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·' . A C.OOIWIN:\TING AGJ::;:-{CY For. VOLU rffEEES Purpose: To _provicle a central point where volunteer activities could be coordinated, devc_loped and orga nizeu so that the vast reservoir. of man and woman powe r who ar~ looking for ways to make constructive, significant contributions to the comn1unity can be utilized. This would be more than the traditional volunteer bureau. It would not only wo rk with existing programs but also develop new areas of service for individua ls and groups an~ be innovative in its approaches. For the most part it would be organize d, administered and operated by volunteers and its functions would vary according to the _group or organization it was working with. Function: 1. It would be a place where agencies can register theirneeds for individual volunteers and group projects. 2. · It would be a place where individuals or groups can register and . become kn0\ m to an agency or program where his capabilities and interests can be u sed to bes t advant age . 1 3. It woyld conduct an initial screening of volunteers to protect the agency from clearly unsuitable applicants, while the agency retains its ri ght to select its own volunteers. · 4. It would offer leadership on the effe ctive use 6f volunt eers. 5. It would provide a framework for communication a mong civic organizations r e garcli_n g their owi1 areas of community participation. 6. It would conduct regular p rograms to educa te the public about project s and problems in the fie ld s of h e a lth, we lf are and enrichment. 7. It ~ould d eve lop challeng in g opportunities for volunt ee r commitme nt. Sponsors: Possible sponso r s could be the following as we ll as othe r int e r e sted o:rgan i zations: 1. . 2. 3. Atlanta Junior League 4. Women ' s Cha mbe r of Commerce Chambe r of Corrm1erce 5; Un ite d Fund Comrnuni ty Council of the Atlanta Are a, Inc. - 1 - �Members hip: Members would be solicited from organizations and agencies that arc possible providers ancl users of volunteers. Location: The ~hysicnl facilities should include the following: l. Office space for a minimum of seven people (four staff and three full -time volunteers). 2. Adequate parking nearby for a minimum of fifty cats. 3. Be in an area that is well lighted, and where staff end volunteers · would feel comfortable when attending meetings at night. 4. A large meeting room in the building or nearby that could be .utilized for training sessions or conference meetings. How It Nay Be Financed: There are various ways in which the volunteer project can be financed and services provided. A · few of these are liste·d as follows: I - l. Community Council of the Atlanta Area Inc. - Technical assistance and assistance in traini~g of neighborhood aides. 2. Junior Leagu~ - Financial support, and volunteers to staff the office and assist project director 3. Chamber of Commerce and Women's Chamber publicity. 4. Foundations - Financial grants 5. Business - Office and meeting spa~es, e9uipment, financial donations 6. United Fund - Financial assistance 7. News media - Publicity. Perhaps a daily column on needs of and services provided by volunteers, radio announc emerits: 8. EOA, VISTA, .Member ag enci e s - Staff to teach train"ing courses, and perhaps funds to train volunteers for them . - 2 - Financial assistance and ! ·1 �Co s t Ferso nncl .$ Proje ct Dire ctor Executive Sec retary Ncic;hborhoocl Aides 2 @ $LI, 000 . · Fringe bcnefHs Cost 12,500 5,000 8,000 2,100 Minimu m s taff $ 27,600 ·I 'l'raincc s Subsistence ($1.00 per day x 12 · ,c 300 trainees ) $ Travel ($.50 per day x 12 days x 300 tr.a inees) 3,600 1,800 $ 5,400 meals, r~freshme nts and travel necessary to train 300 voluntee rs Permanent equipment 6 desks, executive @ 6 chairs·, executive @ $150 90 $_ 1 1 7 1 desk, secretarial chair, secretarial @ 30 side chairs electric typewriter 3 manual typewriters @ 220 4 file cabineis; 5 drawer@ 100 equipment maintenance 900 540 150 80 could be donated · 210 550 660 400 500 $ " 3,990 Cons umable supplies Office supplies and postage Educational ~aterials $ 1,150 1,200 $ _2 ,350 minimum necesary to train 300 volunteers 1,840 to reimburse 6 people for travel nece ssary and public r e l a tions Trave l Local 15,400 miles@ $.10 per mile 1 out of town trip $ 1,540 300 $ Misce ll a neou s expenses . Rent - 1,200 sq . ft .. @ $3 ,00 pe r sq: ft. per yea r $ 3,600 Telephone 900 Insurance and bonds 150 Promot ion and pubiicity 1,000 Auditing 600 Organiza tion dues 250 Publications 75 Meeting space for training classes and Board mee tings . 