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u ATLAN TA V R13AN CORPS 30 CO U R TL AND STREET , N.E . TO: FROM: / PHON E [ 40 1.i) 524-809 1 Mr. Dan Sweat / A TL AN T A , GEORGI A 3 0 303 Da.te: August 6, 1969 Sam Williams SUBJECT: Future Needs for the Urban Corps August 22, 1969, will b~ the termination date for all Urban Corp s interns ex cept staff pos itions. Roughly three-fourths of our staf f will be retained until September 5, 1969 , to evaluate intern reports, complete final payrolls and bill agencies and colleges for intern compens ations. To assure complete financi al records, I have ret ained Mac Rabb of our payroll department :f'ull-time m1til September 26 to work s olely on sunnner finance recoT.ds. We are pres ently rece1.v1.ng many agency request s for i nterns and also inquiries from s tudents about posit ions for the fal l t erm . I reconnnend that we pl an for a fall progr am begi nning Sept ember 29) 1969 , and ending Decewb er 19 , 1969, (t welve weeks in duration) utilizing a maximum of 80 full-time college work-study :financed int erns. St affing needs :for t his proj ected progr am would i nclude four f ull-time studentpr ofessional pers onnel: Director, Executive Assistant, Fiel d Director , and Finance Director . I n my opinion, these posit ions cannot be filled by college work- study students . At least four ad·lit ional staff members should be drawn from CWSP students at 20% cost to handle clerical, :field, and payroll work . Sal ary levels for these positions should be: Director@ $900/ month Executive Assistant @ $650/ month Field Dir ector @$650/month Finance Director @ $500/month 4-Full- t ime CWSP interns @ our cost of $20/week each $ $ $ $ 2 ,700.00 1 ,950. 00 1, 950. 00 1 ,500.00 960.00 9 , 060 . 00 I n addi t ion, oper ating expenses should appr oximate the fol lowing : Postage Pri nt ir.g & Supplies Telephone Furniture s~ Equipment Rental Tr avel Total Administrati ve Expense 100.00 800.00 $ 400.00 $ 300. 00 $ 400.00 2,000.00 $ !- $ 11 ,060 . 00 For a projection of administrativ e cost s from Septemb er , 1969 - May, 1970, an approx i mate amount could b e obtained by multiplying by .a factor of t hree . 3 X $11 , 060 = $33 , 180 �Memorandum - Mr. Dan Sweat August 6, 1969 Page 2 Naturally the foUJ'.' main staff personnel cannot be hired on a three month contract but must be appointed for a year to insUJ'.'e a vital program contii.mity, such as . student recruitment and internship development, which must be done months in advance. Theref ore, we are speaking of a yearly obligation of foUJ'.' full-time staff ~embers for approximately $32,400. Su.mmer staffing vrill natUJ'.'ally require more persoll).el but should not exceed three additional non-GWSP interns. The number of additional CWSP staff i:i.terr..s for summer operation next year will probably approach fifteen for a total program of 800 - 1,000 interns. 80 interns is a modest estilnate of the needs of city departMents and private agencies matched to the availability of CWSP students in metro Atlanta for fall, 19tJ . The present annual allocation for metro Atlanta colleges under the College Work-Study Program is $Ll million. Acting on policy instructioni:; from U.S. Connnissioner of Education, James E. Allen, Jr., Dr. Charles Hamblem of the Regional Office of Health, Education, and Welfare, has infonned Southeastern colleges that they must henceforth expend a major portion of CWSP f'unds off-campus". 'rhe Atl3Jlta Urban Corps is the only presently existing off-campus program in the Atlanta area recognized by HEW. Therefore, counting just city based colleges we must absor-b $500,000 yearly as 80% of OUJ'.' intern budget. This summer we received only $78,000 with almost $15,000 coffiing in from colleges outside the metro area. Dr. Hamblem of the Regional HEW office is cl.ready predicting an increase in next year's allocation of Georgia CWSP. Also, next year colleges must specify in advance the~.r off-campus allocation. Th~ dead.line f'or 1970 b1.vi~et. re~11P. s t.R is Or.tober 24, 1969 . We must be able to tell colleges how many interns we can use next year so they can include that c.mou.."1.t as off-campus. Dr . Hamblem ha~ also stated that colleges left with a s1ll'plus of CWSP f'unds in December 1969, will receive budget cuts for 1970. Presently, Georgia Tech, DeKalb, and Morris Brovm have excess f'unds over and above on-campus commitments equjvalent to 50 full-time graduate students for fall tenn 1969 that they must spend bef01·e January l, 1970. Each of these financial aid officers indicated to me in a meeting on August 5, 1969, that they are "most anxious" to spend this money off-campus. The conclusion of a meeting of Atlanta financial aid officers in the Urban Corps office on August 5, 1969 , is that they could easily sponsor 80 interns f or fall 1969, and would desire keeping that number at work through the academic year until June, 1970. In addition to CWSP interns He have received solid requests from Emory NUJ'.'sing School and Clark College and tentative requests from Georgia State College to place an approximate total of 50 students on internships that would require no pay from the user agency. These students would complete an . internship for academic credit and would not need a stipend. These colleges are inquiring now if we can meet their placement needs. In conclusion, the City Government received 114 interns for its own use this summer at an approximate cost of $45 per man per week, including administrative and overhead ~osts. Counting the total of 220 interns placed in governmen1; and agencies involved with Atlanta's UJ'.'ban problems, tne Atlanta taxpayer placed an educated student in an internship position for approximately $23 .40 per man per week . We are meeting agency and departmental representatives August 7 , 1969 , to discuss fall internship requests. Again , this represents the immediate need for fall staffing to process intern applications and requests . �,. Memorandum - Mr. Dan Sweat A'..lgust 6, 1969 Page 3 Considering that the city government employs about 8;000 people and the fact that excluding the library and education system, less than 150 city employees have· college degrees * , the Urban ~orps costs could be justified solely as a recruiting device. Poverty and needed depa rtmental assistance does not end August 22, 1969. The average intern costs for the aforementioned staff and 45 interns assigned to city government out of the tot al 80 internships, f iguring the city's 20% plus $11,060 administrative costs, would be only $45,52 per man per week. Thus the fall work force can be obtained at almost the same price of summer interns. And program continuity is maintained! However, I recommend tha·t the Director still be paid by the Southern Regional Education Board and that the Atlanta Urban Corps, Inc., By-Laws and Board of Trustees be revised and rejuvinated in order that the city government might be released of total administrative bur den and t hat all parties involved share_ commonly in the Urban Corps planning and policy making . I most highly recommend that the staff r 8main entirely student s or recent gr aduates and that we continue to support top quality field staff and. recruit volunteer faculty advisor s . I also recommend that the Urban Corps off ice remain in the Old City Auditorium. Presently, I have located personnel to fill the As s istant, Field Director, and Finance Director position and have several promi s ing contacts for the Director's position. I have a tentative commitment from SREB fo r the Director's salary and await your answer about this p:r0j 8 cted :f:;il_l rrrne_:r:=im hud get.

This figure derived through a telephone survey of department di rectors and assistants

and checked through the personnel office. �