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Honorable Ivan Allen Page - 2 February 28, 1969 volunteers, both individuals and groups. Since that time the Steering Committee has been at work and we have now come up with a specific proposal for the establishment of such a volunteer agency . As it now stands, it appears that the sponsors will be the Atlanta Junior League, the Community Council of the Atlanta Area, Community Chest, the Atlanta Chamber of Corrrrnerce, and E.O.A. We simply want to talk with you and Dan and get your suggestions and reaction to the plan. We believe that volunteers constitute the largest untapped resource for help on our urban problems. Making this resource truly effective is not an easy task, but it has been done in other cities and there is no reason why we can't do it here. Also, we feel that a permanent organization of this type will provide a means for injecting newcomers to Atlanta into activities involving their interests which will help us to maintain a sense of community as Atlanta expands . I understand that our appointment is for 2:00 o'clock, and we look forward to seeing you. Best personal regards. Sincerely, .,ETB:hm Enclosures cc: Mr. Dan Sweat JONES. BIRD & HOWELL -~ Eugene T . Branch �I. < . DRAFI' A VOLUNTEER COORDINATING AGENCY -•,r Purpose: To provide a central point where volunteer activities could be co- ordinated, developed and organized so that the vast reservoir of man and woman -power who are looking for ways to make constructive, significant contributions to the community can be utilized. than the traditional volunteer bureau. This would be more It would not only work with exist- ing programs but also devel~p new areas of service for individuals and groups and be innovative in its approaches. be organized, administered and operated by volun

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1. AGENCIES REGISTER ~~-I ~q · F o r ~ tmo\; h e ~{ t' } ,~ would _~ 143.215.248.55ts f~~ ~;~P~_-._,.... .. a ; ~~; ~ \~ be @ ~ a \ ~ i e n c i e s can register t h ~ ~ i n d i v i \ l 5 . ~ s and group projects. 2. VOLUNTEERS RE%~~ -~~b~ place where individuals .or groups can reg~ster ~~com~~n to an agency or program where his capabilit~i~erests can be used to best advantage. 3. SCREENING - it would conduct an initial screening of volunteers to protect the agency from clearly unsuitable applicants, while the agency retains its right to select its o wn volunteers. 4. EFFECTIVE - It would offer leadership on the effective use of volunteers . Develop innovative programs and provide new areas of service . 5. TRAI NING - It would provide orientation and training to volunteers o f , both a general and spe cific nature so that volunt eers would be - 1 - • �better prepared for and have a clearer understanding of their assignments and how they fit into the health and welfare picture of Atlanta. 6. O)UNCIL OF CIVIC ORGANI~~TION - It would provide a framework for communication among civic organizations regarding their own areas of connnunity participation. 7, EDUCATE PUBLIC - It would conduct regular programs to educate the ~ public about projects and problems in the fields of health, welfare and enrichment. 8 WORKSHOPS - It would develop as part of its educational program the following workshops: a. Workshops with supervisors of volunteers. b. Workshops with "administrative volunteers" (policy making boards, etc.) . c. Workshops designed to acquaint new-comers (and others) with programs and agencies, problems and opportunities in the fields of health, welfare, enrichment and educatiun. d. Separate workshops for volunteers in the areas of 1. arts 2. health 3. education 4. poverty 5, recreation Organization: It would be staffed by a full-time, well qualified paid Executive Director · and a full-time p a id secretary at the, out set , Staff would be added as necessary to take care of the expanding program. (See Job Description) - 2 - �The Executive Director would be assisted by volunteer chairmen of Recruitment, Screening .Education, Job Development,. Agency Relations and Public Relations.