80 d ays @ $3 0 p er d a y ·2,400 - 3 - could be donat ed could b e donated could be dona t ed cpuld be donated $ 8,97 5 �Overh e ad co s ts. 3 1 .5 % of $::iO, 155 $17,303 1 Total Costs $G7,45S Total pos s ible donation $28 ,,893 Total of minimu m funds necessary if separate agency and all listed donations received $38,~ 5G5 only ncccs s a ry if hou s ed i11 O!l~oin2: agchcy - not needed if orgm1ization is scpan1tc '· ) ' ! \\ \ Paid Staff Organization: 1. Project Director The Project Director will be responsible to the Board of Directors. a. · b. Duties and Responsibilities (1) Admi~istration of the program. Guidance and supervision of all s·taff engaged in the- project. (2) Promote the Volunteer Project in all necessary areas particularly public and voluntary agencies, and to the general public. Interpretation of the goals of the Volunteer Project. (3) Responsible for all publicity of _the program. assignme nts for speaking engagements. (4) Supervisor of volunteers who will organize, plan and develop all training classes. (5) Select and work with volunteers and agencies in developing curriculu~ for class e s. Edit training manual and select all materials used in course. (6) Work with Board of Directors of the Volunteer Project and sub-committees in op e ration of program. (7) Work with volunt eers to develop contracts with age ncies and organizations for training programs for othe r volunteers. (8) Program plannin g and deve lopme nt for futur e ex pansion of the Volunt ee r Proj e ct. . . ' :·· ': .,. .:..~~ ;_· . 10 Qua lific a tions (1) . Review all (2) Executive ability ne ces sary for the admini s tration, promotion and impl e me nt a tion of the_ Volunteer Proj e ct .. Abilit y to relat e to individu a ls and g r ou ps both profession a l s a nd volu nteers . Good jud ge me nt in se l ec ti on of staf f , f a cult y a nd tra in e e s. 4 - �'· ~ . .,. , (3) .,. E~pcd c nce and s kill in com:n un ity or 6 :.r n i z ati c,n. A thoroug: h k11 0·.•:lccl 6 e of th e he ::i.lth, we lfare ancl education 1 resources of the cor.imunity. I 2. (4) Unclerstamling: of the needs of lower income people in . order to plan training; pro g:r::i.ms that will equip volunteers to make significant contributio ns toward meetin g so me of these needs. (5) Background and academic degree in Education, psychology, social work or a related field. (6) Administration experience. Neighborhood Aides The Neighborhood Aides will be responsible to the Project Director. a. Duties and Responsibilities (1) Responsible for volunteer recruitment of residents from low income groups. (2) Assist with interviewing and screening of trainees from low income are as. (3) Maintain contact with neighborhood organizations and community leaders. These will include P.T.A., church, civic, service social tenant associations, and .other groups • . (4) Attend mee tings of conununity orga nizations to inform people of prog ram. Ma k e ~pc e che s and public a ppe ara nc e s to int e rpre t the Voluntee r Proje ct in low income are as . (5) Develop records of recruitme nt resource s within these groups. Initiate follow up proce dure s for recruitme nt. ~6) Organi ze h o u se mee tin gs in small communiti es . (7) Work with volun t e ers from targe t areas to deve lop additional recrtiitme nt r e sources , (8) De ve lop sps cial publicity ma t e ri a l s , fly e r s , post e r s , b r ochures f or u se in l ow i ncome areas . io publici ze Volunt ee r Pro j e cts t-e. (9) (10) Work \\'ith Project Dire ctor to gain first h a nd informa tion ·. on volunt ee r placeme nt s rt e~d c d. Ac t a s li ason b e t wee n P ro j ec t . Di r ec to r a nd volun teer s t aff , a nd resi d e nt s o f l ow i n come areas. - 5 - ,- �[ b . . Qualifications 3. (1) Ability to communicate effectively with residents of lo w income areas both low a11d miclclle inc o111e groups . (2) A good grasp of th e problems in lo w income areas and receptiven ess to n ew ways of doing things. (3) Knowledge of conununity organizations, church, civic, P .T .A., service and other groups in low income areas. (4) Ability to discern th e qu a lities that make a good volunteer and assist in intervie wing and scre en ing candidates for trai ning, . Secretary The secretary of the Volunteer Project shall be responsible to the Director of the Volunteer Prpject . . a. Duties and Resporisibilities (1) Personal secretary to the Project Director, i.e. appointments, telephone calls, p ersonal files, etc. (2) Supervision of all office clerical work. Should be capable of properly coordinatin g all work, insure proper distribution of workload and relieve ' the Director of tasks which come with supervision 6f clerical work. , b. (3) Personally responsible for all docu mentar~ typing, pro gram development, evaluation, proposals, budgets, etc. (4) All dictation and transcription for entire department. (5) All typing for r ec ruit ment and publicity. (6) Record all sessions in • connection with 'evaluation and in ~egular trainin g session~ when n ecessa ry. (7) Minutes of all meetings requiring the use of shorthand. (8) Direct supervision of a ll filin g procedures. records are filed regularly and properly. (9) Keep co mplete records of all supplies and postage ch arged to the Volunteer P1·oject. Qualifications (1) Good typing spe ed. - 6 - See th at all �r~~ . . .- . ' . (2) Exce lle nt shorth,rncl speed to cnaule he r to tnke verbatim note s nt all conferen ces ancl teaching -sessions where nec essa ry. (3) Goocl ove rall uncl crstanclin g of offic e pr,., ceclures ancl policies. . / \'· . I ! (4) Ability to work we ll \;tith p eop l e , wi th1 initia ti vc to to a job on her o wn witho ut invo lve d i h structions. Ability to supervi se addition a l cl e rical s 't aff . .., - 7 - r· �