.MzMxOQ.MzMxOQ

c T _T o_~ /{· .- October 7, 1969 OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue, S.W. Atlanta, Ga . 30315 (404) 577 -5200 Ivan Allen Jr., Mayor J. C. Johnson, Director Dr. John W. Letson Superintendent Atlanta Public Schools 224 Central Avenue, S. W. Atlanta, Georgia 30303 RE: Requested Contract Revisions and Disposition Dear Dr. Letson: The contract betwe e n the Atlanta Board of Education (Agency) and the City of Atlanta (CDA) state s that the Agency must have prior approval by the CDA on any shift of funds that significantly changes the approved program and/or exceeds 10% of the line item total from which the funds are being removed or to which added. The following state ments _indic ~te the action taken by the CDA with regards to the revisions requested by the Atlanta Board of Education. The CDA does not ~pprove the proposed changes in projects ED-005N and ED-041C. It was proposed that $30,000 be shifted from ED-005N to ED-041C. The approved original budgets are attached herein. We are happy to know that only t wo temporary units will be required thereby reflecting a savings of $30,000. The CDA approves the proposed changes on project ED-020C, but with some modification. Th e shi ft of funds proposed b y the Agency involved $4;ooo being shifted from personnel, with $3,000 added to consumable supplies and $1,000 added to equipment. Inasmuch as this proposed change could not be adequate to meet present equipment expenditures (as indicated by Age ncy's August Project Report), CDA proposes that $1,374 be shifted to equipment with $2,626 going to consumable supplies. This change does not effect the total cost of the project. This approved budget is included herein. �Dr. John W. Letson Page Two October 7, 1969 The CDA approves the proposed c hanges in project ED-021C. This involves removing $5,978 fro m personn el and adding $4,738 for instructional equipment costs, $40 0 for office equipment, and $840 for mileage. Also, the number of lead teachers is reduced from eight to seven in order to create the position of Model Cities Coordinator. These changes do not affect the total cost of the project. The approved budget is included herein. With rega.rds to the proposed changes in project ED-022C, the CDA app:c oves the additi·on of three · teacher aides. However, the CDA does not approve the adding of $1,620 to travel. The funds are to :remain in personnel. The CDA appr9ves the adding of $396 for tel ,=phone service. Telephone service is included in the space cost line item. These changes do not affect the overall total the total cost of the project. The approved budget is included her1=in. The CDA approves the changes in project ED-024N. The number of Extended Day Programs is reduced from five to four, and consultants and contract services will be covered by In-Service Training funds. These changes allows $49,287 to be removed and to be allocated as follows: $16,500 added to food; $12,543 added for labor; $6,649 added for custodial services; $2,000 added for consumable s upplies; $4,000 added for equipment; $6,768 added for three additional teachers aid e s; $584 for telephone services; and $243 added to trave l. The approved budget with costs in the appropriate line items is includ ed here in. The CDA approves the changes in pr oj ect ED-025N. It was proposed to r educe the number of pre-school progr ams from nine to eight. This allows additional fund s to be used for food, labor for food preparation, equipment, custodi a l serv ices, field trips, and substitute teacher aides. These changes only involve the shifting of funds and does not a l ter the total cost of the project. The approved budget with costs i n the appropriate line items is included herein. The CDA approves the proposed changes in project ED-039N. These changes include removing $14,813 from personnel, and distributed as follows: Consultants and Contract Services, $3,000; Travel, $2,000; Consumable Supplies, $3,500; Rental, Lease, Purchase of Equipment, $6,000; Custodia l Services, $813. The approved budget with costs in the appropriate line items is included herein. �Dr. John w. Letson Page Three October 7, 1969 The attached budgets control al l future authorized revisions. expenditures specified as We a.re encouraged to k now t hat m-ny staff p ositions were overbudgeted and will reflect considerable savings. ~'--:,:°'-v'<::d'-""= Jo __,i{t ,. C. Exe cutive vlc cc: / Mayor Ivan Allen, Jr. Model Cities Executive Board Members ( �