it becomes evident that the Agency's efforts must
be expanded to adequately serve program participants.
neiinat son ce Contract.

If, through any cause, the Agency shall fail to
fulfill in timely and proper manner his obligations
under this contract, or if the Agency shall vioiate

any of the covenants, agreements, or stipulations

of this contract, or if the grant from HUD under
which this contract is made is terminated by HUD,
the CDA shall thereupon have the right to terminate
this. contract by giving written noticeto the Agency
of such termination and specifying the effective

date thereof. In the event of termination, all

property and finished or unfinished documents,

Anta; studies, and reports purchased or prepared
by the Agency under this eontract shall, et the
option of the CDA, become its property and the
Agency shall be entitled to compensation for

any reimbursable expenses necessarily incurred
in satisfactory performance of the contract. If
the CDA withholds payment, it shall advise the A
Agency and specify the actions that must be taken,
in beet of suspension, as a condition precedent
to the resumption of payments. The Agency will
remit any unexpended balance of payments on
account of grant as well as Sach other portions
of such payments previously received as determined
by the CDA éé be due the CDA. The action of the
CDA in accepting any such amount shall not constitute
a waiver of any claim which the CDA may otherwise
have arising out of this agreement.
Travel Expenses.
The Agency's expenses charged for travel shall
not exceed those which would be allowed under the

rules of the United States Government governing

official travel by its employees.

Covenant Against Contingent Fees.

The Agency warrants that no person or selling
agency or other organization has been employed

or retained to solicit of secure this contract
upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee. For
breach or violation of this warranty, the CDA
shall have the right to annul this contract with-
out liability or, zt its dipevaticn- to deduct
from the compensation, or otherwise recover, the
full amount of such commission, percentage,
brckeracs or contingent fee.

Compliance with Local and Federal Rules, Requlations
and Laws.

The Agency shall comply with all applicable law,
ordinances and codes of the state and local

Shift of Funds.

Funds may be shifted between line items of a single

project without prior approval only to the extent
that such action is not a result of significant
change in an approved program and so long as it

does not sodea 10% of the line item total from
which the funds are being removed or to which added.
A report of fund shifts will be made to the CDA’
fiscal officer within three work days after its
effective date. Any shifts of funds between projects
or other changes must be approved in advance of


Financial Statement.

Subject to receipt of funds from HUD, the CDA
shall make payment under this contract in accord-
ance with the following method, such payment to

be made upon presentation of a requisition for

payment by the agency. The requisition for payment

shall indicate the disposition of the amount
requested by reference to the categories of

expenses as detailed in Seen oeeye budgets.

The agency will furnish the CDA a financial state-
ment each month indicating the expenditure of CDA's
funds for that month. This statement is to.reach
the CDA not later than the 5th of the month following
the month the expenditure was made. (Forms and
Pastsuctions will be provided). The agency will
fucadeh the CDA a statement submitted by the
appropriate financial officer stating that he

accepts the responsibility for providing financial
services adequate to insure the establishment and

. saintenande ‘of an accounting system with adequate
internal control.

Books of Account and Records.

The agency shall maintain a general ledger in

which to eecera a summarization of all accounting
transactions relating to the projects listed herein,
and to classify such transactions according to the
accounts prescribed in the project budget categories.
In addition, the agency shall maintain a cash receipt

and disbursement register in which receipt of funds

and disbursement of funds will he documented.

Funds disbursed by the agency shall be made by
pre-numbered checks used in number ical sequence
‘and must be supported by appropriate documentation,

such as payroll, invoices, contracts, travel

payment, etc., evidencing the nature and propriety

of each payment, and showing the approval of the
chief fiscal officer or other authorized official
of the agency.
Fidelity Bonding Requirement.
Prior to the disbursement of funds to the Agency

the CDA shall receive a statement from the Agency's

chief fiscal officer or’insurer assuring that all

persons handling funds received or disbursed under

this contractare covered by fidelity insurance in

an amount consistent with sound fiscal practice

and with the coverage doaned Hecessaty by the

CDA for its own employees. (Additional information,
if needed, will be supplied by CDA.)

Maintenance of Records

The agency shall maintain such records and accounts,
including property, personnel, and financial records,
as are deemed necessary by the CDA or HUD to assure
a proper accounting for all project funds. These
records will be made available for audit purposes
to the CDA, HUD or the Comptroller General of the
United States or any authorized representative,

and will be retained for three years after the

expiration of this contract.





Non-expendable Property.

All non-expendable property acquired for the
program will revert to-the to the CDA unless

otherwise provided for, such non-expendable property.


which will not be consumed or lose its identitys age
and which cost $100 or more per unit and is expetted
to have a useful life of one year or more. All

such eatery acquired by the agency will be

listed on a property record Pion by descrip-
tion, model and serial number, date of acquisition,
cost of acquisition and identified as new or used.
IS nachos Signed copy of this inventory will be
provided the Program Management Department of the
CDA each month following a physical inventory.

The agency agrees that the CDA one carry out monitoring
and evaluation activities as determined necessary by
the CDA or HUD. |

None of the work or services covered by this contract
shall be Sonnostesaked without the prior written
approval of the CDA. Any work or services subcon-
tracted hereunder shall be specified by written
contract or agreement and shall be subject to each
provision of this contract.

Direct Devositing of Funds.

The agency shall designate a commercial bank ‘as

the depository for the receipt of funds. The

CDA shall, after assuring itself of the propriety

and accuracy of the account, deposit all funds

which are made available to the agency directly

into the designated bank account. In cases

where funds are made available on an advance basis,

the agency shall require the Commercial

bank to secure fully all funds on deposit in

excess of the amount insured by Federal or State


18. This agreement is subject to and incorporates

the Attached Part II, Model Cities Administration

Supplementary General Conditions. Governing Contracts |.

with operating agencies and contractors.


19. The agency agrees to assist the CDA in complying

with all of the "Conditions Governing Grants under

Title I, Sections 105 and 107 of the Demonstration

Cities and Metropolitan Development Act of 1966."

IN WITNESS WHEREOF, the CDA and Agency have executed this

agreement as of the date first above written.

By: By:
City Clerk Mayor
By: By: (SEAL
Director (Title)

Model Neighborhood



Associate City Attorney

ese pay la patient ama i a RE eS aE
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