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Date: August 28, 1969
‘TO: Mayor Ivan Allen
FROM; Seam Williams
SUBJECI; Future Needs for the Urban Corps
August 22, 1969, will be the termination date for all Urban Corps interns excent
staff positions. Roughly three-fourths of our staff will be retained umtil September
5, 1969, to evaluate intern reports, complete final payrolls and bill agencies and
colleses for intern compensations. To assure complete financial records, I have
retained Mac Rabb of our payroll department full-time until September 26 to work
solely on sunmear finance records.
We are presently receiving many azency requests for interns and also inquiries from
students about positions for the fall term, I recommend that we plan for a fall
program beginning September 29, 1969, and ending Mecerber 19, 1969, (twelve weeks in
duration) utilizing a maximum of CO full-time collece work-study financed interns.
Staffing needs for this projected program would include fow full-time student-~
professional personnel: Director, Executive Assistant, Field Director, and Finance
Director. In wy epinion, these positions cannot be filled by college work-study ,
students, At least four additional staff members should be draw from CSP students
et 20% cost to handle clerical, field, and ane work. Salary levels for these
positions should be:
™ Director @ $900/month 2,700.00
Executive Assistant @ $650/month 1,950.00
Field Director @$650/nonth 1,950.00
Fiuanee Director @ $500/month 1,500.00
4-Full-time CHSP interns @ our
cost of $20/week each > _: 960.00
9000.00
In addition, operating expenses should approximate the following:
Postage
Printing & Supplies
Telephone
Furniture & Equipment Rental
Travel
Yotal Administrative Expense
Yor a projection of administrative costs from September, 1969 - May, 1970, an approx-
imate amownt could be obtained by multiplying by a factor of three,
3 X $11,060 = $33,120
Naturally the four main staff personnel cannot be hired on a three month contract
but must be appointed for a year to insure a vital program continuity, such as
student recruitment and internship development, which must be done months in
adyanee. Therefore, we are sneaking of a yearly obligation of four full-time staff
members for approximately $32,400. Summer staffing will naturally require more
personnel but should not exceed three additional non-CVSP interns. The nunber of
additional CVISP staff interns for summer cperation next year will probably approach
fifteen for a total program of 800 - 1,000 interns.
§6 interns is a modest estimate of the needs of city departments and private agencies
matched to the availobility of CWSP students in metro Atlanta for fall, 1969. The
present ennual allocation for metro Atlanta colleges under the College Work-Study
Program is $1.1 million. Acting on policy instructions from U. S. Commissioner of
Education, James BE. Allen, Jr., Dr. Charles Hamblem of the Regional Office of Health,
Education, and Welfare, has informed Southeastern colleges that they must henceforth
expend a major portion of CWSP funds “off-campus”. The Atlanta Urban Corps is the
only presently existing off-campus program in the Atlanta area recognized by HEV.
Therefore, counting just city based colleres we must absorb $500,000 yearly as 90%
of our intern budget. This summer we received only $76,000 with almost $15,000 coming
in from colleges outside the metro area. Dr. Hasblem of the Regional HEW office is
already predicting an increase in next year's allocation of Georgia CWSP,
Also, next year colleges must specify in advance thetr off-campus allocation. The
deadline for 1970 budget requests is October 24, 1969. We must be able to tell
colleges how many interns we con use next year so they can include that amount as
off-campus. Dr. Hamblem has also stated that colleges left with a surplus of CWS?
funds in December 1969, will receive budget euts for 1970. Presently, Georgia Tech,
feKalb, and Morris Brown have excess funds over and above on-campus comnitments equiva-
jent to 50 full-time gradvate students for fall term 1969 that they must spend before
January 1, 1970. Each of these financial aid officers indicated to me in a meeting
on August 5, 1969, that they are “most anxious” to spond this money off-campus. The
conclusion of a meeting of Atlanta financial ald officers in the Urban Corps office
on August 5, 1969, is that they could easily sponsor 60 interns for fall 1969, and
would desire keeping thet number at work through the academic year until June, 1070.
In addition to CWSP interns we have received solid requests from Emory Nursing School
and Clark College and tentative requests from Georgia State College to place an
approximate total of 50 students on internships that would require no pay from the
user agency. These students would complete ana internship for academic credit and
would not need a stipend. These colleges are inquiring now if we can meet their
placement needs. .
In conclusion, the City Government received 114 interns for’ its own use this summer
at an approximate cost of $45 per man per week, including administrative and overhead
costs. Counting the total of 220 interns placed in government and agencies involved
with Atlanta's urban problems, the Atlanta taxpayer placed an educated student in an
internship position for approximately $23.40 per man per week. We are meeting agency
and departmental representatives August 7, 1969, to diseuss fall internship requests.
Again, this represents the inmediate need for fall staffing to process intern appli-
eations and requests.
“Page 8
‘Considering that the eity government employs about 8,000 people and the fact that
excluding the library and education system, less than 150 city employees have -
college degrees*, the Urban Corps costs could be justified Botely as ea recruiting
device,
Poverty and needed departmental assistance does not end August 22, 1969. The
average intern costs for the aforementioned staff and 45 interns assigned to eity
government out of the total 80 internships, figuring the city's 20% plus $11,060
administrative costs, would be only $45.52 per man per week. Thus the fall work
foree can be obtained at almost the same price of summer interns. And program
continuity is maintained!
However, I recommend that the Director still be paid by the Southern Regional
Education Board and that the Atlanta Urban Corps, Inc., By-Laws and Board of Trustees
be revised and rejuvinated in order that the city government might be released of
total administrative burden and that all parties involved share commonly in the
Urban Corps planning and policy making. I most highly recommend that the staff
remain entirely students or recent graduates end that we continue to support top
quality field staff and recruit volunteer faculty advisors. I also recommend that
the Urban Corps office remain in the Old City Augitoriwum. Presently, I have located:
personnel to fill the Assistant, Fleld Director, and Finanee Director position and
have several promising contacts for the Director's position, I have a tentative
commitment from SREB for the Director's salary and await your answer about this
projected fall program budget.
*This figure derived through a telephone survey of department directors and assistants
and checked through the personnel office.