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.. ..,<f" ,<' f• .~-- , , I CIT -.... CITY HALL May 15, 1969 ATLANTA, GA. 30303 Tel, 522-4463 Area Code 404 IVAN ALLEN, JR., MAYOR R. EARL LANDERS, Admin istrat ive Assistant MRS. ANN M. MOSES, Executive Secretary DANE. SWEAT, JR. , Direc tor of Governmental Liaison Mr. John Cox E x ecutive Director Atlanta Children and Y o uth Services Council City Hall Atlanta, Georgia Dear John: Sev e ral weeks a g o the de cision w a-s made th a t in orde r to get the Urban C o rp s P r ogram es t a blished a n d fun c tioning thi s s u mme r it would be nec e ssary to tie the administration of the Urban C c rps to an e x istin g City a gency. It was my r e comme ndation that w e use th e Atlanta Childr e n and Y o uth S e r v ic e s C o uncil a s the admini s tr a tive vehicl e fo r gethn g the Atlan ta Urban Corp s und e rway. There was much pr e ssur e from the students and others to place the administration of th e Urban Corps d ir e ctly in the M ayor's Offic e and th e r e h as b e e n m uch f eeling a ll a long th a t thi s i s w h e r e it mus t b e l ocat e d i f it is t o ga in th e s t ren g th n ec e ssa ry t o m ake it thr o u gh its initi a l org a n i zation s t a ge s . As we h a v e b ec ome mor e and mor e inv olv e d in the l egal a nd fin a n cia l m e chani cs of es t a bli s hing the Urb a n C orps Pro g r am, it h a s b e come m o r e a ppa r e nt that w e sho ul d h av e g one a h e ad and ti e d i t t o the Mayo r' s O ffi ce until s u ch time as the non - p rofit Urban C o r ps or ganiz a tion can s t a nd on i t s own . In vie w o f some o f the r e qui r e rne nt s for contr actin g and fo r ga1n 1ng p ro g r a m s u p po rt, it i s th e r e c o mme nd a tion of thi s offi ce , t h e City A ttorne y, the Dir ect or o f F inanc e tha t we g o a h ea d and t i e · it to t h e M a yor ' s O ff i ce a t thi s poi n t. �Mr. C ox Page T w o May 15, 1969 This surn.mer our payroll w ill total almost $ 2 70,000 w hich necessitates a special pay roll account in the City 1 s Data Proces s ing and Finance Department. Since this account r e quir e s d e pa r tme n tal sponsorship, that means all employees of that departme nt w ould be tallied on t he same ledger and bank account which could confuse an already complicated system if lumped into a small departrnent such as the Y o uth Council. The A c counting Department is creating a s p ecial billing departme nt d ue to the si z e and numb e r of che cks to be i s sued. This can b e d o n e u n d e r n o pr esently exis t i n g de p artment s in ce we w ill b e billing other City departrn ents and private agencies. In dealing w ith other City a g enci e s, it is e asier to influe nce their opinion a nd parti c ipation if th e y r e ali z e the Mayo r is sponsorin g the pro g ram . A l so, this kee ps u s fr<?m inh e riting int e r- de p a rtmenta l confli c t s tha t v irtua ll y a n y d e p a rtment would h ave a cc umul a t ed . C ontacting colle ge s at all lev e ls is much e asier from a formal r e latio ns poin t of view if it is done thr o u g h the c hief exe cutive I s offi ce . T h i s advant age c a n save u s valua ble time in A tl ant a on ce rtain campuses d u e to politi c.al probl ems . We w ill deal w i t h s i x ot he r g ov e r nn1ent unit s i n Atl anta a t t he h i ghes t l evel ; ther e fo r e , our base in Atlanta City G ove rnrne nt should be know n and r e spect e d. A n othe r p o i n t t h a t k eeps coming up fr om the s tudent s a nd others i n the business and academi c commu nit y is t hat 13 o u t of t h e 14 Urban C o rp s prog rams op e rating in the cou ntry a r e ope r ating directly o u t of t he chi e f executi ve's office of ea c h city. The fo u rt eenth agency is ope rated o ut o f a M o del C i ties a ge nc y . S i nce you did not ask fo r the p r og r arn to be p l aced unde r t he Y o uth C o uncil to s tart w i th and s inc e I h ave felt all a l on g that we m i ght have t aken advantage of you and your staff by s hovin g this g r eat admi nis tr a tiv e burd e n upon you, it i s our int e nti on to go _a h ea d and do what we s h o uld h ave d o ne in t he f i rs t place and p l a c e th e U rban C o rps u nder t h e Mayor I s O ffice for the time bein g . If you hav e any strong f ee l in gs abo u t this e ithe r way, I wo uld appreciate you l e tting u s know ri ght away. �----- Mr. C ox Pag e Thr ee May 15, 1969 Thank you for your cooperation and h e lp. Since r e ly yours, ,(i/(>/ D"an S we at DS:fy cc: Mr. Charles Davis Mr. Jame s Pilche r Mr. Sam Williams '- �