Box 9, Folder 4, Document 28

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Box 9, Folder 4, Document 28

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ATLANTA URBAN CORPS
DEPARTMENT OF FINANCE
To: Sam Williams, Director, Atlanta Urb an Corps
From: Inmond L. Deen, Dir e ctor of Finance, Atlanta Urban Corps
Re: Initial R epo rt on the D epartment of Finance
Date: July 2, 1969
�I.
The payroll sche dule for e mployees of the A t l a nta Urba n Corps is s e t forth
in a memorandu m (labele d Appe nd age 11 A 1 :) w hich h a s b een distribute d to
a ll interns.
Individuals. who agreed to w ork as volunte ers and who ar e to receive $200. 00
as compens a tion for their serv ices w ill be p a id $ 100 . 00 on July 16, 1969, -~
and $100.00 on August 27, 1969. It is felt that this method w ill serve to
e ncourag e the v olunte e r in tha t it p e rmits him to receive some mone tary
rew a rd for his se r vices p r ior to the conclusion of the sum mer prog ram. It
furth e r has the effe ct o f providing protection to the Urb a n Corps in t he
eve nt that the voluntee r r e sig ns prior to the con clusion of the summe r program. Payme nt at the b e g inning of the progr a m would l eave the Urban
Corps w ithout prote ction fro m financial loss should the v olunte er r e sign.
P a yment a t the conclusion of t h e prog ram could conc e iv ab ly, w hile affording
p r ote ction to the U r b an C or p s , imp o s e a bur d en o n the v oluntee r and w ould
not conta in the incent i ve fa ctor inhe r e nt in the split payme n t m e thod.
II.
I n o r d er to c omply with g u id e line s s et fo r th b y the D e p a r t m ent o f H ealth,
Educ a tion, a nd Wel fa r e , C o lle g e Wo r k-Study Pr o g ram D ivi sion , the follow i ng proc edur e h a s b een ina u g u r a te d:
A.
A c ertifi e d statement ( l a b e l e d App e n da ge 11 B 11 ) w ill b e maile d
to eac h p ar ticip a ting c ollege or u n iversity h a v i ng College
W o rk - S tudy Progr a m stud e nt s e mpl oy e d b y the A tla nt a U r b a n
Corp s. The s t a t ement w i ll inclu d e i nfor m a tion re l a t ing to
each stu dent as f ollows :
1.
N a me .
2.
W ag e r a te.
3.
Tota l n u m b er of c omp e n sable h o u rs worke d d u r i n g the
i mme d i a t e l y p rec e ding pay pe rio d .
4.
G r o ss pay re c e ive d f or t h e i mme d iat e ly prec e ding p a y
p e ri o d, and
5.
G r o ss p a y r e c e iv e d t o d ate .
B.
Tim e c ar d s ( l a b e l e d A p p e ndage 11 C1 1 ) signed by eac h stude n t a nd
his imme dia t e s u p e rvis o r c ertifyi n g t h a t a p a r t icul ar num be r of
hour s w ere w o r k e d by the s tude nt w i ll b e mail e d t o the s tud e nt 1 s
c olleg e o r u n ivers ity in i n s t a nc es w h ere the stud e nt i s enr olle d
i n the C o ll ege W o rk - S tud y P r o gram .
C.
E a ch e mployee is r e q u ir e d to pick up in p ers on his p a yche c k
or to g ive wr itte n a uthor i z a t ion t o the i n dividu a l w ho w ill pick
u p the c h eck. In the f orme r s i t u ation t h e indi v idua l i s :i.·equire d to g ive writt e n cer tific a ti on of r eceipt. In the l a tter
s itua tion t he a uth or i ze d indivi dua l is r e quired to c e rtify re c eipt
�Page 2
July 2, 1969
of all pay checks received.
(See Appendages
II
D" and
II
E".)
III·
A bookkeeping system has been designed and is tentatively scheduled to
become operative on July 10, 1969 . The system will consist of the main-·~
tenance of the following Journals and Ledgers:
A.
General Journal- -posted daily Monday through Friday prior
to 9: 15 a. m. listing all monies received and all liabilities
incurred the pr e ceding day.
B.
Cash Rec e ipts and Disbursements Ledger--posted twice weekly
recording the flow of capital.
c.
General Ledg er- -posted twice weekly containing separate
a ccounts for:
1.
2.
3.
4.
5.
6.
7.
8.
Office e quipment,
Office supplies,
Paym e nt rec e ived from age ncies as contract e d for,
Payme nt received from e duc a tional institutions as contr a ct e d for,
Payme nt rec e iv e d in the form of grants and donations
f r om fou n dations,
P a yme nt rec e i ve d in the fo r m of grant s a nd don a tions
fro m the private business sector,
Utilit i e s, and
All oth e r nece s s a ry accounts.
D.
Indiv idua l E ar nin g s R e cords -- p o st e d bi - w eekly.
E.
Petty C as h Re co r ds -- m a int a ined by Sam Williams.
I n mon d L . D ee n, Jr.
D irect or of Finance
A t l anta U r ban Corps

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