Box 2, Folder 1, Document 13

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Box 2, Folder 1, Document 13

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COMMUNITY PARTICIPATION IN PLANNING
OF MODEL NEIGHBORHOOD PROGRAM
City Planning Department
City Hall
Atlanta, Ga.
January, 1968
OUTLIN"E
.INTRODUCTION
IMPORTANCE OF ORGANIZATION
PROCEDURES FOR PLANNING
PROBLEM ANALYSIS, GOAIB
&
PROGRA..M
STRATEGY STATEMENT - GUIDE TO COMMUNITY
PARTICIPATION IN PLANNI NG
(1) Discussion Reports
(2) Distributien of Rep0rts
ATTACHMENTS
Discussion Reports Chart
Report #1 - Problem .Analysis, Sample Outline
�IMPORTANCE OF ORGANIZATION
If the planning of the Model Neighborhood Program is to be successful,
it is absolutely essential that all key participants ·i.ir the program are well
organized.
This means that the following organi zational matters should be
accomplished before planning begins.
1.
The Model Neighborhood Executive Boa rd should be formed to act
as the ultimate authori ty of the pr@gram.
It should allow
representation from all levels of gover-JLment - city, county,
state, and federal; residents of the Model Nei ghborhood area;
and residents of the city-at-large.
2.
The Model Neighborhood staff should be f ormed, including the
executive director, the three chief planners and the technical
staff.
3.
Stable local organizations which adequ at el y represent the residents
of the various neighborhoods in the area should be in operation.
While those organizations should be representative of the interests
of all residents and give everyone a voice in their affairs, they
should not be se cumbersome that they cannot work effectively with
the planners.
In other words, it will be physica.JJ..v impossible for the planners
to carry all of their work directly to the 'grass roots' organizations
of the area.
This may be necessary for some key issues, but for
the most part planners will have to work with a small committee
of 10-20 persons if they are to accomplish anything worthwhile.
�COMMUNITY PARTICIPATION IN PLANNING
OF MODEL NEIGHBORHOOD PROGRAM
INTRODUCTION
The Model Neighborhood Program offers an excellent opportunity to bring
about basic improvements in one of the most problematic areas of Atlanta.
The area selected for the pr0gram contains all the varied and complicated
forms of urban blight which plague American cities today, from overcrowded,
su~standard housing to incompatible land use mj_xtures to poer street conditions
and inadequate community facilities to all facets of socio-economic poverty
and deprivation.
Most of these conditions have deep roots and are so
complex and of such a nature that it will take nothing less than a special
concentrated long-term effort to eliminate them.
So far no major city in
the country has been successful in eliminating them.
The Model Neighborhood Program can bring about t he special concentrated
effort which is needed to alleviate the conditions of the ' Model Neighborhood'
area.
It is designed to pool the resources of the city, county, state,
and federal governments along with tho se of private interest groups to
make a total attack on the serious and widespread problems of the area
for a period of several years.
The funds it provides will support the
pr gram through the planning and implementation stages.
However, if the Model Neighborhood Program is to avoid the mistakes
of many previous efforts to help slwn residents it is very important that
the pr gram be carefully planned and that local residents be involved
throughout all stages of planning.
The purpose of this report is to show
how c mmunity par ticipation ean be effectively fitted into the planning
f the M del Nei~hborho0d Pr gram.
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�Hence the neighborhood groups of the area should be capable of
fer.ming such a cemmittee which can wor k with the planners and
relay this work to the 'grass ro0ts' groups .
It has been
suggested that the steering committee of the various neighb0rhood
gr oups in the area serve this function .
PROCEDURES FOR PLANNING
The federal government has set the pr ocedure s for the planning of the
Model NeighborhQod Program.
The period allowed f or planning is one year,
beginning with the date of the congressional announcement of the program
(Nov. 15, 1967 - Nov• . 15, 1968).
During t his period t he foll0wing planning
items have to be submitted to the fe de ral government for approval:
1.
Problem Analysis, Goals & Progra~ Strategy Statement
2.
Five -Year Pl an
3. Firs t-Year Action Progr am
4.
Pl anning and Evaluation Progr am
S.
Statement of Administ rative St ructLITe for Impl ement ation
Of t hese planning submission requirements , the firs t one - the Problem
Analysis, Goals and Program St rategy'Statemeht - i s probably the most important,
as it will set the stage for the rest of the planning effort.
It will
establish the general orientation of the Five-Year Plan and the FirstYear Action Program and will initiate the general procedures for community
participation in planning.
Thus, it can serve as a guide as to how the
local residents will be involved in plam1ing.
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�PROBLEM ANALYSIS, GOALS AND PROGRAM STRATEGY STAT~j§JIT-GUIDE TO COMMUNITY
PARTICIPATION IN PLANNING
The preparation of the Problem Analysis, Goals and Program Strategy
is divided into three stages or milestones:
Strategy.
Problem Analysis; Goals; and
