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CITY IVAN ALLEN,JR. MAYOR OF ATLANTA March 12, 1969 Mr. & Mrs. Harvey Huff 200 Hendrix Avenue, S. W. Atlanta, Georgia 30 315
Dear Mr. & Mrs. Huff : This will acknowledge receipt of your letter of March 9 rega_rding your inquirie s on your prope rty which is locate d in the M ode l Citie s ar e a. f - I can u n d e rstand your conce rn and a m the r e for e requesting Mr. Johnny Johnson, Director of the Model Cities Program, to inform you of any ex isting plans which may a ffect you. I am sur e that you will hear from him sho r tly. Sinc e r e ly, Ivan Allen, J r. IAJr:hdt �·· ·- -- ·- -- - - -··- ~ o o~ '7/&ndv0<-·., av~c ~ s w ~ .d;!;~ ,ffi-,503;5 ~Vl 9- /169
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~I....A.NTA
F ebrua ry 13, 1969
OFFICE O F M ODEL C I TIES PRO GRAM
673 Capitol Avenue, S .W.
Atla nta, Ga. 303 15
404-524 -8876
I v an Alle n Jr .. Mayo r
J. C. Johnson, Director
Mayo r I van Al l e n , Jr .
Board o f Aldermen
c/o City Cl erk, J immy Little
68 Mi t c he l l S tree t , S.W.
Atlanta, Geo rgia 3 0303
.
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Dear Mayor Allen:
At the Ex e cutive Boa rd Commi t tee meeting on Tuesday, F e b.r.ua-r y ·13~
it was brought out tha t the present Mo del Ci ties Exe cutive Board,
as i t was ori g inally c o nstituted, was c reated t o serv e for one
year and that it is now encumbered u pon the Al d ermanic Board t o
decide the c ommittee' s future positio n .
We , the members o f t h e Model Cities Steering Committee , consisting o f 15 me mbers of th~ Mode l Citi e s community , e l e cted by the
ne i ghbor hood r e sident s , i n our re cent regular meeting, voted to
exp res s o u r wish es t o you in t his mat t e r.
We urge you to vot e for t h e cont inuation of this Board a s it formerly stood, f o r we h ave d epended h e avily on its decisio ns and responded t o i t s a cti on. The Board, comprised o f neighbor hood residents and o ther c iti ze n s - a nd o ff i c i a ls, c lea rly repres ented the
true democratic appro ach .
Our resi d ents, the b eneficia ri es o f the program, have p a rti cipated i n the Model Ci ti e s Program f o r we have felt an inclus ion
in its proc e s s . We hav e r eas on to doubt i ts effective n e ss i f its
structure is altered.
It is our hope that you share our attitudes and be responsive to
our request.
The Aldermanic Board, in its origina l action, provided us the
opportunity to share in the decisions affecting this program and
for this we are grateful and appreciative and we urge you to continue this "open door" of communication.
�page 2
lretter to Board of Aldermen
Respectfully yours,
Moael Cities Steering Committee
�February 5. 1969
Mr . Charle L. Davis
Director of Finance
City H 11
Atl nta, Georgia
Dear Charles;
We ar forwarding herewith copy of lett r nd Regional Audit Report
pertaining to the City' s Mod 1 Cities Pr ogr m.
W f el sure that you are
si ting Johnny Johnson in v ry way
pos ibl to cle r up th nin item r quiring ction a indic ted
in thi report.
Sine r ly yours,
R . E i-1 L nd r
Admini tr tiv A
REL:lp
i tant
�Januuy 28, 196
.. .Johnny C. .lc:>J.Uw.JV1.1
tl ta
l CU:1
673\C itol Awn
Atl t • Ceora
,. .w.
30315
r Johnny:
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rdl
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In
cc:
Mr . Ch rle L. Davis
Mr .
rl
H rabl
I
ders
.Allen, Jr .
~
1969
�January 23 , 1969
Mr . Johnny Johnson, Director
Model Cities Program
673 Capitol Avenue , S . E.
Atlanta , Georgia 30315
Dear Johnny:
With 'reference to Mayor Allen 's memorandum of
January 22, regarding the meeting of the department
heads on January 27.
I just wanted to let you know that I will be in
Houston the fir t part of next week and will be
unable to attend this meeting .
sincer ly,
GEM1mm
·c c:
M yor Ivan All n. Jr.
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DEPARTMEN T OF HOUS IN G AN D U RBAN D E VELOPME N T
y
PEACHTR EE SEVENTH BUILDING, AT LAN T A, GEORGIA 30323
RE GI ON Ill
JAN 2 2 1969
Roclll 645
. J&n'UllrJ' 20, 1969
·
IN RE PL Y REFER TO :
ottic_e of the Regional Adm:1.Distrator
3DM
Mr. Johnny C. Johnson
Direct or
City Demonstration Agency
67~ Capitol Avenue
Atlanta, Georgia 3)315
Dear Mr . Johnson :
SubJect:
Bx:penditure of Planning Grant Funds Prior
to Execution of Grant Contract
I refer to recent conversations between Mr. David Caldwell of
your staff and Mr . 'lhomas E. Williams, Model Cities Coo:rdi.Dator
tor Atlanta, concerning the . expenditure by the ODA. of planning
grant :tunds beyond the period specified in the approved Planning
Budset. A.a you know, your revised Planning Bu:iget, which was
approved by HUD on September 12, 1968, covers the pen!Od fl"Olll
December 1, 1967 through January 31, 1969. HoveTer, since the
grant budget for the first year execution phase of your program
may not be executed mtil arter January 31, 1969, all eligible
planning costs 111ta.y and should continue to be paid tor under the
pl anx,1 ng budget (both the Federal Plann1 ng Grant- and the nonJ'ederal. contribution) until such time as planning fUDda are
exhausted or until the F8-Dt contract is executed, whichever ia
earliest.
Sincerely yours,
~<vt--1
'1i ~ r 3
Ba.rl H. Metzger, Jr.
Assistant IJegiODal A.cla:l.niatrator
for Model Cities
�Form Approv ed
,
Budge t Burea u No. 6f"'lllll
Attachment 1
U. S. DEPARTMENT OF HOUSIID AND URBAN DEVELOPMENT
Program Administration Budget
This f orm is t o be used as a budget f or administr at i on
of Comprehensive City Demonstration Programs under Sec tion 105 of
Title I of the Demonstration Cities &Dd Metropolitan Development Act of 1966
ATLANTA CITY DEMONSTRATION AGENCY
NAME OF CDA .
1.
PROGRAM ADMINISTRATION BUDGET
2.
BU.OOET
B. ESTIMATED COST
FOR YEAR 1 OF
PROORAM
'
COST CATEGORY
A.
(1)
PERSONNEL
4 2 0 ,577
$
( 2)
CONSULTANTS AND CONTRACT SERVICES
87,000
(3)
TRAVEL
13,370
..
(4) SPACE
1 8 , 860
( 5)
CONSUMABLE SUPPLIES
12 , 000
(6) RENTAL, LEASE, OR PURCHASE OF EQUIPMENT
11,856
( 7)
OTHER:
'"
Allocated Por tion of Ev a luation
Printing of a nnu a l report information
( Pamphlet s, etc . )
TOTAL
5,000
$
c.
50,000 .
6 18,66~
LOCAL SHARE
123,733
D.
MCA SHARE
494, 930
3.
APPROVAL
A.
Signature and Title of Authorized HUD
IIOl)- 7039 (10- 68)
Official
B.
Date �Form Approved Budget Bureau No. 63-R -12 11 U. s. Attachment 3a DEPARTMEN!' OF HOUSIID AND URBAN DEVELOPMENr Budget Justification This :form is to be attached to each budget :for a capital pr oject, activity am to the Program Administration Budget 1. NAME OF CDA A~,LANTA CITY DEMONSTRATION AGENCY BRIEF' ~ESCRIPI'IVE TITLE OF CAPITAL PROJECT OR ACTIVITY 2. PROGRAM ADMINISTRATION BUDGET 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY 4. DESCRI PI'ION OF ITEM* AND BASIS FOR VALUATION** ( 2) AMOUNT OR VALUE OF ITEM Cons u ltants and Contrac t Serv i c es Soc ia l Services, Hou si ng , Re c re a t ion , Educat i on, Crime & De linque ncy , a rrl Heal th $ 50 , 0 00 ( 3) General Consultants for Admi ni~ stration 10,000 Contract with Georgia State Employment Service for specif i ed sta f f support 27,000 $ 87,000 Trav el Auto Allowance 12@ estimated average of $40.00 per month for 12 months -(paid on basis of actual milage under existing
For persalIJ!i costs use Personnel justification form.
Describe the item in sufficient detail to insure that it is adequately identified
and indicate the basis for determining or computing its value. For example, office
space rental for two profes sional.s :- 150 square feet at $2. 00 per square foot,
including utilities and janitorial. services.
HUD- 7042 (10-68)
�Form Approved
Budget Bureau No. 63-R-1211
Attachment 3a
u. s.
DEPARTMENr OF HOUSIR1 AND URBAN DEVELOPMENI'
Budget Justification
This form is to be attached to ·each budget tor a capital
project, a.ctivity am. to tbe Program Administration Budget
1.
NAME OF CDA
ATLANTA CITY DEMONSTRATION AGENCY
BRIEF DF.SCRlPI'IVE TITLE OF CAPITAL PROJECT OR ACTIVITY
2.
PROGRAM ADMINISTRATTION BUDGET
3.
NAME, ADDRESS AND ZIP COOK OF OPERATING ENTITY
4.
DESCRIP.rION OF ITEM* AND BASIS FOR VALUATION**
AMOUNT OR VALUE
City regulations}
Staff ~travel and expenses
38 total trips@ $175 average cost
OF ITEM
$ 5,760
6,650
Recruitment or interview travel
Misce llaneous travel expe·nses
Gas .and Maintenance of station
wagon - estimated $35 ~er month
for 12 months
500 40 420 $13,370 For perscllD!il. costs use Personnel justification form . Describe the item 1n sutticient detail to insure that it is adequately identified and indicate the basis tor determinirlg or computirlg its value. For example, of'fice space rental for two professionals : 150 square feet at $2.00 per aqua.re toot, including utilities and janitorial. services . HUD-7042 Cl0- 68) �Form Approved Budget Bureau No. 63-R-1211 Attachment 3a u. S. DEPARTME!ff OF HOUSIBl AND URBAN DEVELOFMENT Budget Justification This form is to be attached to ·each budget for a capital. project, activity and to tl;le Program Administration Budget NAME OF CDA 1. ATLANTA CITY DEMONSTRATION AGENCY 2. BRIEF DESCR.J:PrIVE TITLE OF CAPITAL PROJECT OR ACTIVITY PROGRAM ADMINISTRATION BUDGET 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY 4. DESCRIPrION OF ITEM* AND BASIS FOR VALUATION** AMOUNT OR VALUE (4) Space Cost Monthly office rental $500 per month $ 6,000 All utilities including telephone $865 per month for 12 months Fire and Extended Coverage Insurranee on building and contents Building maintenance and leasehold improvements
OF ITEM 10,380 480 2,000 $18,860 For persa:mel costs use Personnel justificati on f orm.
Describe the item 1n sutticient detail to insure that it i s adequately identified
and indicate the basis tor determining or computing ite value . For example, ottice
space rental for two professionals: 159 square teet at $2 .00 per square toot,
including utilities and janitorial services.
HUD- 7042 (10- 68)
�Form Approved
Budget Bureau No. -63-R-1211
. At\ t achment 3a
U. s. DEPARTMENr OF
~
JUSim AND URBAN DEVELOPMENr
it Justification
This form is to be att ~hed to ·each budget for a capital
project, activity am. to t he Program Administration Budget
\
\
1.
NAME OF CDA
ATI.ANTA C+TY DEMONSTRATION AGE ~CY
I
2.
BRIEF DESCRIPI'IVE TITLE OF CAPITAL PRo.\TECT OR ACTIVITY
PROGRAM ADMINISTRATION BUDGET
3.
NAME, ADDRESS AND ZIP CODE OF OPERATING ~NTITY
4.
DESCRIPI'ION OF I'l'EM* AND BASIS FOR VALUATIO
(5)
Con~umable Supplies
Twelve months@ $1,000 per month
(Includes blue prints, drafting
mate rial, charts, gr~phics, maps
a.nd other visua l materials)
(6 )
Re ntal , Lease o r Purc h a se of
Equ ipment @ $988 month for 12 mos.
(7 )
Other cos t s
Allocated portion o f e v aluat ion
expenses charged to administrative
budget. Se e activity budget under
Evaluation Section for complete
breakdown
AMOUNT OR VALUE OF ITEM $12,000 ' $ 50 , 000 For pe:rl!Kmli costs use Personnel justification form. Describe the item in suf'ticient detail to insure that it 1a adequat~ identified and indicate the buis tor determ1n1nc. or computi»c its 'Y'&lue. For example, office space rent&l tor two protessionala: 150 square teet at $2.00 per square foot, includi»c utilities and janitorial 1ervicea. • HIJD- 7042 Cl0- 68) �Form Approved Budget Bureau No. 63-R-1211 Attachment 3a u. s. DEPARTMEN.r OF HOUSIR, \ll URBAN DEVELOPMENr This form is to be attached to ·E\ach budget for & capital project, activity and to t)le Progzam Administration Budget 1. NAME OF CDA ATLANTA CITY DEMONSTRATION AGENCY 2. BRIEF DESCRIPl'IVE TITLE OF CAPITAL PROJECT OR /\.,,TIVITY PROGRAM ADMINISTRATION BUDGET 3. NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY 4. DESCRIPl'ION OF ITEM* AND BASIS FOR VALUATION·** Printing costs Pria ting of annual plan, information pamphlets, etc.
$ 5,000 AMOUNT OR VAWE OF ITEM $ 55,000 For pel'BCIU:2L costs use Personnel justification torm.
Describe the item in sutticient detail to insure that it is adequately identified
&Dd 1.ndicate the baais for determining or computing ita value. For example, ottice
apace rental for two professional.a: 150 square teet at $2.00 per square toot,
including utilities and janitori&l aervicea.
HUD- 7042 (10- 68)
�Form Appro ved
Budget Bureau No. 63R-12ll
Attachment 3b
u. s.
DEPARTMENT OF HOUSIID AND URBAN DEVELOPMENT
This form is to be attached to each Activity Budget Just ification
PERSONNEL
1.
NAME OF CDA
Atlanta City Demo nstratio n Agency
2.
BRIEF DESCRIPTIVE TITLE OF PROJECT OR ACTIVITY
Program Administration Budget
3,
NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY
Atlanta CDA, 673 Capito l Ave., S. W. Atlanta, Ge o rgia
a . Number
of Persons
1
b. Position or Title
Dir e ctor
1
'
c. Average
Salary Per
Month
d. Percent
of Time on
Und.erta.kinz
30315
e. Months
to be
Employed
f. Cost
(cxdxe)
.. $1, 4 69
100
12
$ 1 7,628
1,009
100
12
12,108
Asst. Di r . for Adm.
1
Principal Ste nographer
497
100
12
5 , 964
2
Sen i or Ste nographer
4 38
100
12
10,51 2
1
Asst . Dir . f or Pro. Mg!:
1,097
100
12
13 , 164
1
Pr o gram Co ord i n a t o r
929
1 00
12
11,148
3
Senio r Bud ge t Anal y st
891
100
12
3 2, 0 76
1
Techni c al Writer
820
100
12
-9, 840
2
Progr am Spe c ial i s t
722
100
12
17 , 328
Cost ot Friruz:e Benefits ( Indicate Basis f or Est imate)
'
TOTAL, PERSONNEL
HUD-7043 (10- 68)
�Form Approved
Budget Bureau No. 63R-1211
Attachment 3b
u. s.
DEPARTMENT OF HOUSI:00 AND URBAN DEVELOPMENT
This form is to be attached to each Activity Budget Justification
PERSONNEL
1.
NAME OF CDA
Atlanta City Demo nstratio n Agenc y
2.
BRIEF DESCRIPrIVE TITLE OF PROJECT OR ACTIVITY
Program Administrati o n Budget
3.
NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY
Atlanta CDA, 673 Capito l Ave., S. W. Atlanta, Georgia
c. Average
a. Number
of Persons
b. Position or Title
Salary Per
Month
d. Percent
of Time on
Underta.kim
3e31s
e. Months
to be
IEmnlo:ved
f. Cost
(cxdxe)
722
100
12
403
100
12
9,672
1,097
100
12
13,164
Evaluation Analyst
891
100
12
10,692
1
Senior Systems Analyst
820
100
12
9 , 840
1
Re search Spe cialist
722
1 00
12
8,664
1
Dir . of Physical Dev .
1 , 192
100
12
14,304
2
Contract Technicians
2
Stenographer Clerks
1
Dir. of Plans and Eval.
1
$
..
$
17,328
..
1
Physical Plannifl:1 Coor.
968
100
12
11,616
2
Planner II
854
100
12
20,496
Cost of Friruze Benefits ( Indicate Basis for Estimate)
TOTAL, PERSONNEL
- - - - -uun
ru.._:i
to_.._68}
$
�.
)
Form Approved
Budget Bureau No . 63R-l2ll
Attachment 3b
u. s.
DEPARTMENT OF HOUSH{} AND URBAN DEVELOPMENT
This f orm is t o be attached t o each Activity Budget Justification
PERSONNEL
1.
NAME OF CDA
Atlanta City D=mo nstration Age n c y
2.
BRIEF DESCRIPTIVE TITLE OF PROJECT OR ACTIVITY
Program Administration Budget
~
3.
NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY
Atlanta CDA, 673 Capitol Ave., S. W. Atlanta, Ge orgia
a . Number
o f Persons
1
c. Average
Salary Per
b. Position or Title
Graphic s Sp e cialist
Month
$
d. Percent ·
30315
of Time on
e. Months
t o be
Und.ertaki m
IF.mnloved
754
100
12
f. Cost
(cxdxe)
$
9,048
..
1
Draft s man I
457
100
12
5,48 4
1
Stenographer Clerk
4 57
1 00
12
5,48 4
3
Stenogr a pher Cl e r k s
4 03
100
12
Hl,508
1
Director of Social De v .
1 ·, 09 7
100
12
13,164
1
Social Planning Coor;·
968
100
12
11,616
1
Soc ial Planner
8 54
100
12
1 0 ,248
1
Social Planning Tech
540
1 00
12
6,480
1
12
100
Dir. of Community
! 1,009
Affairs
Cost ot Frirute Benefits (Indicate Basis for Estimate)
12,108
II
TOTAL, PERSONNEL
HUD-7043 (10-68)
�Fo rm Approved
Budget Bureau No. 63R-1211
Attachment 3b
u. S. DEPARTMENT OF HOUSI:00 AND URBAN DEVELOPMENT
This f orm is t o be attached t o each Activity Budget J , •stif ication
PERSONNEL
l.
NAME OF CDA
Atlant a City Demonstratio n Agency
2.
BRIEF DESCRIPI'IVE TITLE OF PROJECT OR ACTIVITY
-
Program ,Administration Budget
3.
NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY
Atlanta CDA, 673 Capito l Ave., S. W.
a. Number
of Persons
b. Position or Title
c. Average
Salary Per
Month
2
Neighborhood Org. Spec. $
1
Dir. of Econ. Dev.
4
Atlanta, Ge orgia
d. Percent
of Time on
Undertakilll:
30315
e. Months
to be
Employed
f. Cost
(cxdxe)
665
100
12
$ 15,960
1,009
100
12
12,108
Resident Trainees
433
100
12
20,784
2
Colle ge Inte rns
3 50
75
12
6,300
1
Cus tod i a l Worke r
340
100
12
4,080
..
