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COMMUNITY PARTICIPATION IN PLANNING
OF MODEL NEIGHBORHOOD PROGRAM
City Planning Department
City Hall
Atlanta, Ga.
January, 1968
OUTLINE
INTRODUCTION
IMPORTANCE OF ORGANIZATION
PROCEDURES FOR PLANNING
PROBLEM ANALYSIS, GOALS & PROGRAM
STRATEGY STATEMENT - GUIDE TO COMMUNITY
PARTICIPATION IN PLANNING
(1) Discussion Reports
(2) Distribution ef Reperts
ATTACHMENTS
Discussion Reperts Chart
Report #1 - Problem Analysis, Sample Outline
IMPORTANCE OF ORGANIZATION
If the planning of the Model Neighborhood Program is to be successful,
it is absolutely essential that all key participants in the program are well
organized. This means that the following organizational matters should be
accomplished before planning begins.
1. The Medel Neighborhood Executive Board should be formed to act
as the ultimate authority of the program. It should allow
representation from all levels of government - city, county,
state, and federal; residents of the Model Neighborhood area;
and residents of the city-at-large.
The Model Neighborhood staff should be formed, including the
executive director, the three chief planners and the technical
staff.
Stable local organizations which adequately represent the residents
of the various neighborheods in the area should be in operation.
While those organizations should be representative of the interests
ef all residents and give everyone a voice in their affairs, they
should net be so cumbersome that they cannot work effectively with
the planners.
In other words, it will be physically impossible fer the planners
to carry all of their work directly to the 'grass reets' organizations
of the area, This may be necessary for some key issues, but for
the most part planners will have to work with a small cemmittee
of 10-20 persons if they are to accomplish anything worthwhile,
COMMUNITY PARTICIPATION IN PLANNING
OF MODEL NEIGHBORHOOD PROGRAM
INTRODUCTION
The Model Neighborhood Program offers an excellent opportunity to bring
ahead basic imprevements in one of the most problematic areas of Atlanta.
The area selected for the program contains all the varied and complicated
forms of urban blight which plague American cities today, from overcrowded,
substandard housing te incompatible land use mixtures to poor street conditions
and inadequete community facilities to all facets of socio-economic poverty
and deprivation. Most of these conditions have deep roots and are so
complex and of such a nature that it will take nothing less than a special
concentrated long-term effort to eliminate them. ‘So far no major city in
the country has been successful in eliminating then,
The Model Neighborhood Pregram can bring about the special concentrated
effort which is needed to alleviate the conditions of the 'Model Neighborhood!
area, It is designed to pool the resources of the city, county, state,
and federal governments along with those of private interest groups to
make a tetal attack on the serious and widespread preblems of the area
for a period of several years. The funds it provides will suppert the
pregram through the planning and implementation stages,
However, if the Model Neighborhood Program is to avoid the mistakes
of many previeus efferts to help slum residents it is very impertant that
the program be carefully planned and that local residents be involved
threughout all stages of planning. The purpose of this report is te shew
hew community participation can be effectively fitted into the planning
ef the Medel Neivhborheed Pregram,
Hence the neighborhood groups of the area should be capable of
forming such a committee which can work with the planners and
relay this work to the 'grass roots' groups. It has been
suggested that the steering connittee of the various neighborhood
groups in the area serve this function,
PROCEDURES FOR PLANNING
The federal government has set the procedures for the planning of the
Model Neighborhood Program. The period allowed for planning is one year,
beginning with the date of the congressional announcement of the program
(Nov. 15, 1967 - Nov, 15, 1968). During this period the following planning
items have to be submitted to the federal government for approval:
1. Problem Analysis, Goals & Progran Strategy Statement
2. Five-Year Plan
3. First-Year Action Program
4, Planning and Evaluation Pregran
5. Statement of Administrative Structure for Implementation
Of these planning submission requirements, the first one - the Problem
Analysis, Goals and Pregram Strategy Statement - is probably the most important,
as it will set the stage for the rest of the planning effert. It will
establish the general orientation of the Five-Year Plan and the First-
Year Action Pregram and will initiate the gencral precedures for community
participation in planning. Thus, it can serve as a guide as to how the
lecal residents will be involved in planning.
PROBLEM ANALYSIS, GOALS AND PROGRAM STRATEGY STATSMENT-GUIDE TO COMMUNITY
PARTICIPATION IN PLANNING
The preparation of the Problem Analysis, Goals and Program Strategy
is divided into three stages or milestones: Problem Analysis; Goals; and
Strategy. It is intended that the Model Neighborhood planning staff and
the community will be working closely together in this preparation so that
the best of their ideas will go into the final statement submitted to
HUD.
