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CITY OF ATLANTA'S EVALUATION
REPORT OF THE PROPOSED MODEL CITIES PROGRA!
CITY OF ATLANTA'S EVALUATION
REPORT OF THE PROPOSED MODEL CITIES PROGRAM
FEBRUARY 1969
DATA PROCESSING OPERATIONS DIVISION
EVALUATION REPORT
I. INDEX
l. Indéx
II. Historical Background
This section of the report gives a very general
description of the projects' HistoOry...... cece ecesseeeees NaeaGS sites 1
III. City's Participation in the Proposed Program
This section of the report discusses the City's
participation and the preliminary negotiations
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IV. Analysis of the Program and the Formula Used to Arrive at Cost
This section of the report sets forth the personnel
requirements which the City will be expected to furnish
and gives the formula used in arriving at the cost to
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V. The Two Major Types of Cost and Final Conclusions
This section of the report gives a detailed cost figure
on both one time and continuing basis and gives a brief
conclusion. i. i062 805 ve ewe. . seec eater
II. HISTORICAL BACKGROUND
The Model Cities Program employed Arthur Anderson & Company to
design a Management Information and Control System which could keep
track of the accounting functions of the various projects involved
in this program. This information system would also be used to
produce other management information reports showing how well the
goals of each project are being achieved.
The consultants have divided their proposed system into three
major groupings. They are as follows:
1. Responsibility Reporting
2. Project cost reporting
3. Benefit reporting and cost - benefit analysis
In November, 1968, Arthur Andersen & Company presented to
Model Cities a general proposal titled "Atlanta Model Cities Program
Management Information and Control System" in which is set forth the
proposed automated system.
IIL. CITY'S PARTICIPATION IN THE PROPOSED PROGRAM
We have met with the consultants from Arthur Andersen & Company
briefly on three occasions to find out. what role the City will be
expected to play in this application. It seems that this will be a
package. application with the consultants furnishing all systems,
programming, and design concepts. They will be responsible for all
clerical procedures, correction routines, and testing of the system
until it is operational. At this point they will turn the programming
and all documentation over to the City.
The consultants will require space for their personnel for a
period of two months. The City is asked to furnish one Programmer
for approximately two days. The purpose of the City furnishing a
Programmer ig to familiarize our staff with the programs which we
must maintain after they become operational.
We have reached tentative agreements in the following areas:
1) The City will furnish one Programmer the required
indoctrination period.
2) The necessary space will be allotted on the 13th Floor
by utilizing the Conference Room.
3. The City will furnish the normal computer time necessary
for completing the system during the regular two-shift
operation. If the consultants desire more time, they
will use the machine on the 3rd shift.
All City personnel who will be involved in the operation
will be given a brief introduction to the procedures they
will be expected to follow.
IV. ANALYSIS OF THE PROGRAM AND THE FORMULA USED TO ARRIVE AT COST
In the last meeting we held with the consulting firm we were given
some of the detail proposals which they had completed. This included
report formats, card layouts, master record layouts, transaction file
descriptions, transaction code arrangement, and a system flow chart.
No concrete volumes could be given at this point but a not-greater-
than figure was arrvied at based on the information which is available.
The preliminary findings indicate that the City will be committed
in the following areas:
1) Data Control and Scheduling
2) Key Punching
3) Computer Processing and Reporting
4) Program Maintenance
The major types of cost were forecast based on the following
assumptions. It must be noted that if any of the rules are changed or
adjusted that it will make a difference in cost. This difference could
be considerable in many cases.
1) The Master File will contain 2,000 records and each
record will have 200 characters.
2) The Master File will have 1,500 transactions to be
processed against it each month.
Model Cities - System Parameters:
Estimated monthly volume:
a. Voucher transaction
b. File Maintenance
Keypunch:
1400 x 60 (characters per card)
1400
1000
100 x 40 (average character per card)
@
Printout:
‘Number Average .
Report of Copies # of Lines Total
Ol 8 20 160
02 1 20 20
03 200 15 3000
04 200 15 3000
05 12 30 360
06 12 30 360
07 1 40 40
08 2000
09 1 - 1350 5350
10 2000
11 1 40 40
eed 1 50 50
13 ] 100 100
14 2 40 80
15 10 40 400
16 1 30 30
17 1 1500 1500
18 1 10 10
One Time Elements:
84000
4000
88000 characters
14,460 - @ 15,000
2000 M. F. records x 125 (Avg. char/required card) = 250,000 char.
2000 program x 3 prog. x 40 (Avg. char/req. card) = 250,000
V. THE TWO MAJOR TYPES OF COST AND FINAL CONCLUSIONS
Using the above stated formula we have further divided the cost into
two major breakdowns: (1) one time conversion cost, and (2) continuing
operating cost. One time or conversion cost will be as follows:
1. ‘Programming $65.60
2. Key Punching 860.00
3. Computer 4,000.00
4. Invalid Data Rerun 201.60
$5,127.20
Monthly Operating Cost
1. Control Section 15.00
Key Punch Section 74.00
Computer Section 75.00
Misc. & Supplies . 25.00
Program & Systems Maint. 3.50
$192.50
The Model Cities Program will fluctuate from a minimum of 70 to a
maximum of 200 projects, therefore, no accurate or comprehensive cost
figure can be established until we have gained some experience. It is
suggested that this Information System be reviewed at least on a
quarterly basis and revised cost figures be submitted as they occur.
The operating cost should steadily increase as the project ages.