TOTAL
$ 392, 916
'
Cost of Friru1:e Benefits (Indicate Basis for Es timate)
27 ,661
7.04% Salaries
TOTAL, PERSONNEL
HUD-7043 (10-68)
$42 0! 577
�CITY OF ATLANTA
C ITY HALL
ATLANTA, GA. 30303
Tel. 522-4463 Are a Code 404
!VAN ALLEN, JR., MAYOR
R. EARL LANDERS, Administrative Assist ant
MRS. ANN M. MOSES, Executive Secretary
DAN E. SWEAT, JR., Director of Governmental Liai son
January 22 , 1969
MEMORANDUM
To:
Mr . Ray Nix on
Chief Herbert Jenkins
Mr. Jack Delius
Mr. Bill Wofford
Mr. Paul W eir
M r. Ka rl Bevins
M r . M . B. Sat t e r fie ld
F rom:
Ivan Allen, Jr.
You have received from J ohnny J ohnson, Director of t h e M ode l C itie s
Program, a schedul e of the pr oj ects t o b e und ertaken b y your
d e p artment d ur i ng 19 6 9 in the M o d e l C i t ie s a rea.
It i s req ue s ted tha t you a ttend a meeti ng in C ommittee Ro om #2 at
1 0 : 00 a. m. on Monday , January 27th . to discuss these proj ects and
your plans for implementing them.
Yoti may wish to bring with you any members of your staff who will
be involved in coordinating these pr oj ects .
IAJr:lp
CC: Honorable G. Everett Millican
Honorable E. Gregory Griggs
Mr . Charles L. Davis
Mro Collier Gladin
�C TY
LA
OF
PERSONNEL
BOARD
CITY HALL ANNEX
260 CENTRAL AVENUE, S. W.
ATLANTA, GEORGIA 30303
CARL T . SUTHERLAND
D,rector
January 16, 1969
Finance Committee of the Board of Aldermen
Honorable Milton G. Farris, Chairman
H~norable Charles L. Davis, Director of Finance
Atlanta, Georgia
Gentlemen:
The City of Atlanta Personnel Board at its meeting today
approved the following recommendations for the Department
of Mayor:
Create class of Resident Trainee, Salary Range 40,
$202.50-$249.50 biweekly ($438-$540 monthly).
Create four (4) positions of Resident Trainee, Salary
Range 40, $202.50-$249.50 biweekly ($438-$540 monthly).
Create one (1) position of Program Specialist, Salary
Ran~e 52, $333.50-$411.50 biweekly ($722-$891 monthly).
Create one (l} position of Planner II, Salary Range 54 ,
$363-$447 biweekly ($786-$968 monthly).
Create two (2) positions of Senior Budget Analyst, Salary
Range 55, $378.50-$46 6 .00 biweekly ($820-$1,009 monthly}.
create two (2) po s itions of Coll ege Inte rn II, Salary
Range 35, $164.00- $202.50 biweekly ($355 - $438 monthly).
The Board recommended that the above positi9n~ be created ,
subject to federal funding, for the Model Cities Program.
Re spec t f ully ,
143.215.248.55RL:"A~DN 15:40, 29 December 2017 (EST)~
Director of P e r son n el
cc: Finance Commi ttee
Personnel · Board
Mr. Ed Vaughn
M~o J ohnny J 9hnso n
~ Mayor Iv a n All e n
�DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
PEACHTREE SEVENTH BUIL DI NG, ATLANTA , GEORGIA 3032 3
Room 645
January 16, 1969
REGION Ill
Office of the Regional Administrator
IN REPLY REFER TO:
3DM
Honorable Ivan Allen
Mayor of the City of Atlanta
City Hall
Atlanta, Georgia 30303
Dear Mayor Allen:
Subj 7ct: · Comprehensive Demonstration Program
Atlanta, Georgia
Your Comprehensive Demonstration Program has been r e c e i ve d and, a s
indicated in my l e tter to you of January 14, 1969, the De partment
of Housing and Urban Deve lopment has announce d that the program is
eligible for as sistanc e under Title I of the Demons t ration Citie s and
Me tropolitan De ve lopment Act of 1966. Although the grant budge t
has not yet b een approve d, the De p ar t ment has no ob jec t ion to yo ur
comme ncing prepara t i on f or the fir s t year exe cu t ion ph as e of your
pro gr am.
Cos t s i ncurred on and aft er t h e -dat e of this l e tt er which ar e i n
acco r d anc e with the a t tached bud ge t and work pro gram will be e li gibl e
f o r r e i mburs ement if a grant agr eeme n t is exe cute d and if the terms
and co nditio ns of the a gr eeme n t and CDA Le tt e r No . 8 are satisfied .
Sinc e r e ly yo urs ,
Enclosure
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ATLANTA MODEL. CITIES PROGRAM
90 Day Work Program
1.
Pr epa r e a mendmen ts or additions to the comprehe nsive program
s ubseque n t to discussio n with Federal off ic i als .
2.
Prepar~ fund applications fo r cate gorical grant - in-aid programs .
3.
Deve lop a dmin i str ati ve proc e dures for exe c u tion period .
,,,
.
4.
9u.rve y p o ssib le locat ions f or n e i ghborhood f a cility .
5.
Recr u it a dmin i s trative staff required for impleme n t a tion
p er iod.
6.
Co nduct orienta t ion and staf f training fo r new p os itions.
7.
Coordinate impl eme ntation regulations and p r o c e d ure ~ :wi th
involve d age nc ies prior t o t e nde r of supp lemental f und s.
8.
Enter i nto preliminary contrac t pr e paration with involved
agenc ie s prior t o actual c ontra ct negotiat ion.
9.
Se c ure l e t t e rs of agre e me nt fr o m a ge nc i es not utili zing
s uppleme n t a l f unds .
10 .
Continu e s t a f f assistanc e to re side ntor gan i z atio n s for
par t icipati o n in imp l ementat ion p e riod.
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, : �,., r ~· ... "lir-# •• · :,,. "'i,t • ~r ... .. ,f Att a chr:i ent l U. S. DEPA.c-q'i"~-'.tNT OF HOu~HiG A10 URB.All D~-.~ LOB-TIIT Program Admi nistrat i on B~~et This :for o i s to b e us ed as a bud.get f QY e.c..=ini str at i on of Compr e:1ens i 'r e City Dec:::mstration Prcgr e.::is .:.r.:ier Sec tion 105 of Title I of t he Demonstration Ci ties and Metropol itan Development Ac t of 1 1966 ATLANTA CITY DEMONSTRATI ON AGENCY 1. . NAME OF CDA PROGRAM ADMI NISTRAT I ON BUDGET 2. .. - 90 DAYS ButGET B. ESTI MATED COST FOR r'r..AR - OF PRCGRAM --·- - - COST CATEGORY A. (1) PERSONNEL ( 2) CONSULTPJITS Al'-ID COl'iTRACT SERVI CES (3) TR-W EL $ 105 ,144 3 ,750 2,865 (4) SPACE 3,846 .. 2 , 499 "· ....._ __ ( 5) CONSUMABLE SUPPLI ES (6) REJ.'i"LU , LEASE , OR ?URC"rLA..SE OF EQUIFM~tiT (7) OTHER: 1 ,875 '.J TOTAL C. LOCAL SHARE , D. MCA SHAPE 3. APPROVAL $ 11 9,979 23,996 95,983 B. A. Signature and Title of Authoriz ed HUD Official HUD-7039 00-68)
Date �.• ••• •' - I'
Form Approved Budget Bure~u No. 63-R-1211 U. s. Attachment 3a DEPARTMENT OF HOUSHD AND URBAN D:::VELO~MEi;-T Budget Justification This form is to be attached to each bud.get for a capital project, activity and to the Program Ad..::linistration Budget 1. NAME OF CDA Atlanta ~ ity Demonstra tion Agency 2. BRIEF DESCRIPI'IVE TITLE OF CAPITAL PROJECT OR ACTIVITY 90 Day Prog ram Administr ation Budge t 3. NAME, ADDRESS AND ZIP CODE OF OPE RATING ENTITY 6 73 Capitol Avenu e S.W. Atlanta city Demonstratio n Age n c y Atlan ta , Georg ia AMOUNT OR \'.'ALUE 4. DESCRIPI'ION OF ITZM* AND BASIS FOR VALUATION** (2 ) OF ITEM CONSULTANTS AND CONTRACT SERVIC ES Continue d staff ass i gnment o f c r ime and Delinque ncy Planner at $1 , 250 per mo nth (3) $ 3,7 50 TRAVEL Auto Allowances - 8 @ avg $40.00 p e r mo nth for 3 months Staff travel a nd recruitme nt expens es 12 trips@ $150~00 avg 960 $ 1,800 Gas and maintenance o f stat io n wagon - $35 p er month for 3 month
30315 10 5 $2,865 For persc:rua costs use Personnel justification form. Describe the item in sufficient detail to insure that it is adequately identified and indicate the basis for determining or computing its value. For example, office space rental for two professionals: 150 square feet at $2.00 per square foot, includ:i,ng utilities and janitorial services. �1r- i· ~.._ f ~--; .: -. i,r •-{,. ~ ~..,: :'f ... """"'}' Form Approved Budget Bureau No. 63-R- 1211 Attachment 3a U. s. DEPARTMENT OF HOUSIID AND URBAN DEVELOPME!ll' Budget Justification This :form i s to be attached to each budget f or a capital pr oject , activity and to the Program .Administration Budget 1. NAME OF CDA Atl anta Ci ty Demons trat ion Agency 2. BRIEF DESCRIPTIVE TITLE OF CAPITAL PROJECT OR ACTIVITY . 90 Day Program Admi n istrat ion Budget 3. NAME, ADDRES S At:0 ZIP CODE OF OPERATING ENTITY 673 Capitol Avenue S .W. At l anta Ci t y Demo n strat i on Agency Atl a n ta, Georg i a 30 315 VALUE OF ITEM AMOUNT OR .4. DESCRIPI'ION OF ITEM* AND BASIS FOR VALUATION** (4 ) SPACE Mo nth l y office renta l @ $500 per month for 3 months All utili ties including telephone@ $717 per mon th for 3 months $1 ,500 2,1 51 Building ma inte na nce - $65 per month for 3 mon ths (5) $3 , 846 CONSUMABLE SUPPLIES 3 months @ avg $833 per month (Include s blueprints, drafting material, charts , graphics, maps and other visual materials )
195 $2,499 For persc:m:el costs use Personnel justification form.
Describe the item in sufficient detail to insure that it is adequately identified
and indicate the basis for determining or computing its value. For example, office
space rental for two professionals: 150 square feet at $2.00 per square foot,
including utilities e.nd je.nitorial services ·.
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Form Approved
Budget Bureau No. 63-R-1211
Attachment 3a
U.S.
DEPARTMENI' OF HOUSH-X1 A.ND
URBAN
DEVELOPMENT
Budget Justification
This form is to be attached to each budget for a capital
project, activity and to the Program Administration Budget
1.
NAME OF CDA
Atlanta ,C ity Demonstration Agency
2.
BRIEF DESCRIPI'IVE TITLE OF CAPITAL PROJECT OR ACTIVITY
90 Day Program Administration Budge t
3.
NAME, ADDRESS AND ZI P CODE OF OPERATING ENTITY
Atlanta City Demon s tration Ag e ncy
4.
(6)
673 Capitol Avenue S.W.
Atlanta, Ge orgia 30315
DESCRI PI'ION OF ITEM* A...l'ID B..J\SIS FOR VALUATION**
AMOUNT OR VALUE
OF ITEM
Re nta l , Leas e or Purchase of Equip me n t
$6 25 per mo nth f o r 3 months
$1, 875
@
For persanrel costs use Personnel justificati on f orm.
Describe the item in sufficient detail t o insure that it is adequately identified
and indicate the basis for determining 'or computing its value. For example, office
space rental for two professionals: 150 square feet at $2.00 per square foot,
including utilities and. janitorial. services.
�· Form Approved
Budget Bureau No . 63R-12ll
Attachment 3b
u. s. DEPARTMENT OF HOUSUlr AND URBAN DEVELOPMEli'T
This form is to be attached t o each Activity Budget Justification
PERSONNEL
1.
NAME OF CDA .
Atlanta City Demonstration Agency
2.
BRIEF DES~RIPrIVE TITLE OF PROJECT OR ACTIVITY
90 Day Program Administration Budget
3.
NAME, ADDRESS AN D ZIP CODE OF OPERATI NG ENTITY
Atlanta City Demonstration Agenc y
673 Caoitol Ave nue. S.W. Atlanta, Georgia
d. Percent
of Time on
Undertakirn:
e. M01iths
to be
Employed
"$ 1,469
1 00
3
$4,407
c. Aver~e
a. Number
of Persons
Salary Per
b. Position or Title
30315
Month
f. Cost
(cxdx~)
1
Direc t o r
1
Assis tant Dir. for Adm
1, 0 09
10 0
3
3,027
·1
Princip a l Steno g r apher
497
100
3
1,491
2
Se nior Stenographe r
· 438
1 00
3
2,628
1
Asst . Di r . fo r Pro . Mg, .l , 097
100
3
3 , 291
1
Pro g r am Coord inator
929
100
3
2,787
3
Senio r Budqet Ana l y st
891
100
3
8 , 019
1
Technic a l Write r
8 20
100
3
2 , 460
2
Proqram Special i st
722
100
3
4,332
Cost of Frin9:e Benef it s (Indicat e Basis for Estimat e )
TOTAL, PERSONNEL
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143.215.248.55 15:40, 29 December 2017 (EST)
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Form Approved
Budget Bureau No. 63R-12l l
Attachment 3b
u. s.
DEPARTNENT OF HOUSHli- AND URBAN Dr:v--:::: LOP~·l:LliT
This form is to be attached t o each Activity Bu~et Justificat ion
PERSONNEL
NAME OF CDA
1.
Atlanta ,City Demonstratio n Agency
2.
BRIEF DESCRIPI'IVE TITLE OF PROJECT OR ACTIVITY
90 Day Pro gram Adm inistration Budge t
3.
NAME, ADDRESS AN D ZIP CODE OF OP ERATI NG ENTITY 673 Capi. t o l A v enue S .W
.
Atlanta Ci ty Demons t r a tion Agenc y
a. Number
o-f' Pers ons
b. Pos i t i on or Ti t l e
2
Co ntract Techni c ian
2
Sten o g r apher Clerks
1
Dir. o f P l an s and Eva l .
1
tEva l uation An a l y s t
Atl an t ~ , Ge or g ia
c . Aver age
Sa l ary Per
. Month
$
d . Perc ent
of Ti::!e on
Undert a..ldr:\;;
e. Moi:ths
to b e
Em:ol oved
30315
-f' . Cost
(c xdx e)
72 2
10 0
3
$4, 332
40 3
1 00
3
2, 4 18
1, 097
1 00
3
3 , 29 1
891
1 00
3
2 , 673
1
Senior Sy stems Anal y st
820
10 0
3
2,4 60
1
Research Spe ci alist
722
1 00
3
2,166
1
Dir. of Phy sical Dev.
1 , 1 92
100
3
3,576
1
Phy sic a l
968
100
3
2,904
2
Plan ner I I
854
100
3
5,124
Pl a nning Coor.
Cost of Fring e Bene-f'its (Indicate Basis for Estimate)
TOTAL, PERSONNEL
$
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Form Approved
Budget Bureau No. 63R-1211
Attachment 3b
u. s. DEPARTMENT OF HOUsnr: AND URBAN DEVELOPMENT
This form is to be attached to each Activity Budget Justification
PERSONNEL
1.
NAME OF CDA
Atlanta City Demonstration Agency
2.
BRIEF DESCRIPrIVE TITLE OF PROJECT OR ACTIVITY
90 Day Program Administration Budget
3.
NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY
Atlanta City Demonstration Agency
a. Number
of Persons
b. Pos i tion or Title
1
Graphics Spe cialist
1
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c. Average
Salary Per
Month
673 Capitol Avenue S.W.
Atlanta, Georgia 30315
d. Percent
of Time on
Undertakim
e. Months
to be
Enroloved
f. Cost
(cxdxe)
75 4
100
3
$2,262
Draftsman I
457
100
3
1,3 71
1
Steno grapher Clerk
457
100
3
1,371
3
Stenographer Cl e rks
4 03
10 0
3
3,627
1
Dir. o f Social Dev .
1,097
10 0
3
3,291
1
Social Planning Coard.
968
100
3
2,904
1
Social Plan ne r I I
8 54
100
3
2,562
1
Soci al Pl an ning Tech.
540
100
3
1,620
1
Dir . of Comm. Affairs
1,009
100
3
3 ', 027
$
Cost of Fri?19: e Bene~its ( Indicate Basis for Estimate)
TOTAL, PERSONNEL
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Budge t Bureau No . ~JR-12 11
Atta chmP.nt 3b
u, s.
DEPARTMENT OF HOUSHG AND URBAN DEVELOF>~IT
This f orm is t o be attached to each Activit y BucJset Just i ficat ion
PERSONNEL
1.
NAME OF CDA
At lan ta City Demo nstrat io n Agency
2.
BRIEF DESCRIPI'IVE TITLE OF PROJECT OR ACTIVITY
9 0 Day Pro g r am Admini strat io n Budge t
3.
NAME, ADDRESS AND ZIP CODE OF OPERATING ENTITY
Atlanta City Demonstration Agen c y
a. Number
of Persons
b. Position or Title
..
c. Average
Salary Per
Month
673 Capitol Avenue S . W.
Atlan ta , Georg ia -- 30 3 1 5
d . Percent
of Time on
Underta.l(i~
e. Mor:t hs
to be
Em:oloyed
66 5
100
3
"$3 990
1,009
100
3
3,027
f. Cost
(cxdxe)
2
Neighborhoo d Org . Spe c.
1
Dir. of Eco no mic De v.
4
Resid ent Tra inee s
433
100
3
5,196
2
College I nte r ns
350
75
3
1,575
1
Custod i a l Worke r
34 0
100
3
1,020
$
TOTAL
Cost of Friru:e Benefits ( Indicate Basis for Estimate )
I
$98, 22 9
6, 9 15
7.04 % Sal a ries
TOTAL, PERSOl'i'?IBL
$105,144
�ry f1. 1969
., TomR . May
d t
Company
r Tom:
City of .Atl ta to
to r c · ive g nt for
T
y
as
o
ca,tion of it
th
01'
�y
T _c,
-ry lfl. 1969
Gordon
Mr.
City of Lo"-"'-1-~
cogni
tio:n.
d
n
mid r
ood the
l'e
r It
od ~
eb.nic; proild
tribut d to the
dth t1
Un
d 1D. th
• of co rae. your
1D thi• effort
pl'
ho
s
11- • Jr.
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January 16. 1969
r.
d
rd H. Baxter
· o.nal Admini tr tor
rtment of Ho ing and
Ur n
velopm t
Peachtr
venth Building
AUanta..
rgia
r Ed:
D
y I ackDo 1 dge r ceipt of yo r l tter o1
ry 14th tifyi the City of tlanta of
mnt of $7.115, 000 fo:r
Compr e ive
Pros m.
Jan
to - - r o
ndyo
g Wt in obtaml
the•e
••ure you of ou.r compl
o t the pro am.
...
rtment. in
portant funds ,
cooperation ·
erely.
Iva
c::
r.
, lle .. Jr.
�News Release
For further information call -
Ja
IVA N ALL EN, JR .
May or of Atlant a
2 - 4463
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This announcement represents a year• s hard work by our
Model Cities Staff, but it represents more than two years 1 activity by
residents of the Model Cities area.
All of us are anxious for actual physical action to begin and
if we can sustain the enthusiam and dedication that has been shown in
the planning phase, we will be assured of a successful program.
We must demonstrate Atlanta• s ability to build the type
community in which families can live and work with all the opportunities
and advantages an urban environment can provide.
And then we must
transfer what we have learned and produced in the Model Cities area.
to all neighborhoods of the City.
\
�SCOTT HUDGENS PROPERTIES
POST
OFFICE
BOX
20767 •
ATLANTA,
GEORGIA
30320 •
767-9701
December 27, 1968
Mayor Ivan Allen, Jr.