(1) DISCUSSION REPORTS
The basis of the working relationship between the Model Neichborhood
planning staff and community will center around discussion reports to
cover each milestone: Problems; Goals; and Strategy. These reports will
be done by the planning staff and designed to stimulate discussion among
the residents, They will not be the final word on anything, but merely
present the information available to the planning staff so as to initiate
community involvement and discussion on the significant planning issues.
The community will be able to criticize, add to and/or subtract from the
reports,
For example, the first report will cover the subject: Problem Analysis
and attempt te identify and survey the major conditions and preblems of
the Model Neighborhood area which justify treatment. It will:
a. define and decument the major conditions «nd problems as far as
available data will allow and according to follewing categories:
employment; housing; scheels; recreation; land use; health
services; family, legal services; police protection; and ‘other,
b. present the information in a simple and concise manner so thet
lay citizens will have a minimum amount of trouble in reading it.
C. provide a brief questionnaire on which residents can rate the
priority of problems in their comunity according to the above
categories in (a).
d. provide space in which residents can criticize the contents of
the report, i.e., redefine problems, reorganize data, contribute
additional ideas, etc.
(2) DISTRIBUTION OF REPORTS
The reports are to be distributed to each of the six communicities in
the Model Neighborhood area. They will include information on the area as
a whole and on the particular community to which it is distributed.
It probably will not be feasible to get written responses from all
residents of the area. But perhaps certain people from each community
could be responsible fer surveying the responses of the residents,
summarizing them, and writing them down to be returned to the planning
staff,
The reports will be allewed to circulate for a maximum period of
two weeks. This should give enough time for residents to gather up
their written responses te the report. Also during this time it would
be desirable to have a general meeting in each community, where residents
can freely express their own ideas about the subject matter ef the repert.
After this circulation period which hopefully will bring about
fruitful dialogue and exchanges between the planners and the community,
the planning staff should then be in a position to draw up final reports
en Preblems, Goals and Strategy which fully incorporate the ideas of
the residents, These reports would then make up the final Problem
Analysis, Goals, and Program Strategy Statement.
ATTACHMENTS
Attached to this report are:
1, a chart which shows how the deadline dates and circulation periods
of the discussion reports fit into the work program for the
Problem Analysis, Goals, and Program Strategy Statement.
2. a sample outline of Report #1, Problem Analysis,
y
Milestone
DISCUSSION REPORTS CHART
PLANNING ACTIVITY
Work Tasks
Jan, Feb.
Mar. Apr. May
al 2 3-8 123) 1.2.3)
1) Problem Analysis
Goals and Strategy
A) Problem Analysis
Report #1
Legend
Deadline for distributing reports to cemnunity y
Circulation period = - = = =
Deadline fer collection reperts from community w
Summary of Tasks
1) Citizen orientation
2) Problem Analysis
3) Goals Development
h) Strategy
5) Preparation of Report
1) Assemble Available Data
2) Decision on Additional Data Required
3) Gather Additional Data Required
) Citizen Analysis of Problems
5) Summarize and Analyze
6) Prepare Report
1234 12 3
- hep ~ —
Jan, Feb. Mar. Apr. May
Miltestone Work Tasks ———— 123h 123) 1234 123) 1234
Summary of Tasks
B) Goals
Report #2 1) Document Existing Goals
C) Strategy
Report #3
2) Citizen Goals Setting
3) Synthesis and Report Preparation
1) Develop Program Approach
2) Establish Program Priority
3) Identify Critical Changes Required
h) Report Preparation
4
pe
REPORT #1 = PROBLEM ANALYSIS
SAMPLE OUTLINE
I, Introduction
A. Purpose of report - to identify and document major conditions
and problems of area
B, Brief description of Model Neighborhood Area and its six
communities
II, Problems of Model Neighborhood Area as a Whole
1. Housing 6, Health services
2. Employment 7. Family, legal services
3. Schools 8. Police protection and community
h. Recreation relations
5. Land Use 9. Other
III. Problems Which Are Especially Acute In Particular Community
(e.g. Grant Park)
While Grant Park contains all of the problems affecting the Model
Neighborheod areas as a whole, it is especially hardpressed with
the following problems,
1. Employment
2. Family, legal services
IV. Questionnaire: How Do You Rate Your Community?
Schools Housing Etc.
good fair poor good fair poor
V. Comments
1. De yeu think this repert adequately covered the main problems
ef your neighborhood?