···- ,. ' They would serve for a two year term. ,;.-. The agency would be government by a Board of Directors with a total membership of 25. It would be composed of the above mentioned volunteer chairmen; representatives of agencies, serviDg on a rotating basis; a representative each !J:om the Community Council of the Atlanta Area, Inc, and the Chamber of Commerce; people who are representative of volunteer programs (Model Cities, Economic Opportunity Atlanta, Urban Training, VISTA); people who are representative of organizations (Junior League, Council of Jewish Women, Junior Chamber of Commerce, Kiwanis, Women's Chamber of Commerce, United Church Women, etc.);· people who are representative of labor and the business ai-: ·~rofes~ional community. These Board members would be selected as individuals by the agency's nominating committee to be representa~ive of a certain sector, interest or expertise rather than to represent their own organization. Sponsors: The following agencies and organizations have shown interest in it and indicated support. Repre.sentatives have been meeting as a Steering Committee and have helped shape this proposal. 1. Atlanta Junior League 2 .' Community Council of the Atlanta Area, Inc . 3. Community Chest 4. Atlanta Chamber of Commerce �Location: Preferably the physical facilities should include the following: 1. Office space for a minimum of seven people (four staff and three full time volunteers), 2. Adequate parking nearby for a minimum of fifty cars. 3. Be in an area that is well lighted, and where staff and volunteers would feel comfortable when attending meetings at night. 4, A large meeting room in the building or nearby that could be utilize d for trainin g s e ssions or confe r e nce meetin gs . - 4 - �BUDGET Personnel Total Cost Cost $12,500 5,000 1,900 Project Director Executive Secretary Fringe benefits Minimum · staff $19,400 Permanent Equipment 6 desks, executive @ $150 6 chairs, executive@ 90 l desk, secretarial 1 chair, secretarial 7 side chairs @ 30 1 electric typewriter 3 manual typewriters @ 220 4 file cabinets, 5 drawer@ 100 equipment maintenance 900 540 150 80 210 550 660 400 500 $ 3,990 1,150 1,200 $ 2,350 $ could be donated Consumable Supplies $ Office supplies and postage Educational materials minimum necessary to train 300 volunteers Travel Local, 15,400 miles@ .10 per mi. 1 out-of-town trip $ 1,540 300 $ 1,840 to reimburse 6 people for travel and public relations Miscellaneous Expenses Rent - 1,200 sq. ft.@ $3.00 per $ sq. ft. per year Telephone Insurance and bonds ·Promotion and publicity Auditing Organization dues Publicatio n s Meeting space for training classes and board meetings, 80 day s @ $30 per da y could be donated 3,600 900 150 1,000 600 250 75 could be donated could be donated could be donated 2,400 Total Costs - 5 - $ 8,975 $36 , 555 �Staff - (Job Descriptions) The Project Director will be responsible to the Board of Directors. a. Duties and Responsibilities (1) Administration of the program. Guidance and supervision of all staff engaged in the project. (2) Promote the Volunteer Project in all necessary areas particularly public and voluntary agencies, and to the general public. Interpretation of the goals to the Volunteer Project. (3) Responsible for all publicity of the program. Review all assignments for speaking engagements. (4) Supervisor of volunteers who will organize, plan and develop all training classes . (5) Select and work with volunteers and agencies in developing curriculum for classes. Edit training manual and select all materials used in course. (6) Work with Board of Directors of the Volunteer Project and sub-committees in operation of program. (7) Work with volunteers to d eve lop contracts with agencies and organizations for training programs for other volunteers. (8) Program planning and d eve l opme nt for future expansion of the Volunt eer Project. b. Qualifica tions (1) Executive ab i lity necessary for the administrationr promotion and imple me ntation of the Volunt ee r Proj e ct. (2) Ab i lity to relate to individuals and groups both professionals and volunteers. Good judgemen t ·and trainee s . - 6 - in selection of staff, faculty �(3) · Experience and skill in community organization. A thorough knowledge of the health, welfare and education resources of the community. (4) Understanding of the needs of lower income people in order to plan training programs that will equip volunteers to make significant contributions toward meeting some of these needs. Background and academic degree in Education, psychology, (5) social work . or a related field. Administrative experience. (6) 2. Secretary The secretary of the Volunteer Proj e ct shall be responsible to the Director of the Volunteer Project. a. Duties and Responsibilities (1) Personal secre t a ry to the Project Director, i.e. appo i ntments, . telephon e c a ll s , p e rso n a l fil e s, e t c . '\ (2) Supervision of all office cle rical work. Should be capable of prope rly coo r dinatin g all work; insure prope r di s tribution o f wo rkloa d a nd re lie ve the Dire cto r of t asks which come with supe rvi s ion of cle rical work. (3) Persona lly -r es ponsible for a ll documenta ry typ i n g , p r o g~am d e velopme nt, e va lua tio n, proposal s , budge t s , e tc . (4) All dict a tion and tran s cription for entire d e pa rtme nt. (5) All typin g f or re c r uitment and publicit y . (6) Re c o r d a ll s e ssion s i n conne ction with e va luation and in r e gular t ra ining sess i o n s wh e n n e c essary. (7) Mi nutes o f a l l me e t i ngs r e qui r ing t he use of shorthand. - 7 - r: �(8) Direct supervision of all filing procedures. See that all records are filed regularly and properly. (9) Keep complete records of all supplies and postage charged to the Volunteer Project b. Qualifications (1) Good typing speed. (2) Excellent shorthand speed to enable her to take verbatim notes at all conferences and teaching sessions where necessary. (3) Good overall understanding of office procedures and policies. (4) Ability to work well with people, with initiative to do a job on her own without involved instructions. Ability to supervise additional clerical staff . . MG : ja -2/ 13/69 - 8 - - ::: .. r �