City of Atlanta
City Hall - Second Floor
Atlanta, Georgia 30303
Dear Mayor:
I apprecia ~e very much your time and your kind ear in listening to a dream of mine and
Ray's and other people trying to do something on a model city that would be worthwhile
for everyone and that might be the type city that would give the people the opportunity
to do better things in life by giving them the environment and the challenge which they
greatly need. I am positive that from a standpoint of building, designing, planning,
and producing a city of this type, that I could do it. My problem is the same old problem I know has haunted and faced you throughou your great public office and that is how
do you get the politicians to agree to zone and let you accomplish this in a certain area
and also how to get the necessary employment transportation and money to do the job. I
feel so strong if there were some way we could cut through the red tape and in some way
receive a grant from the Government to do this job, and if it could be done by someone
with experience in this business, such as myself, we could save the Government millions
of dollars as well as be done in such a manner that it could truly be a model city for
everyone to look up to.
I readily realize that it cannot answer every need for everyone and that it could not
provide the necessary requirements to meet all of the minor regulations which the Government insist on in public housing, however, I think that if it could be done the way
that I would like to do it, it would give the people twice as much for their money as
they are now getting out of the Government if the Government 100% subsidized it. It is
my belief that if this could be done, shortly we would be producing assets in humanbeings
instead of liabilities. I also feel that if we could clear out the area in the inner
core area of Atlanta that our blight area could give people the same opportunity to move
into the city then selling this back to private industry to develop into better housing
that we could soon balance our inner core area with the higher income group as well as
our low income group.
Maybe all of this is just a dream, however, we feel that if we are going to have a strong
city and a strong nation, somebody is going to have to take the bull by the horns and do
some of these things rather than sitting around and allowing politicians to control whole
counties to prevent such as this happening. I know how strongly you feel about this and
I am a great admirer of yours for what you have done for the City of Atlanta. I am hoping
that you will really think strongly about continuing on as our Mayor and not resigning.
�December 27, 1968
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Mayor Ivan Allen
I would also like for you to think about tying the model city in with the airport
even if we had to take the option separate and apart from the airport property.
In my opinion, this would make the automatic employment and the upgrading of the
people that we need.
Wishing you a very happy, healthy, and prosperous new year.
Sincere regards,
D. g s,
Jr.
DSH:bg
c.c.
Mr. Richard Freeman
First National Bank Building
Atlanta, Georg ia
Mr. Ray Moore
w.s.B.
1601 w.
Peachtree Stre e t, N.E.
Atlanta, Georgia
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�September 23, 1969
MEMORANDUM
To :
Richard Freeman
From: )
George Berry
Subject:
Associated Company 1 s Parking Lot in Mode l Cities Area
I have had a telephone coJh'ersation with Johnny Johnson of the Model
Cities Program and Mr. Howard Openshaw, Director of Redevelopment
at the Atlanta Hou in.g Authority, concerning this piece of property.
A rec nt de·c ision has been made to delete this parcel from the
acquisition program along with an adjoining parcel on which sorn
chemical tanks are located.
Cons quently, this p reel will not be acquired by the Mod 1 Citie
Red v lopment effort.
Thie con£irm• · t lephone mes
1969.
OB:j
ge to your office on S ptember 23,
�DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, D. C. 20410
AU G 2 7 1969
OFFICE OF THE ASSISTANT SECRETARY
FOR MODEL CITIES AND GOVERNMENTAL RELATIONS
IN REP L Y REFER TO:
Hono~abl~ Ivan Allen, Jr.
Mayor of Atlanta
Atlanta, Georgia 30303
Dear Mayor Allen:
As you know, this Administration believes that ultimate
responsibility for the Model Cities program rests with local
elected government. With the program activity increasing,
nationwide and in individual cities, attention wi I I increasingly be directed to proposed projects and their conduct.
In this connection, I would like to cal I your attention to
the enclosed news article from the Washington Post of
August 3, 1969. It deals with a federally funded project
at the local level which, on its face, held out considerable
promise. Unfortunately, as the report indicates, that
promise was not fu If i I Ied. I ncomp Iete review at the p Ianni ng
stage, and insufficient monitoring during the execution phase
of the project, undoubtedly contributed to this result.
Without crippling innovation and initiative, we must al I
work to avoid the kind of situation out I ined in the enclosed
article. Should asimilar situation arise in a project
funded under the Mod el Cities contract, the local government
would be held responsible in the manner detailed by the enclosed memorandum from the HUD Office of General Counsel.
�I am sure that you share our concern that al I projects funded
in connection with the Model Cities program in your community
receive the most careful scrutiny possible during the planning
stage, and an equally vigi I ant monitoring during the execution
phase. Your continued deep interest and commitment to the
program in your community wi I I be a crucial factor in this
regard.
Sincerely,
Q..~ s..
Robert H. Bai da
Deputy Assistant Secretary, fVCGR
Enclosures
�rI
SI Y·
OFFICE OF MODEL CITIES PROGRAM
673 Capitol Avenue, S.W.
Atlanta, Ga. 303 15
404-524-8876
Iva n Alle n Jr., May or
J. C. Johnson, Director
ACCOUNTING AND FINANCIAL MANAGEMENT
PROCEDURES FOR OPERATING AGENCIES
AND CITIZENS PARTICIPATION ORGANIZATIONS
�TABLE OF CONTENTS
Page
Purpose and Accounting
. . . . . . . . . . . . . . . . . . .
Books o
r AGCOunt and Records . . . . . . . . . . . . .
Brief Description of Account Classification. . . .. . . . . . .
Disbursement Procedure • • • . . . . . . . . . . . . . . . . .
Internal Control
Eligible and Ineligible Costs.
1
2
5
7
9
10
Instructions for Completion of Monthly
Administering Agency Project Reports • • • • • • • • • • • 13
�PURPOSE
These instructions prescribe the account·ing procedures and
related fiscal requirements to be followed by agencies which .
are awarded contracts with the Comprehensive Demonstration
Agency to administer projects or activities as approved by
the Department of Housing and Urban Development.
The classification and description of accounts are the minimum
required by the Comprehensive Demonstration Agency.
If the
agency desires to establish accounts other than these prescribed
herein, such accounts shall be established as subdivisions of
the prescribed accounts and should be maintained in such a way
that they can be readily combined into the prescribed classifications ) for uniform reporting purposes.
ACCOUNTING
The operating agency shall establish and maintain on a current
basis an adequate accounting system on an accural basis in
accordance with generally accepted accounting principles and
standards.
The accounting system, among other things, must be adequate
to enable the preparation of a statement of financial condition
and a cost control statement for submission to the
Comprehensive Demonstration Agency on a current and timely basis.
· All such reports must be received by the Comprehensive Demonstration
Agency time to permit the data .contained therein to be incorporated
into the CDA's records prior to the preparation and submission of
its reports to HUD.
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�INTERNAL CONTROL
The operating agency shall maintain an adequate system of
internal control. Internal control comprises the plan of
organization and all of the coordinate methods and measures
adopted within an organization to safeguard its assets, check
the adequacy and the reliability of its accounting data, promote
operating efficiency, and encourage adherence to prescribed
menagement policies.
The characteristics of an adequate system of internal control
include:
a.
A plan of organization which provides appropriate
segregation of functional responsibilities.
~-
A system of authorization and record procedures
adequate to provide reasonable accounting control
over assets, liabilities, revenues, and expenses.
c.
Sound practices to be followed in performance of
duties and functions of each of the organizational
units.
d.
A degree of personnel competence commensurate with
responsibilities.
An adequate system of internal control contains the following
features:
a.
No person should have complete control over all
phases of any significant transaction.
b.
The flow of work should be from one employee to
another so that the work of the second, without
duplicating that of the first, provides a check
upon it.
c.
Record keeping should be seperated from operations
or the handling and custody of assets, such as: .
(1)
The function of receiving cash should be centralized in one person, who should not be concerned in any way with approving or certifying
vouchers, acting as imprest fund cashier, preparing deposits, making disbursements , or keeping
accounting records.
In this connection , the
person who preparesormakes deposits, approves or
certifies vouchers , or disburses cash should have
no access to the accounting records .
- 2-
�(2)
At as early a point as possible in the mail
handling, preferably at the point where the
envelopes are opened , immediately upon receipt,
all checks and negotiable instruments should
be stamped with a restrictive endorsement, all
cash items should be listed in duplicate, and
a copy of the listing deliv ered to the person
responsible for making bank reconciliations.
(3)
Periodic e x amination and count or other review
of cash balances should be made by employees
who do not handle or record cash or sign checks.
d.
Physical and mechanical facilities should be used to the
fullest e x tent possible to insure security and accuracy,
such as using security vaults or safe cabinets and check
writing machines.
e.
Responsibilities should be clearly established and then
accounted for as close as possible.
f.
Where feasible, employees are rotated to various assignments.
g.
Other control features pertaining to cash include:
(1)
All cash receipts shall be deposited as soon
as possible, preferably the day received.
(2)
All cash receipts shall be deposited intact
and for the full amount received.
(3)
Collections and all other funds held within
an office, whether pending regular deposit or
in imprest funds, shall be, where possible,
restrictively e ndorsed ·. and· kept under complete
control and under proper safeguards, preferably in a fire resistant combination safe or
safe - cabinet.
(4)
Uncollectible items and the related documents
shall not be handled by the person making up
deposits or by the person handling accounts
r eceivable.
(5)
Persons prepa ring payr olls o r time r epor tin g
r ecords should not han dle the r elated pay
check s .
- 3-
�(6)
The number of bank accounts and inter-bank
transfers ~hould be kept to a minimum. A
single bank account for the agency is preferred.
- 4-
�BOOKS OF ACCOUNT AND RECORDS
The following is a brief description of the books of accounts
and records considered to be the minimum required for recording transactions relating to the project or activity. However,
the agency may establish any additional accounting records it
considers necessary to piovide adequate financial control of
its assets and liabilities and to account for project or activity
cost.
A.
General ledger shall be maintained in which to
record a summarization of all accounting transactions relating to the project or activity _and to
classify such transactions according to the accounts
listed in the project or activity budget.
B.
A cash receipt and disbursement register shall be
maintained for the recording of funds received
in connection with theproject or activity and for
recording che cks issued for the withdrawel of f unds
from the project or activity bank acc ount. All
disbursements shall be made by prenumbered checks
used in nu~erical sequence and must be supported
by appropriate documentation such as payrolls,
invoices, contracts, travel vouchers, etc., evidencing
the nature and propriety o f each payment, and showing
the approval o f the proj ect or activity director or
other authorized o ff icial. If the volume of receipts
and disbursement s justify the seperation of the cash
receipts and disbursement registers, then the two
should be kept seperate.
c.
Journal vouchers (or the agency ' s suitable substitute
therefor) shall be used to document and record transactions in the geneFal ledger which are _not . recorded .
from the cash receipts and disburseme nt registers.
Each journal v oucher shall contain a complete explanation of the transaction being recorded and references
to the related docume nt s or other sources of information, if applicable. Journal vouchers shall be
numbe red conse cutively and filed in numerical sequence.
All journal vouchers shall be approved by an authorize d
o fficial of the agency.
D.
Basic payroll r eco r d s shall b e maintained to accumul ate
the payroll data required by Federal, State or local
law with respe ct to each emp loyee, such as gross
earnings, Federa l income tax withheld, State or local
income tax withheld, FICA withholdings, etc. The
record shall a l so include data relating to other
- 5 -:
�deductions as may be required by the agency's
personnel policies, including · the employer's
contribution to retirement plans, health insurance
plans, etc.
E.
A record shall be maintained for each item of
non-ex pendable property acquired for the project
or activity. Non-e x pendable property is property
which will not be consumed or lose its identity
by being incorporated into another item of property, which cost $100 or more per unit and is
expected to have a useful life of one year or more.
Grouping of like items, such as chairs, with an aggregate cost in e x cess of $100 shall also be controlled
and accounted for as non-ex pendable property even
though the cost of a single item is less than $100.
The record shall include:
(1) Description of the item of property,
including model and serial number, if
applicable.
(2) Date of acquisition
(3) The acquisition cost or assigned value
to the project or activity.
(4)
Information as to whether the property
was new or used at time of acquisition.
The aggregate of the individual costs shown on the
record cards shall equal the balance in the subsidiary cost account for non-expendable property.
A physical inventory shall be taken and reconciled
with the record card annually or as frequent as
required by the Model Cities Program, City of Atlanta.
- 6-
�BRIEF DESCRIPTION OF ACCOUNT CLASSIFICATION
ACTIVITY COST
(1)
· (2)
Personnel
Includes the cost of staff and support staff of the operating
agency as spelled out in latest approved budget.
Consultant and Contract Services
Includes the cost of service s contracte d to other agencies,
firms or individuals a ccording to a written contract with
the operating agency . All contracts must be in writing and
must have prior approval of the CDA .
(3)
Travel
a. Auto allowance paid on the basis of actual mileage as
spelled out in latest approved budget.
b. Staff travel and expenses according to latest approved
budget.
(4)
Space Cost
a. Monthly office rental.
b. Telephone and telegraph e xpense if not included in Activity
Cost (7) and contained in latest approved budget.
c. Fire and extended coverage insurance on building and contents
if not included in activity cost (7) and contained in latest
approved budget.
d. Utility cost if not included in activity coot (7).
e. Building maintenance, if not included in Activity Cost (7)
and containe d in latest approved budget.
(5)
Consumable Supplies
Includes the costs of blue prints, drafting materials, charts,
graphics, maps, stationery and all small ite ms of non-ex pendable
property, the total cost of which does not e x ceed $100.
(6)
Rental, lease or Purchase of - Equ i pment
a . Includes rental or l e ase cost of equipment not on loan or
not purchased .
b. Total cost of equipment purchased .
(7)
Other Costs
Costs not spe ci f ically covered in the above budget categor ies
a c cording to latest approved budget .
PROJECT COST
(8)
Prope rty Ac quisi t i on
The cost i ncident .to the acqu ir i ng o f .l and and s tr u cture s and the
cost of d e mo l ition if neces sary.
(9)
Land Impr ovement
The cost of improving site
to meet_ the qualifications for the
- 7-
�type construction anticipated.
(10) Construction
The cost of construction, rehabilitation, alter a tion and repair.
(11) Professional Services
The cost of profe ssional serv ices rende red by individuals or
organization including legal, accounting and architectual
services.
(12) Carrying Charges
The cost of items such as t y pes, interest and insurance premiums
incurred during construction.
(13) Other
Costs not include d in. t h e above budget cat e gorie s for capital proj e cts
according to the latest approved budget.
The description of the budget c a tegorie s listed above is b y no
means exhaustive a nd i n i nsta nces where there a re question s as
to the prope r cla ssif ication o f a tr an sa cti on, the l a t e s t a pproved
budget and budget justification break down should govern.
-8-
�DISBURSEMENT PROCEDURE
1.
Disbursements (other than from Petty Cash) for goods, and
for services of persons or firms not payrolled by the Operating Agency shall be supported by executed purchase orders
or contracts.
Purchase and contract proc e dures should follow
CDA practice and policy. Such policies and procedures shall
be approved by the CDA prior to implementation.
2.
Disbursements must be supported by invoices or requisitions
which can readily be traced to the contract or purchase order
for tqe services, supplies, or equipment (except as noted
in Four (4) b·elow).
3.
Disbursements shall be made by pre-numbered checks countersigned by two officers unless the amount of the individual
disbursement is small (under $10) that payment from a Petty
Cash Fund is more econo~ical.
4.
A Petty Cash Fund may be established for use in making payment of minor items of expense whenever it is not practicable
to issue a check. An authorized official of the Operating
_Agency shall approve the establishment and the amount of the
Petty Cash Fund. Each disburseme nt from the Petty Cash Fund
shall be supported by a rec e ipte d bill or invoice. Howe ver,
if a rec e ipte d bill or invoic e is not obta inable, the disbursement shall be supported by an itemized list of the items
purchased and the list shall be approved by an official of the
Operating Agency other than the custodian of the fund. The
Petty Cash fund shall be replenishe d at the end of each calendar quarter or as frequently as may otherwise be required.
- 9-
�ELIGIBLE AND INELIGIBLE COSTS
All cost must be reasonable and of a nature which clearly relates
to the specific purpose s and end prod uct of the contract under
which the services are being performe d. Care must be e x ercised
by all concerned in incurring costs to assure that e x penditures
conform to these g e neral standa rds and the following criteria
for eligibility o f costs.
1.
To be e l igible f or inc l u s ion in the p rogram, cost must:
a. Be necessar y a nd r ea sonable for proper and
efficient e x ecu tion of the contrac t ual
requir ements a n d in accordance with the
approved budget .
b~
Not b e a g e nera l expen se r e quire d t o carry
out regular responsibilities of the operating
agency.
c.
Be i n conforman ce with a n y limitations or e x c l usions i n these ins t r uct i ons, f eder a l l aws,
city ordina nce s, or othe r gove rning limitations.
d.
Be no more liberal than policies, p r oce dures,
and pr a ctices app l ied un i f or mly to b o th f ede ral ly
as s is t e d a nd o ther a c tivitie s o f the opera t i ng
a g e ncy.
e.
Be accorded consistent treatment thr ough application
of accounting p olicy and p r ocedure s a p p roved and/ or
pre scribed he re in.
f • . Not b e a llocable t o o r i nclude d as a c o s t o f a n y
other fe der ally fin a n ced progr a m i n eithe r p r ior
or current periods.
g.
Be n et of a ll app l i c ab le c red its such as purch ase
d is count s , rebates or all owan ces , sales o f
publication or materials , o r o ther income o r refunds.
h.
Be in a ccordance with budge t ary o r o ther res t ri cti on
o f expenses estab l ish e d by t h e c omprehensive
Demonstration Agency (Ci ty o f Atlanta)
and approved
by the Departme nt of Housing and Urban De partment.
i.
Be fully do cumented.
- 10-
�j.
2.
Comply with policies governing administrative practices,
including policies with res'pect to employment, salary
and wage rates, working hours, and holidays, fringe
benefits (health and hopitalization insurance, retirement, etc.) vacation and sick leave privileges, and
travel. The policies relating to tbe above must be in
writing and approved by the governing body of the
Agency, or Director, as authorized, as well as by the
City. Such policies and practices should take account
of situations where theoperating agency is a temporary,
non-governmental entity composes primarily of part-time
staff which may have full-time employment elsewhere.
In addition to costs ineligible under the above ceriteria,
the following costs are specifically ineligible:
a.
Accounting- Costs of maintaining central accounting
records necessary for overall agency purposes, such
as appropriation of fund accounts by the treasurer
or similar official, are considered to be a general
expense of the agency and are unallowable. However,
the cost of establishing and maintaining accounting
or other information systems required for the management of the contract is allowable. This includes
costs incurred ~y central service agencies for these
purposes.
b.
Bad Debts- Any losses arising from uncollectable
accounts and other claims, and related costs.
c.
Contingencies. Contributions to a contingency
reserve or any similar provision for unforseen events.
d.
Contributions and Donations.
e.
Entertainment. Costs of amusements, social activities,
and incidental costs, such as meals beverages, lodgings,
and gratuities, relating to entertainment.
f.
Fines and Penalties. Costs resulting from violation
of or failure to comply with federal , state, and
local laws and regulations.
g.
Interest and other Financial Costs. Interest on
borrowing (however represented) , cost of financing
and refinancing operations, and legal and professional
fees paid in connection therewith.
- 11-
�h.
Legal expenses. Legal expenses for the prosecution
of claims against the Federa l Government. However,
the costs of l ega l expenses required directly for
the administr.ation of the program are allowable.
i.
Membership Expenses. Cost of membership in an
organization which devotes a substantial part of
its activities to influencing legislation.
j.
Travel . Costs in excess. of those allowed by the City
of Atlanta for its equivalent employees. In a case,
the difference in cost between first - class air
accomodations and less-than -f irst-class air accomodations
is not allowed e xpe ct when less-than-first-class air
accomodations are not available and is so documented.
k.
Meeting Attendance . Costs of attending meetings which
are not open for . attendance on a non-segreated basis.
1.
Executive Expenses. The salary and e x penses of the
chief e x ecutive officer of the agency are considered
a cost of the agency and are not allocable in any way
to the project or activity.
