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CITY OF .ATLANT.A CITY HALL September 20, 1967 ATLANTA, GA. 30303 Tel. 522-4463 Area Code 404 IVAN ALLEN, JR., MAYOR R. EARL LANDERS , Administrative Assistant MRS. ANN M. MOSES, Executive Secretary DAN E. SWEAT, JR ., Director of Governme ntal Li aison MEMORANDUM To: Mr. Earl Landers From: Subject: Dan Sweat ~ Housing Resources Clerical Personnel The correspondenc e from Cecil Ale x ander , Chairman of the Housing Resources Committee, to Mayor Allen requesting an additional clerical p e rsonnel be made available to the Housing Resources Committee for the purpose of bringing the CIP data and statistics on low and moderate income housing up-to-date points up the need for a fulltime City research and information capability. I do not argue with the HRC request. However , I believe that this function should be part of the on-going responsibility of the Planning Department. It would be a shame for us to have spent $ 750 , 000 on a Community Improvement Program and not have the capability of maintaining current data in a use able form after th e CIP project is finished . I think all of us are aware of the tremendous value of the various CIP reports. For the first time we have had information on housin~ including individual computerized information on each structure as well as projected requirements for the future. This information made it possible for us to launch the critically neede d housing program almost a .year before the complete report was finished . �Mr. Landers Page Two September 20, 1967 I am sure that we are going to find that we will be able to use the information and recommendations in other reports to implement timely action in other areas. However, unless we are able to record and document what action has been taking place and complete at least an annual review of progress with updating of our facts and figures, I am afraid the CIP will have missed its mark. I think that we also should give careful consideration as to exactly what we want the Housing Resources Committee to do - how big an operation you want to make out of it. I think the same thing holds true for every other quasi-governmental authority or agency that has been set up in the City, particularly the Atlanta Youth Council and the Community Relations Commission. It might be wise for a special committee of the Board of Aldermen to take a good look at these agencies before the budget is finalized this year. I do not mean to imply that they should be cut out or cut back. It might be decided that they are woefully underfinanced. My concern is that we all know exactly what the purpose of these agencies is and more importantly that those people who run these agencies know what the City expects of them and if we are going to continue the operation they should be given the tools with which to operate according to the wishes of the Mayor and Board of Aldermen . DS:fy �