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CITY O~., .ATLANT.A August 18, 1969 CITY HALL ATLANTA, GA. 30303 Tel. 522-4463 Area Code 404 IVAN ALLEN, JR., MAYOR R. EARL LANDERS, Administrative Assistant ~IRS. ANN M. MOSES, Executive Secretary DAN E. SWEAT, JR., Director of Governmental Liaison Mr. Charles L. Davis Director of Finance City of Atlanta Atlanta, Georgia Dear Charles: The Urban Corps Program !his summer has been very significant. The publicity that it has brought the city has been favorable; it has provided students with a feeling of involvement in the city organization and, hopefully, it has provided them with a real learning experience. Further, it has provided the city with badly needed new manpower resources at relatively little cost. It is hoped that the experience will make it possible to recruit young people into municipal government service. Under the present program, the interns will leave service on August 22, 1969. Provisions have been made to continue the central staff to September 5, 1969 to tie_ up loose ends and take care of all outstanding problems that might arise on final payrolls, etc. Further, provisions have been made to continue at least one enrollee on a part time basis through the fall to take care of outstanding bills to colleges, agencies, and others as well as to clear up any outstanding payroll problems. We have had extended conferences with Sam Williams, Dave Whelan, Inmond Deen, and others of the Urban Corps Staff on Friday, August 16, 1969 for the purpose of analyzing the financial status of the summer project. As best that we can determine at this point, the project will expend a total of $171,500. On th e other side of the ledger, $17 6, 597 in receivables can be documented. The only problem is that, except for the $52, 605 contribution by the city, only $28, 000 in cash has actually been received to date. The majority of the uncollected amounts are from the College Work Study Program from which $67, 000 is anticipated, and all of which is secured by contract. The bills have gone out on this program just recently and there has not been any significant collections at this point. It is iinpossible to determine at this point whether or not this amount will c01ne through without problems. The total sourc e of funds for the Urban Corps Project breaks down as follows : �Ml". Charles L. Davis Page 2 August 18, 1969 City of Atlanta Contributions Agency Contracts CWSP Agreements . $ 52,605 28,690 28,302 67,000 $ 176,597 The present Urban Corps staff feels very- strongly that a fall program should be implemented. It is our feeling, however, that we should recognize the value of the Urban Corps Project by funding a Director and small central staff to function this fall in accordance with these responsibilities: 1. Plan a permanent Urban Corps Program ff)r 1970 which will include close contact with local Colleges and Universities, the U.S. and State Departments of Education; preparing a complete budget and presenting it to the city in the normal budget process. 2. Prepare a complete and documented assessment and evaluation of th e summer program. (To be used a.mong other things for justifying the financial resources required to und •: :!rtake the 1970 program). 3, Insure that th e 1969 Summer Program is completed by seeing that all revenue is collected that is due from Agencies, Colleg e s , and other contributo rs that have made commitments a.nd 1naking sure that all other problems connected with the 1969 Program are handle·d. We estimate that this central staff will cost no more than $10, 000 b1·oken down as follows: 1 Director @ $900 1 Assistant@ $650 1 Stenographer @ $400 2 Part Time Students Operating Expenses Contingencies $ 2, 700. 00 1, 950. 00 1, 200. 00 1,000.00 2,000.00 1,150.00 $ 10,000.00 The resolution that was adopted by the Finance Committe e earlier this year establishing the Urban Corps did not provide for any contribution from the Water Department or the Airport for the Urban Corps proj ect even though both of these �Mr. Charles L. Davis Page 3 August 18, 1969 Departments utilized enrollees this summer. It is recommended, therefore, that ' the above amount be transferred from these department's for this purpose. The Airport Revenue Fund has an amount already appropriated for this purpose. We very much hope that the receivables that have been established for the Urban Corps Project will materialize and that the present summer program will _cost the city no more than the $52, 605 that was appropriated for this purpose. We will continue to monitor the program very closely to insure that this is the case. We wish to emphasize that beca use we do not recommend that a full e nrollee Urban Corps Program be implemented this fall, this is no indication that we do not support completely the idea represented by this effort. The concept of in-service learning has been espoused by the federal department of Health, Education and Welfare and by local colleges. The benefit and worth of the project are clear and we feel that it is one that the City of Atlanta should support and be involved in. We simply feel that afte r the rush of the summer program, we should assess and evaluate the effort, insure the financial solvency of the operation, plan a new program taking into the account the problems of the one just compl e ted, and present the city a expanded and p e rhaps more effective program for 1970. V ery truly your s , &ad!~ DS:je cc: Mayor Ivan All e n, Jr. Alderman Milton G. Farris �