- 12 -
�INSTRUCTIONS FOR COMPLETION OF MONTHLY ADMINISTERING AGENCY
PROJECT REPORTS
This report is to be delivered to Model Cities prior to the fifth
day of the month following the reporting month. This deadline is
imperative in order to report e xpenditures to HUD.
The heading of this report includes lines for Agency Name and
Address, Project Name, and Project Number. The Reporting Period item
should reflect beginning and ending dates (usually first to last
of month) of the rep ort. The Cum. Supplemental Expenditures item
should contain a total of all funds designa ted supplemental which
have been expended on the project to date. The Cash Received item
refers to supplemental funds that have been deposited to your agency.
The Balance item should reflect the amount of supplemental funds
expended but not yet received by your agency.
The Cost Statement section of the report is a breakdown of
expenditures by line item and by source of funds.
For projects
which receive supplemental funds, costs for each line item for
the Current Period should be listed. These should be broken down
between Supplemental funds and Other funds if the project or activity
is jointly funded.
For projects that do not involve the use of Model Cities supplemental funds, it is requested that a total amount e x pended on the
project for the current period be entered by line item 13 (non-con tracted agency).
Under the Cummulative Total column, funds expended to date on
the project should be broken down in the same manner as current period
expenditures.
The Work Program Status section of the Administering Agency
Project Report is designed to report against the Project Work Program
which w.a s . formulated by your agency in cooperation with Model Ci ties
Personnel. Each month the variou~ tasks 1ist.e d on the· ~ork program
should be analyzed to determine if they are being started and completed in the planned time frame.
Any tasks which will have different start and complete dates
should be listed under the "Description of Task" column of the agency
project report . The applicable revised start and comp le te dates
should then be entered in the reporting month , that task should be
entered under the "Description of Task" column and t h e a c t u al complete dat e shown .
- 13 -
�Start or complete dates for a task will be considered on
schedule if they are within three weeks of the originally planned
time frame. A variance of more than three weeks - in a task should be
reported as described above. Every effort should be made to report
time revisions as soon as - they become evident. For example, if it
becomes apparent that some operational phase of a project will be
delayed due to problems in acquiring equipment, this should be reported as soon as it is known rather than at the time the operational
phase is to begin.
The Project Highlights section of the report should be used
to briefly summarize project activity for the month and to list any
unusual cirsumstances concerning the project. Amplifying information
about revised start or complete dates should also be given in this
section. An e x ample of a completed Administering Agency Project
Report follows these instructions.
- 14-
�ADMINISTERING AGENCY PROJ ECT REPORT
AGENCY
ADDRESs _
Georgia Sta te Employment Service PROJECT Employer Services
N_o_._l_P_e_a_c_h_t_r_e_e_ R
_o_om
__
4_0_8_ _ __
Atlanta, Georgia 30301
NUMBER IO
2
2]
I I ol
CUM. SUPPLEMENTAL
EXPE NDITURES
REPORTING PERIOD:
FROM 8/1/69
TO 8/31/69
$30,000
SUPPLEMENT AL
CODE
PERSONN EL
LAND IMPROVEMENTS
01
I
02
03
04
05
06
07
08
09
CONSTRUCTION
10
PROFESSIONAL SERV
11
CARRYING CHARGES
12
NON-CONTRACTED AGENCY
13
.CONSULT ANTS, CONT SERV
TRAVEL
SPACE
CONSUMABLE SUPPLIES
RENT, LEASE, PURCH EQP
OTHER
PROPERTY ACQUISITION
BALANCE
$2 5,000
$5 000
CURRENT PERIOD
COST ST ATEMENT
COST CATEGORY
CASH RECEIVED
CUMMULATIVE TOTAL
SUPPLEMENTAL
OTHER
10,000
-0-
5.000
1,000
1 , 500
300
OTH ER
20 000
1
2,000
, '"
~
n nnn
1 000
3 , 000
JlD_Q
~--s:...o:...o.:...____+-"--.C.:.1_._,--=-o--=-o--=-o---"l:
\{"'.,,il--- --'4-",_,o'---'o'---'o'--_----t-_2~.~o~o~o~__--:
/ A l
- .....
)t7 , 000
0-
WORK PROGRAM STAT l/5
'
DESCRIPTION OF TA K ./"'"'\
Occupy temporary fa ci liv
. l
/I , ,. . . . ._ '\.
1~
TOT AL
r"\ '\
t:"'.. µ
ACTUAL
COMPLETE
/ , ' [\~
JG Z(J
·-
-~, ,,.
.
t·-·
-
30 , 000
REVISED
ST ART
9/8/69
Establish contact with 66 emplo~
in MNA
10/6/69
Acquire supplies
8/15/69
Personnel ori entation
8/20/69
.
13,000
REVISED
COMPLETE
9/19/69
4/30/70
During the month o f August project personne l were given orienta
tion sessions concerning proj ect tasks and objectives. All supplies have b e e n
purchased, but occupation of the temporary fa cility is b e ing delayed due to
a carpe nter's strike. This d e l a y will also delay establishing contacts with
employers . Sa mp le inquirie s to e mp loyers have p r oduce d enthusiastic respon ses
and it a ppe ars tha t the p r oj e ct will exc eed its obj e ctive o f d e v e lopin g 2 00
jobs .
'
PROJECT HIGHLIGHTS :
(USE REVERSE, IF REQUIRED)
THE UN.DERS IGN ED CERTI FIES THAT THE ABOVE INFORMATION IS CORRECT.
SIGNATU RE AND TITLE
(FORM MOD. 9)
')c--~:n (~ (?n·; ~-1,.
)I I.; ./'
I
- 15 -
/ -2
DATE
Sept~ 2, 1969
�·-· - . ___ ..:,.-' ... .::..-.-;-
....... ::..
,--!..:. t.~~
..~ _, 7 Augus :: 31, 1969
c:= CITY: ____.:.._~_l_a_c1_ t: _2.--'.--'C=--··C.=--·G__:.-..=c:;!.:::.:...2c...- -- --
_. Cr. uk Or.c : .
P~OGRA,1/1 NU.~1.S ER: - - - - - , - - - - - - - - - - -
CJ .. ?!,-ANNING
Q;:j
EXECu 71 ON
Ca sh:
$9 2 ,72 9.80
150 .00
Cash
Petty Cash
I
i. ,·.. ,n-.~ :-,: · ·
-T otc l Cash
$9 2. 879 . 80
r
:.:.
Acccunts Receiva!:>ie: . -·
( Accouru.s Recei....,able'- Pla~nini .Grant)
J.1
13 8 , .:'.:. l 0 . 0 7
Accounts Reccivoble - Su~plcmcntol
Ac cour.t s Re ce ive:, le - Ad mi n i strcr i en
- "=' • .- •
Accounts ReceivcbJe..::C ity C ontribution for Adn;i~ist;c t io;i
29,536 . 20
0
·.: • -..~.
~ ·, ' ~'
. .
-.
.
( Ace.our.ts Receivaf>le- City Contribution for Plcn.r.:'n,; Cr.:1.1,)
0
Ac counts Rcceivcble - Other
167,946 . 27
. To:al Acccu;its Re c civcS !e
·o ·-·
Advances· to 02ercting· Age ncies · · -
0
Advc;i c es to Contrcctors
0
T etc! Ac!vonccs
. .,,
Co st Co ntrol:
(Co st Cor.t,·ol- Plc.nning Grant)
Cost Co ntrol - Supp le;r~;it cl (excep t relocc:io n ?a.yrr.ents)
Cost C o;itrol-Su pplementa l (relocation payments )
217, 816 . ?0
0
17 8 ,288 . 34
Cost C o;itrol - Adr.1inistrotion
396,104 . 54
Total Cost Cor. trol
656,930 . 61
TOT AL ASS~7S
u;.. s! L l, !t.S .<.'.,D U.? IT A L
Curr ent Liabil itie s:
(Accounts Payable - Planning Cran:.)
l.J
Acccun ts Paycbie - Supplement cl
Accounts ?aycble - Adr.1inistrc;ion
142 ,211.44
7, 873.20
( Accrued Liabiliti es - Planning Grant)
Accrued Lic bi lities - Su pplem en tc l
Accrued Lia bi Iit ies - Admi n i strati on
T ot ol Current Lia bilities
iJ lr 1.?:-r.s
1
n ?c ~en t!, cse !; pc r; o· n c::l y to P!cnnina Phcsc.
10,902.03
30 ,901.36
191, 888 .03
~;;
- ijf'j...-('7"_5r-,:- .=~ ~~--::#~·-c,-:-:- !~:;~::.-':'_'._-: _________ _ _ _ _ __ _ __ _ _ _ _....c.,_ _ _ _...;;_.....::.;...;;_..;,;_,;,. _ __j
�(Ur:.earfled. Plc.n;;i.r.;; Crcr.,;)
0
0
Uiicc:n~d S;;ppl crr.c:1;c! Gr.::nt
U:ico:-ned A2~,i nis~rc~ion Grc.nt
· 68,938 . 04
Uneor:i~d City Con!iib:.:ticn fr,: Ad:r. ir:istrci: c~
(Unearned City Contribution for Plannin,; Crcnt)
68, 932 . 04
To:c l D.:::crrcd Cr.::c! i:s ··
TO T ,:..L ~ lt..~! L 7 1~5
217,816 . 20
Supplc:r:,rn:cl Grcnt
ll, 2, 630 . 07
Ad :r.inis;rcti on Grant ·
35 , 658 . 27
City C on~ri bution:..Adi:1i nisti'.Jti c:1
'
..
(Ci:y Contribution. Pl:.m ning Grant)
_, . - . 396,104 . 54 .... ) - · ~· T etc! Ccp itcl 656,930 . 61 T.J "iAL L!.!.'.llL: T :CS A1'0 C API TAL Septenaer 10 , 1969 (Dc t e Suorr. :t: cd) Pro gra:-r. Dirc·cco:'.:" (Title)
••- l "
.
• ,; :
• •• - '. ~_, 1 ~- ·' \ - ·
. .
~
·,
• . ~ ·- i ..
I
I·I
...
�CITY 0~:
I.
Atl r:.~t.-:-- .. G:2-0.·-,c;c-2..;2.~- - - - - - - - - -
1,~
--~
c-0~,·1·
I- N~- u~.--R
BUDGET EST -1~·1.:\T~~
,. ,. ED
-Tot.:!
- ---. 1:'c-r
-· ...:'l t.· c ·_ro-... ~1 Total for
l Ar.:t:
fCu:n . ~
~~; t ).W
Rec. ort ed
Ln tc~st App rove d !-1n~ou3 '~ Cu ~- C•J •n1u laiive
f. 7 0n t Qun r -~~ r 1'"
··--.~u~h
t!o:i t h
3 udge t
~, _ - Re • .4
COST CATEGORY
no ""C t ed Month
- - - - - - -:'l - - - - - - -,·- - - - - -:l...;:;::..::..::.::..::.....:.;:.;;..c..;__;_,;
---P rog-re m
Administ :-:t1 t ion
TR003N
HR00S;\'
EV002N
SS<l27N
. SS-0) 3N
EM002C
EM0 1 7C
EM019N
EX025N
E:1030N
ED020C
ED024C
ED025C
l
I.
61S,663 . CO
l
1·_
205 , 000 . CO
278,110 . 0J
38 , 000 . 00
42,0CO . CO
414 , 000 . 00
27 , COO . OC
72,000 . 00
68,000 . 00
9,000 . 00
9 , 000 . 00
73 , 000 . 00
457,000 . 00
247,000 . 00
!
221, 000 . 00 j
63 , COO. OO
2? s , 110 . oo
38 , 000 . 00
8 , 000 . 00
10 , 000 . 00
3,000 . 00
6 , 00 0 . 00
15,000 . 00
1, 500 . 00
1 , 500 : 00
12,000 . 00
15 , 000 . 00
15 , 000 . 00
l'
I
I
!
178, 28S . 34
36 . 921. 00
4 6 , 71 2 . 22
ll4 ,45 6 . 03
38 , 000 . 00
1, 684 . 23
.16, 55 0 . 4 9
3 , 706 . 03
6, 000 . 00
1 , 684 . 23
64 . 0_0
ll 9 . 80
1, 051.05
3 , 694 . 31
108 . 80
108 . 80
9 ,148 . 00
1, 769 . 32
899 . 64
M . 00
ll9 . 80
1 , 051.05
3 , 694 . 31
108 . 80
108 . 80
9 , 14S . OO
1 , 769 . 32
899 . 64
1
Subtota l
GRAND TOTAL
1, 939,llC . 00
! 2,557,77 3 . 00
I
l
{;66 , 110 . 00
21 7 ,816 . 20
44,904.47
687,llO . OO
396 , 104 . 54
81, 8?5....0
Certified Correct
Sentember 10, 1269
I;a.te
-:.·._::)-'.' ·--.::~ .. c . c.
�:' o rm o;:-;n~ .., ,:; J
· :'OiJ cl~o ~ E.U rccu No . 63•Ri 170
COt, IO ENTIFI ..
C;..TIO N
COMTt--1J..CT ..
IN C P ART Y
L City
o f Atla:.1 '.:a , CE:o :.:-<~j":. a.
AOOR ~!i':
I
C IT V
~ -:-.:. TC
Z IP C ODE:
L Atlanta ,
i!.A:t!->.!C !P .t.. L
I
L- 68 Mitchell Street
r
I'fiP
-
l O -
8 - 31 - 69
1Salaries
! salaries - Ron - Casb co~ ·t ributions
TOTAL SALA~ IES
'7 0 0 ,\ i C:
$123,9 32 . 00 i
I
55, 8 25 . 00 I
"Y..7 S ,777 . 0 0 I
I
- 0-
.:. o- 0-
I
17, 31S . CO i
Employee i3ene~i":: s
Employee Bene :E i 'cs - Kc::-i
Cash
TOTAL EMPLOYEE
i
1142, 3sLss
I
61 , 4-0 8 . 00
203 , 78 9 . 88
10 , 023 . 68
i
S , 5 8 3.00
C UMULAilV'C;:
C UllREN T MONTH
8 UOG21
I
To
L,". TES 7
Ar··PR O V !::.O
AC -:" IVI IY C L ASZ:FiC A '; i O . '
1 4 02
1 40 2 A
2J , .: ..c2 . oo
- 0- 0-
10 , 02 3. 68
39 , 3l5 . 00
- 0-
35 , 919 . 4 1
2 , 945 . 00
- 0-
3,3 8 6 . 75
7,3 SS . 0 0
- 0- 0-
s / 11 7 • 50
8 , 504 . 25 V
10 , 0 8 8 . 00
-0 -
11 , 6 01.20
9,425 . 00
6 , 0 56.00
15 , 48 1. 00
11, 4 30 . 00
-0- 0- 0- 0-
1 0,707. 4 0 /
6 840 . 6 7 )
17 , 548 . 07
12 , 6 33 . 35
20,0 0 . 00
- 0-
6,888 .1 6
- 0-
30 6,908 . 00
1
I
I
1 4 03
12-1 - 67
CO STS !~C U RR ED
6UOG t:: T
C ON 7 R OL
1 40 1:
1 4 01 A
GRt,NT
Contruct Peri 0d
·7
CO ::_
F'ror, 1
ACCT.:SO.
P L ANNl~.G
3 G303
':ONTrtACT NO.
cost
cn·y
-"- ~cf Aug ; 31, 1969
Ge o rgia
L
P!:rt::ON
ti 7 ! '7L ~
COST CC::~-:- ::W L STAT EM!:t, 7
,1·.~ Dr:L
jConsult~nts ana Cor. ·i: ra.ct l
Services
I
I
1 404
Au to Allowanc e
1 40 5
I
I
Travel
!
TOTAL TRAVE L
1 406
jEquipment Re n t al or
Pu rchas e
!
1 40 7
1 40 7
1 408
1 409
A
Spac e Alterations and
oth er Space Costs
Spac e - Utilities
TOTAL SPACE COST
!Office Supplie s
is~eci a l projec ts - Citi ze n s
Participation Ex9ens J
bD"·
I.$ 3 06 , 9 08 . 00
· t·d en,-- ~ ·l"
\
TOTAL ALL c.;::, ~.TS
r i
i
1
J.<---~\~,---.
F~:e;;; -,~=....,/!.
~·~ '"~~
I")
- - - - - - - - - ~ ~ ·~ ~ - - ' - - -· -
--J -
Pro gr c:.m Dir e ctor
...i ~-,.,---..,
·
I
!
l
( Tir k)
- - -September
--·--·-- 1 0 , 1 969
( !>u tc· Sr :!u ,:/ ftcC.: 1
i..: . s. OEPART P.1£:N T OF 1-,0U SIN .:i A N D UA B A N OG:. V i\ L V P t.' (;:~ 7 ,;, MODEL ( :1 ,:F!, s P r,<OGR A:.f.
COST CONTROL STATE MENT
i-il.iD~70i i
, 11-6i)
�Fo r"' or, pro•/f:d
C~ A 1::>r::N Tl •
_.._.IC A - 10 "1
L
C-:.>r-: TRACT "'
IM G
1
P1.R,Y
L
A::;. C R ESS
L
~
1 ;. 'F;
ZIP • CODE
P £ nso:-,
r.: ;\
C i
r l NAN Ci ,\l C0!W! T i0N
r
MP - 10 - co:;_
Pr,O J EC T
NO .
..
- C
- _ A_~g_ust 31 J.2_69
3 03 0 3
At lanta, Georgia
T! "':" l. F.:
CON 7
Or
68 ½i tc'hell Street
L
P;;.,INC I P :.. L
s·:" . .-:· ::.:.:.:;-; -;-
MOJ c L. c ;-;- y P L ANNING G RA NT
I
CIT V
.
Bu:l '.}<lt !3urc ou No . 6 3•R 1168
·
Ci ty of Atlanta , G2c:.:- g i 2.
o re P RO·:. tl. A V
Co !!lru c: t P eri ne!
7
· : .) •.- ··· r: r~
C ash :
Co.sh
Petty Cash
s---- 183
.9 9
--·----
To:ai C::t!;lt
Acc oun t s !\.CCdvabl e :
? l:rnnin;; Grant.
CDA Con,ri!Jut:on
Ot he r
_]_Q_6 t 908 • 09
3 O_L o 9 L....2.9
Total Acc ou :!ts Rcc ,:i-..·ubl..-:
C os t C o ntrol
TOT AL ASS!:TS
Currunt L iabi lit ies:
A cc ou nt s Payah ii,
Acc-ru crl Liah il iLes
1
T ota! Cun :-nt. !...i abi : il.i ,•--;
_
I
__.__1,_,__S.3.......9.9_
183 . 99
1
Defc ~re:d C:c, cJ: ts:
- tJ n:-: arncd P l:u 1ni r: r~ Grant
Unf' i.! f11C' d CD/\ C n1 :LribuLi 0 n
- 0-
1'ota l lJ cfcrr r i.: Ci 1!<L ;~--.
TC.1 1 ,\L ll AB ILI T l ES
C:.1p ila l:
Gl , 408 .0 0
·-··-- --- - - 24 5.L.29 0 . 00
CD:\ Con t ri buti un
P l:: nning Grun \
_.3.0.6...._.9.QB........Q.O
T 0 l.,l C :c. pita l
1 ~T AL L IA 8 1i..l T I ES A, ";)
\) , S . C, £. P A R
~
~_.. C N T O F
H O \J S t N V
A r~ i.J lJ R O ,\ N i ) f-: V I.: L O ,' · :,~ i_ I . T C1 • C ::->
STA T EM EN T OF FINA NCI A L CONO ITIO t~
i. 23388- P
307 , 091 . 99
,?J , ,\ l_
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•_·
- . ·,,-.; o ., D. C.
t
1-: 5
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i,.•,
HUD -70 10
( 11 -67)
�;
.... .
