Box 15, Folder 2, Document 30

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Box 15, Folder 2, Document 30

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CITY OF ATLANTA'S EVALUATION
REPORT OF THE PROPOSED MODEL CITIES PROGRA
CITY OF ATLANTA
OFFICE OF CITY COMPTROLLER
ATLANTA , GEpRGIA
�0
CITY OF ATLANTA'S EVALUATION
REPORT OF THE PROPOSED MODEL CITIES PROGRAM
FEBRUARY 1969
DATA PROCESSING OPERATIONS DIVISION
�EVALUATION REPORT
1.
INDEX
Page
1.
11.
111.
IV.
V.
Index
Historical Background
This section of the report gives a very general
description of the p~ojects' history ............................... 1
City's Participation in the Proposed Program
This section of the report discusses the City's
participation and the pre liminary negotiations
of the system ...................................................... 2 ,3
Anal y sis of the Program and the Formula Used to Arrive at Cost
This section of the report sets forth the personnel
requirements which the Cit y will be expected to furnish
and gives the formula used in arriving at the cost to
the City ...•................... .... ......... ........ ............... 4,5
The Two Major Types of Cost and Final Conclusions
This section of the report gives a deta iled cost figure
on both one time and continuing basis and gives a brief
conclusion ....... ................................................. 6
�II.
HISTORICAL BACKGROUND
The Model Cities Program employed Arthur Anderson & Company to
design a Management Information and Control Sys tem which could keep
track of the ac coun ti ng functions of the various projects involved
in this program.
This information system would also be us ed to
produce other management information reports showing how well the
goals of each proj e c t are being a chi eved.
The consultan t s have divided their proposed system into three
major groupings .
They are as follows:
1.
Responsibility Re porting
2.
Project cost r e porting
3.
Benefit reporting and cost - bene fit ana lysis
In November, 1968 , Ar thur Andersen & Company presented to
Model Cit ie s a genera l p roposa l titl e d "Atlant a Mod e l Citi es Program
Manag e ment Information and Contro l Syst e m" in which is set forth the
proposed automated system.
1
�III. CITY'S PARTICIPATION IN THE PROPOSED PROGRAM
We have met with the consultants from Arthur Andersen & Company
briefly on three occasions to find outJwhat role the City will be
expected to play in this application.
It seems that this will be a
package.application with the consultants furnishing all systems,
programming, and design concepts.
They will be responsible for all
clerical procedures, correction routines, and testing of the system
until it is operational.
At this point they will turn the programming
and all documentation over to the City.
The consultants will require space for the ir personne l for a
period of two months.
The Cit y is asked to furnish one Programmer
for approx imatel y two days.
The purpose of the City furnishing a
Programme r is to familiarize our staff with the prog rams which we
must maintain after they become operational.
We have reached tentative agreements in the following areas:
1)
The Cit y will furnish one Prog ramme r the required
indoctrination p e riod.
2)
The necessary space will be allotted on the 13th Floor
by utili z ing the Conf erenc e Room.
3.
The Cit y wi ll fu r n is h the no r ma l comput er time n e c e ssary
for comple ting the s y st e m during the regular two-shift
operat ion .
If the consultants d e si re more time, they
will us e the machine o n the 3rd shift .
2
�4)
All City personnel who will be involved in the operation
will be given a brief introduction to the procedures they
will be expected to foll~w.
3
�IV. ANALYSIS OF THE PROGRAM AND THE FORMULA USED TO ARRIVE AT COST
"
In the last meeting we held with the consulting firm we were given
some of the detail proposals which they had completed.
This included
report formats, card layouts, master record layouts, transaction file
descrip~ions, transaction code arrangement, and a system flow chart.
No concrete volumes could be given at this point but a not-greaterthan figure was arrvied at based on the information
which is available.
The preliminary findings indicate that the City will be committed
in the following areas:
1)
Data Control and Scheduling
2)
Key Punching
3)
Comput er Processing and Reporting
4)
Program Maintenance
The major types of cost were forecast based on the following
assumptions.
It must be not e d that if any of the rules are changed or
adjusted that it wi ll make a difference in cost.
This difference could
be considecable in many cas es.
1)
The Master File will contain 2,000 records and each
record will have 200 characters.
2)
The Master File will have 1,500 transactions to be
processed against i t each month.
4
�Model Ci~i e s - Sy stem Para me t e rs:
Estimat e d monthly volume:
a.
Voucher transaction
1400
b.
File Maintenance
1000
Keypunch:
84000
1400 x 60 (characters per card)
4000
88000 characters
100 x 40 (average character per card)
@
Printout:
Repor t
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18


Numbe r


of Copies
8
1
200
200
12
12
1
1
1
1
1
2
10
1
1
1
Ayerag e
IF of Lines
Total
160
20
3000
3000
360
360
40
20
20
15
15
30
30
40
2000
1350
2000
40
50
100
40
40
30
1500
10
5350
40
50
100
80
400
30
1500
10
14 , 460
-
@
15,000
One Time Eleme n ts:
2000 M. F. rec ord s x 125 ( Avg. char / req uir e d ca r d )= 250,000 char .
2000 program x 3 prog. x 4 0 ( Avg. char / re q. ca r d ) =
5
250 , 000
�V.
THE TWO MAJ OR TYPES OF COST AND FINAL CONCLUSIONS
Using the above st ated formul a we ha ve further divided the cost into
t wo majo r br eakdowns:
operating cos t .
(1) one ti me conversion cost, and (2) cont i nuing
One ti me or conver sion co s t will be as follows:
1. · Pr ogramming
$65.60
2.
Ke y Punching
860.00
3.
Compu ter
4.
I nvalid Dat a Re r un
4,000.00
201. 60
Total
$5,127.20
Monthly Operat i ng Cost
1.
Control Sec ti on
15.00
2.
Key Punch Se c t ion
74.00
3.
Computer Se c t ion
75.00
4.
Misc.
25.00
5.
Program
&
Supplie s
&
Sy s tems Maint.
3.50
To t al
$192 . 50
The Mode l Cities P~ogram will fluct ua t e from a min imum of 70 t o a
ma xi mum of 200 projects, there f ore, no a c c urat e o r comprehe ns·i ve cos t
fi g ure c a n be establishe d until we have gaine d s ome e xperie nc e.
It i s
_s ugge s ted that t h is Info r mation Sy stem be reviewed at lea st on a
qua rterly ba si s a nd r ev ised cost figures be submit t e d a s the y oc cur.
The operating co s t s ho ul d steadily inc r ea s e as the project age s .
6

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  1. http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_015_002_030.pdf

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