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~L~ CITY OF ATLANTA DEPARTMENT OF LAW 2614 FIRST NATIONAL BANK BUILDING ATLANTA, GEORGIA 30303 HENRY CIT Y ROBERT S. WIGGINS MARTIN McFARLAND EDWIN L . STERNE RALPH C. JENKINS JOHN E . DOUGHERTY CHARLES M. LOKEY THOMAS F . CHOYCE JAMES B . PILCHER L. BOWDEN ATTORNEY FERRIN Y . MATHEWS ASSOCI A T E C I TY ATTORN EY S ASSISTANT C I TY ATTORNE Y October 23, 1969 HORACE T . WARD DEPUT Y CIT Y ATTORNE Y ROBERT A . HARRIS HENRY M. MURFF CLAI M S A TTORNEY S Mr. George Berry Deputy Chief Administrative Officer 206 City Hall Atlanta, Georgia 30303 JAM E S B . HENDERSON SPE CI A L ASSOC I AT·E CI TY AT T O RN EY Dear Mr. Berry: I recently received from your office, through Mr. George Howell, certain papers relating to the Urban Corps and the Southern Regional Education Board. One of the papers is a letter dated Oc-tober 17, 1969 from Mr. William R. O'Connell, Jr . to Mayor Allen , setti ng f orth c ertain stipu lat i ons fo r the cont i nuation of the Ur ba n Cor ps i n ternship pr ogr am thr ough Dec ember , 1969 . The problem appears to be whether t he above l etter mi ght be agr eed to and thereby become a contr ac t i n accordance with t h e terms of a resolution adopted October 6 , 1969 . In an effort t o unders tan~ the problem, I have examined your f ile on the Urban Corps and r ea d cons i der able papers . I am s t i ll no t c ertain t ha t I fully comprehen d it . The reso l ution a do pted Oc t ober 8, 1969 s tates that irthe Mayor is authorized to execute an agreement with the Southern Regional Education Board providing that the Board will assume all financial responsibility f or t he payroll cos t s of the Urban Corps f or the fall 1969 -. ,r The res ol u tion further allows the payment of not more than $8000.00 for interns that are used solely by the City . I do not feel that simply having the Mayor sign Mr . O'Connell's letter agree ing to . the terms therein would be sufficient under the circumstances. This is not to say that a contract cannot be raised �Mro George Berry October 23, 1969 Page 2 by the acceptance of a tetter or the exchange of letters, but such a procedure is more suitable for private persons than for public bodies. In order to satisfy the requirements of the resolution of October 8, 1969, an agreement containing specific details is necessary. At the same time, the document should be in the nature of a formal contract, not solely for the sake of formality, but for the sake of clarityo According to my understanding, it appears that SREB officials had some objections to a proposed contracto It might be that some other approach will he· acceptable to them and also satisfy the requirements of the resolution. I remain available to assist you further instructions. H1W/cj cc: George Howell and await �