____:.: ·: :.: .:._:..-:--.-~---·- ~
�CITY OF .ATLANTA
Purchasing
403 CITY HALL -
Department
JAckson 2-4463
Atlanta, Georgia
30303
August 11, 1969
J. FORREST GEE
PURCHASING AGENT
Mayor Ivan Allen, Jr.
City of Atlanta
Dear Mr. Ma'yor :
Model Cities recently received bids on computer evaluation programs for
agency services.
The Purchasing Department was not involved since the bid was for service
only.
The low bidder, Control Data Corporation, has complained bitterly to this
Department that its firm was ruled out, although award has not yet been
made.
Mr. E. Gregory Griggs, Chairman of the Purchasing Connnittee, is also a member
of Model Cities Committee, and he agrees that this is not a matter for the
Purchasing Committee; but rather lends itself directly to Model Cities. For
this reason, he has requested that you be alerted to the situation.
Mr. "Mitch" Mitchell of Model Cities is thoroughly familiar with the matter
should you desire additional information.
Yours very truly,
~4--~A--,
~ ? : : :st Gee,
Purchasing Agent
JFG/jab
MEMBER: National Institute of Governmental Purchasing
National Association of Purchasing Agents
�Sept mber 18, 1969
MEMORANDUM
To:
Mr. Johnny J ohnson
From:
D
Subject:
A dminl trativ Proc dures
E . Swe t., Jr.
W hav h d everal dlecu sion in the p st cone rnin · th
x ct admiru.-tr tive r l t ion hip th .t the 1od 1 Citi s or aniz t1on hould have in
r 1 tionship to th
a yor' Offic and th bal ?le of the City or ani tion.
Thi whol di cussion is , of coui-s , complicated by th apecial organlz tlon
required by th federal gov rn
nt ueh s th Ex cu.tive B o rd nd th
o
r cit n p :rticl tion orga.niz tione .
,
m to b no doubt on th
public ho v r., th t e
r spon ibility of th
yor•
ev
r.
you h v
. lll ll•cl, b
�Memo to Johnny Johnson
Page Two
Sept mber 18, 1969
includ · tabli bing the Model Clti s org niz tlon und r the dministrativ
supervision of the Stall of the Mayor and B o rd of Alcl rm n in pl'actic
s
ll as t chnically. This will nec:esa rily involve oom change in your
y to d y opel' tions as fa:r- as your relationship"' with the service dep rtments
of the City.. In addition. it will involve gre ter particip tion of th
Mayor• Office in th planning and operation of the Mod 1 Cities Program.
mor d !initiv clarification
l am. 8 1.U"e tha ryou. lik me. ill w lcom
of our '1: p cttv dut1e and i- pon ibiliti s a £ ~ e the Mod l Cities
Program i cone rn~d and ill be bl& to o,:k tog tber harmoniou ly
t-o ccom.pli h ev · n more for the p ro r _ •
When you h ve had an opportunity to
d thi , ple s
· m _· tin so that
c n proc. d on thi .
DESJ'r:j
contact m
for
�OF¥1C E OF Cl 'Y CLERK
Cl TY HA.LL
ATLMiTA , GLOHG I A
_--..----·--··----
A RESOLUTION
BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS
WHEREAS, on August 12, 1969, the Executive Board of the
Model Neighborhood Prc:gram of the City of Atlanta, at a regularly
called meeting did reconnnend the approval by the Mayor and Board of
Aldermen of a contrnct to be entered into by and between the City of
Atlanta and Georgia State College, acting through its Urban Life
Center division, for the design and implementation of a Research
Analysis System to be used for the purpose of measuring the quality
of the Model Cities Program, the maximum cost of the system to be
$144,000.00;
l\Tf"'\T,T
.1.,v ,..., ,
r-J'1TJD nVPf"'\TIT."
ii.L.1.-J.1.U-1.L
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TIP
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Tm
..1-.1.
TlT:"ll""r'\T TTr.1"'
L'-i.:.uJV.uv.1...:.u..1
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uy
.£.-1- L,1.1.~
"I.K- - - - - -
J.'iO.YVJ...
- - - -1
ct1.1U
-n,
-
-
- - _,
J.)VaLu
-
r.
UJ..
Aldermen of the City of Atlanta that the Mayor of the City of Atlanta
is hereby authorized to execute the contract for and in behalf of the
City of Atlanta and the City Attorney is hereby directed to approve
the said contract as to form wherein Georgia State College, acting
through its Urban Life Center division, will conduct research to
provide data on opinions of participants about the quality of
projects; follow-up data on project participants; data on control
groups within and outside the Model Neighborhood; and attitude surveys
of a sample of Model Neighborhood Area residen t s.
!
I
1.
·A
true copy,
~
ADOPTED By Board of Aldermen August 18, 1969
APPROVED Au gust 20, 1969
�Cl TY !iii.LL
AT.LAKTA, Ci~Oi{GIA
-- --
A RE SOLUTION
BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS
WHEREAS, on July 7, 1969, the Board of Aldermen of the
City of Atlanta adopted a certain Resolution nuthorizing the City
of Atlanta to enter into a contract with Emory Community Legal
Service; and
WHEREAS, it appears that the proper contracting party
in this instance is Emory University, acti.ng through Emory Community
Legal Service:
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Aldermen of the City of Atlanta that the Mayor of the City of
Atlanta be and he is hereby authorized to execute the said contract
on behalf of the City of Atlanta with Emory University for the same
purposes set forth in the Resolution above referenced.
BE IT FURTHER RESOLVED that to the extent that the
Resolution first above referenced is not inconsistent with this
Resolution, the same is ratified and reaffirmed.
A true copy,
w
r ~
ADOPTED By Board of Aldermen August 18, 1969
APPROVED August 20, 1969
�OFFIC E OF CITY CLEHI
CITY HALL
hTLA~TA , GEORGIA
A RESOLUTION
BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS
WHEREAS, on August 12, 1969, the Executive Board of the
Model Neighborhood Program of the City of Atlanta, at a regularly
called meeting, did recommend the approval by the Mayor and Board
of Aldermen of a contract to be entered into by and between the
City of Atlanta and Economic Opportunity Atlanta, Inc., a copy of
such proposed agreement being attached hereto, marked "Exhibit A"
and made a part of this resolution.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
· Aldermen of the City of Atlanta that the Mayor of the City of
Atlanta is he r eby auLl1o r ize<l to ex tcGte the said contract fo~
in behalf of the City of Atlanta to create a Project expand; the
purpose of said project expand being to establish more effective
services in the boundaries of the Model Cities Area .
.• ·- ~
A t rue copy ,
w
.
143.215.248.55
ADOPTED By Board of Aldermen August 18, 1969
APPROVED August 20,- 1969
�--,
THIS AGREEMENT entered into this ____day of______ ,
1969, by and between the City of Atlanta, a municipal corporation,
(Model Cities Program), hereinafter referred to as the
ECONOMIC OPPORTUNITY
11
CDA 11 ,
and
ATLANTA, INC., a non-profit corporation of
the City/County of Atlanta/Fulton, State of Georgia, hereinafter
referred to as the
11
Agency 11
•
W I T N E S S E T H
WHEREAS, the CDA on the 20th day of May, 1969, received
a Grant under Title I of the Demonstration Cities and Metropolitan
Development Act of 1966 from the Office of the United States
Department of Housing :and Urban Development, hereinafter referred
to as HUD, said grant designated as HUD Grant No. ME-10-001; and
WHEREAS, pursuant to said grant the CDA is undertaking
certain activities; ana
WHEREAS, pursuant to said grant the CDA desires to engage
the Agency to render certain assistance in such undertakings,
NOW, THEREFORE, for valuable mnsideration and mutual
promises exchanged between the parties hereto it is agreed as
follows:
1.
The agency shall, in satisfactory and proper manner as
determined by the CDA, perform the following services:
EXHIBIT A ·
TOTAL BUDGET
SUPPLEMENTAL
NON-SUPPLEMENTAL
PROJECT NO. & DESCRIPTION
SS-049
87,062
Project Expand
•.
_ -
-~ .
... . ...----·
,
�a.
The purpose 0£ Project Ex}r>-nd is to esta':>li..sb
mo.re effective services in the boundc~ries of
the Model Cities Area.
The participants are
residents in need of services, resident workers
facilitating the use of services
and the needed
supportive professional staff that may not be of
the area as specifically set forth in Exhibit A
which is attached hereto
2.
and made a part hereof.
Any release to the news media pertaining to the services
as stated herein shall be cleared through the CDA
Director prior to its release.
Any publicity given to
the program's project herein must recognize the Atlanta
Model Neighborhood Program as the sponsoring agency,
funded by the United States Department of Housing and
Urban Development.
3.
The services of the agency shall commence as soon as
practicable after the execution of this contract and
operate for that period of time specifically set forth
in the respective exhibit.
A.
CDA and Agency Agree:
1.
Payment shall be on a monthly reimbursement basis upon
CDA's receipt of a report of combined cost control and
statement of accountabili_ty from the agency (forms to
.
be provided) .
2.
Payment under this contract is limited to the below
designated projects together with the total costs stated;
and in accordance with the respective ·project's .budget
which is a part of the r :e spective exhibits herein.
.
PROJECT NO. & DESCRIPTION
SS-O4 9N Project Expand
-2-
TOTAL BUDGET
SUPPLEMENTAL
NON-SUPPLEMENTJ
87,062
�3.
It is expressly understood and agreed that in no
event shall the total compensation for the project
- - - ---
exceed the maximum sum indicated above.
4.
This contractual agreement may be renewed or renegotiated
upon receipt of funds from federal or local sources on
a year-to-year basis.
5.
Changes.
Any change in the scope of services of the Agency to be
pP.rformed hereunder, including any increase or decrease
in the amount of the Agency's compensation, must have
prior approval from the CDA and must be incorporated in
written amendments to this contract.
Likewise any changes in scope of services of CDA, which
is mutually agreed upon by and between CDA and Agency,
shall be incorporated in written amendments to this contract.
If the Agency incurs expense::; in eAcGss cf the
amrmnt
allowable under this contract, the amount of the overexpenditure must be absorbed by the Agency.
However,
this does not preclude the Agency from requesting a
modification of this contract when it becomes evident that
the Agency's efforts must be expanded to adequately serve
program participants.
6.
Termination of Contract.
If, through any cause 1 the Agency shall fail to fulfill
in timely and proper man_n er his obligations under this
contract, or if the Agency shall violate any of the
covenants 1 agreements, or stipulations of this contract,
or if the grant from HUD under whi"ch this contract is
made is terminated by HUD, the CDA shall thereupon have
the right to terminate
this contract ·· by giving· written
...
-3-
�notice to the Agency of such termination and specifying
the effective date thereof.
In the event of termination,
all property and finished or unfinished documents, data,
studies, and reports purchased or prepared by the Agency
under this contract shall, at the option of the CDA, becomes
its property and the Agency shall be entitled to compensation
for any reimbursable expenses necessarily incurred in
satisfactory performance of this contract.
If the CDA with-
holds payment, it shall advise the Agency and specify the
actions that must be taken, in case of suspension, as
a condition precedent to the resumption of payments.
The Agency w~ll remit any unexpended balance of payments
on account of grant as well as such other portions of such
payments previously _received as determined by the CDA to
be due the CDA.
The action of the CDA in accepting any
such amoUTit sha·ll _not constitute a waiver of any claim
which the CDA may otherwise have arising out of this
agreement.
7.
Trave l Expenses.
The Agency's expenses charged for travel shall not exceed
those which vtould be allowed under the rules of the United
States Government governing official : travel by its
employees.
8.
Covenant Against Contingent Fees.
The Agency warrants that no person or selling agency or
other organization has been employed or retained to
solicit or secure this contract ·upon an. ag~eement or
understanding for a commission, percentage, brokerage,
or contingent fee.
For· breach or violation of this
.
..
-4-
�warranty, the CDA shall have the right to annul this
contract without liability or, at its discretion, to
deduct from the compensation, or othen~ise recover,
the full amount of such commission, percentage, brokerage
or contingent fee.
9.
Compliance with Local and Federal Rules, Regulations
and Laws.
The Agency shall comply with all applicable law, ordinances.
and codes of the state and local governments.
10.
Shift of Funds.
Funds may be shifted between line items of a single project
without prior approval only to the extent that such action
is not a result of significant change in an approved prog r.N m and so long as it does not exceed 10"/4 of the line
item tota.l from which the funds are being removed or to
which added.
A report of fund shifts will be made to the
CDA fiscal officer within three work days after its
effective date.
Any shifts of funds between projects
or other changes must be approved in advance of obligations.
11.
Financial Statement.
Subject to receipt of funds from HUD, the CDA shall make
payment under this contract · in accordance with the following
method, such payment to be ma de upon presentation of a
requisition for payment by the Agency.
The requisition
for payment shall indicate the disposition of the amount
requested by reference to the categorie~ of expenses as
detailed in respective budgets.
The agency will furnish the CDA a financial statement each
•
month indic~ting the expenditure o f CDA's f und s for that
i•.
__..} _ -=-- ·-:-
�month.
This statement is to reach the CDA not later than
the 5th of the month following the month the expenditure
- --- ~
was made.
(Forms and instructions will be provided).
---
The agency will furnish the CDA a statement submitted
by the appropriate financial officer stating that he
accepts the responsibility . for providing financial
services adequate to insure the establishment and maintenance of an accounting system with adequate internal control.
Books of Account and Records.
The agency shall maintain a general ledger in which to
record a swnmarization of all accounting ~ransactions
relating to the projects listed herein, and to classify
such tran sac tions according to the accounts · prescribed
in the project budget categories.
In addition, the Agency
shall maintain a cash receipt and disbursement register
in which receipt of funds and disbursement of funds will
be documented8
Funds disbursed by the agency shall be
made by pre-numbered checks used in numerical sequence
and must be supported by appropriate documentation, such
as payroll, invoices, contr a ct, travel payme~t, etc .,
evidencing the nature and propriety of eac~ payment, and
showingthe approval of the chief fiscal officer or other
authorized o ffic ial o f the agency.
Fidelity Bonding Requirement.
Prior to the disbursement o f funds to _t?e Agency the
CDA shall rece ive a statement from tr.e ·Age ncy' s chief
fiscal officer or insurer assuring that all persons
h a ndling funds receiv ed or disbursed under this contract
-6/
�are covered by fidelity insurance in an amount consistent
with sound fiscal practice and with the coverage deemed
necessary by the CDA for its own employees.
(Additional
information , if needed, will be supplied by CDA).
12.
Maintenance of Records.
The agency shall maintain such records and accounts,
including property, personnel, and financial records, as
are deemed necessary by the CDA or HUD to assure a
proper accounting for all project funds.
These records
will be ma de available for audit purposes to the CDA,
HUD or the Comptroller General of the United States or
any authorized representative, and will be retained for
three y ears after the e x piration of this contract.
13.
Non-ex pendab l e Property.
All non -ex p end.able property acquired for tbe progra..--n
will revert to the CDA unless otherwise provided for,
such non-E.:xpendable property being property which will
not be consumed or lose its identity, and which cost
$100 or more per- unit and is expected to have a useful
life of one year or more.
All such property acquired by
the Agency will be listed on a property record inventory
by description, model and serial number, date of acquisition ,
cost of acquisition and identified as new or used.
An
updated signed copy of this inventory will be provided
the Program Management Department of the CDA each month
foll ow ing a physical inventory.
- 7-
~-
�14.
Evaluation.
The agency agrees that the CDA may ~arry out monitoring
and evaluation activities as determined necessary by
the CDA or HUD.
15.
Subcontracts.
None of the work or services covered by this contract
shall be subcontracted without the prior written approval
of the CDA.
Any work or services subcontracted hereunder
shall be specified by written contract ,or agreement and
shall be subject to each provision of this contract.
16.
Direct Depositing of Funds.
The agency shall designate a commercial bank as the
depository for the receipt of funds.
The CDA shall,
.:iftGr assuring itself of the p r opr iety and accuracy of
the account, deposit all funds which are made available
to the agency directly into the designated bank account.
In cases where funds are made available on an advanced
basis, the agency shall require the commercial bank to
secure fully all funds on deposit in excess of the
amount insured by Federal or State Agency.
17.
This agreement is subject to and incorporates the
attached Part II, Model c ·ities Administration Supplementary
General Conditions Governing Contracts with operating
agencies and contractors.
18.
The agency agrees to assist the CDA in complying with all
of the "Conditions Governing Grants under Title I,. Sections
105 and 107 of the Demonstration Cities and Metropolitan
Development Act of 1966."
•
-8"".'
,,,
- - - --
--·
-
-
··----
---
�IN WITNESS W.tIEREOF, the CDA and Agency have executed this
agreement as of the d.ate first above written.
ATTEST:
CITY OF ATLANTA
BY:
City Clerk
BY:
Mayor
APPROVED:
ECONOMIC OPPORTUNITY OF ATLANTA, INC.
(SEAL)
BY:
=B~Y~:_ _ _ _ _ _ _ _ _ ___.,(=S=EA=L=)
Director Model Neighborhood Program (Title)
APPROVED AS TO FORM:
Associate City Attorney
.· \ ·
...
-9-
I
�OFFICE OF CIT . CLERK
CITY liJ'lLL
- - --·- -- ·- ·- -- -----
-·
-
·-
--
ATLMiTA, GE !1Glil
.
.
.
A RESOLUTION
BY ALDERMEN G. EVERETT MILLICAN AND E GREGORY GRIGGS
0
WHEREAS, the Model Cities Program w~s instituted for the
purpose of improving the educational, social, employment, and
housing of citizens in low-income areas; and,
WHEREAS, one of the prime purposes of this program is to ·
improve employm~nt opportunities of citizens living within the Model
Cities area; and,
WHEREAS, the City of Atlanta has received the first year's
grant amounting to more than seven million ($7,000,000,000) dollars
and this money will be used for many and varied projects; and ,
WHEREAS, these projects will be put out under contract by
the City of Atlanta upon recommendation of several groups, including
individuals within the area , Model Cities Mass Convention, Model
Cities staff, the Model Cities Review Boa rd and the Model Cities
Executive Committee , with final approval by the Board of Aldermen;
and ,
WHEREAS , it is extremely desirab le that as many jobs as
poss ible cove red by sµch contracts should be given t o residents of
the Model Cities area in furtherance of the purposes of the Act
· creating Mode l Cities, consonant with the proper use of funds to
be expended under the Program by the City of Atla nta:
•
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�NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Aldermen of the City of Atlanta that the personnel policies and
practices of the Model Cities Program and its contracting agencies
shall provide that in all work made possible by or resulting from
the grant agreement above referred to, affirmative action be taken
to insure that residents of the Model Neighborhood Area are given
maximum opportunity for training and employment, as hereinafter set
forth, consonant with the proper use of funds to be expended under
the Program by the City of Atlanta:
1.
The Model Cities Program and its contracting agencies
shall conjunctively or individually devise systems using all recognized
means of corrnnunications for those neighborhoods to adequately inform
the area residents of all available positions funded Ly the Hodel
Cities Program, that information as to qualifications, rate of pay,
where to apply, and closing dates shall be included, and that, if
reasonably possible, an application office be located within the
Model Cities Area;
2.
A minimum of ten (10) days shall be allowed for receiving
applications from Model Cities residents following the full initiation
of the areawide information system;
3.
The Model Cities Program and its contracting agencies
be encouraged to develop comprehensive systems for progressively
training and upgrading workers at all levels through such proven
methods as New Careers, job ladders, etco, and that these systems
should include subsidized formal education at the secondary, technical,
and/or college levels; and,
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This Board shall give top consideratioi to providing
a dditional funding for agencies and programs emphasizing the development of Model Cities Area residents for positions being created by
Model Cities programming;
BE IT FURTHER RESOLVED that the proposed ·p ersonnal procedures
and practices of all contracting agencies shall be submitted as part
of the i r program proposals and shall beco:ne a part of the final
contract, grant, or agreement, upon the approval of this Board, and
that agencies with programs already under contract shall be strongly
urged to establish procedures and practices in line with these guidelines within the ex isti ng programs, and that their willingness and/or
ability to do so will be a major criteria in determining the renewal
of ex isting contr acts, grants, or agreements, under this program;
BE IT FURTHER RESOLVED that a copy of this Resolution be
furnished to all ex isting contracting agencies, and to all agencies
or organizations which indicate interest in seeking Model Cities
cont r acts, grants , or agreements.