It is intended that the Model Neighborhood planning staff and
the community will be working cl0sely toget her in this preparation so that
the best of their ideas will go into the f inal statement submitted to
HUD.
(1)
DISCUSSION REPORTS
The basis 0f the working relationship between the Model Neighborhood
planning st aff and community will cent er ar oLU1d discussion repor ts to
cover each milestone:
Problems; Goals; and Strategy.
These reports will
be done by the planning staff and designed to st imulate discussion among
t he r esi dents .
They will not be the f inal word on anything, but merely
present t he information available to the pl anning st aff so as to initi ate
community involvement and discussion on t he significant pl anni ng is sues.
The community will be able to criticize , add to and/or subtract from the
reports .
F0r exampl e , t he f irst r epor t will cover the subject:
Problem Analysis
and attempt to identify and survey the major condi t ions and problems of
the Model Neighborhood area which ju st ify treatment.
a.
It will:
define and document the major conditi0ns And problems as far as
available data will allow and according to f ollowing categories:
employment; housing ; schools; recreation ; land use; health
services; family, legal services; police protection.; ,and 'ether.
-4-
�b.
preseBt the i..nforrnati0n in a simple and concise manner so th2t
lay citizens will have a minimum amount of tr<:mble in reading it.
c.
provide a brief questionnaire on which residents can rate the
priority of problems in their community according to the above
categories in (a).
d.
provide space in which residents caD criticize the contents of
the report, i.e., redefine problems, r eorganize data, contribute
additional ideas, etc.
(2)
DISTRIBUTION OF REPORTS
The reports are to be distributed to each of the six communicities in
the Model Neighborhood area.
They will include infonnation on the area as
a whole and on the particular community to which it is distributed.
It probably will not be feasible to get written responses from all
residents ef the area.
But perhaps certain people frem each community
could be responsible for surveying the responses of the residents,
summarizing them, and writing them down to be ret urned to the planning
staff.
The reports will be all wed to circulate for a maximum period of
two weeks.
This should give enough time for r esidents to gather up
their written responses te the report.
Also during this time it would
be desirable to have a general meeting in each community, whe r e residents
can _freely express their own ideas ab0ut the subj ect matter of the report.
After this circulation period which hopefully will br ing about
fruitful dialogue and exchanges between the planners and the cormnunity,
the planning staff should then be in a position to draw up final reports
on Pr blems, Goals and St rategy which fully incorporate the ideas of
�the residents.
These reports would then make up the final Problem
Analysis, Goals, and Pregram Strategy Sta tement .
ATTACHMENTS
Attached to this report are:
1.
a chart which shows how the deadline dates and circulation periods
of the discussion reports fit int0 the work program for the
Problem Analysis, Geals, and Progr am Strategy Statement .
2.
a sample outline of Rep0rt #1, Probl em Analysis.
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�DISCUSSION REPORTS CHART
PLANNING ACTIVITY
Milestone
Work Tasks
Jan .
Feb.
Mar .
Apr.
May
l 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
-
1) Problem Analysis
Goals and Strategy
Swnmary ef Tasks
l) Citizen or i entation
2) Problem Analysis
3) Goals Development
4) Strate gy
5) Pr eparation of Report
A) Preblem Analysis
Report #1
1) Assemble Availabl e Data
2) Decision on Additional Data Requi red
3) Gather Additional Data Required
4) Citizen Analysis of Problems
5) Summarize and .Anal yze
6) Pr epare Report
Legend
Deadline for distributing reports to community .A
Circulation period - - - - Deadline for collection reports from community -y
-
·- .--I- -
-
�Jan.
Miltest0ne
Werk Tasks
Feb .
Mar.
Apr.
Summary of Tasks
'
B) Goals
Report #2
1) Decument Exi sting Goal s
2) Citizen Goals Set ting
3) Synthesis and Repor t Pr eparation
C) Str ategy
Report #3
1) Devel 0p Program Approach
2) Establish Program Pr i ority
3) I denti fy Cr itical Changes Requir ed
4) Report Preparation
I
May
1234 1234 1234 1234 1234
•--,
-
L..
---.
--
�REPORT #1 - PROBLEM ANALYSIS
SAMPLE OUTLINE
I.
II.
Introduction
A.
Pu~pose of report - to identify and document major conditiens ·
and problems of area
B.
Brief description of Model Neighborhood Area and its six
communities
Problems of Model Neighborhood Area as a Whole
1.
2.
3.
4.
s.
I II.
6. Health services
1. Family, legal services
Housing
Employment
Schools
Recreation
Land Use
8.
9.
Police protection and c0mmunity
relations
Other
Problems Which Are Especially Acute In Parti cular C0mmunity
(e.g. Grant Park)
While Grant Park contains all of the proble s affecting the Model
Neighborhood areas as a whole, it is especiall~r har dpressed with
the following pr oblems.
1.
2.
IV.
Employment
Family, legal services
Questionnaire:
How Do You Rate Your Community?
Schools
___god ___fair ___poor
v.
Housing
Etc.
---good --- fair ---poor
Comments
1.
Do you think this report adequat ely covered the main problems
f your neighborhood?
2.
What problems do you find not mentioned in the report?

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