2. What problems de you find not mentioned in the repert?
OF MODEL NEIGHBORHOOD PROGRAM
City Planning Department
City Hall
Atlanta, Ga.
January, 1968
OUTLINE
INTRODUCTION
IMPORTANCE OF ORGANIZATION
PROCEDURES FOR PLANNING
PROBLEM ANALYSIS, GOALS & PROGRAM
STRATEGY STATEMENT - GUIDE TO COMMUNITY
PARTICIPATION IN PLANNING
(1) Discussion Reports
(2) Distribution ef Reperts
ATTACHMENTS
Discussion Reperts Chart
Report #1 - Problem Analysis, Sample Outline
IMPORTANCE OF ORGANIZATION
If the planning of the Model Neighborhood Program is to be successful,
it is absolutely essential that all key participants in the program are well
organized. This means that the following organizational matters should be
accomplished before planning begins.
1. The Medel Neighborhood Executive Board should be formed to act
as the ultimate authority of the program. It should allow
representation from all levels of government - city, county,
state, and federal; residents of the Model Neighborhood area;
and residents of the city-at-large.
The Model Neighborhood staff should be formed, including the
executive director, the three chief planners and the technical
staff.
Stable local organizations which adequately represent the residents
of the various neighborheods in the area should be in operation.
While those organizations should be representative of the interests
ef all residents and give everyone a voice in their affairs, they
should net be so cumbersome that they cannot work effectively with
the planners.
In other words, it will be physically impossible fer the planners
to carry all of their work directly to the 'grass reets' organizations
of the area, This may be necessary for some key issues, but for
the most part planners will have to work with a small cemmittee
of 10-20 persons if they are to accomplish anything worthwhile,
COMMUNITY PARTICIPATION IN PLANNING
OF MODEL NEIGHBORHOOD PROGRAM
INTRODUCTION
The Model Neighborhood Program offers an excellent opportunity to bring
ahead basic imprevements in one of the most problematic areas of Atlanta.
The area selected for the program contains all the varied and complicated
forms of urban blight which plague American cities today, from overcrowded,
substandard housing te incompatible land use mixtures to poor street conditions
and inadequete community facilities to all facets of socio-economic poverty
and deprivation. Most of these conditions have deep roots and are so
complex and of such a nature that it will take nothing less than a special
concentrated long-term effort to eliminate them. ‘So far no major city in
the country has been successful in eliminating then,
The Model Neighborhood Pregram can bring about the special concentrated
effort which is needed to alleviate the conditions of the 'Model Neighborhood!
area, It is designed to pool the resources of the city, county, state,
and federal governments along with those of private interest groups to
make a tetal attack on the serious and widespread preblems of the area
for a period of several years. The funds it provides will suppert the
pregram through the planning and implementation stages,
However, if the Model Neighborhood Program is to avoid the mistakes
of many previeus efferts to help slum residents it is very impertant that
the program be carefully planned and that local residents be involved
threughout all stages of planning. The purpose of this report is te shew
hew community participation can be effectively fitted into the planning
ef the Medel Neivhborheed Pregram,
Hence the neighborhood groups of the area should be capable of
forming such a committee which can work with the planners and
relay this work to the 'grass roots' groups. It has been
suggested that the steering connittee of the various neighborhood
groups in the area serve this function,
PROCEDURES FOR PLANNING
The federal government has set the procedures for the planning of the
Model Neighborhood Program. The period allowed for planning is one year,
beginning with the date of the congressional announcement of the program
(Nov. 15, 1967 - Nov, 15, 1968). During this period the following planning
items have to be submitted to the federal government for approval:
1. Problem Analysis, Goals & Progran Strategy Statement
2. Five-Year Plan
3. First-Year Action Program
4, Planning and Evaluation Pregran
5. Statement of Administrative Structure for Implementation
Of these planning submission requirements, the first one - the Problem
Analysis, Goals and Pregram Strategy Statement - is probably the most important,
as it will set the stage for the rest of the planning effert. It will
establish the general orientation of the Five-Year Plan and the First-
Year Action Pregram and will initiate the gencral precedures for community
participation in planning. Thus, it can serve as a guide as to how the
lecal residents will be involved in planning.
PROBLEM ANALYSIS, GOALS AND PROGRAM STRATEGY STATSMENT-GUIDE TO COMMUNITY
PARTICIPATION IN PLANNING
The preparation of the Problem Analysis, Goals and Program Strategy
is divided into three stages or milestones: Problem Analysis; Goals; and
Strategy. It is intended that the Model Neighborhood planning staff and
the community will be working closely together in this preparation so that
the best of their ideas will go into the final statement submitted to
HUD.