A true copy,
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ADOPTED By Board of Aldermen August 18, 1969
--~-=----..:·
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APPROVED August 20, 1969
...
�FflCE CF ClTY ~LLHI\
CITY HALL
ATLAI\TA, GEORGIA
A RESOLUTION
BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS
WHEREAS, on August 12, 1969, the Executive Board of the
Model Neighborhood Program of the City of Atlanta, at a regularly
called meeting, did recommend the approval by the Mayor and Board
of Aldermen of a contract to be entered into by and between the
City of Atlanta and Arthur Andersen and Company for the design and
implementation of a Resident Service Information System at a
maximum cost of $70,000.00;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Aldermen of the City of Atlanta that the Mayor of the City of
Atlanta i s hereby authorized to execute a con tra ct for and in
behalf of the Ci ty of Atlanta and the City Attorney is hereby
directed to approve the said contract as to form wherein Arthur
Andersen and Company will design and implement a Resident Service
Informa tion System for ·the purpose of monitoring and reporting on
services provided to residents by the Model Cities Program.
The
ultimate purpose of this system will be to provide better service
to the residents of the Model Neighborhood.
A true copy ,
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ADOPTED By Board of Aldermen August 18, 1969
APPROVED August _20, 1969
.
�DEPARTHENT OF CITY CLERK
CITY
HALL
---
ATLANTA, GEORGIA
--
August 18, 1969
RESOLUTION BY
FINANCE COMMITTEE
IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF ATLANTA
that the 1969 (Model Ne i ghbo rhood) Bud get be and is hereby amended as
follows:
BE
Transfer From APPROPRIATIONS
MN- 25-62-500-1, Travel
·
713, Ut ilities
761, Printing Gnd Reproduction
770~ Offic e Sup pl ies & Expense
785, Space Alterati on~ Addition and other space
co s ts
789, Special Projects
810 ,- Renta l
840, Emp loyee Benefits
$2,856.66
13.23
1,559.67
304.39
1,282.23
1,769.31
351.51
1 ,322 . 88
$9,459 . 88
Transfer ToAPPROPRIATIONS
MN-25- 62-500 , Auto Allowanc e
570, Purchas e of Equi pme nt
780, Consultant Servic es
830, Sa l aries
571A, Rese rve for Ap propriation
60 9 .30
35 2. 71
5 ,865 .05
2,199.97
432.85
$9,459 . 88
$
The purpose of this resolution is to transfer funds for nece ssa r y Planning
Grant expenditures in acco rda nc e with authorizati on from the Dep art ment of
Housing and Urban Deve lopme nt to exceed certain bud getary items by amounts
up to 10% so l 0ng as total expenditures remain within the tota l budgeted
co st for the Planning Grant.
A true copy,
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ADOPTED By Board of Aldermen Augus t 18, 1969
.APPROVED August 20, 1969
�DEPARTMENT OF CITY CLERK
CITY
HALL
--
ATLANTA, GEORGIA
-.I.7
August 18, 1969
RESOLUTION BY
FINANCE COMMITTEE
BE IT RESOLVED BY TIIE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF ATLANTA
that the 1969 (Model Neighborhood) Budget be and is hereby amended
as follows:
TRANSFER FROM APPROPRIATIO~JS
. Amount
Account No.
MN-25-62-571B
Reserve for Appropriation, Projects
and Activities
$1,890.00
TRANSFER TO APPROPRIATIONS
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The purpose of this resolution- is to transfer the balance of funds
established in th e Model Neighbo rhood Budge t for Project No. · 1105
(Housing Center).
A true
ADOPTED By Board of Aldermen August 18, 19·69
APPROVED August 20, 1969
�DEPARTHENT OF CITY CLT.mK
CITY
HALL
ATLANTA, GEO RGIA
------Augus t 18 , 196 9
RESOLUTION BY FINANCE COMMITTEE : BE IT RESOLVED BY THE HA YOR AN D BOARD OF Ai..DERMEN OF THE CITY OF ATLANTA t ha t t h e 1969 (Mod e l Neighb orhood ) Budget be and is hereby amend ed as foll ows : Tra ns f e r From Appropriations Acc ount No. Amount MN-25- 62 -57 1B , Rese r ve for a ppropr ia tio n , pr ojects · and a cti vit ies $1 33,635.00 Tra ns f er To Appropriations MN'-2 5-62-3 76D- 1105, Housing Center 0619, Mental Retardation Worksho p 0611 , Fami l y Planning Clini c $119,469. 00 9,0 00 .00 5 ,166.00 S133. 635 . 00 The purpose of thi s resolution is to provid e f unds ne c e ssa r y to comp l y wi t h the fo llowi ng c ontra c ts approved by the Mayor and Boa rd of Al de r men Augus t 4 , 1969 : Pl a nned Parenthood , Inc . At l a nta Assoc iation for Retarded Children , Inc . Urban Eas t Housing Consullants A true copy, Q? r143.215.248.55 $ 5,1 66 . 00 9, 00 0. 00 119,46 9 .00 $133,635.00 ADOPTED By Board of Aldermen August 18, 1969 APPROVED Augu st 20, 1969 �q FflCE OF CITY CLl:,I 1,; I CI TY HALL ATLMiTA, GE RGlA RESOLUTION BY FINANCE COMMITTEE: BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF ATLANTA that the 1969 (Mod el Neighborhood) Bud get be and is hereby amended as follows: Transf e r From: Account No. Amount MN-25-62-571B, Reserve for Appropriation, Proje c ts, and Activities $3,394,278.00 Transfer To: MN-25-62-3 76B-1 202 , 0202, 0214, 0217, 0219, Desi gn and information system $ 38,000.00 Employer Services 27,000.00 Purchase of Training 13,674.00 Neighborhood Service Center 72,000.00 Staffing Central Facility and Me chanism of Service 68,000.00 0221, Job No bile Servic e 18,000.00 0225, Pr ofi l e, Data Gathering Underemp loyed 9,000.00 0 230, Pro f ile Data Gathering Non-competitive work force 9,000.00 0403, ~ iddle School 922,000.00 0405, 4 Supplementary Cla ssrooms for Ex tended Day Care Pro gr am l;. 8, 000. 00 0419, Tutor ia l Pro gram 11,000.00 0420 , Corrrrnunic a ti on Skill s Laboratories 73,0 00.00 0 421, Lead Read in g Teacher 101,000. 00 4t~>oon, oo 042 2 , Sch oel So cia l Horkers 0423, Schoo l Library Pro gram 61,000.00 0424, Extended Day Program 457,000.00 0425 , Pre-School Activit i es 24 7,0 00 .00 0439 , In-Service Tra inin g 50,000.00 0441, Community Schoo ls Program 145,000.00 1003 , Purchase Va cant Land f or Block Parks and Playlots 32,936.00 1005 , Mobil e Recre a tion Centers 4 7,000. 00 010 1 , Ho de l Cit i es Ma ss Convention, Inc. 87,380.00 0 215, Work At t it ude Change 89,0 60.00 021 9 , Staffing Cen tral Fac ility and Mechanism of Service 79,000.00 0223, Direct Hedical Ma intenance 40,000.00 41,962.00 0527, Model Home Mana geme nt Program 05 26, Le ga l Ed ucation to Sub- Pro fessio nals 3,000.00 0533, 0535, 053 7, and 9539, Day Care Centers, Block Mothc~s, Family Da y Care Home , and Parent 4llf,000.00 Involve~cn t in Child Care Cent e rs 0509 and 0514 , Cris i s-Oriented Family Counseling 98,266.00 Servic e and Family Life Ed uc a tion 48,000.00 0511, Homemaker Se r vi c e $3,3%, 278 . 00 The purpose of this resolution is to a ppropri a te funds to comply with the following contracts ap pr oved by t he Mayor and Boa rd of Ald e rmen as follows : A!Jlount Date App r ov.ed Arthur Anderson & Co. Atlanta Board of Educa tion Georg ia Stat e Emp loyme nt •• May 19, 1969 Jun e 16 , 1969 June 16, 1969 $ 38 ,000.00 2,15.9,000.00 216,67L,.• oo �Atlanta Pa rks Department Model Cities Mas sConvention, Inc. Atlanta Ur ban League Vocational Rehabilitation Division of Board of Education Young Womens Christian As sociation Emory Commun ity Legal Servic ~ Senior Ci t iz ens Services Child Servi ce and Family Counseling Center Fulton County Depa rtment of Family and Children Services July July July July 7, 7, 7, 7, 1969 1969 1969 1969 79, 936.00 87,3 80.00 89,060.00 119,000.00 July July July Jul y 7, 7, 7, 7, 1969 1969 1969 1969 41,962.00 3,000.00 414,000.00 98,2 66 .00 July 7, 1969 48 2 000.00 §3 ·2 391~ 2 27 8 . 00 ADOPTED By Board of Aldermen August 18, 1969 APPROVED Au gust 20, 1969
,• ; ~ �. FFl CE OF Cl TY CL1:.HK CITY HA.LL ATLAl\TA, GEORGIA RESOLUTION BY FINANCE COMMITTEE: BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF ATLANTA that the 1969 ( Model Neighbo rhood) Budget be and is hereby amended as follows: Transfer Fr om: Account No. Amount MN-25-62-571B, Reserve f or App ropriation, Projects, and Act i vit i es $3,394,278.00 Transfer To: MN-2 5-62-376B-1 202 , 0202, 0214, 0217, 021 9 , 0221, 0225 , 02 30 , 0403, 0405, 0419, Ol.i-20 , 0421, Design and information system Employer Services Purc hase of Training Nei ghborh ood Se rvice Cent e r Staffing Central Facility and Mechanism of Service J ob Nobile Service Profi l e, Data Gathering Underemployed Profile Data Gathering Non-competitive work for ce· Midd le School 4 Supplementary Classrooms for Extended Day Care Pro gram Tutor i a l Pro gram Communic a tion Sk ills Laboratories Lead Readin g Tea che r $ 68,000.00 18,000.00 9,000.00 9,000.00 922,000.00 48,000.00 11,000 .oo 73,0 00. 00 101,000.00 4Lf>000.00 61,000.00 457,000.00 247,000.00 50,000.00 145,000.00 0l{22 , Schc~l Sa c i2.l 1~orkers School Lib r ary Pr ogram Extended Day Program Pre - School Activities I n- Service Tr a ining Corrrrnunity Schools Program Purchase Vacant Land for Block Pa r ks and Pl aylot s 1005, Mo bile ecr eat ion Centers 010 1, Ho del Cities Mass Conven tion, Inc. 0215, Work Attitude Change 0219, St af fin g Centra l Facility and Mechanism of Se r vice 02 23, Direct Medic a l Ma intenance 052 7, Mod e l Horne Management Program 0526, Lega l Education to Sub- Professi onals 0533, 0535, 0537, and 0539, Day Care Cent e rs, Block Mothers , Family Day Care Home , and Parent Involv ement in Child Ca r e Cent ers 0509 and 0514 , Crisis-Oriented Fami l y Counse ling Service and Fami l y Lif e Educa tion 0511, Homemaker 'Service 38,000.00 27,000.00 13,674.00 72,000.00 0423, 04 24 , 04 25, 0439, 0441, 1003, · 32,936.00 47,000.00 87,3 80~00 89,0 60 .00 79,000.00 40,000.00 41,962.00 3,000.00 41!~,ooo.oo 98,266.00 43,000 . 00 $3,3 94 ,'.n 8 . 00 The purpose of this resolution is to ap propri ate funds to comply wi th the fol loviing contracts a ppr oved by the Mayor ·and Board of .A ld ermen as follows : Amount Da te L\.ppr c,ved May 19, 1969 June 16 , 1969 June 16, 1969 Arthur Ander son & Co. Atlan ta Boa rd of Education Georgia State Employme nt '• ',;,i?- . $ 38,000 . 00 2,159,000.00 216,67Lf.00 �Atl ant a Parks Departmen t Mode l ·cit ies Mas sConvention, Inc. Atlanta Urba n League Voc ationa l Rehabil itat ion Divis ion of Board of Educ a ti on Young Womens Chr i s ti a n Ass oci a ti on Emory Communi ty Lega l Ser vice Senior Citi zens Se r v ic es Ch il d Ser vi c e and Family Counseling Cente r Fulton County De pa r tmen t of Family a nd Chi l dren Servic e s J uly J uly Ju ly J uly 7, 7, 7, 7, 1969 1969 1969 196 9 J uly J ul y J ul y Jul y "I, 1969 41,962. 00 7, 1969 7, 1969 7, 1969 ·· --3, 0D0 .00 Jul y 7, 1969 79 , 93 6 .00 87,3 80. 00 89,0 60.00 119,000. 00 414 , ooo .oo98 ,26 6.00 l~B 2000 . 00 ~3 -i 39l~ , 2 78 . 00 ADOPTED By A true B oar d 0 f Ald ermen August 18, 1969 APPROVED August 20, 1969 '• I �U~ TAT.:. D..-:.PA~'r~v~2NT Ol c-;EAi..-~-H, EDuCATION, ~ 'li J WEL ·, '-E u0V2RNM ENT REGIONAL OFFICE TO FROM SU BJECT : See Below* '. DATE : J August 13, 1969 n:)~u (Mrs.) Barbara I. Whita~ r, Community Services . Coordinator, Region IV K£FER T O : Certification Procedures for HEW Projects Affecting Model Neighborhoods The attached would supercede previous memos of March 26, 1969 and July 2, 1968, which set forth policy and procedures requiring review and comment by both City Demonstration Agency Directors and Regional Directors. The pri mary change in the attached draft is addition of an. explicit appeals procedure in the event of CDA refusal to concur or to respond to a proposal. Attachment Addressee s:
Community Liaison Representatives Urban Affairs Resource Committee City Demonstration Agency Directors Executive Staff HEL P EL IMIN ATE WAST ~ 7 • L I ' 'r-rl n._-:-:1 , I //\ COS T REDU CT ION PRO G RAM , /2 ..;=, �CERTIFICATION OF MODEL CITY RELEVANCE A series of interdepartmental and interagency agreements have been initiated as a key segment of the Mode l Cities effort over the past year. The objective of these agreem.ents has been strengthening both federal and local capabilities to coordinate federally assisted programs that affect Model Neighborhoods. In recognition of th,e fragmentation often resulting from disconnected projects operating in the same neighborhood, an effort has been made to provide both the chief executive of Model Cities and representatives of the federal Cabinet Secretaries with the authority to review all programs proposed for operation in a Model Neighborhood and comment on those programs' relevance to the comprehensive plan of the Model City. Guidelines Federal local projects affecting Model Neighborhoods fall into two broad categories: (a) projects developed primarily as a part of the Model Neighborhood demonstration, and {b) projects with wider community application. A. . Model Nei g hborhood Proj e cts This category includes all projects involving funds reserved for Model Neighborhood demonstration and all HEW federallocal projects in which more than 50% of the project's benefit can be attributed to the Model Neighborhood residents. l. The R e gional Director will recommend for a ppr oval only thos e projects that the city has certified to be satisfacto r ily linked to the city's comprehensive Model City prog r am. These projects may be integral components of the demonstration or other ttc t iviti cs re l e v a n t t o arid s uppor tiv e of th e p r ogr a m , . ,. . ·,:: ·, : �2, Prior to final obligation of HEW funds, project applications that meet the above definition will include such certification, signed by the CDA Director and the HEW Regional Director (-s-e-e-attached·-format}. Staff of the Task Force on Interagency Funding will review these certifications and bring any discrepancies to the attention of the Task Force. 3. Since application and review procedures vary from program to program, it is the direct responsibility of the funding agency to assure timely certification bf the CDA and concurrence by the Regional Director. '.fhe existing Regional Resources Committee should be the appropriate channel for review by agencies with the Regional Director I s staff . . 4. Continuation applications and significant project modifications will include CDA certification and Regional Director concurrence, 5. CDA certification is understood in e very case to include consultation with th e local chi e f e x ecutive, whether mayor or city manager, and is expected to reflect that chief executive I s local authority to coordinate federally funded projects in the Model Neighborhoods . 6. Wher e c e rtification by the CDA has been refused or has not been receiv e d within 60 days by the city agency or community organi z ation proposing a project for the Model Neighborhood, that ag e ncy or organization ... : �has the formal opportunity to :appeal the decision (or the inaction) of the CDA directly to the local chief executive and the Regional Director. Such a formal appeal would be received simultaneously by the local chief executive and the Regiona l Director. It is the responsibility of the Regional Director to discuss the project with the local chief executive and to reach final d e cision, in concert with DHEW agency recommendations, on funding the project at is sue. B. City-Wide Projects (on-going and new projects) The policies and process outlined above and ·in-the-a:tt,rched inte-r-depa-rtm.cu.taL.a-gr·eement also will apply to city-wide . projects with the followin g exceptions: (a) If the Director of the City D emonstration Agency will not certify that that portion of the proposed project affecting the Mod e l Neighborhood is adequately linked to the comprehensive programs, and (b) If th e appli cant agency and t he CDA cannot negoti a te a satisfactory resolution, a n d (c) · If the Mayor's offi c e fails to negotiate a satisfactory r esolution, The the Regional Dir ector , wo rking w ith HEW regional agency representatives , should s eek to conc i liate local difference s . If an impasse still exists at the time that a funding decision m u st be made, the funding agenc y m u s t commun icate its form a l roco111n1<i11d a lion. s l o lite Rcii,iona l Di l'l1 ,; u 111111 tJ 111 l1 1 d 1 lli t1 l tP~l.r11 1n I .l )l 1' ot": t o 1.· , 1:uct.uJ' H 1=t ppl'tlvtd i l=l 11111 1,t c: 0 111 ; 111• t< 1 tl HJ c:x l e 11t th ,.4t tlds ac tlon affec t s the Moc.lol C ities Progi· arn, �---.... Regional Directors will assure that CDA I s are aware of and under stand this procedures, and that t:ie Regional Resource Committee is used to disseminate these procedures to all regional agency representatives. Copy to: Assistant Secretaries A~ency Heads Regional Directors Regional Resources Committee Urban Coordinating Committee Task Force on Interagency Funding �August 18, 1969 Mr. COl~ier Gladin, Director Planning Department . Atlanta, Georgia 30303 City Hall Dar Collier: Thi that the Educational Compl x t Hoke Smith i effort. Th r fore, the Neighborhood Facility Building which i a part of that compl x should tak precedence over the one planned for the Dunbar School Area. i to . advi top priority in our total Model Citi I 'WOUld like to augge that me ting staff d th Atlant PUblic school' the mechanism for detailed planning of hood P cility. I hop you can arrange near futur. chedul d with your t ff to b gin to dev lop the Hoke Smith Nighbor- be thi me ting in the very Mod l Citie taff i committ to working with you and the Atl nta Public School Sy tem in the planning of thi important f cility. Th I will await word from you. Sincer ly, Johnny C. John90n Dir ctor vlc CCI yor Ivan Allan, Jr. Dr. John Lett10n v' �{ ·/ j .I \ CITY OF .ATLANT.A July 18, 1969 OFFICE OF MODEL CITIES PROGRAM 673 Capitol Avenue , S.W. Atlanta, Ga. 30315 404 -524-8876 Ivan Allen Jr., Mayor J. C. Johnson, Director M E MO R A N D U M TO Dan E. Sweat FROM Johnny C. Johnson ~ SUBJECT : Contract Status Report Attached is a summary report on the status of all of the project contracts with operating agencies connected with the Model Cities Program. VLC Attachment �Model Cities Program-City of Atlanta Contracts with Operating Agencies Supplemental Funds Only APPROVED BY ALDERMATIC BOARD AND FULLY EXECUTED Operating Agency Atlanta Transit System 205,000.00 Atlanta Board of Education Authur Andersen & 2,158,392.00 Company 38,000.00 Commodore Corporation 278,110.00 Georgia State Employment Service 733,642,00* total-3,413,144.00 APPROVED BY ALDERMATIC BOARD AND PENDING EXECUTION Operating Agency Atlanta Parks Department 79,936.00 Model Cities Mass Convention, Inc. 87,380.00 Atlanta Urban League 89,060.00 119,000.00 Voe. Rehab. Division of Board of Education Young Womens Christian Association 41,962.00 3,000.00 Emory Community Legal Service Senior Citizens Services 414,000.00 Child Service and Family Counciling Center Fulton County Dept. of Family & 98,266.00 Children Services 48,000.00 total-980,604.00 APPROVED BY EXECUTIVE BOARD - BEFORE ALDERMATIC BOARD 7-21-69 Operating Agency Urban East Atlanta Association for Mental Retardation Planned Parenthood Inc. 119,469.00 9,000.00 5,166.00 total-133,635.00 GRAND TOTAL--4,527,383.00
This figure includes 21,996.00 for Program Administration Planning Contract
