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.~ Date : August 28 , 1969 TO: ·w:.a yor Iva n A llen FROH' Sam Wi l liams SUBJE(,t lf : Fu.t u.re Needs fer th~ Urb&7. Corps Au,~'3t 22, 1969; will be t he t.ermirmtion cla·ce for all Urban Corps i nterns e,ccep-'c staff positions. P.ou.ghly 'tllre-e~-fourtb.s of our staff will be i~et aincd until September 5 1 1969, to eraltmto :l.nt~rn :reports , complete fin.al payrolls and Q:l.11 acencie~ and c oll·"ces for int01-n compenso.'dons. To assure cor1pl ete f:1.nanc:i.a.l 1·ecor<ls, I have · e t a ... ned l.1ae Rabb of our pnyroll depa.:rl;ment full-t ime until Sept ember 26 to work s ol.~J..y· on 1:1Wtn!l$l.' finance r c~eo;i:ds . W$ t:u.·0 presently receiYing many agency :t"equc,st s for interns and al:Jo inqu:i.r:1.es from stud.en.ts about positions f or the fall term . I recommend that we plcn f01· o. full p roc;rom ber;inning SeptE-~er 29, l.Si69 , and ending Th,c embo.r 19, 1969 , (twel ve we<?ks in (i.urat ion) utilizing a maxilm.,m of 80 :1.\l.11-t :lme c ollege work-f.tuJy financed int ei·ns .. Sta.f tlng needs f'or~ this p:t-ojacted progrnr:l would include f our full--tme stullentpl'ofet.ioional personnel: Dil·ector, Execut ive Assistant, Fiel d Director, and Fina.nee Directm: . I n ray <\?inion, t he3 ... poa it i ons cannot be f i lled b y college work-study ,

rtuJlen:l.:.s , i\t l ~ast f our a :lditional staff members shoul d be drawn from CUSP stn cnt