(1) DISCUSSION REPORTS
The basis of the working relationship between the Model Neichborhood
planning staff and community will center around discussion reports to
cover each milestone: Problems; Goals; and Strategy. These reports will
be done by the planning staff and designed to stimulate discussion among
the residents, They will not be the final word on anything, but merely
present the information available to the planning staff so as to initiate
community involvement and discussion on the significant planning issues.
The community will be able to criticize, add to and/or subtract from the
reports,
For example, the first report will cover the subject: Problem Analysis
and attempt te identify and survey the major conditions and preblems of
the Model Neighborhood area which justify treatment. It will:
a. define and decument the major conditions «nd problems as far as
available data will allow and according to follewing categories:
employment; housing; scheels; recreation; land use; health
services; family, legal services; police protection; and ‘other,
b. present the information in a simple and concise manner so thet
lay citizens will have a minimum amount of trouble in reading it.
C. provide a brief questionnaire on which residents can rate the
priority of problems in their comunity according to the above
categories in (a).
d. provide space in which residents can criticize the contents of
the report, i.e., redefine problems, reorganize data, contribute
additional ideas, etc.
(2) DISTRIBUTION OF REPORTS
The reports are to be distributed to each of the six communicities in
the Model Neighborhood area. They will include information on the area as
a whole and on the particular community to which it is distributed.
It probably will not be feasible to get written responses from all
residents of the area. But perhaps certain people from each community
could be responsible fer surveying the responses of the residents,
summarizing them, and writing them down to be returned to the planning
staff,
The reports will be allewed to circulate for a maximum period of
two weeks. This should give enough time for residents to gather up
their written responses te the report. Also during this time it would
be desirable to have a general meeting in each community, where residents
can freely express their own ideas about the subject matter ef the repert.
After this circulation period which hopefully will bring about
fruitful dialogue and exchanges between the planners and the community,
the planning staff should then be in a position to draw up final reports
en Preblems, Goals and Strategy which fully incorporate the ideas of
the residents, These reports would then make up the final Problem
Analysis, Goals, and Program Strategy Statement.
ATTACHMENTS
Attached to this report are:
1, a chart which shows how the deadline dates and circulation periods
of the discussion reports fit into the work program for the
Problem Analysis, Goals, and Program Strategy Statement.
2. a sample outline of Report #1, Problem Analysis,
y
Milestone
DISCUSSION REPORTS CHART
PLANNING ACTIVITY
Work Tasks
Jan, Feb.
Mar. Apr. May
al 2 3-8 123) 1.2.3)
1) Problem Analysis
Goals and Strategy
A) Problem Analysis
Report #1
Legend
Deadline for distributing reports to cemnunity y
Circulation period = - = = =
Deadline fer collection reperts from community w
Summary of Tasks
1) Citizen orientation
2) Problem Analysis
3) Goals Development
h) Strategy
5) Preparation of Report
1) Assemble Available Data
2) Decision on Additional Data Required
3) Gather Additional Data Required
) Citizen Analysis of Problems
5) Summarize and Analyze
6) Prepare Report
1234 12 3
- hep ~ —
Jan, Feb. Mar. Apr. May
Miltestone Work Tasks ———— 123h 123) 1234 123) 1234
Summary of Tasks
B) Goals
Report #2 1) Document Existing Goals
C) Strategy
Report #3
2) Citizen Goals Setting
3) Synthesis and Report Preparation
1) Develop Program Approach
2) Establish Program Priority
3) Identify Critical Changes Required
h) Report Preparation
4
pe
REPORT #1 = PROBLEM ANALYSIS
SAMPLE OUTLINE
I, Introduction
A. Purpose of report - to identify and document major conditions
and problems of area
B, Brief description of Model Neighborhood Area and its six
communities
II, Problems of Model Neighborhood Area as a Whole
1. Housing 6, Health services
2. Employment 7. Family, legal services
3. Schools 8. Police protection and community
h. Recreation relations
5. Land Use 9. Other
III. Problems Which Are Especially Acute In Particular Community
(e.g. Grant Park)
While Grant Park contains all of the problems affecting the Model
Neighborheod areas as a whole, it is especially hardpressed with
the following problems,
1. Employment
2. Family, legal services
IV. Questionnaire: How Do You Rate Your Community?
Schools Housing Etc.
good fair poor good fair poor
V. Comments
1. De yeu think this repert adequately covered the main problems
ef your neighborhood?
2. What problems de you find not mentioned in the repert?