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i! - . . -· - - -· . - I! - . _ l ~ ,v~ E e I b ·1 I .... l.1i1:i ii2!!.. - . . ··- ..H~ (/ ,, I IN - r ,1'"" ?- --~ . .. -· .- . ~ . .. . .. - -· - 1~; ; -~~i~.e - .- . . +~- t &"'-~i «r L_:: _C3fJ50~ i _: ... ·- i----{ .. . 1 , . -r,:-: , ' , ,' .-;' '? .,,(_ / t'/1- 1) / .· ' ' ( • · j'r't1D{.. , �FFlCI~ ( F Cl n CU.HI\ CITY 11,;LL ATl..Af\TA, GE HGIA REso-::.,vrr ON BY FINANCE COMMITTEE AND BUDGET COMMISSION WHEREAS , a cer t a in resolution was adopted by the Board of Aldermen of the City of Atlanta on May 19, 1969, and approved by the Mayoi on May 20, 1969, authorizing t h e Mayor to exe cure a grant agreement f or a comprehens ive City 0emonstration Program under Title I of th e Demonstration Cit ies and Me tropolitan Act of 1966; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF ATLANTA that toe 1969 (Model Ne i ghborhood) Budget be and is hereby amended as fol lows : Add to Anticipation~ MN-7630, U. S. Grant $7,175,000.00 Add to Appropriations_ HN-25- 62-SOOA, Auto Allowance . $ 4 ,608.00 MN-25-62-500-lA, Travel 6,088 .00 MN-25-62-5 71B, Reserve for Appropriation Projects and Activities 6,680,070.00 MN-25-62-713A, Utilities 8,304.00 MN-25-62-7 61A, Printing and Reproduction 4,000.00 MN- 25-6 2-770A, Offi ce Supplies and Expense 9,600.00 HN-25-62-780A, Cons ltants and Con tract Services 69,600.00 NN-25-62-785A, Spar,e Alt er a tions, Additions and Other Spac e Costs 6,78L:.• oo MN-25- 62-7 98A , Sp ecial Projects - evGluation lfO ,000. 00 ~lli-25- 62-SlOA, Renta l Lease or P~rchase of Equipment 9,484 . 00 MN-25-62- 830A, Sa l ar ies 314,333.00 MN-25-62- 840A , Empl oyee Benefits 22,129.00 $7,175,000.00 The purpose of this reso lution i s to anticip ate and appropriate funds from a U.S. Gran t f or th2 first year's implement a tion of Atlanta ' s Hodel Neighborhood Program in the amount of $7,175, 000 . 00 . APPROVED: /4. , -, ~~--~ ,- - - ~ J ( ---. , ,··c,, . .,. / ~ / ,,· ' ,,<, I ' . . ... , : . / ···. ' . / /.. 1--- > _,,>7 {.f/ ) / Mayor Finance Committee ·=L -'"J:JJ_:,:.~,(~~ Board of Aldermen AIJOPTl·:D by Board of Alden en July 7, 1969. Al' l' " ll VED July 10, 19(i9 . - - - - - ·- ~ ff .. �OI• 1"1CE OF Cl TY CLER!' CITY lf;lLL ATl.A KTA , GE(Jl{Gl A A RESOLUTION BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS WHEREAS, on June 18, 1969, the Executive Board of the Model Neighborhood Program of the City of Atlanta, at a regularly called meeting, did recorrnnend the approval by the Mayor and Board of Aldermen of a contract to be entered into by and between the City of A~lanta and the A,.tlanta Parks Department, a copy of such proposed agreement being attached hereto, maIB2d "Exhibit A" and made a part of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of Atlanta that the Mayor of the City of Atlanta is hereby authorized to execute the said contract for and 5_n behalf of the City of Atlanta wherein certain described services to incre a se recreation space and to provide recreation centers at ex isting parks locations will be rendered as per descriptions in "Exhibit A" and "Exhibit B". ADOPTED by Board of ,llderme n July 7, 1%9. APP130VED July 9, 1 %~ . �STATE OF GEORGIA COUNTY OF FULTON THIS AGREEMENT entered into this ______day of_ _ __ 1969, by a.nd between t h e CITY OF ATLANTA, a municipal corporation, (Model Cities Program ), hereinafter referred to as the 'tDA", and • i .. :' , I I I I Atlanta Parks Department of the City/County of Atlanta/Fulton, State of Georg,ia, hereinafter referred to as the "Agency". W I T N E S S E T H WHEREAS, The CDA on the 20th day of May, 1969, received I a Grant under Tit le 1 of the Demonstration Cities and Metropolitan I; ' ; ' '!I Development Act of 1966 from the Office of the U.S. Department of ' ; I'
Housing and Urban De7elopment, hereinafter re ferred to as HUD, said
I I grant designated as HUD Grant No. ME-10-001; and • I WHEf~EAS, pursuant to said grant the CDA is undertaking ' !i I certain activities; and WHEREAS, the CDA desires to engage the Agency to render certain assistance in such undertakings, NOW, THEREFORE, for valuable consideration and mutual promises exchanged between the parties hereto it is agreed as follows: 1. The age,ncy shall, in a satisfactory and proper manner as determined by the CDA, perform the foll owing services: ,· I ...., _! _... �I : !' I! EXHIBI T A PROJECT NO. RC-003N & TOTAL BUDGET SUPPLEMENTAl, NON- SU PPLEMENTAL DESCRIPTION Purchase Va c a n t Land for Block Parks a nd Play lots (a ) 32,936 I ncrea s e r e c rea tion spa c e within easy access of all Model Neighb orhood Re side nts, as specifically set f or t h i n attachment marked; Exhibit A EXHIBIT B PROJECT NO. & TOTAL BUDGET SUPPLEMENTAL NON- SUPPLEMENTAL DESCRIPTI ON I Mob ile Recr e at ion Centers RC- OOSN I 47,00 0 i -0- I I I (b)
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Prov ide fi v e mob ile recreation c e nters at existing
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parks loc a tions, as spe cifically set forth in
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attachment marke d; Exhibit B
2.
Any r elease to the news media pertaining to the services
as stat ed h e rein shall be cleared through the CDA
Director prior to its release.
Any publicity given to
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the program's project herein must recognize the Atlanta
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Model Neighborhood Program as the sponsoring agency,
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funded by the U.S. Department of Housing and Urban
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Development.
3.
The s e r v ices of the agency shall commence as soon as
practicab l ~ after the execution of this contract and
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ope r ate for that period of time specifically set forth
in the re spe ct i v e exhibits .
A.
CDA and Ag en cy Agree:
1.
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Payme nt s h a ll be on a monthly reimbursement basis
upon CDA 's receipt of a report of combine d cos t
contr ol a nd statement of a ccoun tability from the
agency (f o rms t o be p r ovide d).
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�Payment lL~de r this contract is limited to the
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below designated projects, together with the total
c osts s tated , a nd in accordance with the respective
projec·t' s bud gets which are a part of their respective
exhibj_ ts herein.
PROJE CT NO .
RC- 003N
&
TOTAL BUDGET
SUPPLE.MENTAL
NON-SUPPLEMEN'"fAL
DESCRI PTION
Purchase Vacant Land
for Bloc~ Park s and
Playlots
Mobile Recreation
Cente rs
RC- OOSN
3.
32 I 936.
47,000
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It is expressly understood and ag~eed that in no
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event sha l l the total compensation for a project
e x c e ed t h e max imum sum indicate d above.
4.
This agreement is subject to and incorporates the
pr e v isions ;:i tta ched hereto as Part II Terms and
Con diticm s.
Attached Labor St2.nda rds are applicable
to project numbers R.C-003N _ and ~C-OQSN.
5.
This contr actual agree ment may be renewed or ren e gotiate d upon r e c e ipt of funds f r om fe d e ral or
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local sources on a year-to-year basis.
6.
Cha n ge s.
Any ' change in the scope of s e rvices o f the Age ncy
tc be p e rformed hereunder, including any increase
or d e cre ase in the amount of the Age ncy's compe n sation, must have prior approva l from the CDA and
mu s t b e i ncorporate d in wr itte n amendme nts to this.
contract.
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Likewise a ny cha nge in s cope o f s e rv i c e s
of CDA, which is mutually agr e ed upon by and b e tween
CDA and Age ncy, s h a ll b e incorpora t e d in writte n
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a me ndme n t s t o t h is c ontr a c t.
I f t h e Agency i n c u rs
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exp e n se s in excess o f the a mount a llowable under
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�this contract, the amount of the over-expenditure
must be absorbed by the Agency.
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However, this does
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not preclude the Agency f rom requesting a modification
of this contract when it becomes evident that the
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Agency's efforts must be expanded t o adequately serve
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program participants.
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Termination of Contract.
.. II
If, through any cause, the Agency srall fail t o fulfill
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in timely a nd proper ma nner his obliations under this
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contract., or if the Agency shall violate· any o f the
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covenants, agreements, or stipulations of this
.! con- tr act , or if the grant fr om HUD unde r which this contract is ma de is terminated by HUD, the CDA shall !; . thereupon have the right to terminate this contract by giving written notice to the Agency o f such termination and specifying the effective date thereof. In the event of termination, all property and finished or unfinished documents, da ta, studies, and reports purchased or prepared by the Agency unde r this contract shall, at the option of the CDA, become its property and the Agency shall be entitle d to compe nsation for any reimbursable expen ses n e c essari ly incurred in satisfa ctory performance of the contract. If the CDA withholds payment, it shall advis e the .Agency and specify the a c tions that must be taken, in case of s u spension, as a condition precedent to the resumption of payme nts ·. The Agency will remit a ny unexpended bala nce of p ayments on account of grant as well as such other portions of such payments previously r e c e ived as determined by the CDA to be due the CDA. The action of the CDA in -4- /
·· . . .,. ~, . .._, ... \ I �accepting any s u ch a mount shal l not constitute~ waiver o f a ny claim which the CDA may otherwi se have I arising out of thi s agreement. 8. I I i I Travel Expen ses. I I I The Age ncy expens es for travel shall not exceed those allowable under the customary practice in the government of which the agency is a part. 9. Covenant Against Contingent Fees. The Agency warrants that no person or selling agency or other organizati on has been employed or retained to solicit or secur e this contract upon an agreement or understanding for a commission, percentage, broke r age, or conting ent fee .. ' i For breacl-1 or vila tion of this war ranty, the CDA shali. have the right to annul this contract without liability or, at its discretion, to deduct from t h e compensation, or otherwise recover, the full amoun t of such commission, ' . I percentage , brokerage or contingent fee. 10. Comp liance ~ith Local and Federal Rules, Regulations and Laws . The Agency shall comply with all applicable law, j ·IJ l' ordinances and codes of the state and local governmentso 11. Shift of Funds. l Funds may be shifted between line items of a single ~l project without prior approval only _to the extent i that such action is not t change in an approved program and so long as it does I l l ! l a result of significant not e x ceed 10¾ of the line item total from which the · funds are being removed or to vhich added. _A report of fund shifts will be made to the CDA fiscal officer within three work days after its effective date. l shifts of funds between projects or other changes · must II be approved in advance of obligations. i i i li j Any 12 . i Fina nci a l S tateme nt. I I Subject to receipt of funds from HUD, the CDA shall I -5- I ' . , . .. . . _ _ . . . ._ .. . . . ... . _ I I ..... _ p O �make payme nt under this contract in accordance with the f ollowing me thod, such p a yment to be made upon presentation of a requisition for payment by the agen cy. The r equi s ition for payment s hall indicate the disposition of the amount requested by reference .. I to the ~ategories of expenses as detailed in respective budgets. The agency will furnish the CDA a financial statement each month indicating for that month. the expenditure of CDA's funds This statement is to reach the CDA not later than the 5th of the month following the month the expenditure was made. (Forms and Instructions will be provided). The Agency will fu r nish the CDA a statement submitted by the appropriate financial officer stating that he acce pts the res ponsibility for providing financia l services a d e quate to insure the establishment and maintenance of an accounting system with adequate internal control. Books o f Account a nd Re cords. The agency shall maintain a general ledger in which to record a summarization of all accounting transactions r e l a ting to the proj e cts liste d h e r e in, and to classify such transactions according to the accounts
_)r e scribe d in the project budget categ ories.
In
a ddition, the agency s hall ma intain a cas h r e c e ipt
and disbursement register in which receipt of funds "
and disbursement of funds will be documented.
Funds
di s bursed b y the agency s hall b e made by pre -numbe r ed
che cks u sed in num e rica l
seque nc e a nd mus t b e s u pported
by appropr ia te documentation, such a s p a yroll, invoices,
contrac t s , trav e l p a yme nt, e tc., e vide ncing the n a ture
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l~~-::r,~~.:!!11'1~---.,.-------·---------··------
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' ' �and propriety o f each payme nt, a nd showing the approval o f the chie f fi sca l of f icer or other authori z ed . official of the agency. F ideli ty Bon ding Requ ir e me n ts . Prior to the d~sbursement of funds to the Agency the CDA sha ll receive a statement from the Agency's chief fiscal office r or insurer as~uring that all persons handling funds received or disbursed under this contract are cove red by fidelity insurance in an amount consistent with sound fiscal practice and wit? the coverage deemed necessary by the CDA for its mvn employees. (Additional information, if needed, will be supplied by CDA) . 13. i Mainte na nce of Records. The agency shall maintain such records and accounts, i n~ luding property, personnel, and financial records, as are deemed necessary by the CDA or HUD to assure a prope r accounting for all project funds. These records will be made available for audit purposes to the CDA. rWD or the Comptroller General of the United States or any authorized representative, and will be retained for three years after the expiration of this contract. 14. Non- Ex pendable Property. All non-expendable property acquired for the program will revert to the CDA unless otherwise provided for, I such non-expendable property being property which t I will not be consumed or lose its identity, and which cost $100 or more per unit and is expected to have a useful life of one year or more. All ruch property acquired by the agency will be listed on a property record inventory by description, model and serial numbe r, date of acquisition, cost of acuisition and identified as new or used. An updated signed copy of this i nventory will be provided the Program Management -7• / I
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IN WITNESS Wl-IBREOF, the CDA and Agency have e x ecuted thi s
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agreemen t as of the date .first above written ..
ATTEST:
CITY OF ATLANTA
BY:
BY:
City Clerk
(SEAL)
Mayor
APPROVED:
ATLANTA PARKS DEPARTMENT
BY:
BY:
(SEAL)
(Title )
Direc tor
Model Neighborhood Program
APPROVED AS TO FORM:
As sociate City Attorney
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�Fl<'ICJ<: OF Cl TY CU.HI\
CITY H,; LL
ATJ ...AI\TA, GE HGJA
A RESOLUT ION
BY ALDERMEN G. EiJERETT MILL I CAN AND E. GREGORY GRIGGS
WHEREAS , on June 25, 1969, the Executive Board of the
Model Ne ighb or hood Progr am of the City of Atl ant a: at a regularly
c alled meeting, d id recommend t he approva l by tl-e Mayor and Board of
Aldermen of a c ontrac t to be erite red i nt o by and between th-2 City
of Atlanta and the Atlanta Ur ban League , a copy of such proposed
agreement being a tt ached hereto , ma rke d "Exhibit A" and made a part
of t h i s r es ol ution.
NOW , THEREFORE, BE I T RESOLVED by the Mayor and Board of
Aldermen of the . City of Atlanta tha t the Mayor of the City of
Atla nt a is h e reby author i zed to ex ecute the said contract for and
i n b eha lf of t he City of Atl a nta wher ein certain services to effect
a n at ti t udinal change in residents will be rendered as per description i n " Exhib it A11 •
ADOP TED by B0ar d of ,llde rme n Jul y 7, 1 969 .
APPIWVED Jul y 9, 1 969 .
�t
II
THIS AGREEMENT entered into this _ _ _ _ _day of_ _ __
1969, by and between the City of Atlanta, a nu:,1icipal corpo ration,
hereinafter r eferred t o as the "CDA," and
. (Model Cities Program ),
Atlanta Urban League, a non-profit ccrporation, of the City/County
o f Atlanta/Fulton , State of Georg ia, hereinafter refe rred to as
the "Agency".
W I T N E S S E T H
T H A T
WHEREAS, the CDA on the 20th d~y of May 1969 received a
Grant under Title I o f the Demons tr ation Ci ties a nd Metropolita n
Development Act o f 1966 fr om the Office of U.S. Department of
Housing and Urb an Development, hereinafter referred to as HUD, said
gr ant designated as HUD Grant No. ME-10-001 : and
WHEREAS, pursu ant to said gr a nt the CDA is undertaking
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c ertain activities ; and
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WHEREAS, p ursua nt to said grant the CDA desires to
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engage the Agency to render c er t ain assistance in such undertakings ,
NOW, THEREFORE, for valuable consideration and mutual
promises exchanged between the parties hereto it is agreed as
f o llows:
A.
AGENCY AGREES:
1.
The Agency shall in a satisfactory and prope r ma nner as
·,
determined by the CDA, perform the f ollowing services;
EXHTBIT A
TOTAL BUDGET
PROJECT NO .
EM- 01 5N
&
DESCRIPTION
Work Att itude Cha nge
SUPPLEMENTAL
NON-SUPPLEMENTAL
8 9 ,060
SCOPE OF PROGRAM
a.
To effect an attitudin.:11 ch a n ge in the r es iden t \vhich
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serve to d ibntanglc and place in proper p e rspectiv e
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�those fa ctors adversely r e acting upon his ability to
b e come a member of the regular work world and to
encourage utili zation of Neighborhood Service Centers,
Manpower Departments and available training as a
~oute of progression.
b.
An immediate purpose of the adult group discussion is
to exchange information, provide groups of adults a
c~:1 ance to discover what they have in common and to
provide experiences that bring adults into the community from which they have felt isolated and
alien ated.
c.
An immediate purpose of the adult group discuss i on
is to effect an jncrease in motivation for selfh e lp and self-direction, hence an improvement in
mor ale.
d.
An immediate purpose of the adult group discussion
is to open line s of communicat ion between professionals and adult s in relation to all the opportunities being provided by the community.
e.
A long range purpose of activating adults in
discus sion g r oups is to effect a permanent increase
in their self-confidence a nd their capacities as
adult s a nd as a ctive members in n eighborhood and
community life .
2.
Any release to the news me dia pertaining to t he
serv ice s stated h erein s hall be cleared throu gh
the CDA Dire ctor prior to its release .
Any
publicity give n to the program ' s project h e rein
must r e cognize the Atl a nt Mode l Ne i ghborhood
Program as the sponsoring age ncy, f unded by the
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U. S. Departme nt of Hou si ng ~rnd Ur bc1.n Do v c lop1T1o nt.
�3.
The servic es of the Agen c y sl1all commence as soon
as pr a cticable after the execution of this contract.
and operate f o r that period of time specifically
set forth in the respective exhibit.
B.
CDA and Agency Agree:
1.
Payme nt shall be on a monthly reimbursement basis
upon CDA's receipt of a report of combined cost
contr ol and statement of accountability from the
Agency (Forms to be provide d).
2.
