.NDc3.NDc3

c1·1-v F DEPARTMENT OF PARKS AND RECREATION CITY HALL ANNEX ATLANTA, GEORGIA 30303 Augus t 14, 1969 JAC K C . DELIUS GEN E RAL MA NA GER STANLE Y T . MARTIN, JR. A SST . GEN. MA NAGER F . P I ERCE WHITLEY ASST . GEN . MANAGER CARL W. RYALS, JR . SR. ADMIN. ASSISTANT VI RG INIA CARMICHA E L D I R . OF RECR E ATION Mr. Dan E. Swe at, J r. Chi e f Admi n i s trative Officer City of Atlan ta At l ant a , Ge org i a 30303 De ar Dan : I have read a c opy o f your l e tt e r o f Augus t 8, 1969 , t o Mr. Charl es L. Davi s re ga rdi ng a r e ques t f rom HUD. On or a bout J une 30, 1969 , we r e c e i ve d a form l e tt e r d a t e d Jun e 17, 1969 , a ddresse d t o a l l agenc i es p a rti cipa ting i n t he Op en Space Land Prog r a m. Enc l o se d with t he l e tt e r we r e HUD Ha n dbook No . 1970 . 8 and several f o rms entitl e d " Comb i ne d Cos t Con t rol and Stat e of Ac coun t abil ity ". The l e tt e r s t a ted t hat t h i s was a new r ep o rt t h a t would b e r e qui r ed b y HUD semi - a nnu a lly on a ll op en s p ace p roj ec t s in the fut ure . All r eport s s h ould b e se nt t o HUD within 10 days f o llowi ng t he r e p o rting p e riod and the fir s t r e p o rt s we re t o b e for t h e s i x mont h s e n ding J une 30, 1969 . Mr . Carl Ryal s and I i mme diat e l y cont act e d Miss Pa t r ic i a May i n the o ffic e of Mr . Th omas Arms t r ong . Mi ss May i s ou r l iai son with HUD fo r a ll open s pace l and p roj ects . We t a l k e d wi t h Mi ss Ma y and o t h e r s in Mr . Arms trong ' s o ffic e a t l e ng th r egarding t hese n e w f o r ms in an e ffort to d e t e r min e how they were to be comp l eted and e xact l y what i n formati on HUD nee d e d . The n ew reporting forms we r e a l so n e w t o t he HUD Re g ional Offi ce and Miss May s t a t e d that we did not need t o worry a b out the d eadl ine for t h i s fir s t r e p o rting p e r iod s inc e s h e r e a l i ze d tha t we would nee d some t i me to se t up pro c e dures for handl ing t he r e port ing forms . �Mr . Dan E . Sweat, Jr. August 14, 1969 Page 2 Mr. Ryals and I determined that the forms should be completed by the Department of Finance and that Mrs. Linda Anderson would probably be the p e rson to handle this . We were unable to arrange a meeting with Mrs . Anderson prior to her l eaving on vacation the last week in July and first week in August . On the first day of her return on August 11, 1969, we met with Mrs . Anderson in the Department of Finan ce . She was familiar with the s e new form s and a g re e d that the Departme nt of Finance would h andl e thi s typ e of report for all departments regarding Federal grants. She had a l ready been in touch with Miss May concerning other grant prog rams and new reporting forms . It was decided that we should work clo s ely with Mrs . Ander s on in keep i n g h er i n fo rmed o n all Op en Space Land pro j ec t s and t he ir s t a t us . We a r e presently comp ili ng inf ormat i on on all Open Space p r o j e ct s f o r whic h we have not r e c e i ve d g r ant payme nt s a n d we will g et t h is i n formation to Mrs . Ande r s on a s qui ckly a s po s sible . I n t he meant ime , Ca rl Ryal s t alke d with Miss Patricia May agai n on Augu s t 8, 1969 , and a dvise d h e r t h at we we r e g oing t o mee t wi th Mr s . An de r son t o wo r k out a p r oce dure for handl ing t he repo rt s . At t hat time , Mi s s May aga in reitera t e d that t hey under s t oo d our problems s i nce t he f o r ms we r e n ew and t hat we didn ' t nee d to wo r ry about n o t ge tt ing t h em in on t ime t h is fi r s t repo rting p eriod . Appare nt l y , Mr . Thomas Arms t r ong wa s n ot aware t h a t we h ad b een in t ouch wi t h h i s office r egard i ng these forms . We wi ll a s sis t t he Depa rtment of Fina nc e i n eve ry way p oss i ble in o rde r t o comp l e t e t h es e f o r ms and ge t t hem t o t h e HUD Reg ional Office . S i nce~ , Star:f~. Mart i n, Jr . Ass i s t a nt Gen e r a l Manage r S TMJr : bf cc: Mr. Charl es L . Davis Mr. Jack C. De l ius Mr. Carl W. Ryal s, Jr. �