Box 9, Folder 8, Document 17

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Box 9, Folder 8, Document 17

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CITY HALL
May 15, 1969
ATLANTA, GA. 30303
Tel, 522-4463 Area Code 404
IVAN ALLEN, JR., MAYOR
R. EARL LANDERS, Admin istrat ive Assistant
MRS. ANN M. MOSES, Executive Secretary
DANE. SWEAT, JR. , Direc tor of Governmental Liaison
Mr. John Cox
E x ecutive Director
Atlanta Children and Y o uth
Services Council
City Hall
Atlanta, Georgia
Dear John:
Sev e ral weeks a g o the de cision w a-s made th a t in orde r to get the
Urban C o rp s P r ogram es t a blished a n d fun c tioning thi s s u mme r it
would be nec e ssary to tie the administration of the Urban C c rps
to an e x istin g City a gency. It was my r e comme ndation that w e
use th e Atlanta Childr e n and Y o uth S e r v ic e s C o uncil a s the
admini s tr a tive vehicl e fo r gethn g the Atlan ta Urban Corp s und e rway.
There was much pr e ssur e from the students and others to place
the administration of th e Urban Corps d ir e ctly in the M ayor's
Offic e and th e r e h as b e e n m uch f eeling a ll a long th a t thi s i s w h e r e
it mus t b e l ocat e d i f it is t o ga in th e s t ren g th n ec e ssa ry t o m ake
it thr o u gh its initi a l org a n i zation s t a ge s .
As we h a v e b ec ome mor e and mor e inv olv e d in the l egal a nd fin a n cia l
m e chani cs of es t a bli s hing the Urb a n C orps Pro g r am, it h a s b e come
m o r e a ppa r e nt that w e sho ul d h av e g one a h e ad and ti e d i t t o the
Mayo r' s O ffi ce until s u ch time as the non - p rofit Urban C o r ps
or ganiz a tion can s t a nd on i t s own .
In vie w o f some o f the r e qui r e rne nt s for contr actin g and fo r ga1n 1ng
p ro g r a m s u p po rt, it i s th e r e c o mme nd a tion of thi s offi ce , t h e City
A ttorne y, the Dir ect or o f F inanc e tha t we g o a h ea d and t i e · it to t h e
M a yor ' s O ff i ce a t thi s poi n t.
�Mr. C ox
Page T w o
May 15, 1969
This surn.mer our payroll w ill total almost $ 2 70,000 w hich necessitates
a special pay roll account in the City 1 s Data Proces s ing and Finance
Department. Since this account r e quir e s d e pa r tme n tal sponsorship,
that means all employees of that departme nt w ould be tallied on t he
same ledger and bank account which could confuse an already complicated system if lumped into a small departrnent such as the Y o uth
Council. The A c counting Department is creating a s p ecial billing
departme nt d ue to the si z e and numb e r of che cks to be i s sued. This
can b e d o n e u n d e r n o pr esently exis t i n g de p artment s in ce we w ill b e
billing other City departrn ents and private agencies.
In dealing w ith other City a g enci e s, it is e asier to influe nce their
opinion a nd parti c ipation if th e y r e ali z e the Mayo r is sponsorin g the
pro g ram . A l so, this kee ps u s fr<?m inh e riting int e r- de p a rtmenta l
confli c t s tha t v irtua ll y a n y d e p a rtment would h ave a cc umul a t ed .
C ontacting colle ge s at all lev e ls is much e asier from a formal
r e latio ns poin t of view if it is done thr o u g h the c hief exe cutive I s
offi ce . T h i s advant age c a n save u s valua ble time in A tl ant a on ce rtain
campuses d u e to politi c.al probl ems . We w ill deal w i t h s i x ot he r
g ov e r nn1ent unit s i n Atl anta a t t he h i ghes t l evel ; ther e fo r e , our base
in Atlanta City G ove rnrne nt should be know n and r e spect e d.
A n othe r p o i n t t h a t k eeps coming up fr om the s tudent s a nd others i n
the business and academi c commu nit y is t hat 13 o u t of t h e 14 Urban
C o rp s prog rams op e rating in the cou ntry a r e ope r ating directly o u t
of t he chi e f executi ve's office of ea c h city. The fo u rt eenth agency
is ope rated o ut o f a M o del C i ties a ge nc y .
S i nce you did not ask fo r the p r og r arn to be p l aced unde r t he Y o uth
C o uncil to s tart w i th and s inc e I h ave felt all a l on g that we m i ght have
t aken advantage of you and your staff by s hovin g this g r eat admi nis tr a tiv e
burd e n upon you, it i s our int e nti on to go _a h ea d and do what we s h o uld
h ave d o ne in t he f i rs t place and p l a c e th e U rban C o rps u nder t h e
Mayor I s O ffice for the time bein g . If you hav e any strong f ee l in gs
abo u t this e ithe r way, I wo uld appreciate you l e tting u s know ri ght
away.
�-----
Mr. C ox
Pag e Thr ee
May 15, 1969
Thank you for your cooperation and h e lp.
Since r e ly yours,
,(i/(>/
D"an S we at
DS:fy
cc: Mr. Charles Davis
Mr. Jame s Pilche r
Mr. Sam Williams
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  1. http://allenarchive.iac.gatech.edu/originals/ahc_CAR_015_009_008_017.pdf

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