Payment under this contra ct is limited to the
below designated proj e ct, together with the total
costs stated, and in accordan ce with the respe ctive
project budget which is a part of the respective
e x hibit herein.
PROJE CT NO. & DESCRIPTION
EM-015N
Resident work
Attitude Change
3.
TOTAL BUDGET ·
NON -SUPP LE~~?\TA
SUPPLE MENTAL
89,060
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It is expressly understood and agreed that in no
event shall the total compensation for the project
exceed the maximum sum indicated above.
4.
This agreement is subject to and incorporates the
provisions attached hereto as Part II Terms ond
Conditions.
5.
This contractual agreement may be renewed or
renegotiate d upon receipt of funds from federal
or local sources on a year-to-year basis.
6.
Ch anges
Any change in the scope of services of th e Agency
to be p e rformed hereunde r, including any increuse
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�or d e crease in the a mount of the Agency's comp e n s ation, must have prior a pproval from 'l:he
CDA a n d mu s t be incor por ate d in ·written amendments to this contract.
Likewise any c1langes in scope of services of CDA,
which is mutually agreed upon by and between CDA
and Age ncy , shall be incorpor a ted in written
amendme nts to this contract.
If the Agency incurs
e xpenses in e x cess of the amount allowable 1.;.nder
this contract, the amount of the over-expenditure
mu s t be abos r bed by the Agency.
However, this
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doe s not pre clude the Agency fro~ requesting a
mod ification of this contract when it becomes
evide nt that the Agency's ef for ts must be exp a nde d
to i dequat ely serve program.
7.
Termination o f Contr a ct
If, through any cause, the Agency shall fail to
fulfill in timely and proper manner his obligations under this contract, or if the Agency shall
violate any of the cov~nants, agreements, or
stipulations of this contract, or , if the grant
from HUD under which this contract is made is
terminated by HUD, the CDAshall thereupon have
the right to terminate this contract by giving
v.rritten notice to the Agency of such termination
and specifying the effective date thereof.
In
the event of termination, all property and finished
or unfinishe d docume nts, data, studies, and
r e ports purchas e d or pre pared by the Ag ency b e come
i ts prope rty a nd th e Age ncy sh a ll be e ntitled t o
compe n sat ion f o r ,rn y rcimb u rs~bl. c c x pc n ~,es
�nece s saryily in cu rre d in sati s f a c t ory p e r f orma nce
o f the c ontr a ct.
If the CDA withhold s payment,
it s h all a dvise t h e Agency a nd spec i fy the a c tions
that mus t be take n, in c ase of suspe n s ion, as
a cond i t ion p r ecede nt to the resumption of payments.
The Agency will r emi t an~, un exp e nde d b a lance
o f p ayment s on acc ount of gr a nt a s well as such other
port i on s of such p ayments
previously r eceived a s
de t e rmi n e d b y t he CDA to be due the CDA .
The action
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o f t he CDA in acc e pting
any such amount shall not
const i t ute a wa iver of any claim which the CDA may
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o therwise have a r i sing out of this a gre ement.
8.
T~2vel Expenses.
The Ag en c y · s e x penses char y-ea. f or trav e l ::;ha ll ,-10 ;_
e x ceed th ose which would be a llowe d unde r the ru l e s
of the Un ite d Sta t e Governme nt governing offic ia l
travel by its employ ees.
9.
Covenant Again st Con t ing e n t Fee s.
Th e Ag ency warr a nts that no p e rson or selling
age ncy or othe r-organization has been e mployed
or r eta i ne d to sol i cit or s e cure this contract
upon an a greement or under st a nding for a commission, perce nt a ge, broke rage or ' continge nt
fee .
For breach or violation of this warr a nty,
the CDA s h al'l h a v e the right to annul thi s
contrac t without liability or, at its discr etion,
to de d u ct f rom the compensa tion, or ot h e rwi se
r ecove r , the f ull amount o f s uch commi s sion,
p e rcenta ge , br okerage or con t in ge n t
fee .
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10.
Com£1iance with Loca l and Federa l Rul es , Re gul a tions_
and Laws .
The Ag·ency shall comply with all applicable law,
ordina nce s and code s of the sta te and loca l govern me nts.
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Sh i f t of Funds.
Fun ds may b e shiffted between line items of a single
project without prior approval only to the e x tent
that such action is not a result .of significant
ch2.nge in an approve d program and so long as it
does not e x c e ed 100/4 of the line item total from
which ; the funds are being rer:noved. or to which
adde d.
A r epo rt of f und sh i ft s will b e made to
· the CDA fiscal officer within three work days
~::te:!'." its effectiv e date .
Any shifts of funds
·.oe tween p r oj e cts or o the r cha.n ges must b e app r oved
in advance of obligations.
12.
F inanc i a l Stat ement
Subj e ct to r e ceipt of funds from HUD, the CDA
shall make p a yme nt under this contract in accorda nce with the f ollowing me thod, such p ayme nt to
be made upon presentation of a requi s_ cion for p ayme nt by the Agency.
The requi s ition for p a y ment
shall ind i c a te t he di s po s ition of t h e a mount
requested by refe rence to the categories of expe n s es
as d e t a ile d in r esp e c t ive budge t s .
The Agency will
furni s h the CDA a fi n a ncia l stateme n t each mon t h
indicating the e xpenditure of CDA's fund s for tha t
month.
Thi s s t ate me nt i s to r each the CDA no t
l ater t h an t h e 5th o f t h e mo n t h f o l l owing t h e
mon t h the expen d i t u re was made .
tions will be provide d,)
(F orms a nd in s tr uc-
Th e Age n c y will f u r n ish
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�the CDA a statement s ubmitte d by the appropriate
financial
officer stating that he accepts the
respons i bility f o r prov id ing f i nancip. l ser vic e s
adequate to insure the establishment and maintenance of an a ccounting sys-t:e m with adequate internal
con tr ol.
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Books of Ac count a nd Records.
The Agency shall maintain a g ene ral ledger in
which to re cor d a summarization of all accrn.:..:i.1ting
transactions relating to the project listed herein,
and to class ify such transacticns according to the
accounts prescribed in the project budget categories.
In addition , the Agency shall maintain
a cash receipt and disburseme nt r eg ister in
whi ch· receipt o f funds a nd disbur.se,nent o f funds
wi ll be documented.
Funds disbursed b y the Agency
shall be made by pre-numbe red checks u sed in
numerical sequence as payr oll'· incoices , contr acts ,
travel p ayment , etc., evidencing the nature and
proprie ty of each p ayment, and showing the
appr oval of the chief fisca l officer o r o t her
authorized o f f icial of the Agency.
Fide lity Bonding Re quirement .
Pr ior to the disburseme nt o f f und s to the Agency
the CDA shall receive a sta teme nt from the Agency's
chief., fi s cal o fficer or insurer assuring that al l
persons h andl ing f unds received or disbursed unde r
this contract are covered by fidelity in s u rance in
an amount con s iste nt with sound f iscal practice
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�and with the cove rage dee me d ne c essary b y the
CDA for its own.employees.
(Additional infor-
mation , if ne e d e d, wi ll be suppl ied by CDA ).
13.
Ma in ten a nce of Recor d s .
'I'he agency shall maintain such rec ords and accounts,
including property, personnel, and financial records ,
as deeme d necessary by the CDA or HUD to assure a
prope r accounting for all project funds.
These
records will be made avail able for audit purposes
to the CDA, HUD or the Comptroller General of the
United St ates or any authorize d representative,
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and will be retained for three years afte r the
expriation of this contract.
14.
Non-Expendab l e Pr o p e rty .
All non-expe ndable property acquired for the
program will revert to the CDA unless otherwise
provided for, such non-expendab le property being
property which will not be consumed or lose i ts
identity, and which cost $100 or more per unit
and is expected to h ave a use ful life of one year
or more.
All such property acquired b y the Agency
will be listed on a property record inventory by
description, model and serial numbe r, d a t e of
acquisition, cost of acquisition and identi f ied
as new or u s ed.
An updated signed copy of this
inve n t ory will b e provide d the Pro g r a m .Ma n ageme n t
Department of the CDA each month following a .
physica l
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inventory.
Ev a l u a tion.
Th e 1\ge ncy a gr e es t hat the CDA ma y carry out monitor ing a n d e v a lu a t ion activi t i es as d ete r min e d
n cccssu.ry b y t h e CDA o r l! UD .
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Subcontracts.
None o f the work or se rvice s cove red by this contr a ct
s h a ll b e subcontra c te d with out the prior written
app:i;oval of the CDA.
contracted
Any work or services sub-
hereunder shall be specifie d by written
contract or agreement and shall be subject to each
p r ovision of this contract.
17.
Dire ct De po s i t i ng of Fund s.
The Agency shall designate a commercial bank as
the depository for the receipt of funds.
The CDA
shall, after assuring itself of the propriety and
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accuracy of the account, deposit all funds which
are made available to the Agency directly into the
designated bank account.
In cases whe r e funds ar e
made available on an adv a nced basis, the Agency
shall require the commercial bank to secure fully
all funds on deposit in e xcess of the amount insured
by the Federal or State Agency.
18.
This agreement is subject to and incorporates the
attached Part II, Model Cities Administration
Supplementary General Conditions Governing Contracts
with operating agencies and contractors.
19.
The Agency agrees to assist the CDA in complying
with all of the "Conditions Governing Grants u_"1der
Title I, Se ctions 105 and 107 of the Demonstration
Cities and Metropolitan Development Act of 1966."
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�IN WITNESS WHEREOF, the CDA and Agency h a ve execute d
this agreement as of the date first above written.
ATTEST :
CITY OF ATLANTA
BY:
BY :
(SEAL )
Mayor
City Clerk
APPROVED :
ATLANTA URBAN LEAGUE
l?Y:
BY:
Director
Model Neighborhood Program
APPROVED AS TO FORM:
Associate City Attorney
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�OFFICE OF CITY CLEHI'
CITY l!i\LL
ATLA!\TA , GE RGI A
A RESOLUTION
BY ALDERMEN G. EVERETT MILLICAN AND E. GREGORY GRIGGS
WHEREAS, on June 25, 1969, the Executive Board of the
Model Neighborhood Prograra of the City of Atlanta, at a regularly
called meeting, did reconnnend the approval by the Mayor and Board
of Aldermen of a contract to be entered into by and between the
City of Atlanta and Child Service and Family Counseling Center,
a copy of such proposed agreement being attached hereto, marked
"Exhibit A" and made a part of this resolutiono
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Aldermen of the City of Atlanta that the :Mayor of the City of
Atlanta is hereby authorized to executP. t h e s~id c.ontr2~t for
in beha l f of the City of Atlanta wherein c e rta in services involving
suppor tive counseling to families will be rendered as per descriptions
in "Exhibit A".
ADOPTED by Board of ,~lde r men July 7, 19G9 .
APPROVED July 9 , 1969.
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�THIS AGREEV.iENT entered into this _ _ _ _ _ _day of_ _ __
1969, by and between the City of Atlanta, a municipal corporation,
(Mode l Cities Program), h ere inafter referred to as the "CDA", and
Child Service and Family Counseling Center, a non-profit
corporation
of the City/County of Atlanta/Fulton, State of Georgia, hereinafter
referred to as the "Agenc y ".
W I T N E S S E T H
WHEREAS, the CDA on the 20th day of May , 1969 , receive d
a Grant under Title I of the Demonstration Cities and Metropolitan
Development Ac t of 1966 f rom the Offi ce of the United States
Department of Housing and Ur b a n De velopment, h e reinafter referred
to as HUD, said grant designated as HUD Grant No. ME-10-001; and
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WHEREAS , pursuant to said grant the CDA is undertaking
certain activities; and
WHEREAS, pursuant to said grant the CDA desires to engage
the Age ncy to render c er tain assistance in such undertakings ,
NOW, THEREFORE, for valuable consideration and mutual
promises e x changed b etween the partie s hereto it is a greed as
f ollows :
1.
The agency shal l, i n .satisfac t ory and p r oper manne r as
d etermined by the CDA, p e rform the f ollowing service s :
EXHIBIT A
PROJECT NO.
&
(a )
SS-009C
(b )
SS-014N
DESCRIPTION
Crisis -Orien ted
Family Coun se ling
Se ::::-vice a nd
Family Li fe Educ a tion
TOTAL BUDGET
NON-SUP PLE!'-IB J\TTAL
SUPPLEMENTAL
98 , 266
-0-
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�(a )
The Agency shall provide supportive counseling
services t o identified crisis oriented families,
as specifically se t
Exhibit A:
(b)
forth in attachme nt marked;
See project SS-009C
The Agency shall enable families to learn to deal
more effectively with the practical problems of daily
living, as specifically set forth in attachement
marked; Exhibit A:
2.
See project SS-014N
Any release to the news media pertaining to the services
as stated herein shall be cleared through the CDA Director
prior to its r~lease.
Any publicity given to the program's
project h erein must recognize the Atlanta Model Neighborhood
Program as the sponsoring agency, funded by the United
States Department of Housing and Urban Development.
3.
The services of. the agency shall commence as soon as
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practicable after the execution of this contract and
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operate fer that period of time specifically set forth in
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the respective exhibit.
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A.
CDA and Agency Agree:
1.
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Payment shall be on a monthly reimbursement basis upon
CDA's receipt of a report of combined cost control and
statement of accountability from the agency (forms to
be provided).
2.
Payment under this contract is limited to the below
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designated projects together with the total costs stated,
and in accordance with the respective project's budget
which is a part of the respective exhibits herein.
TOTAL BUDGET
PROJECT NO. & DESCRIPTION
(a) SS-009C Crisis- Orie nted
Family Counseling
Service and
(b ) SS-014N Fami ly Life Educati on
SUPPLEMENTA L
98, 26G
If
NON-SUPPLEr-\ENT.Z\L
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3.
It is expressly understood and agre<2d that in no
event shall the total compe nsation for the projects
exceed the max imum sum indicated above.
4.
This agreemen t is subject to and incorporates the
provisions attached hereto as Pa!'t II Terms and Condit.ions.
5.
This contractual agreement may be renewed or renegotiated
upon receipt of funds from federal or local sources on
a year-to-year basis.
6.
Ch a nges.
Any change in the scope of services of the Agency to be
performed h ereunder, ·including any increase or decrease
in the .: unount of the Agency's compensation, must have
prior approval from the CDA and must be incorporated in
written amendments to this contract.
Likewise any changes in scope of services of CDA , which
is mutually agreed upon by and between CDA and Agency,
shall be incorporate d in written amendrr,e nts to this contract.
If the Agency incurs expenses in excess of the amount
allowable under this contract, the amount of the overe x penditure must be absorbed by the Agency.
However,
this does not prech:c.e;. t:r:c Agency from requesting a
modification of this contract when it becomes evident
that the Agency's efforts must be expanded to adequately
serve program participants.
7.
Termin ation of Con tra ct.
If, through any c a u se , the Agency shall fail to fulfill
in time ly and_ prop~ r manner his obligations under this
contr act , or if the Agency shall violate any of the
cove n ants , agreements, or stipulations of this contract,
or i f the grant from HUD under which thi .s contruct
is
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�made is terminated by HUD, the CDA shall thereupon have
the right to terminate this contract by giving written
n otice to the Agency o f such terrnin2.tion and specifying
the effective date the reof.
In the event of termination,
all property and finish e d or unfinished documents, data,
studies, and reports purchased or prepared by the Agency
under this contract shall, at the option of the CDA, becomes
its property and the Agency shall be entitled to compensation
for any reimburs able expe nses necessarily incurred in
satisfactory performance of the contract.
If the CDA with-
holds pay me nt, it shall advise the Agency and specify the
action s
t h a t must be t a k e n, in case of suspension, as
a condition precedent to the resumption of payments.
The Age~cy will remit any unexpen ded balance of payme nts
on a ccount of g r ant as we ll a s such other portion s o f such
payme nts previously received as d e termined by the CDA to
be due the CDA.
The action of the CDA in accepting a ny
such a mount sh a ll not con s titute a waiver of any cl a im
which the CDA may otherwise have arising out of this
agre e me nt.
8.
Tr a v e l Expe n ses.
The Agency's expenses charged for travel shall not exce ed
tho se whi ch would b e allowe d unde r the rule s of the Unite d
S t a t e s Gove rnme nt gove rning o ff icia l tr a v e l by i t s
employee s.
9.
Cov e n a n t Aga in s t Con t i n g e n t Fees .
Th e Ag e ncy wa r ran t s t h a t n o pe r s on o r s e ll i ng a g e n c y o r
other org aniz a tion h as b ee n e mpl oyed or r e t a ine d t o
so l icit o r secure t h is con t rc:ic t up on a n agr e e me n t or
understand ing f or a comm i ss i on, p e rce ntag e , b rokerag e ,
or continge nt fee .
For b reach or violati on of th i s
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�wa rranty , the CDA sh a ll h a v e the r.ight to annul this
c ontract without liability or, a t its discretion, to
d e du c t f r om the compe nsat i on, o r othe rwis e recover,
the f ull a mount of such commission, percentage, broker a ge
or con tinge n t f ee.
10 .
Compli a n c e wi t h Loc a l a nd Feder a l Rules, Regul a tions
a nd Laws.
The Agency sha ll comply with all applicable law, ordina nces
and codes of the sta te and local governments.
11.
Sh i f t o f Funds .
Fund s may be shift e d betwe en line items of a single pr oject
with ou t prior a pproval only to the extent that such action
is not
a result o f signi f icatn ch ange in a n a pprove d pro-
gram and so long as it does not e x ceed 10'/4 of the line
item tot a l from which the funds are being removed or to
which a dded. · A report of fund shifts will be ma de to the
CDA fi s c a l officer within three work days after its
effective date.
Any shifts of funds between projects
or othe r changes must be approved in advance of obligations.
12.
Fina n c ~a l St atemen t.
Subject to rece ipt of funds from HUD, the CDA shall make
payme n t under this contr a ct in accordance with the following
method, s uch payment to be made upon presentation of a
requisition for payment by the Age ncy.
The requisition
for payment shall indicate the disposition of the amount
r e quested by r e fer e nce to the categories o f expe ns e s as
d e tai le d in r e spe ctive budgets.
The age ncy will furnish the CDA a fin a ncial st a temen t each
mon th indi c a t i ng the exp e nd i ture of CDA 's funds f or th a t
�month .
This statement is to reach the CDA not later than
the 5th of the month following the month the expenditure
wa s made.
(Forms a nd in s tructions will be provided).
The agency will. furnish the CDA a statement s1ilimitted
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by the appropriate financial
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officer stating that he
acce pts t he responsibility for providing financial
services adequate to insure the establishment and maintenance of an accounting system with adequate internal
contr ol.
Books o f Account and Re cords.
The agency shall maintain a general ledger in which to
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r e cor d a summari z ation o f a ll accounting t r ans a ction s
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relating to the projects listed herein, and to classify
such t r ansactions accor din g to t he account s pre scr i b e d
in the p roject bud g et c a t egories.
In add i tion, the Age ncy
shall maintain a cash receipt and disbursement register
in which rece ipt of f unds a nd di sburseme nt of fund s will
b e do c u me nte d.
Funds di sbursed by the a g e ncy sha l l b e
made by p r e-numbered checks used in num·. er::.cal
sequence
and mu s t be supporte d by appropr i a te docume nt a tion, s uch
as p a yrol l, invoic es , c on trac t , t r av e l p a yme n t , e tc .,
evide ncing the nature a nd propr i e ty of each payment, a nd
s h owin g the appr ova l o f the chie f fiscal office r or o t h e r
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a uth o r i ze d o ff ici a l o f t h e a g e n c y.
F i d e lity Bond i ng Re qu ire me nt.
Pri or t o the d i s burse me nt o f f und s t o the Age n c y t h e
CDA sh a ll rece ive a s tateme nt f rom t h e Ag e ncy ' s chie f
f i sc a l o ff ice r or in s u re r ass u ring th a t al l p e r s on s
h a ndling
fund s r ece i v e d o r d isb u r se d und e r t h is con tract
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