at 2()% cost t o h.s.ndle cl(:n•i eal., fiel d, and pay-roll 1-:ork. Sala,,rc/ level s fo1• t heoe pos i-1;; ions chould be : Diroct or@ $900/montb Execut iva Assi stant@ 650/ month e 2,700.00 F::.eld Di:t ctor €$650/uonth 1,950.00 1,950.00 Fina.n~a Direct or @ $500/month 1,500.00 4-FUll-t:t:im CWSP interns @ our cost of $20/week ea.eh In nddition, operating ex;pen.aas should approximat e th!J follo~i ng : Postflg(l 100.00 Pl'int~ & Supplies 800.00 Telephooo Flll"nHan·e & Equ ipmant Rental 1rrRV<>l . 300.00 400 .00 4oo.oo 2,000 . 00 Tot-al Admini strotive Ex'.panner $ 11,o60.oo For a projaction of a.dminist:eative coato :from September, 1969 - .ra;y, 1970, o.n app:rox:1m.a.te amo"1Ilt could. be obtained by multiplying by a factor of three. 3 X $ll.o6o = $33,1&> �r . -· . . l - · . :. .. Paga 2 Nat.wal ly the f our main staff personnel cannot be hired on a three month contract hut must be appointed for a year t o i nsure a vit al program continui ty, such as student recruitment and internship devel 9pment ~ whtch must be done months in adV'ance . Therefo:re, we a.re speak...i.n13 of a yearl y obligation of f our full-t ime staff members for appr oximat e ly $32 , 400 , Summer staffing will natural ly require mor e personnel but should not exceecl t hree addit i onal non-CvTSP interns. The number of a dlli'Gional CvTSP sta ff inter ns f or s1,mm1e1· r r,era.tion next year will pr oba.b ly approach fifteen f or a 1;otal program of 800 - 1,000 interns . ~o interns and is a modest estimate of the needs of ci ty departments private agencies matched t o the availabil ity of CWSP st udent s in metro Atlanta f or fall , 1969 . The present annual a l location f or met r o Atlnnt a c olleges 1mder the College Work-Study Program is $1 .1 million . Acting bn pol i cy instr uctions f rom U. s. Commissioner of Educat i on, J ame s E. All en, J r . , Dr . Charles Hamblem of the Regi onal. O:t':l:'ice of Heal th , Education , and Wel fare, has inf'ormed Southeastern college s t hat they must hence:f'orth expend a maj or portion of CWS P f unds "off-campus 11 • 1r he Atlanta Urba.n Cor ps is the onl y presentl y existing off-campus pr ograra i n tho Atlanta area r ecogni zed by BEW . Therefore, counting juat cit y based coll eges we must absorb $500,000 yearl:y· as gJ,~ of our intern budget . This sumner we rece ived only q,78 , 000 with almost $15 )000 coming i n from col l eges outs i de the _metro area . Dr . Hambl cm of th~ _Regi onal HEW of fice is already pr edict ing an increase in next year ; a allocation of Geor gia CWSP . Als o, next year colleges must specify in a dvance the±r off- campus allocat ion . The deadl ine 'for 19'70 budget requinrts is October 24, 1969 . We must be abl e t o tel l collogcs how m.a..'l"!y interns wa con use next yea:r so t hey can i nclude that amount as off-campus . Dr . Hamblem has als o ~t ated t hat colleges left with a surpl us of G\'1'S P f'undr. in Dec ember 1969, wil l r e ceive budget cuts f or 1970. Present ly , Georgi a Tech, aeKa..lb, and Morris Br o~m have excess funds over and above on- campus commitments equivato 50 full-t ime graduate st udents f or fall t erm 1969 t hat they must spend be f ore J anuary 1, 1970. Ea.eh of thcso financial aid offi cers indicated t o me in a meeting on August 5, 1969, that thay are "moat anxious 11 to spend this money off-c ampus. The conclusion of a. meeting of Atlanta :f'inancial aid off icers in the Urban Corps office on August 5, 1969, :ts that they could eas ily sponsor 80 interns for fall 1969, and would desire keeping that number at work through the academic y ea.r until June, 1970. +~t In addit i on to C\·lSP interns we have received s ol i d roquests from Emory Nursing School and Clark Col l ege and t entative r equesto from Geor 3ia State College t o pl ace an approximate total of 50 student s on internships that would require no pay f rom the user agency . These students would complete a.ni i nter nship f or academic ci·adit and would. not need a stipend . These collogea a.re inquiring now if we ean meet their placement needs. - In conclus ion, the City Government received 114 interns for· its own use this oummer at e.n approximat e cost of $45 per man per week , including administrative and overhead oosts . Counting t he tot al of 220 interns pl aced i n government and agencies involved with Atlanta 's urb a-n pr obl ems, t he Atlant a t axpayer pl aced an educat ed student in an internshi p position f or approxirno.t al y $23 .4o per man per week . We a.re meeting agency and departmental representatives Auguat 7, 1969 1 to di scus s fall i nternship requests . Again, this repres ents the i mmediate need f or :f'a.11 staffi ng to process intern applieatione and reque sts . �.. . - . .. . ,.~_ ,.. ~ . :··. ~-· Page a - -·· .- . - . - --...,.i; ~ Considering that the city government employs about 8 , 000 people and the fact that excluding the library and education system, less than 150 city employees have · college degrees*, the Urban Corps costs could be justified solely as a recruiting devica. · Poverty and needed departmental assistance does not end August 22, 1969. The averag() intern costs for the aforementioned staff and 45 interns assigned to city government out of the total 80 internships, figuring the city's 2Cfl/o plus $11,060 administrative costs, would be only $45.52 per man per week. Thus the fall work force can be obtained at almost the same price of summer interns. And program continuity is maintained! However, I recommend that the Director still be paid by the Southern Regional Education Boa.rd and that the Atlanta Urban Corps, Inc., By-Laws and Board of Trustees be revised and rejuvinatad in order that the city government might be released of total administrative burden and that all parties involved share commonly in the urban Corps planning and ,policy making. I most highly reeonnnend that the staff remain entirely students or recent graduates and that we continue to support top quality field staff and recruit volunteer faculty advisors. I also recommend that the Urban Corps office remain in "che Old City Augitorium. Presently, I have located · personnel to fill the Assistant, Field Director, and Finana~ Director position and have several promising contacts for the Director 's position. I have a tentative commitment from SREB for the Director•a salary e.nd a.wait your answer about this projected fall program budget. , «This t{gure derived through a telephone su.rvey :ot department directors and assistants and checked thro"U8h the personnel office.

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