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Mr. Sam William~ , Director Atlanta Urban Corps Municipal Auditorium Atlan a, Georgia 30303 Dear Sam: ntJ mk"" Enclosed is 6ity of Atlanta i::,oS'b general fund chec~~ in the amount of $1-·o.oo for the purpcse of fundinP:" a petty cash procedure for the Urban Corp~ Project , These funds are to be used on'J,y for those misce l laneous requirements for wh i ch it would not be practir.al or nossible to issue the re gular purchase requests or miscellaneous requisitio ns to the Purchasing Age nt. The expen0i tures mu.s+- from t he proceeds of the petty cash f un d sk 3~ be r or relatively small amounts. Every e xpe nd iture, without exception, is to be s ub s tantiat ed wi th s oma invoice, bill, or memora r, da -Mnitt 9~ 1?e co1d c ontaining an a~dequate expl anation a s to what is being purchased . Period ically, as the fund ne a rs de pletion, y ou should accumulate these written re c ords a nd a t~ ach them to a miscellaneous requisition written for an amount sufficient to bring the to t al f un d ba ck t o a t otal of t 5o.oo. You should ch arge the a ppropr i a t e expe nse a ccount f or the amounts pa i d out , rental, printing , atKX supplies, etd. This miscellaneous r equ is i tion, a long with the supp or ting bills ~nd i n vo i ces , should be f or warded t o th i s oftf i ce in the usualy ~anner. cj.-\~('+ biQc_0 I trust this ~nformati on i s sufficient to instruct yo ~ ont the proper operat i on of t he petty cash fund. If any further claD'ification is needed 9 please conta ,~t me or George Berry. CS : GLD, Forrest Gee, G aarrv DS �Ai the project nears completion. you should make a final report on the petty ca sh fund, returning to then this office a record of all/remai ning paid bills alon g with the ~KKK cash balance of the fund. These remaining paid bills along with the cash balance should total $50.00. �