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.,.#"),:;_. . , , t •• , . . >": .'· ' C 'I~Y OF .P.\...TL T'J..~ CITY HALL May 15, 1969 ATLANTA. GA. 30303 Tel. 522-4463 Are a Code 404 IVAN ALLEN, JR., MAYOR R. EARL LANDER S, Ad mi nis trati ve Assis tant MRS. ANN M. MO SES, Ex ecutive Secr etary DANE . SWEAT, JR ., Direct or of Governm ental Lia ison Mr. John Cox E x ecutive Director Atlanta Children and Youth Services Council City Hall Atlanta, Georgia Dear John: Several weeks ago the decision was made that in order to get the Urban Corps Program established and functioning this summer it would be necessary to tie the administration of the Urban C c rps to an existing City ag e ncy. It was my recomme ndation that we use the Atlanta Childr e n and Y o uth S e rvices C o uncil as th e administrative v e hicl e for g etting the Atlanta Urban Corps underway. There was much pr e ssur e from the students and others to plac e the administration of the Urban Corps dir e ctly in the Mayor's Office and there has been much fe e ling all alon g that this is where it must be located if it is to gain th e str e n g th n e cessary to make it through its initial org a nization s ta ge s. I As w e have b e come mor e and mor e involv e d in th e l egal and finan c i a l m e chani c s of e stabli s hin g th e Urb a n Corps Pr o g r a m, it has become mor e appar e nt that w e should hav e g o ne ah e ad and ti e d it to th e Mayor's Offic e until such time as th e non-profit Urban C o rps organization can sta nd on its o w n. In vi ew of so m e o f the r e quir e m e nt s for contractin g a n d for g a1n 1ng progr a m s u p p o rt, it i s th e r e co m1ne n dati on of thi s o ffi ce , th e Cit y Attorn ey, th e D ir ect o r of Fina n ce that we g o a h ead and ti e· it t o th e M a yor's Offic e a t this poi n t . �Mr. C ox Page Two May 15, 1969 This sum.mer our payroll will total almost $270,000 which necessitates a special payroll account in the City's Data Processing and Finance Department. Since this account requires departmental sponsorship, that means all employees of that department would be tallied on the same le'dger and bank account which co~d confuse an already complicated system if lumped into a small department such as the Youth Council. The Accounting Department is creating a special billing department due to the size and number of checks to be issued. This can be done under no presently existing department since we will be billing other City departments and private agencies. In dealing with other City agencies, it is easier to influence their opinion and participation if they realize the Mayor is sponsoring the program. Also, this keeps us from inher itin g inter-departmental conflicts that virtually any department would have accumulated. C ontacting colleges at all levels is much easier from a formal relations point of view if it is done through the chief ~xe cu.ti ve' s office. This advantage can save us valuabl e time in Atlanta on certain campuses due to political problems. We will deal with six other government units in Atlp..nta at the hi ghest level; therefore, our base in Atlanta City G o vernment should be known and respected. Another point that keeps coming up from the students and others in the business and academic community is that 13 out of the 14 Urban Corps programs op e rating in the country are operating directly out of the chief executive's office of each city. The fourteenth agency is operated out of a Model Cities agency. Since you did not ask for th e program to be placed under th e Y outh C ouncil to start with and sinc e I hav e felt all along that we might have taken advantage of you and your staff by shoving this great a dm.inistrativ e burden upon you, it is our intention to go ahead and do w hat we should have don e in the fir s t place and plac e th e Urban C o rps under th e Mayor's Offi ce for th e ti1n e b e in g . If you hav e any stron g f ee lin gs about this e ith er way , I wo ul d appreciate you l e ttin g us know ri ght a way. �Mr. C ox Page Thr ee May l&, 1969 Thank you for your cooperation and h e lp. Sincerely y~urs, ·-l_;/4>./ I Dan S we at DS:fy cc: Mr. Charles Dav is Mr. James Pilche r Mr. Sam Williams �