Box 19, Folder 15, Document 41

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Box 19, Folder 15, Document 41

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April 15, 1966
Memo to:
~ ay or Al l e? )
Ann Mo ses
Sus a n Lowanc e
Curt is Dr i s ke ll
From:
Peggy Ba ker
Subjec t :
Apr i l 12 Dinner
Th e following a na l ysis i s bas ed on i nformat i on fu r nished ,
Paid tickets, cash re c eipts, a ccts . rec.
fr om Curtis
Compl imentary ticket s, a ll expens e s ( some e s t imated )
f rom Sus a n
Ticket sales inf ormation should be practically final ,
un less problems rl evelop i n acct s . rec . Sinc e portion
of expenses are ba s ed on e stimates , t h ere may b e some
s l ight change in t hese, bu t the big amounts ( Mar riott )
are final, subject t o re c eipt of actua l bill ( there is
a $50 error here ).
After e ach of you has had an opportunity to study the
above , please dis c uss any variances wi t h me as quic kly
as possible .
Thanks
. NOTE TO
IAJr . ONLY:
The attached is budget sheet which was given to you
by Goodwin four weeks ago -- figufes at far right are
mine, updating, ba sed on i nfo f rom Susan. Deficit is
about $1,000 over this budget, wh ich is still very indefinite.
�gNALYSIS OF TICKET DISTRIBUTION, APRIL 11 DINNER
Co mp limentary t i ckets:
49
Braves, players and wives
Braves, front offic e and wives
Braves, owners and wives
Reynolds part y
Bartholomay party
Pirates owner s and wives
35
20
40
45
20
Aldermen and wives
Fult on County Leg . Del . and wive s
Dinner c ommi ttee and wives and husbands
County c omm . and wi ves
Congressmen, Senat ors and wives
Governor, Mayors of Louisville, Columbia
May or ' s Staff
Bell & Stant on
Special guests
Press
26
38
42
6
6
3
8
8
28
72
Georgia Mayor s, est .
Total
93
533
Total
1,045
Paid t i ckets @ $15.00 ea.:
Firms, 900, a pprox .
I nd . , ·1~5, approx .
Total cas h sales fro m above
Cash receipts on hand
Accts. Re c .
$15 ,675
$10 ,155
5,520
$15,675
Total tickets in c ircu lat ion
Total tickets used
Difference not used
1,578
1, 442
136
�ESTI MATE OF EXPENS ES , APRI L 1 1 DI NNER
Marri ot t:
$ 9, 733. 50
1 , 4 60 . 0 0
29 2 . 00
$1 1 , 485 . 50
$ 11 , 48 5.5 0
$ 1, 200 . 00
150 bott l es wine @ $8 . 00 e a .
10 . 00
1 b o ttle c h a mpa gne @ $ 10 . 00 ea .
18 0 .5 0
Grat ui t y , 15%
36 . 3 0
Sale s t ax, 3%
$ 1 , 42 6 . 80
$ 1 ,4 26 . 80
1 , 442 dinners @ $6 . 7 5 ea .
Gra tuity, 15%
Sa l es ta x , 3%
$ 12 ,91 2 .3 0
To t al f o od a n d wine s erv i c e
or a ppr oximate ly $8 . 92 per p lace
Bar for 30 mi n ute Rece p t ion
Gr a tuit y , 15%
Sa le s t a x , 3%
Barte nders
Valet park ing
Ch ec k r oom
Sp ot l ights a n d opera t ors
$ 1,148 . 00
173. 2 0
34 . 44
6 6 . 00
$ 1,421.64
$
$
100 . 00
150 . 00
50 . 00
300 . 0 0*
To t a l of al l Marr i o tt e x pe n ses
$ 1 ,421 . 6 4
$
300. 00
$14, 633 . 94 *


Th ere i s $50 d ifferenc e b e t we en th is and y our


f igures .
Ot her e xp e nses :
Mus i c, es t imated
18 5 . 00
$
Decora tions, estimated
25 . 00
Pr ogr a ms / Men us and t i ckets, estima t ed
75 8 . 00
Invitat i ons and postag e
475. 0 0
Flowers f or lapels
25 . 0 0
Te leg ra ms and t i c ket de l i v eries
by We st ern Union, estimated
450. 0 0
$ 1 ,918.00
$1,918 . 00
TOTAL OF ALL DINNER EXPENSES
$ 1 6 , 551 . 94*
�BRAVES OPENING G.Z\.ME CELEBRATION
Estimated Budget
I.
Personnel: extra staff, Bell & Stanton
Alan Bell & Extra staff
s. Lowance
extra secretary
2,000
1,200
700
1 1 000
1,500
375
300
overprinting window str.
less than Shepard Decorating Co.
300
2,875
3,500
12,.670
$16,60~
1,200
IV. Mayor_• s Dinner
at Marriott
s
Food & s rvice
invit tion , postage
program/menu ·
ent rt·inment
decor tion
ale t x on. each ticket
old
Georgi
1,500
700
poster
V.
2,500
none
ok
III. Decorations and Specialty Items
25 M metal 1 pel buttons
5 M table tents
$3,900
ok
ok
ok
II. Press
Entertainment
Pres kits (500@ $3)
$ 3,900
10,800
500
350
500
?e
rs
1,000
xxxxxxxx
2.000
500
r d.io/'l'V production m teri l
1,000
W.
Ot
none
r
Tody Show cut~in
J;' d
ES'l'IMA
none
$500
I> TOTAL BUD . 'l'
2 , 945 $26,002
�BRAVES OPENING GAME CELEBRATION
Estimated Income
From paying gu
yor • Dinn r
ts to
$ 15,,000
Prom Atl nta Chamber of Commerce
5;000
Prom
S,,000
tlant
Brav
Tot 1
$ 25,000

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